Board of Trustees s3

Board of Trustees AGENDA MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT 1499 North State Street, San Jacinto, CA 92583 (951) 487-6752

Vision Statement Our commitment to excellence is Your gateway to the future.

Thursday, September 13, 2007 San Jacinto Campus Room 200

1.0 OPEN MEETING 3:30 p.m. 1.1 Call to Order

1.2 Pledge of Allegiance

1.3 Roll Call

1.4 Approval of Minutes – Regular meeting of August 9, 2007

1.5 Additions and/or Deletions to the Agenda

2.0 COMMENTS OF INDIVIDUAL, GROUPS, DELEGATIONS LIMITED TO AGENDA ITEMS Public comments are limited to agenda items and shall be no more than five (5) minutes per speaker and twenty (20) minutes per subject unless further time is granted by the Board of Trustees.

3.0 REPORTS 3.1 Board President & Trustees

3.2 Student Trustee

3.3 Superintendent/President

4.0 CONSENT AGENDA 4.1 HUMAN RESOURCES 2007/08-018 Volunteers 6 Volunteers play an invaluable role in the operation of the college in many areas. The Administration recommends that the Board of Trustees acknowledge the contribution of the volunteers.

2007/08-019 Out-of-State Travel 7 The Administration recommends that the Board of Trustees approve the out-of-state travel.

1 2007/08-020 Classified Personnel Items 8 A. Alternative Schedules B. Classified Appointments C. Classified Recruitments D. Golden Handshake - PERS E. Probationary Release F. Professional Expert Assignment G. Separations H. Short Term Positions I. Substitute Assignments

2007/08-021 Academic Personnel Items 12 A. Associate Faculty – Fall 2007 B. Golden Handshake – PERS C. New Appointments – Interim/Temporary D. Non-Credit Instructors – Fall 2007 E. Stipends

2007/08-022 CSEA Memorandum of Understanding (MOU) 15 MOU by and between the Mt. San Jacinto Community College District and the California School Employees Association, Chapter 767 concerning the Administrative Assistant to the Vice President of Student Services and the Administrative Assistant to the Vice President of Instruction positions. The Administration recommends approval.

4.2 BUSINESS SERVICES 2007/08-023 Membership 16 All new District paid memberships are brought before the Board for approval. The Administration recommends that the Board of Trustees approves the American Association of Hispanics in Higher Education (AAHHE) membership.

2007/08-024 Child Development Contract Signature Authorization 17 The Administration recommends that the Board of Trustees approve and certify the signature authorization.

2007/08-025 Approval of Payroll, Purchase Orders, Contracts, and Commercial Warrants 18 The Board of Trustees must authorize and approve all expenditures of the District to comply with applicable education and public contract codes. The Administration recommends approval.

2007/08-026 Contract Agreements 19 The Administration recommends that the Board of Trustees provide authorization to execute the contract agreements.

2007/08-027 Chancellor’s Office Tax Offset Program 21 By contracting with the Chancellor’s Office Tax Offset Program (COTOP), the District can recover outstanding student obligations such as student loans, financial aid overpayments, student fees, library fines and personal checks written with non-sufficient funds. The Administration recommends approval.

2 5.0 OPEN AGENDA 5.1 BUSINESS SERVICES 2007/08-028 Authorization to Form a School Facilities Improvement District 22 The Administration recommends that the Board of Trustees authorize the Interim Vice President of Business Services to research the required process to form a School Facilities Improvement District within the MSJCCD, in particular Trustee Area I.

PUBLIC HEARING 23 2007-2008 Proposed Budget

1. Open Hearing 2. Public Hearing 3. Close Hearing

2007/08-029 Adoption of the 2007-2008 Budget 24 The District has calculated actual ending balances and adjusted revenue and expenditures after the adoption of the Tentative Budget in June. These revisions are included in the budget presented for adoption. The Administration recommends that the Board of Trustees adopt the 2007-2008 budget.

5.2 SUPERINTENDENT/PRESIDENT 2007/08-030 Board Policy Manual – Revisions and Additions 25 MSJC subscribes to The Community College League of California, in partnership with Liebert Cassidy, a California law corporation, Policy and Procedure Service. The MSJC policies included in this item have been revised and updated as required by changing laws and regulations. The Administration recommends approval.

2007/09-031 Mt. San Jacinto College Institutional Progress Report – October 2007 26 MSJC’s accreditation was reaffirmed by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges on January 31, 2006. The college was required to submit a progress report on recommendations 2, 3, and 5. The report is due October 15, 2007. The Administration recommends approval.

6.0 COMMENTS OF INDIVIDUAL, GROUPS, DELEGATIONS Public comments may address any item of interest to the public, other than agenda items, that are within the subject matter jurisdiction of the college. Comments shall be limited to five (5) minutes per speaker and twenty (20) minutes per subject unless further time is granted by the Board of Trustees.

7.0 INFORMATION AGENDA 7.1 SUPERINTENDENT/PRESIDENT A. Donations to the Foundation 27 Each month the Mt. San Jacinto Foundation reports to the Board of Trustees a list of people and organizations that have made donations of money or items of value to the Foundation.

3 7.2 HUMAN RESOURCES A. Student Services Reorganization 29 Student Services is in the process of reorganizing the department to support the continued enrollment growth throughout the District. In addition to the information previously provided to the Board, a brief summary of the planned actions are addressed in this item.

