Steering Group Meeting, 23 January 2009 11:15 - 13.00

Steering Group Meeting, 23 January 2009 11:15 - 13.00 London Councils Building

Present: Mark Brangwyn London Councils (Chair) Grace Ashaye LASC Nazarine Aiken LASC (Minutes) Simon Marrow Havering Stephen Murphy Westminster Michael Gould NRUC Jerry Harland UKBA Chris Glenny DCSF Maura Henley UKBA Glory Nyero London Councils

Apologies: Chris Andrews Esprit Nisha Munasinghe Westminster Simon Bannister UKBA

Agenda Item Key Points/Action Person/Organisation responsible 1.MAMA None 2.NRUC Update  UASC numbers remain stable.  Continually updating LA’s lead officers and notifying regional managers if LA’s do not submit their UASC numbers.  The last round of training in regions is complete; adhoc training will be available if necessary.  Continue to update and monitor data with UKBA to ensure it is of a good standard.  By June 09 there should be a 90% data match.  London and Scotland submissions of UASC numbers remain high. NW, NE and some SW remain low in submissions.  Some LA’s are being charged more than others. This is due to the amount of UASC.  The graph depicting UK UASC population should state 18- 24 as well reflecting areas where no information has been updated on UASC. Action  MG to draft a letter jointly with UKBA to advise LA’s to input their data on the system. MG  Work on dataset, this should be able to form a pattern over time. MG  MG to submit information to UKBA regarding the breakdown of subscription costs. MG Esprit  The Esprit IT management contract ends on 31st July 2009.  WCC is at the point of making a decision as to where the contract will be held, suggestion is to go through a tender.  Need to test the market Action  SM to find out whether it is possible to extend the Esprit contract temporarily. SM  MG to produce an IT specification draft in 3 weeks, including consulting with JH, MB and SM  NRUC to put together a MG specification of all the needs of the database. MG  Stakeholders are to inform Mark if they are able to assist in testing the market. All Contact Point  Contact Point development work is continuing on schedule.  Esprit have outstanding questions for DCFS  A new scheme to be published this week.  DCFS have no issues surrounding who manages the site.  DCFS to sort out finances with Havering and WCC and confirm they can be rolled over to the next financial year 09/10.  Shielding starts next month over a six week process. Action  CG to draft a FAQ shielding document for the NRUC website. CG  MG to contact Esprit and provide planned accreditation dates for CG. MG Data feed  NRUC continuing to work with the UKBA and need more accurate information from the UKBA for reports.  MH informed there will be a complete overhaul of CID. ASYS and CID will be combined to create a system called Integrity. Action  MG to continue NRUC work. MG  Market testing to be done in Feb/Mar, invoicing to go live first quarter of 2009. MG  JH to discuss testing with SB. JH Business Plan  Increase communications.  Aim to have 100% of LA reporting their UASC including 0 returns.  Online training videos rather than location training.  NRUC to be fully integrated into the LASC budget.  £300,000 received from UKBA.  £72,000 remains to be paid. Action  JH to provide MG with contacts for Northern Ireland Local Authorities. JH  NRUC to provide JH a report on why UKBA should pay remaining £72,000, with sufficient reasons. MG  Meet in February 2009 to discuss the budget issues. As well as the budget for 09/10 MG  MG to cost bespoke training systems for LA needing further assistance, which they can pay for if necessary. MG