VDOE Powerpoint Presentation Accessibility Checklist

Color Contrast background and foreground? VDOE POWERPOINT PRESENTATION ACCESSIBILITY CHECKLIST Object Formatting File Formatting Include Alternative  If the picture, clipart, chart, graph, Set File Type &  Is the file saved as a .pptx? Text for Images & shape or SmartArt graphic conveys Name  Is the file name lowercase with Objects information, is alternative text provided hyphens for spaces and contains NO AND the object placed in line with text? special characters?  If the picture, clipart or shape is added  Is the document file name concise, for visual emphasis or decoration, is generally limited to 25 characters, and “decorative” entered as the alternative does it make the contents of the file clear? text? (Note: Decorative images do not  Provide Document Does the file have a document title? have to be placed inline.) Title  Are multiple associated images on the Identify File  Is the document language identified? same page (e.g., boxes in an Language organizational chart) grouped as one object with one alternative text? Text Formatting Use Tables for Data  Is there only one row of headers set? Use Appropriate  Verdana, Tahoma, or Georgia are Only  Is the table simple with no nested Font Style and Size recommended for body type that is no tables, merged or split cells, or blank cells smaller than 24 point and no larger than for formatting? 48 point. Headings can be up to 60 point.  If the table is complex, is a description Use Built-in Lists  Are lists (bulleted and numbered) provided? created with the built-in features in PowerPoint? Ensure Accessibility Compliance Create Unambiguous  Is the destination, function or purpose Ensure that  Are embedded media and objects Names for Links is described in the link name or Embedded Media is avoided? surrounding text? Compliant  If embedded media or objects must be  Have you avoided using “Click Here” used, is alternative text, a separate file or or “Learn More?” link and verbatim transcript Word document provided? Slide Design Test for Compliance  Was the document checked using the Use Built-in Slide  Were slides created using built-in slide built-in Microsoft accessibility checker? Layouts layout template slides?  Can you navigate the presentation Use Unique Slide  Does every slide have a unique slide using only the keyboard? Titles title? Provide Alternative  Is a verbatim transcript provided for the Ensure Logical Slide  Has the reading order of slide contents Versions narrated presentation as a Word Reading Order been manually checked for abnormal document? reading order?  Has a separate accessible version of the Avoid Animations &  Are animations or transitions turned document been provided when there is no Transitions off? other way to make the content accessible? Do Not Rely on Color  Is all information conveyed without Convey Meaning relying on color? Go to http://www.doe.virginia.gov/home/a11y/a11y.shtml for guidance Meet the Required  Is there enough contrast between the about items on this checklist.