B. Police Personnel 30 MSJC’s continued enrollment growth and increased operational hours has made it necessary to augment our police coverage. The October board agenda will include a request for two additional campus security officers and one additional sworn police officer.

C. Sports Information Officer 31 The Athletic Department is proposing a new part-time classified Sports Information Officer to maintain student and team statistics, meet reporting requirements that are due to the Commission on Athletics, assume responsibilities for the athletic web page content, write press releases for our 10 intercollegiate teams and create media guides and recruitment materials.

D. CTA Bargaining Proposal for Academic Year 2007-08 32 Pursuant to GC 3547, the District was provided the attached Faculty Association (CTA) proposal to open negotiations for the academic year 2007-2008.

7.3 ACADEMIC SENATE REPORT

7.4 CLASSIFIED SENATE REPORT

7.5 ASSOCIATED STUDENT BODY REPORT

8.0 CLOSED SESSION Pursuant to all applicable education codes, government codes and recently enacted statutes, the Board of Trustees will meet in closed session to discuss and/or act on the following matters:

8.1 PUBLIC EMPLOYEE DISCIPLINE / DISMISSAL / RELEASE

8.2 CONFERENCE WITH LABOR NEGOTIATOR – CTA. The chief negotiator representing the Board of Trustees is Dr. Jon Tyler

8.3 CONFERENCE WITH LABOR NEGOTIATOR – CWA. The chief negotiator representing the Board of Trustees is Dr. Jon Tyler

8.4 CONFERENCE WITH LABOR NEGOTIATOR – CSEA. The chief negotiator representing the Board of Trustees is Dr. Jon Tyler

8.5 CONFERENCE WITH REAL PROPERTY NEGOTIATOR – Wildomar Assessor’s Map Bk. 433 Pg. 04 Negotiator representing the Board of Trustees is Interim Vice President of Business Services, Dennis Hogan

4 8.6 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to subdivision (b) (3) (A) of Section 54956.9 Learning Resource Center, Arrowhead Mechanical – Government Claim

8.7 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Mt. San Jacinto Community College District v. Azusa Pacific University Riverside Superior Court Case No. RIC34990

9.0 ADJOURNMENT

The next regular meeting of the Board of Trustees is scheduled for Thursday, October 11, 2007, 3:30 p.m., San Jacinto Campus, Room #200.

Additional information or available background material regarding any item on the agenda may be obtained by contacting the Administration Office at 951-487-6752, extension 3001 prior to the meeting. *Any member of the public who wishes to speak before the Board must complete a Public Participation form and return it to the Board Chair prior to the meeting. Late arrivals will not be permitted to speak. (Forms are available at the speaker’s table)

MSJC Board of Trustee meetings are taped and video recorded per Government Code Sections 54953.5 and 54953.6 and Education Code Section 72121(a). Recordings shall be subject to inspection by members of the public in accordance with the California Public Records Act, Government Code Sections 6250.

Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability-related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to: Kathy Donnell Executive Assistant to the Superintendent/President 1499 N. State St San Jacinto, CA 92583-2399 951-487-3002 Office hours: 8:00 a.m. to 5:00 p.m. Request must be received at least 48 hours prior to the meeting.

“The mission of Mt. San Jacinto College is to provide quality, educationally enriching experiences, programs and opportunities designed to empower students to serve as productive citizens in a dynamic and complex world.”

5 Board of Trustees ACTION MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT 1499 North State Street, San Jacinto, CA 92583 (951) 487-6752

Item No. Section: Subject: Date: 2007/08-018 Human Resources Volunteers 09/13/07

EXHIBIT

BACKGROUND:

Volunteers play an invaluable role in the operation of the College in many areas. This is another example of the fine community support received by the Mt. San Jacinto Community College District.

NAME AREA SERVICE

DePriest, Daren Instruction Student Assistance Nord, Rhonda Instruction Student Assistance Sayama, Hiromi Instruction Student Assistance West, Daniel Instruction Student Assistance

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that the Board of Trustees approve and acknowledge the contributions of these volunteers.

BUDGET IMPLICATIONS:

Item No. Section: Subject: Date: 2007/08-019 Human Resources Out-of-State Travel 09/13/07

EXHIBIT

BACKGROUND:

NAME ACTIVITY DATES

Jimenez, Rosetta National Association of Veteran’s Program October, 2-5, 2007 Administration Albuquerque, NM

Marchese, Bill National Council for Marketing & Public Relations September 25-28, 2007 Reno, NV

Parker, Robert National Association of Veteran’s Program October 2-5, 2007 Administration Albuquerque, NM

It is recommended that the Board of Trustees approve the out-of-state travel as described above.

Ms. Jimenez will utilize $1,246.00 in district funds. Mr. Marchese will utilize $752.77 in district funds. Mr. Parker will utilize $1,246.00 in district funds.

Item No. Section: Subject: Date: 2007/08-020 Human Resources Classified Personnel Items 09/13/07

EXHIBIT

BACKGROUND

A. Alternative Schedules

Pursuant to Education Code Section 88026, which states in part that the governing board may “exempt specific classes of positions from compensation for overtime in excess of eight hours in one day, provided that hours worked in excess of 40 in a calendar week shall be compensated on an overtime basis and that such exemption shall be applied only to those classes which the governing board…specifically find to be subject to fluctuations in daily hours not susceptible to administrative control.” Additionally, the District and California School Employee Association (CSEA) have met and conferred on the District’s implementation of this Education Code Section, and have agreed to maintain open communications regarding the specific classifications affected and the rationale for the alternative schedules.

