Case Western Reserve University s8

MINUTES February 25, 2013 – 4:00 p.m., T-503 FACULTY COUNCIL Case Western Reserve University School of Medicine

Guest(s): Susan Padrino, M.D., Chair, Committee on Students ______A) Adnan Cobanoglu, M.D., Chair of Faculty Council

Dr. Cobanoglu opened the meeting promptly at 4:00pm. Minutes from the previous meeting (January 14, 2013) as amended were approved.

B) Susan Padrino, M.D., Chair, Committee on Students

Dr. Padrino presented an annual report of Committee on Students activities. She informed Council of a new system called the Early Concern that allows faculty and staff to express anonymous concerns regarding medical students. Concerns are forwarded to the Curricular Affairs Office and then presented for discussion to the Committee on Students.

Alcohol drinking, behavior issues, and reports of student rudeness are typical concerns, but the most common concerns to reach the Committee on Students are academic issues. Concerns about thirty students have been presented to the Committee on Students during this year, with most successfully remediated. Eight students were accused of professional lapses in judgment (ex. cheating, HIPPA concerns). One student was dismissed because of professional issues and one student withdrew due to health issues. Two students from the Lerner College of Medicine were dismissed because of professional issues. The Lerner College of Medicine has a similar structure of review for their students, and they are also required to be reviewed by Committee on Students for final approval.

A common academic issue is failure of block 4. Students have difficulty studying or getting a handle on the information presented in block 3 and then struggle in block 4.

Dr. Padrino would like to broaden the diversity of Committee on Students membership and asked those who are interested in participating on this committee to contact her. Two appointed slots on the committee for a 5-year term and 2 elected slots for both clinical and basic science faculty are vacant.

A motion was made to approve the report from the Committee on Students, seconded, and unanimously approved.

C) Dr. Cobanoglu reported the appointments of Strategic Planning Working Groups Co- chairs from the contingent of faculty elected to the working groups:

George E. Kikano, MD Department of Family Medicine & Community Health (UH) Nicholas P. Ziats, PhD Department of Pathology (SOM) Marjorie Greenfield, MD Department of Reproductive Biology (UH) Eric Pearlman, PhD Department of Ophthalmology & Visual Sciences (UH)

Approved Minutes 2/25/13 Dr. Cobanoglu hopes the Dean will announce her appointments and the co-chair she has selected from among her appointments soon.

D) The Council once again took up discussion of the Faculty Activity Summary Form. Clarifications were offered on the origin and usage of the forms. There was continued comment on the use the form for both evaluation and faculty development purposes.

Dr. Cobanoglu then read the statement (attached to this document) provided by Sana Loue regarding the purpose of the two questions that have been added to the FASF. Dr. Cobanoglu suggested that Dr. Loue be invited to the next meeting to discuss the issue further.

In further discussion, some Council members believe that having the Faculty Council review any prospective changes to the FASF would have been helpful and might have forestalled controversy. Examples from other departments were shared, and the importance was stressed of 3rd and 6th pretenure year reviews. Council members consider mentoring to be a responsibility that falls on each departmental chair. Some Council members question the linking of career development with performance evaluations.

Agreeing that departmental chairs are responsible for mentoring their faculty, Council members expressed a concern for those chairs that aren’t providing adequate mentoring for their faculty. Departmental chairs in general never state what they will do to help with mentoring. This should be evaluated on both sides.

Some council members liked the changes to the FASF form because it allowed them to think about where they were in their career. However, the challenge was finding the time to fill out the form.

Suggestions for formalizing the mentoring process were discussed.

Assessing measurements of improvement were discussed. Reference was made to the Climate Survey and mentoring. In general, Council members expressed their agreement that it would be helpful to receive some feedback on their personal mentoring experiences and how satisfied they are with the process. Survey monkey was suggested as one avenue to accomplish this and also having the IDEAL Committee follow-up on this. Bill Merrick suggested that he could send an email to Faculty Council in regards to metrics and teaching opportunities for feedback.

No formal action was taken regarding these suggestions.

In other business, Dr. Cobanoglu reminded Council members that the Dean will be speaking at a Town Hall meeting on March 6, 2013, at 10:00am (BRB 105). It is important that faculty attend and ask her questions. Dr. Cobanoglu asked if there are any specific questions that we would like the Dean to address, please send them to him and he would forward them to the Dean’s office.

Council members who cannot attend the Town Hall meeting asked whether it could be broadcast online? It would be very convenient and easy to do. The event could be uploaded to CASE webinfo or some other source. The Faculty Affairs office will look into this matter.

Bill Merrick told Council members the Case Western Reserve University libraries are 103 out of 115 for private universities (as dollars spent). Dr. Merrick also told members of a plan in process from Faculty

Approved Minutes 2/25/13 Senate that would attempt to set –up a response system to a possible threat to the University campus (i.e. Peter B. Lewis, Sandy Hook, VA Tech, etc.).

