University College of Medical Sciences

UNIVERSITY COLLEGE OF MEDICAL SCIENCES & GTB HOSPITAL, DILSHAD GARDEN, DELHI – 110095

UGC funded Project entitled “Molecular analysis of cytokine polymorphism in autoimmune skin diseases.”

Department of Microbiology

Sealed quotations are hereby invited for the supply and installation of following item (specifications given in Annexure I). Bidder will ensure that their bid, complete in all respects so as to reach at the address - Dr. Shukla Das, Principal Investigator - UGC Project, Department of Microbiology UCMS & GTB Hospital, Dilshad Garden, Delhi – 95 on or before 15th December, 2011. The quotation will be accepted upto 4:00 PM on 15.12.2011

1. Deep Freezer (-20°C)

All rates should be typed or written by ink.

While submitting the bids, information with regard to the following may also be given:-

1. Interested bidder should submit their bids in two parts duly sealed in separate envelops - Part I Technical Bid in one sealed envelope and Part II Price Bid in other sealed envelope. Both the sealed envelops should then be put in one outer cover and all the three envelopes also superscribed as bid for the supply of Deep Freezer (-20°C). Envelope Part- I (Technical Offer): The Technical offer should be complete in all respects and contain all information asked for, except prices. Envelope Part - II (Price Bid): The Price Bid should give all relevant price information as per Annexure II, Annexure II – A and II – B. The Commercial offer must not contradict the technical offer in any way.

2. Earnest Money Deposit EMD of Rs. 3,000/- (Three thousand only) in the form of Bank Guarantee in favour of “The Principal, University College of Medical Sciences”, payable at Delhi valid for a period of 60 days beyond the bid validity period (i.e. valid for 180 days from the date of opening of the Technical bid) shall be submitted along with the technical bid, failing which the bid will be rejected. In case the successful bidder withdraws his offer within the validity of bid or before entering into the contract within the bid validity period, his EMD will be forfeited. The bidder will have no right to claim for refund of the EMD. In case of successful bidder does not honour his commitment within the validity of bid and back out after placing the order with him, the EMD will be forfeited. The EMD will be returned to the successful bidder after receipt of Performance Security along with the order acceptance from him. The EMD will be returned to the unsuccessful bidders within one month after placing the order with the successful bidder. No interest will be paid by UCMS on the EMD amount.

3. Comprehensive onsite warranty for 3 years covering all parts & labour charges free of cost from the date of satisfactory installation and commissioning/acceptance of the equipment by the UCMS. During the warranty period, the bidder will have to undertake comprehensive maintenance of the entire hardware, hardware components, systems software, equipment and accessories (including 3rd party software, if any) supplied by the bidder at the places of installation of the equipment. No claim whatsoever shall be on the purchaser for the replaced parts/goods thereafter. No Traveling allowance or transportation cost will be paid by the purchase during the warranty period. The bidder warranty that the goods supplied under this contract are new, unused and of the most recent or current model and they incorporate all recent improvements in design and materials. The entire warranty certificate must be handover to the Principal Investigator, University College of Medical Sciences. The bidder shall be fully responsible for the manufacturer’s warranty for the equipment, accessories, spare parts etc. against any defects arising from design, material, manufacturing, workmanship, or any act or omission of the manufacturer/ bidder or any defect that may develop under normal use of supplied equipment during the warranty period. This shall also be applicable for any third party tools, software, components which are integrated by the bidder and offered as part of the solution. Warranty shall not become void even if University College of Medical Sciences and other supplemental hardware from a third party and installs it with/in these machines. However, the warranty of the OEMs will not apply to such hardware items installed. Besides the above, the bidder will have to confirm the terms and conditions of warranty in Annexure III. The bidder shall also be responsible to ensure adequate regular supply of spare parts needed for a specific type of machinery and equipments whether under their annual maintenance and repairs rate contract or otherwise.