In accordance with the cited Education Code and the agreement between the District and the CSEA the following alternative work schedules and classifications are hereby submitted. The specific classifications, working these alternate schedules will be exempt from overtime for hours worked in excess of 8 hours in any single workday but would receive overtime for any hours worked in excess of 40 for the calendar week.

Schedules: All schedules include either an hour or one-half hour unpaid lunch break.

STUDENT : Monday Tuesday Wednesday Thursday Friday SERVICES a.m. p.m. a.m. p.m. a.m. p.m. a.m. p.m. a.m. p.m.

Clerical Assistant II 08:00-05:30 08:00-05:30 08:00-05:30 08:00-05:30 08:00-12:00 SJC

Clerical Assistant II 10:30-07:00 08:30-05:00 08:30-11:30 SJC

Clerical Assistant II 08:00-01:00 08:00-01:00 08:00-01:00 08:00-01:00 08:00-12:30 MVC

8 Financial Aid Technician II 08:00-05:30 08:00-05:30 08:00-05:30 08:00-05:30 08:00-12:00 SJC

Financial Aid Technician II 07:30-05:00 07:30-05:00 07:30-05:00 09:30-07:00 08:00-12:00 SJC

Financial Aid Technician II 09:30-07:00 08:00-05:30 08:00-05:30 09:30-07:00 08:00-12:00 SJC

Financial Aid Technician II 09:30-07:00 08:00-05:30 08:00-05:30 08:00-05:30 08:00-12:00 MVC

Financial Aid Technician II 09:30-07:00 07:30-05:00 07:30-05:0 09:30-07:00 08:00-12:00 MVC

Financial Aid Technical 07:30-05:00 07:30-05:00 07:30-05:00 07:30-05:00 07:30-11:30 Support MVC

Financial Aide Supervisor 07:30-05:00 07:30-05:00 07:30-05:00 07:30-05:00 07:30-11:00 SJC/MVC

B. Classified Appointments

Buranek, Lori 19 hours per week/12 months Student Services Assistant III Effective: 07-30-07 MVC– Student Services Reason: New position that was board approved on 05-10-07.

Chum, Tito 40 hours per week/12 months Custodian Effective: 07-16-07 MVC – Business Services Reason: Replacement for an employee who was terminated effective 03-22-07.

Warner, Bruce 40 hours per week/12 months Facilities Assistant III Effective: 08-20-07 MVC – Business Services Reason: Replacement for an employee who was terminated effective 05-29-07.

C. Classified Recruitments

New Positions – Business Services

1. Network Technology Supervisor, MVC/SJC 40 hours per week/12 month position

The computer infrastructure at Menifee gains in complexity as buildings and services are added. The numbers of supported desktop computers increase with the addition of faculty and staff working from the campus. This position is necessary to ensure quality of computer and data services and to supervise information technology personnel at the Menifee campus.

9 2. Facilities Assistant I, MVC 40 hours per week/12 month position

This position is needed due to an increase in student enrollment at the Menifee Valley campus, of 17.1% in Fall 2006 and an additional 13.13% in Fall 2007. Also, the completion of the Business & Technology Center, the Faculty Office Modular and the Classroom Modular facilities in Fall 2007 for a total of 38,100 additional gross square feet. A Custodial position is required in order to provide a safe and clean learning environment for students, faculty, and staff and to ensure that the District meets State of California mandates for facilities usage.

3. Facilities Assistant III, MVC 40 hours per week/12 month position

This position is needed due to the increased student population at the Menifee Valley campus which has amplified the amount of trash and other items typically responded to by a grounds worker such as food and liquid spills, tripping hazards, etc. The increase of hardscaped and landscaped areas relating to the new facilities noted above as well as the addition of a soccer field has enlarged the service area of the two existing grounds workers beyond what is manageable.

D. Golden Handshake-PERS

NAME ASSIGNMENT EFFECTIVE DATE REASON

Krznaric, Jane Clerical Assistant III 12-31-07 Retirement Urquiza, Lorenza Master Teacher, CDEC 12-31-07 Retirement

E. Probationary Release

NAME ASSIGNMENT EFFECTIVE DATE

Camper, Victor Campus Safety Officer II 08-23-07

F. Professional Expert Assignment

Serna, Remigio Sculpture/Foundry Assistant, SJC Effective: 08-20-07/05-30-08 NTE 204 hrs total

G. Separations

Buranek, Lori Student Services Assistant III 08-06-07 Resignation Hamwey, Frances Accounting Assistant III 08-11-07 Resignation Klauck, Holly Assistant Teacher, CDEC 09-01-07 Resignation Medina, Steven Instructional Aide I 09-15-07 Resignation Pitt, Tracy Library Technician II 08-15-07 Resignation Rosas, Lisa Master Teacher, CDEC 08-11-07 Resignation

10 H. Short Term Positions

1. Clerical Assistant IV Effective: 09-14-07/06-30-08 SJC – Instruction NTE 19 hrs/wk

Services to be performed: This position will provide clerical support and budgetary reporting for the technical prep grants.

2. Instructional Aide II Effective: 09-14-07/06-30-08 SJC – Instruction NTE 19 hrs/wk

Services to be performed: This position will provide Instructional support to evening programs in the Nursing & Allied Health Department. Job duties will include setting up laboratory equipment and support to faculty and students for computer and technology aids.

