Monticello City Council s7

MONTICELLO CITY COUNCIL MINUTES AUGUST 10, 2004

7:30 PM Regular Meeting

Mayor Holmes called the meeting to order with the following Council Members present: Otis Clark, Glenn Newsome, Jacqueline Smith and Bryan Standifer. Also present were City Attorney, R R Kelly, III, City Manger Walter Smith and City Clerk Susan Roper. Councilor Sauls arrived at 7:42 PM.

Guests present were: Martha Pompey, Betty Jean Brownlee and Susan Jacobs.

Mayor Pro Tem Clark led the Invocation and remembered the families of the 4 Jasper County men involved in the boating accident last weekend.

Mayor Pro Tem Clark made a motion, seconded by Councilor Standifer to approve the agenda with the following changes: Item #8 Tree Ordinance Deleted, Item 10A Water/Sewer Bond Resolution added. Item #16 Executive Session for Pending Litigation and Personnel added. All were in favor.

Councilor Newsome made a motion, seconded by Mayor Pro Tem Clark to approve the minutes for July 13, 2004 and July 20, 2004 as presented. All were in favor.

Councilor Standifer made a motion, seconded by Councilor Newsome to approve the payables as presented. All were in favor.

History – None

UNFINISHED BUSINESS

Tree Ordinance - Deleted

Mayor Holmes introduced and welcomed Betty Jean Brownlee as the new Financial Analyst.

Councilor Newsome made a motion, seconded by Councilor Smith to approve a contract with Trinity Advisors with the following amendments: Delete item 18 (Interpretation) and change compensation. (attached). All were in favor.

NEW BUSINESS City Manager Walter Smith presented to Council bids for a Janitorial Services Contract. Previous vendor had issued notice not to continue work. Mr. Smith recommended acceptance of R & C Cleaning for $1,695 per month, $20,340 per year. Councilor Sauls made a motion to accept the recommendation of the City Manager to hire R & C Cleaning and to approve a budget amendment to move $12,340 from salary budget for Planner/Asst. Manager to cover the cost. All were in favor.

Mayor Pro Tem Clark made a motion, seconded by Councilor Sauls to approve the Short Term Work Plan Resolution as presented. All were in favor.

City Manager Walter Smith gave Mayor and Council a quick update on MCP Wireless/Georgia Public Web. He reported that MCP was out of the picture and that GPW had been working with the City to administer the system. He recommended that for now the City continue to work with GPW.

Mayor Pro Tem Clark made a motion, seconded by Councilor Standifer to approve a Water Sewer Bond Resolution to authorize the City Clerk to draw funds ($84,075) from the Water Sewer Bond into the Water Sewer Operating Account to cover expenses. All were in favor.

Citizens Input Martha Pompey, Eatonton Street, Monticello, GA Martha asked Glenn Newsome if he had recently recommended increase in sewer rates. Did the City need authority to do that and raise so much? City Attorney pointed out that Bond Covenants required that sewer rates are such that the bond could be paid back and still operate. She also indicated that Bonds were done by wire transfer and if done illegally wasn’t that a Federal Offense. After more discussion between Mrs. Pompey and Mayor Pro Tem Clark Martha agreed that she would put her questions in writing to get a response.

City Manager’s Report – attached.

Council Comments- Councilor Standifer asked if the fire hydrant needs could be addressed with the bond fund. He also reported that the Motorcycle Club Teddy Bear Ride 2 Saturdays ago was a success.

Councilor Smith asked if the City Manager had all of the approval from Council he needed to proceed in the park.

Mayor Pro Tem Clark stated that Cell Phone policy should reflect that if cell phone participants go over their minutes they should pay for all personal calls. Mayor Pro Tem Clark also apologized to Mayor and Council for the way he addressed Mrs. Pompey. She is a disgruntled former employee with an axe to grind. She wants an answer immediately which is not always possible; however she does deserve an answer to her questions. He also stated that he was glad to be back. Sorry he had to miss last month. Councilor Sauls asked about speed on Clay Street. There is now a traffic issue since the new subdivision went in. Mr. Smith stated that he would have PD monitor that street. He also asked about a street light still out at Marshall Park.

Councilor Newsome reported to everyone that there was no financial report tonight due to the change over to the new system and recent end of fiscal year. He also stated that he had attended the 1st meeting of the Comprehensive Plan Group.

Mayor Holmes stated that we were glad to have Susan Jacobs with us tonight to cover the meeting. Bill Hughes arrived and gave election results for Jasper County.

Mayor Pro Tem Clark made a motion, seconded by Councilor Standifer to go into Executive Session to discuss pending litigation and personnel. All were in favor.

Councilor Smith made a motion, seconded by Mayor Pro Tem Clark to return to regular session. All were in favor.

Meeting adjourned at 10:05 PM.