Indian Association of Physics Teachers

INDIAN ASSOCIATION OF PHYSICS TEACHERS

INSTRUCTION SET for PRMO

CONTENTS:

1. An appeal by Chief Coordinator IAPT examinations ... Page 2 2. Preparation before the examination …Page 3 3. After the examination …Page 4 4. Instructions to Invigilators …Page 5

1 | P a g e Dear Centre coordinator,

1. Pre Regional Mathematics Olympiad (PRMO) is the first step in selecting the candidates for the RMO and then to INMO and International Olympiad.

2. I am sure you will ensure that there are no unfair means, malpractices at any stage in the examination.

3. Any lapses in the conduct of examination will be viewed very seriously by IAPT/NBHM which may even lead to the disqualification of the entire centre summarily and the decision of IAPT/NBHM in this regard is FINAL. Some centers have been disqualified in the past.

4. Kindly fill up the Invigilator Diary cum Attendance sheet to ensure uniformity, clarity of the examination process. Dispatch the diary along with used OMR sheets to Bangalore office by Registered post parcel on 21st Aug 2017.

5. In case you need any help / clarification, please feel free to contact any of the Coordinators mentioned below.

Contact No. Name Email Tele. No.

1 Dr. Dr. G. Venkatesh [email protected] 09632221945 2 Dr. M. K. Raghavendra [email protected] 09901111008

Thanking you in advance, we solicit your cooperation in the entire process of examination.

With warm regards

Dr. G. Venkatesh, Chief Coordinator IAPT examinations

2 | P a g e 2. PREPARATION BEFORE THE EXAMINATION:

2. 1. Regarding Question Papers (QPs) and Answer papers (OMR):

The QPs are kept in a sealed packet (tamperproof). The number of QPs is mentioned on the sealed packet(s) please verify whether this number matches with the number students allotted to your centre (Without opening this tamper proof plastic packet). The number of OMR given to you will be slightly more than the number of students enrolled at your center. Please count them and note their serial numbers. In a remote possibility, if the number of OMRs is lesser, then immediately contact IAPT PRMO -080 4908 7030 In case you find a spoilt / torn OMR sheet, do not give it to the student. However, you will return such OMRs to Bangalore office along with the other unused ones. At the end of examination you have to give an account of QP and OMRs in attendance summary.

2.2 Regarding Students Admit Card:

Each student has to carry his / her admit card issued by IAPT through their school/college duly endorsed by school authorities. (If the student fails to bring the IAPT admit card then he / she must produce either his respective school identity card or driving license or Adhar card, etc. )

2.3 Regarding Students seating plan (SP) of Students of each room: Make a suitable Seating Plan, so as to avoid any copying by the candidates.

2.4 Regarding Invigilators

3 | P a g e Appoint a sufficient number of invigilators (preferably 1 invigilator for every 40 students) and give them the instructions provided on page 5. Make necessary number of Xerox copies so that each room has one copy of instructions and a seating plan prepared by you.

3. ON THE DAY OF EXAMINATION (i.e. 20TH Aug. 2017) 3.1 You are requested to follow the following schedule: PRMO – 10:00AM to 12:30 PM Sr. No. Activity Time 1 Entry to students in classrooms 9:30 AM 2 Distribution of OMR sheets & instructions 9:50 AM 3 Students fill up personal data on OMR sheets 10:00 AM 4 Invigilators distribute QP to students 10:00 AM 5 Long bell and Stop writing 12:30 PM 6 Packing all OMR sheets by centre coordinator 12.45 AM 7 Fill up diary by centre co-ordinator Immediately 3.2. You are requested to sign the QP envelopes at appropriate places. Also obtain signature of two students at appropriate places as a witness that the QP packets were sealed. Preserve these packets along with extra QPs with you till 30 Sep. 2017 in your safe custody. 3.3 During the progress of examination, in a remote possibility, if students have a major query in questions ask them to write an email at [email protected] or [email protected] with his / her roll number and center number in the query. In a remote possibility if the QP is not properly printed or faulty, kindly replace the QP. Kindly put unused / faulty OMR sheets in a separate packet title it by “unused OMR sheets” and send them to Bangalore office.

AFTER THE EXAMINATION IS OVER Pack the OMR sheets between two hard boards provided to you. Put the diary in the envelope. Seal the envelope. Put these items in the Envelope provided with the To address and dispatch it to Bangalore office. Seal the bag firmly.

After the dispatch of exam material to Bangalore: After you dispatch the exam material to Bangalore office for evaluation, please write a email to [email protected] or [email protected] . Please convey us

4 | P a g e the following (i) receipt number i.e. the tracking ID printed on the receipt given to you by the post office and (ii) name of post office from where you have dispatched the parcel. The subject of email should be: “PRMO Dispatch details of Centre No. ______.”

Instructions to the invigilators

(Take Xerox copies of this page so that each room has one copy of these instructions and a seating plan prepared by center in charge for each room.)

1. The invigilators have to be very vigilant and ensure that there is no unfair practice adopted by any one at any point of time. 2. The invigilators shall not offer any explanation to the contents of the question paper unless otherwise instructed by IAPT/ NBHM. 3. Distribute the QP as well as OMR sheet serially and as per the seating plan. 4. Guide the students in filling details (in BLOCK letters) like: students name, birth date, Name of the student’s school etc., in the OMR sheet without overwriting and in a legible way and by darkening the appropriate bubbles. 5. Writing material like pen, pencil, eraser is allowed. Devices like i-pad, mobile phone, calculator are NOT ALLOWED in the examination room by students and invigilators both. 6. No eatable is allowed in the examination room by invigilator or by the student. 7. Ask the students to get the defective OMR sheet replaced. 8. Student and invigilator must put their signatures in respective boxes on OMR sheet. 9. No student is allowed to leave his/ her seat during the entire examination duration. 10. Maintain the record of attendance properly by obtaining the students signature. If a student is absent, invigilator should write ABSENT in red ink in the attendance sheet as well as make an oval in red ink in the seating plan. The attendance sheet (Invigilator Diary cum Attendance sheet) duly signed by the students must be enclosed along with the answered OMR’s. The QP code in the Invigilator Diary cum Attendance sheet may be left blank.

5 | P a g e 12. Carefully collect 1st page (pink color) of OMR sheets of all present students. Students can take away QP and candidates copy of OMR sheet (green color).

13. Follow the time schedule meticulously.

6 | P a g e