I. Substitute Assignments

Castillo, Emma Library Technician II, MVC NTE 25 hrs/wk – Effective 08-14-07/10-14-07 Reason: Substitute during recruitment.

Gault, Catherine Instructional Aide II, SJC NTE 32 hrs/wk – Effective 08-27-07/10-26-07 Reason: Substitute during recruitment.

Giacalone, Susan Instructional Aide II, MVC NTE 30 hrs/wk – Effective 07-23-07/09-20-07 Reason: Substitute during recruitment.

Sutterfield, Denise Substitute Assistant Teacher, SJC NTE 40 hrs/wk – Effective 08-13-07/06-30-08 Reason: Substitute Pool.

Velikoff, Michael Bookstore Assistant I, MVC NTE 19 hrs/wk – Effective 08-13-07/10-13-07 Reason: Substitute during recruitment.

It is recommended that the Board of Trustees confirm the classified personnel items described above.

Funds are available in the 2007-2008 budget.

Item No. Section: Subject: Date: 2007/08-021 Human Resources Academic Personnel Items 09/13/07

EXHIBIT

BACKGROUND

A. Associate Faculty – Fall 2007

NAME ASSIGNMENT EFFECTIVE

Aliabadi, Brianna Biology Fall Arrington, Shawanda English Fall Bender, Marc Administration of Justice Fall Caldwell, Christina Political Science Fall Chang, Jason Philosophy Fall Conrad, Robert Geographic Information Systems Fall Davis, Brandon History Fall Dickson, Kenneth Legal Assistant Fall Dillaway, Brandelyn Art Fall Edwards, Aaron Philosophy Fall Engles, Rakel ESL Fall Fuller, Alesia Political Science Fall Halatsis, Evangeline Multimedia Fall Hanks, Richard History Fall Hargrove, James Chemistry Fall Hayes, Bernadette Multimedia Fall Henry, Sean English Fall Herrera, Enrique Spanish Fall Holden, James Intercollegiate Sports Fall Hughes, Bradley Physics and Astronomy Fall Jayasinghe, Dudley Chemistry Fall Jewett, Vernon Legal Assistant Fall Kunkle, Steven Fire Technology Fall Lee, Allison Anthropology Fall Lurtz, Monica Chemistry Fall McGraw, Matthew English Fall Merritt, Thomas Multimedia Fall Millsap, Joanna English Fall Mullins, Larry Math Fall Nelson, Suzanne Nursing Fall Nusser, Michael Water Technology Fall Ottolini, Richard Water Technology Fall Payton, Frederick Intercollegiate Sports Fall 12 Powell-Gibbons, Shezwae Theatre Arts Fall Raley, Garry Psychology Fall Rausch, Charmaine Nursing Fall Smith, Tamara History Fall Smith, William Sociology Fall Springer, Deborah Nursing Fall Ulrich-Schlumbohm, Gwendollyn History Fall Valcarcel, David Music Fall Watters, Elizabeth Child Development & Education Fall Yoo, Jane Math Fall

B. Golden Handshake-PERS

Findley, Marilyn Counselor 12-31-07 Retirement Googe, Linda Counselor 10-06-07 Retirement

C. New Appointments – Interim/Temporary

Ballard, Mark Effective: 08-22-07/12-21-07 Math Instructor Reason: Temporary one semester SJC, Instruction assignment due to increased enrollment.

Burch, Zanna Effective: 08-16-07/12-21-07 ESL Instructor Reason: Interim one semester assignment SJC, Instruction for an employee who reassigned effective 7-27-07.

Chairez, Octavio Effective: 08-16-07/12-21-07 Math Instructor Reason: Interim one semester assignment SJC, Instruction for an employee who was temporarily reassigned.

Choi, Hong Effective: 08-20-07/12-21-07 Math Instructor Reason: Temporary one semester MVC, Instruction assignment due to increased enrollment.

Fleming, Michael Effective: 08-16-07/12-21-07 Communications Instructor Reason: Interim one semester assignment SJC, Instruction for an employee who was temporarily reassigned.

Kelly, Susan Effective: 08-16-07/12-21-07 English, Instructor Reason: Temporary one semester MVC, Instruction assignment due to increased enrollment.

Sondreal, Wayne Effective: 08-20-07/12-21-07 Math Instructor Reason: Temporary one semester MVC, Instruction assignment due to increased enrollment.

13 D. Non-Credit Instructors – Fall 2007

NAME ASSIGNMENT EFFECTIVE

Burns, Michael Citizenship Fall Dunn, Joselita ESL Fall Fahouris, Fotine ESL Fall Herrera, Enrique ESL Fall Kubokawa Vogtmann, Keri ESL Fall

E. Stipends

Goetz, Rhonda Schedule Developer Amount: $13,750.00 Effective: 07-23-07/12-31-07

Kruizenga-Muro, Denise Writing Center Coordinator Amount: $1,000.00 Effective: 07-01-07/09-30-07

Levasseur, Janice A-STAR Program, Math Center Coordinator Amount: $1,000.00 Effective: 07-01-07/09-30-07

Levasseur, Janice Math Center Coordinator Amount: $4,150.00 Effective: 08-20-07/12-21-07

Losi, Christopher Director, Environmental Summer Program Amount: $800.00 Effective: 06-25-07/06-28-07

Menz, Evelyn Writing Center Coordinator Amount: $4,150.00 Effective: 08-20-07/12-21-07

Ross, Loretta Writing Center Coordinator Amount: $4,150.00 Effective: 08-20-07/12-21-07

It is recommended that the Board of Trustees approve the academic personnel items described above.