Respectfully submitted, Preston Pugh - Faculty Secretary

Approved Minutes 2/25/13 Faculty Council (2012-2013) *Psychiatry-UHC Jeanne Lackamp (14) Adnan Cobanoglu, chair Psychiatry-Metro TBE *Radiation Oncology-UHC Janice Lyons Voting Members (13) I. Department Representatives Radiology-UHC Peter Faulhaber (15) Anatomy Scott Simpson (13) *Radiology-CCLCM Paul Anesthes. Periop. Medicine-UHC Matthew Kellems (15) Ruggieri (15) Anesthesiology-CCLCM Hinda Abramoff (15) Radiology-Metro Michael McNamara (13) Anesthesiology-Metro TBE *Reproductive Biology-UHC Sam Mesiano (13) *Biochemistry Focco van den Akker (13) Reproductive Biology-MH Sylvie Hauguel-de Mouzon (13) Bioethics Mark Aulisio (15) Biomedical Engineering TBE *Surgery-UHC Adnan Cobanoglu (13) *Dermatology-UHC Susan Nedorost (13) Surgery-CCLCM TBE Dermatology-Metro TBE Surgery-Metro TBE *Emergency Medicine-UHC Dennis Guy (13) Urology-UHC Sanjay Gupta (14) *Emergency Medicine-Metro Christopher Wyatt (14) *Environmental Health Sci’s David McCoy (13) II. At-Large Representatives *Epidemiology and Biostatistics Daniel Tisch (14) Preclinical *Family Medicine & Community Health Sybil Marsh Jim Bruzik (14) (14) *Dorr Dearborn (15) Family Medicine-Metro Christine Alexander (13) Peter Harte (15) Family Medicine-CCLCM TBE *Robert Petersen (13) General Medical Sci’s Kristian Baker (14) Richard Zigmond (13) *Genetics and Genome Sciences Thomas La Framboise (13) Clinical Medicine-UHC TBE *Thomas Kelley (15) Medicine-CCLCM TBE Katherine Lee (14) *Medicine-Metro Daryl Thornton (15) *Ronald Triolo (13) Molecular Biology & Micro. Cathy Carlin (14) Sandy Werner (13) MolecularMedicine-CCLCM Christine McDonald (16) Michael Wolfe (15) Neurological Surgery-Metro Michael Steinmetz (15) *Neurological Surgery-UHC David Hart (15) Institutional Representatives Neurology-UHC Michael Devereaux (13) Neurology-Metro Joseph Hanna (15) University Hospitals of Cleveland *Neurosciences Jerry Silver (15) Veterans Administration Nutrition Michelle Puchowicz (13) MetroHealth Medical Center Ophthalmology-CCLCM TBE Cleveland Clinic Foundation Ophthalmology and Visual Sci-UHC Johnny Tang (13) Orthopaedics-Metro TBE Non-Voting Members Orthopaedics-UHC TBE President Barbara Snyder *Otolaryngology, HNS-UHC James Arnold (15) Dean Pamela Davis *Otolaryngology, HNDS-Metro Stephen Houser (13) Vice Dean for Educ & Acad Affrs Clint Snyder *Pathology- UHC/SOM Nick Ziats (14) CME Chair Keith Armitage Pathology-CCLCM TBE Faculty Senate Executive Liaison William Merrick *Pathology-Metro Ron Medical Student I Yiping Li Cleveland (15) Medical Student II Erin Flanagin Pediatrics-UHC Connie Piconne (15) Graduate Student Yotam Blech-Hermoni Pediatrics-CCLCM TBE M.D./Ph.D. Student DaShawn Hickman *Pediatrics-Metro Susan Carlin (13) Steering Committee Pharmacology Paul MacDonald (15) (One-year term of office) *Physical Med. & Rehab-Metro Lynn Sheffler (15) Adnan Cobanaglu, chair *Physiology and Biophysics William Schilling Jill Barnholtz-Sloan, past-chair (13) Robert Petersen, chair-elect Plastic Surgery-UHC TBE

Revised 2/7/13 Susan Carlin Steven Houser Michael McNamara William Schilling Nicholas Ziats

Dan Anker, Associate Dean for Faculty Affairs & Human Resources/Preston Pugh, Secretary

*-Indicates those in attendance **-Excused absence Dan Anker, Associate Dean for Faculty Affairs & Human Resources/Preston Pugh, Secretary

Revised 2/7/13 COMMENTS FROM SANA LOUE: Thank you for your questions regarding the purpose of the 2 questions that have been added to the FASF and for this opportunity to provide greater detail.

In response to the faculty climate survey, a job description has been developed for department chairs, together with metrics by which their performance is to be assessed. One of the major components of that description and those metrics, again in response to the faculty climate survey, is the development of mentoring programs for their faculty at all ranks, regardless of whether the faculty are nontenured, tenured, on the tenure track, or not on the tenure track. One of the new questions asks that faculty delineate their goals for the upcoming 5 years. This will enable chairs to work more effectively with faculty in the development of an individualized mentoring plan so that the faculty member will be more likely to achieve his/her career goal(s). Everyone understands, and this is made clear to chairs, that goals can change during 5 years for any number of reasons. This is one way to ensure that faculty receive appropriate mentoring and of holding chairs accountable. Even if a faculty member is tenured and has a successful, active research agenda, and wants to continue doing the same thing over the next 5 years, it is important to delineate a plan to enable that activity to continue. This allows both the faculty member and the chair towork more effectively together to maximize the likelihood of the faculty member's success; both will be able to see more clearly what resources will be necessary and to work together to identify potential sources of those resources.

The second question merely asks that the faculty member cut and paste his/her goals from the previous year and comment on the extent to which they have been accomplished. This saves both the chair and the faculty member the trouble of having to go back into the database to search for the previous year's FASF to address this question. Presumably, the annual review of a faculty member's accomplishments encompasses a review of the faculty member's achievements, including the extent to which a faculty member has achieved the previous year's goals.

Please let me know if I have responded to your questions or if you would like additional information.

Best wishes, Sana Sana Loue, J.D., Ph.D., M.P.H., M.S.S.A.

Professor, Bioethics Vice Dean, Faculty Development and Diversity Mailing address: Case Western Reserve University School of Medicine 10900 Euclid Avenue, TA233 Cleveland, Ohio 44106-4976 tel. 216/368-3743

Revised 2/7/13