GAINES GRAHAM KIMES MALIGRANDA Present

October 9, 2017 Page 1 of 3

The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

GAINES – GRAHAM – KIMES – MALIGRANDA – present KIEPER MACHAJEWSKI – MCKINNON – absent

Guests: Attorney Mary Gaziano, Seth Gronewold, Sally Bennett, Chad Insko, Chief Todd Stockburger, and Lori Schultz.

There was no disclosure of any conflict of interest.

Item A.1. was removed as the invoice has not been received from Civil Constructors. Item E. was removed from the Consent Agenda.

A motion was made by MR. KIMES, seconded by MR. MALIGRANDA to accept the agenda as amended. Motion carried on a voice vote.

A motion was made by MRS. GAINES, seconded by MR. GRAHAM to accept the consent agenda as amended. Motion carried on a unanimous roll call vote of those present.

PUBLIC COMMENT

No one requested the opportunity to speak.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

A. PUBLIC WORKS

2. Based on committee recommendation a motion was made by MR. GRAHAM, to purchase three loads of salt at a cost not to exceed $6,000.00 from account 01-42-514. Motion carried on a unanimous roll call vote of those present.

3. Based on committee recommendation a motion was made by MR. GRAHAM to rent the equipment and purchase the materials for crack filling at a cost not to exceed $8,500.00 from account 01-42-514. Motion carried on a unanimous roll call vote of those present.

B. VILLAGE ENGINEER

1. Mr. Weegens’ monthly report was provided in the Board packet.

Mr. Gronewold reported the Westfield drainage project is being submitted to Rock River Water Reclamation District to include in their project and provide costs. He also reported that design work is October 9, 2017 Page 2 of 3

continuing on the Soper Street main project.

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY TEAM/WIPC

D. VILLAGE ATTORNEY 1. The demand letter to the developer of Winnebago Highlands was discussed. Attorney Gaziano thanked Mr. Insko, Mr. Weegens, the Public Works Committee, and the Community Development Committee for their help with the documentation and what should be included. The Board members in attendance all feel the letter should be sent as it is.

2. The Attorney’s project list has been added to the packet and will be updated as needed.

E. FINANCE COMMITTEE

1. The Budget process for 2018 has started.

A decision on the tax levy amount for 2017 will need to be made no later than the November 13, 2017 meeting.

F. POLICE

1. The Police Salary Survey was provided.

G. ADMINISTRATION TEAM/CLERK

H. PRESIDENT

1. The President’s Report was provided in the Board packet.

2. Upcoming Meetings:

Public Works Committee November 6, 2017 at 5:00 p.m. Police Committee October 18, 2017 at 5:30 p.m. Finance Committee November 13, 2017 at 5:30 p.m. 4th of July Team October 12, 2017 at 7:00 p.m. Community Development October 11, 2017 at 5:00 p.m. UDO TBD Liquor Commission TBD Errant Water Subcommittee November 13, 2017 at 6:45 p.m. Admin Team TBD WIPC January 17, 2018 at 5:00 p.m. Pecatonica Prairie Path December 15, 2017 at 9:30 a.m. October 9, 2017 Page 3 of 3

NEW BUSINESS

There is a request by the local Boy Scout Troop to use a portion of the parking lot at the Police garage to sell Christmas trees. The Attorney will draft a policy and a hold harmless form for the use of Village property by not-for-profit groups.

The Attorney noted that the tax rebate of $300.00 per year for the Stacey property is for the current and subsequent owners over a ten year period.

MR. MALIGRANDA asked what the status of the Hodgdon property is. MRS. GAINES noted that the county is making weekly visits.

A motion was made by MRS. GAINES, seconded by MR. GRAHAM to adjourn at 7:37 p.m. Motion carried on a voice vote.

______Sally Jo Huggins, Village Clerk

Approved November 13, 2017