Item No. Section: Subject: Date: 2007/08-022 Human Resources CSEA Memorandum of Understanding (MOU) 09/13/07

EXHIBIT

Memorandum of Understanding and Agreement by and between Mt. San Jacinto Community College District and California School Employees Association, Chapter 767

BACKGROUND:

Whereas Government Code section 3540.1 defines a confidential employee as…”any employee who is required to develop or present management positions with respect to employer-employee relations or whose duties normally require access to confidential information that is used to contribute significantly to the development of management positions.”

Whereas the District and CSEA understands and agree that, the Administrative Assistant to the Vice President of Student Services and the Administrative Assistant to the Vice President of Instruction will have access to or possess confidential information.

Therefore, by affixing their signature to the attached MOU, the CSEA expressly and without reservation of rights agrees that these positions are not within the scope of the parties’ collective bargaining agreement and excludes them from the Unit as classified positions.

It is recommended that the Board of Trustees confirm the re-designation from classified hourly position to confidential positions described in the attached MOU.

Item No. Section: Subject: Date: 2007/08-023 Business Services Memberships 09/13/07

EXHIBIT

BACKGROUND:

All new memberships require Board approval. This is a new institutional membership.

American Association of Hispanics in Higher Education (AAHHE)

The American Association of Hispanics in Higher Education (AAHHE) is an agent of change for improving education, thus enabling Hispanic students to fully participate in a diverse society. AAHHE works collaboratively with all sectors of education, business, industry, as well as community and professional organizations to enhance the educational aspirations and to meet the needs of a significantly increasing Hispanic population.

It is recommended the membership be approved.

The $1,000 membership fee has been budgeted.

Item No. Section: Subject: Child Development Contract Date: 2007/08-024 Business Services Signature Authorization 09/13/07

EXHIBIT

Attached.

BACKGROUND:

As a required component of the early childhood studies program, the California Department of Education requires certification of the Governing Board’s approval authorizing designated personnel to sign early childhood studies contract documents. The required form to designate personnel to sign the Child Development Contract CPKP-7017, General Child Care & Development Programs, is attached for approval.

It is recommended the Board of Trustees approve and certify signature authorization.

Item No. Section: Subject: Approval of Payroll, Purchase Orders, Date: 2007/08-025 Business Services Contracts, and Commercial Warrants 09/13/07

EXHIBIT

Supporting documents are in the business office for information and review.

BACKGROUND:

1. Payroll 01M General Fund $ 2,438,795.81 Categorical Funds $ 252,537.94 02A General Fund $ 32,613.26 Categorical Funds $ 41,568.18 Total General Fund $ 2,471,409.07 Total Categorical Funds $ 294,106.12 Grand Total $ 2,765,515.19

2. Galaxy System Purchase Orders B3000114 – B3000179, E9000011 and P3000081 – P3000415 in the amount of $2,032,498.40. 3. Galaxy System Purchase Orders Special Funded S000006 in the amount of $5,951.04. 4. Galaxy System Contracts C3000027 – C3000054 in the amount of $3,915,315.34. 5. Commercial warrants #14870285 – #14889954 in the amount of $2,543,140.38.

Ratification of Purchase Orders exceeding $25,000.

B3000164 $ 120,500 Eastern Municipal Water District – Open purchase order for the purchase of water – utilities – District B0000165 $1,130,000 Southern California Edison – Open purchase order for electric utility – utilities – District B0000166 $ 126,600 The Gas Company – Open purchase order for gas utility – utilities – District B0000169 $ 225,750 Verizon California – Open purchase order for telephone service – utilities – District P0000317 $ 30,709 Williams Scotsman, Inc. – modular lease rental – maintenance and operations – MVC P3000410 $ 56,705 Computerland of Silicon Valley – Microsoft software agreement – categorical/IT – District

Approval is recommended. The Board of Trustees must authorize and approve all expenditures of the District to comply with applicable education and public contract codes.

Funds are appropriated for the items listed.

Item No. Section: Subject: Date: 2007/08-026 Business Services Contract Agreements 09/13/07

EXHIBIT

Copies are available in the business office for information and review.

BACKGROUND:

Consultant Event/Services Date Amount/Funding Source

1. California Child Development and 07/01/07 to $180,392 – Grant Revenue Department of Education Centers 03/30/08 Education

Description: New grant to provide pre-kindergarten and Family Literacy services.

2. UCMI, Inc. Technology Building Project 04/01/07 to $45,500 – State Capital 06/30/08 Outlay Funds

Description: UCMI, Inc. contract Amendment Number 1 to provide DSA Inspection Services for MVC Technology Building.

3. LPA, Inc. Technology Building Project 01/05/06 to $2,250 – State Capital 12/30/07 Outlay Funds

Description: Extra Services Authorization Number 4 to provide architectural services for suspended pipe grid.

4. Boston Reed Community Education 06/13/07 to $58,100 – cost will be Program 06/30/08 covered by class enrollment

Description: Boston Reed will provide instructors and class materials for the Pharmacy Technician Training Program.

5. Hershey Systems, Student Records and 09/14/07 to $80,859 – Categorical Inc. Financial Aid Data 10/31/08 funds Management

Description: Hershey Systems, Inc. will implement the Singularity suite of technology. Singularity is a turnkey solution designed to automate and manage the digital capture and retrieval of student related documents, faculty/staff related documents and other records received by the District.