4. Security Deposit - the selected vendors shall furnish a Performance Guarantee of 10% of the cost of the purchase order in the form of Bank Guarantee issued by a Scheduled Bank within Thirty (30) days from date of the issue of the Purchase Order as per the Annexure – IV. The performance guarantee shall remain valid till 90 days after the Warranty period. In case the successful bidder fails to provide satisfactory service during the warranty/Contract period or found violating bid’s term and conditions, the Performance Guarantee will not be returned. Performance Money will be released without any interest to the bidder on completion of the bidder’s all contractual obligations including the warranty obligation & after receipt of bidder bank guarantee for CMC security in favour of “The Principal, University College of Medical Sciences” as per Annexure – IV. 5. Irrevocable comprehensive annual maintaince after expiration of warranty period per annum. The bidder shall enter into Annual Comprehensive Maintenance Contract with University College of Medical Sciences, 3 (three) months prior to the completion of Warranty Period. The CMC will commence from the date of expiry of the Warranty Period. 6. Period by which the supply can be made, if an order is placed. 7. The items should be delivered at the college premises, Dilshad Garden, Delhi-95 free of cost. No freight charge will be paid. 8. The complete literature on the same item must be enclosed. 9. VAT should be shown separately. 10. The rates quoted will be binding for a period of one year and supplies will be subject to the approval of undersigned. 11. Undersigned reserves the right to accept the quotations in part / full or reject them even if they are lowest. 12. In case of imported item the FOB and CIF should be indicated as well as clearing charges and agency commission in Indian rupees.

Dr. Shukla Das Principal Invesitgator Annexure I TECHNICAL SPECIFICATIONS (Deep Freezer -20°C)

1. Should be of Upright type. 2. Capacity 500 - 600 litres. 3. Operating temperature between -20 to -30 degree centigrade. 4. Should have a fully programmable microprocessor controlled with membrane keypad and eye level control panel. 5. Should be able to reduce temperature recovery time after door opening, minimizing power consumption and optimizing compressor efficiency. 6. System should have 304 L grade stainless steel interior and tough, powder coated exterior finish constructed on steel gauge of 18g ZINTEC 1.2 min. 7. Freezer should have 3 compartments with two adjustable height stainless steel shelves with Inner Door. 8. Heavy duty lockable castors and lockable outer doors and lids are required. 9. Freezer must have a security lock for unauthorized tampering. 10. Audible and visible alarms for temperature, power failure, system failure, battery low etc. 11. Freezer must use CFC-FREE, HCFC-FREE non flammable refrigerants, and refrigeration system must be energy efficient and hermetically sealed cascade refrigeration system. 12. Compressor should be capable to run any voltage between 190 – 270V. 13. Freezer must have ISO 9001 standard quality test requirements and IEC 61010 Electrical safety CE & UL certified. 14. Insulation Panel should be warranted for twelve years and compressor should be warranted for 5 years. 15. Freezer should be supplied with 3KVA voltage stabilizer. Annexure – II PRICE BID

A) PRICE BID FOR DOMESTIC GOODS OR GOODS OF FOREIGN ORIGIN LOCATED WITHIN INDIA

1 2 3 4 5 7

S.No. Brief Make and Country of Quantity Price per unit (Rs.) Description Model No. Origin (Nos.) of Goods Total Price (at Consignee Ex - factory/ Ex Incidental Services Unit Price (at Site) basis -warehouse /Ex- Excise Sales Tax/ Packing and Inland Transportation, Insurance for (including Installation Consignee Site) (Rs.) showroom /Off - the Duty (if VAT(if any) Forwarding a period including 3 months beyond & Commissioning, basis shelf any) [%age & value] charges date of delivery, loading/ unloading Supervision, [%age & and Incidental costs till consignee’s Demonstration and value] site Training) at the Consignee’s site (a) (b) (c) (d) (e) (f) (g) =a+b+c+d+e+f 5 x 6

Total Tender price in Rupees: ______In words: ______

Note: - 1. Delivery Period:- 2. Warranty Period:- 3. If there is a discrepancy between the unit price and total price THE UNIT PRICE shall prevail. 4. The charges for Annual CMC after warranty shall be quoted separately as per Annexure – II - B

Name______Business Address______Place: ______Signature of Bidder ______Date: ______Seal of the Bidder ______