19 6. Converse Technological, Soils & 06/08/07 to $137,820 – State Capital Consultants, Inc. Testing Services 12/30/07 Outlay Funds

Description: This the second amendment to the original contract of $92,820. Amendment 1 was approved on June 14, 2007 for $25,000. This second amendment is for the amount of $25,000 bringing the total contract amount to $137,820.

7. Professional Educational Master Plan 09/13/07 to Not to exceed $100,000 – Personnel Leasing, 06/30/08 District Funds Inc.

Description: Professional Personnel Leasing, Inc., will provide collaborative interview, research, data collection, and needed projections to create an Educational Master Plan.

It is recommended the Board provide authorization to execute the contract agreements.

Funds are appropriated in the budget for these contracts.

Item No. Section: Subject: Date: 2007/08-027 Business Services Chancellor’s Office Tax Offset Program 09/13/07

EXHIBIT

BACKGROUND:

By contracting with the Chancellor’s Office Tax Offset Program (COTOP), the District can recover outstanding student obligations such as student loans, financial aid overpayments, student fees, library fines, and personal checks written with non-sufficient funds.

The COTOP program requests the Franchise Tax Board to offset (deduct) the amount owed to a District from the student/debtor’s personal state income tax, lottery winnings or other state refund. Any amounts offset are remitted by the Franchise Tax Board to the Chancellor’s Office, which authorizes the State Controller to disburse the offset amount, minus a 25% administrative fee, to the participating local districts.

The District has participated in this program since fiscal year 2000-2001.

It is recommended that the Board approves the District’s continued participation in the COTOP program for 2007-08.

Item No. Section: Subject: Authorization to Form a School Facilities Date: 2007/08-028 Business Services Improvement District 09/13/07

EXHIBIT

BACKGROUND:

It is requested that the Mt. San Jacinto Community College District Board of Trustees authorize the Interim Vice President of Business Services to research criteria needed to form a School Facilities Improvement District within the Mt. San Jacinto Community College District, in particular Trustee Area 1. Trustee Area 1 comprises the largest geographical area of the MSJCCD and includes the San Gorgonio Pass cities of Banning and Beaumont. The Pass area communities have been and are strong proponents of a local Mt. San Jacinto College site. MSJC Administration has been invited to both the Banning and the Beaumont Chambers of Commerce to present to community members and the chambers an outline of necessary criteria to develop a Pass area college presence. The Pass area support group (Friends of MSJC) consists of public officials, chamber members and citizens who have expressed the strong desire to back a special bond election in support of a campus development on our existing land in the Pass area. This group has asked MSJC administration to request authorization from the Board of Trustees to form a School Facilities Improvement District and proceed with an election to issue bonds for use to construct MSJC educational facilities within the School Facilities Improvement District. Any such election would be held within the boundaries of the School Facilities Improvement District and any bonds approved would be repaid from taxes levied only within such territory.

All information required for this process will be brought back to the Board for further information and direction.

It is recommended the Board of Trustees authorize the Interim Vice President of Business Services to research the required process to form a MSJCCD School Facilities Improvement District.

Funds in the amount of $20,000 have been budgeted.

22 Board of Trustees PUBLIC MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT HEARING 1499 North State Street, San Jacinto, CA 92583 (951) 487-6752

Section: Subject: Date: Business Services Public Hearing – 2007-2008 Proposed Budget 09/13/07

Interim Vice President of Business Service, Dennis Hogan, will give a presentation covering the 2007-2008 budget.

The Education Code requires a public hearing prior to the adoption of the 2007-2008 budget. Copies of the budget are available upon request from the business office.

1. Open hearing

2. Public hearing

3. Close hearing

Item No. Section: Subject: Date: 2007/08-029 Business Services Adoption of the 2007-2008 Budget 09/13/07

EXHIBIT

Copies of the budget are available upon request in the business office.

(Upon approval, the 2007-2008 Adopted Budget will be available as presented during the Public Hearing at: www.msjc.edu/committees/budget/adopted0708.)

BACKGROUND:

After adoption of the Tentative Budget in June, the District has calculated actual ending balances and adjusted revenue and expenditures according to available information. These revisions are included in the proposed Budget presented for adoption.

It is recommended that the Board of Trustees adopts the 2007-2008 budget and directs the Interim Vice President of Business Services to file copies with the county superintendent and the Chancellor’s office.

Budget implications are as presented during the public hearing.

Item No. Section: Subject: Date: 2007/08-030 Superintendent/President Board Policy Manual – Revisions and Additions 09/13/07

EXHIBIT

Summary is attached. The MSJC Board Policy Manual can be found online at www.msjc.edu .

BACKGROUND:

In the spring of 2000, Mt. San Jacinto Community College District subscribed to The Community College League of California, in partnership with Liebert Cassidy, a California law corporation, Policy and Procedure Service. The CCLC service provides member districts a comprehensive list of policies and procedures/regulations each district should have on record, samples of each of those board policies and samples of each of the administrative procedures/regulations, and both new and updated policies and procedures as required by changing laws and regulations.

The MSJC policies included in this item for board action have been revised and updated as required by changing laws and regulations. The policy updates and changes have been through the shared governance process and approved by College Council. An information item was placed on the August 8, 2007 Board Agenda and copies of the changed policies were provided to the trustees for their review. A summary of the revisions and additions to the board policy is attached.

It is recommended that the Board of Trustees approve the Board Policy revisions and additions that are summarized in the attached exhibit.

Item No. Section: Subject: Mt. San Jacinto College Date: 2007/08-031 Superintendent/President Institutional Progress Report – October 2007 09/13/07

EXHIBIT

Copies are available in the President’s Office.

BACKGROUND:

January 31, 2006, Mt. San Jacinto College’s accreditation was reaffirmed by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges (ACCJC). The Commission certification required MSJC to submit a progress report which requires that the institution provide information, evidence, and analysis regarding the resolution of the issues to which it was directed by the Commissions’ Action Letter of January 31, 2006. The focus of this progress report is Recommendations 2, 3, and 5. The progress report is due to the ACCJC on October 15, 2007 to be followed by a visit of Commission representatives.

An information item was placed on the August 8, 2007 Board Agenda and copies of the report were provided to the trustees for their review. The document has gone through the shared governance process and is being prepared for publication. The final document will be submitted to the Accrediting Commission upon Board approval and available for distribution thereafter.

It is recommended that the Board of Trustees approve the Institutional Progress Report.

26 BOARD OF TRUSTEES INFORMATION MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT

Section: Topic: Date: Superintendent/President Donations to Foundation September 1, 2007

Each month the Mt. San Jacinto College Foundation reports to the Board of Trustees a list of people and organizations that have made donations of money or items of value to the Foundation. Donations are made through payroll deductions, pledges, memorials, and direct contributions of each or usable items. This report is for contributions posted from 8/1/07 to 8/31/07. Non payroll deduction gifts are highlighted below. Name City *Cash Item Designation Altura Credit Union Riverside CA Foundation Anaheim Police Department Anaheim CA Scholarship Fund Anza Scholarship Fund Anza CA Scholarship Fund Diane Boss Hemet CA President’s Club CPN Scholarship Fund Shawnee, OK CA Scholarship Fund Kay & Blair Ceniceros Idyllwild CA President’s Club Citizen’s Scholarship Foundation Temecula CA Scholarship Fund Pamela & Robert Deegan Temecula CA President’s Club Devereux Foundation League City, TX CA Scholarship Fund Kristine & Steven DiMemmo San Jacinto CA President’s Club Rhonda & Jim Dixon Hemet CA Memorial Scholarship Fund Rhonda & Jim Dixon Hemet CA President’s Club Jean Domenigoni Winchester CA President’s Club Kathy Donnell Hemet CA President’s Club Kathy Donnell Hemet CA Eagle Athletic Club Darrell & Becky Elam Hemet CA Scholarship Fund Darrell & Becky Elam Hemet CA President’s Club Golden State Minority Foundation Los Angeles CA Scholarship Fund Golden State ScholarShare Trust Boston, MA CA Scholarship Fund Gosch Auto Group Hemet CA President’s Club Debbie Grace Menifee CA Alumni & Friends Kristen Grimes Hemet CA Eagle Athletic Club Steven & Susan Guarino Hemet CA President’s Club Hamilton School PTSA Anza CA Scholarship Fund Hemet Community Builders Hemet CA Scholarship Fund Hemet San Jacinto Board of Realtors Hemet CA Scholarship Fund Paul & Theresa Hert Idyllwild CA President’s Club Dennis & Heidi Hogan Hemet CA President’s Club Pat James-Hanz & Keith Hanz Hemet CA President’s Club Jason McKay Memorial Scholarship Hemet CA Memorial Scholarship Fund Nizam & Marina Kazi Moreno Valley CA President’s Club Brig & Dave Kelley Hemet CA President’s Club Richard & Jeanne Kelley Hemet CA President’s Club Camille & Jerry Kraft Temecula CA President’s Club Lake Elsinore BOPE #2591 Lake Elsinore CA Scholarship Fund Magic Carpet Scholarships Banning CA Scholarship Fund Bill & Phyllis Marchese Palm Springs CA President’s Club

27 Roy & Debbie Mason Hemet CA Foundation Edward McDaniel Hemet CA President’s Club Rebecca Mitchell Hemet CA Student Services John & Ann Motte Perris CA Eagle Athletic Club Rosalie Moyer Hemet CA President’s Club Murrieta Student of the Month Murrieta CA Scholarship Fund Murrieta Valley Scholarship Foundation Murrieta CA Scholarship Fund National Service Award Kansas City, MO CA Scholarship Fund Lesia & Edward Navarro Riverside CA President’s Club Pacific Alarm Service, Inc. Beaumont CA President’s Club Pechanga Band of Mission Indians Temecula CA President’s Club Pomona Police Officers Association Pomona CA Scholarship Fund Tom & Kay Lynn Quast San Jacinto CA President’s Club Ramona Valley Lions Hemet CA Scholarship Fund Bob & Addie Rockwell Hemet CA Music Program Rotary Club of Hesperia Hesperia CA Scholarship Fund Gwen Schlange Hemet CA Scholarship Fund Edith Schmoll Sun City CA Menifee Music Dept Scholarship Program Administrators Nashville, TN CA Scholarship Fund Roger & Laurie Schultz Yucaipa CA Eagle Athletic Roger & Laurie Schultz Yucaipa CA President’s Club Servicemaster Professionals Hemet CA Scholarship Fund Shih-Line Memorial Scholarship Irvine CA Memorial Scholarship Fund Teri Sisco Hemet CA Alumni & Friends Rick & Teri Sisco Hemet CA Eagle Athletic Club Rick & Teri Sisco Hemet CA Shakespeare Festival Southern California ASA Player’s Assoc. Ventura CA Scholarship Fund Southern California Food & CMR Cypress CA Scholarship Fund Tatiana & Bernard Somers Hemet CA President’s Club Joan & Willard Sparkman Murrieta CA Allied Health Joan & Willard Sparkman Murrieta CA Eagle Athletic Robin & Glenn Steinback, Jr. Hemet CA President’s Club Robin & Glenn Steinback, Jr. Hemet CA Memorial Scholarship Fund Robin & Glenn Steinback, Jr. Hemet CA Faculty/Mini Grant Program Student of the Month Program Temecula CA Scholarship Fund Chris & Rebecca Teague Hemet CA President’s Club Trinity Lutheran Church Hemet CA Scholarship Fund Jon & Joy Tyler Hemet CA President’s Club U S. Bowling Congress SMART Program Greendale, WI CA Scholarship Fund Valley PEO Hemet CA Scholarship Fund Anthony Vasek San Jacinto CA Shakespeare Festival Woodcrest Christian School Riverside CA Scholarship Fund