Annexure – II ‘A’ PRICE BID

B) PRICE BID FOR GOODS TO BE IMPORTED FROM ABROAD

1 2 3 4 5 6 7 8 9 S.No. Brief Make Model Country Quantity Price per unit (Currency) Total Price Description of (Nos.) Total CIF at new of Goods Origin Delhi Airport Ex-works Discount if any Total Ex-works value Packing Air Freight & value (a-b) Forwarding & Insurance FOB Charges Charges

(a) (b) (c) (d) (e) (F) = c+d+e (G) 6X 8

** To be paid in Indian Currency (Rs.) Total bid price in foreign currency: ______In words: ______

Note: -

1. Period of Delivery:- 2. Period of Warranty:- 3. If there is a discrepancy between the unit price and total price THE UNIT PRICE shall prevail. 4. The bidder will be fully responsible for the safe arrival of the goods. All other terms and conditions are accepted as per the bid documents.

Name______Business Address______Place: ______Signature of bidder ______Date: ______Seal of the bidder ______Annexure – II- ‘B’

PRICE BID

C) PRICE SCHEDULE FOR ANNUAL COMPREHENSIVE MAINTENANCE CONTRACT AFTER WARRANTY PERIOD

1 2 3 4 5 Annual Comprehensive Maintenance Contract Cost for Each Unit year wise*. Total Annual Comprehensive Maintenance BRIEF DESCRIPTION OF QUANTITY. S. No. Contract Cost for 5 Years GOODS (Nos.) 1st 2nd 3rd 4th 5th [3 x (4a+4b+4c+4d+4e)] a B c d e

* After completion of Warranty period

NOTE:- 1. In case of discrepancy between unit price and total prices, THE UNIT PRICE shall prevail. 2. The cost of Comprehensive Maintenance Contract (CMC) which includes preventive maintenance including testing & calibration as per technical/ service /operational manual, labour and spares, after satisfactory completion of Warranty period may be quoted for next 5 years on yearly basis for complete equipment and Turnkey (if any). 3. The cost of CMC may be quoted along with taxes applicable on the date of Bid Opening. The taxes to be paid extra, to be specifically stated. In the absence of any such stipulation the price will be taken inclusive of such taxes and no claim for the same will be entertained later. 4. Cost of CMC will be added for Ranking/Evaluation purpose. 5. The payment of CMC will be made as per clause as per terms of the payment given in the bid. 6. The uptime warranty will be 98 % on 24 (hrs) X 7 (days) X 365 (days). 7. All software updates should be provided free of cost during CMC period. 8. The stipulations in Technical Specification will supersede above provisions 9. The supplier shall keep sufficient stock of spares required during Annual Comprehensive Maintenance Contract period. In case the spares are required to be imported, it would be the responsibility of the supplier to import and get them custom cleared and pay all necessary duties.

Name______Business Address______Place: ______Signature of Bidder ______Date: ______Annexure III Warranty Compliance Statement

The Principal, University College of Medical Sciences, Dilshad Garden, Delhi – 110095 Bid Ref. No.______Date:-______Due Date:-______

Sub:- Bid for the Supply & Installation of “Deep Freezer”

Dear Sir,

This bears reference to our quotation Ref______Dated ______.

1. We warrant that everything to be supplied by us shall be brand new, free from all defects and faults in material, workmanship and manufacture and shall be of the highest grade and quality and consistent with the established standards for materials specification, drawings or samples if any, and shall operate properly. We shall be fully responsible for its efficient operation. 2. Further, during the downtime, we shall provide at our cost, hardware and system software so as to keep the system working.

Yours faithfully

(Name & Designation)

Date: Annexure – IV

BANK GUARANTEE FORM FOR PERFORMANCE SECURITY/CMC SECURITY

The Principal, University College of Medical Sciences, Dilshad Garden, Delhi – 110095

WHEREAS ______(Name and address of the supplier) (Hereinafter called “the supplier”) has undertaken of goods and services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of.______(Amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contact and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contact to be performed there under or of any of the contact documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. This guarantee shall be valid up to 36 (thirty six) months from the date of Notification of Award i.e. up to ______(indicate date)

------(Signature with date of the authorized officer of the Bank) ------Name and designation of the officer ------Seal, name & address of the Bank and address of the Branch