Total Restricted Cash Donations $45,251.85 Total Unrestricted Cash Donations (includes Pres Club) $8,380.67 Total Non-Cash (Items Value, In-Kind) Restricted $0 Total Non-Cash (Items Value, In-Kind) Unrestricted $0 $53,632.52 TOTAL 8/1/07 to 8/31/07

* Cash - CA=Cash, IV=Item of Value, IK=In Kind Donation 28 Board of Trustees INFORMATION MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT 1499 North State Street, San Jacinto, CA 92583 (951) 487-6752

Section: Subject: Date: Human Resources Student Services Reorganization 09/13/07

The following information is in addition to information previously provided to the Board regarding the reorganization of the Student Services division. The following is a brief summary of the planned actions that were taken.

Dean 1. (Dean of Student Support Services: Athletics, Outreach, and Student Life) - This position is moving from an Associate Dean to a full Dean level position to reflect the expanded scope of responsibility for this position. Due to the size of the district and student enrollment growth, this position will now take on responsibility for Student Outreach in the Hemet/San Jacinto area, as well as the Pass area. Additionally this position will be taking on student life and conduct responsibility for the SJC campus. All other duties formerly associated with this position will continue.

Dean 2. (Dean of Student Support Services: Counseling and Guidance) - This position currently exists as a dean and is only having program responsibility shifted to better manage programs and meet student needs.

Dean 3. (Dean of Student Support Services: Categorical Programs and ASB/Student Life) - This position is moving from an Associate Dean to a full Dean level position to reflect the expanded scope of responsibility for this position. Due to the size of the district, the complex nature of our expanding categorical programs, and enrollment growth, this position will now oversee several of the state and federal categorical programs. This position will also oversee the ASB activities for the district and assist with student life and discipline. This dean will also handle special projects and community relations.

Dean 4. (Dean of Student Support Services) - This position currently exists as a dean and is only having program responsibility shifted to better manage programs and meet student needs. A goal of this shift in responsibility is to allow this position to better focus on student outreach into the Southwestern portion of the district.

(It should be noted that the position and resources affiliated with the DSPS Director’s position will be maintained with an interim solution while staffing for that area is further assessed for optimal future effectiveness.)

29 Board of Trustees INFORMATION MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT 1499 North State Street, San Jacinto, CA 92583 (951) 487-6752

Section: Subject: Date: Human Resources Police Personnel 09/13/07

MSJC’s continued enrollment growth and increased operational hours has made it necessary to augment our police coverage. Currently we are unable to provide adequate sworn police or campus security coverage to support our District needs.

Upon review of the college schedule, incidents on and around our campuses, the immediate need for 7 day per week coverage and our ability to respond to critical incidents or disasters, I will be requesting action to provide one additional sworn police officer and two campus security officers on the October board agenda. This action will allow the MSJC Police Department to provide sworn officer coverage five days a week, 16 hours a day and campus security coverage 7 days a week from 7:00 a.m. to 10:00 p.m. daily. On alternating weekends sworn officers will also rotate on an on-call response basis.

Due to current staffing needs Chief Segawa is forced to personally cover one of the existing shifts, which effectively limits him to a specific campus for a single shift. This will allow Chief Segawa to provide district-wide coverage for police operations, disaster planning and training.

Funds are available and have been budgeted for this position.

Section: Subject: Date: Student Services Sports Information Officer 09/13/07

The Commission on Athletics new statistical reporting requirements for community college athletic teams requires a great deal of time and effort in order to report and maintain accurate student and team statistics. Given the demands of our coaching faculty, it is neither practical nor efficient to hold them responsible for this task. Therefore, the Athletic Department is proposing a new part-time, 32 hours per week, classified Sports Information Officer position to meet this challenge.

In addition to the above task, the Sports Information Officer will be responsible for the Athletic Department web page content management, Athletic Department press releases covering the college’s 10 teams, and creating media guides and recruitment materials for prospective students/athletes.

Funds are available and have been budgeted for this position.

Section: Subject: CTA Date: Human Resources CTA Bargaining Proposal for Academic Year 2007-08 09/13/07

Pursuant to GC 3547, the District was provided the attached Faculty Association (CTA) proposal to open negotiations for academic year 2007-2008. Public comment on this proposal will be taken at the Board’s next regularly scheduled meeting on October 11, 2007.