In Accordance with the Provisions of the Open Public Meetings Act, the West Long Branch s1

Regular Public Meeting February 23, 2016

RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION Regular Public Meeting– Media Center 7:00 p.m. Tuesday, February 23, 2016

CALL TO ORDER

PLEDGE OF ALLEGIANCE The Pledge of Allegiance will be led by the following students: Adelina Ribeiro & Nathan Campbell

"In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board of Education has issued notice of this meeting to be publicized by having the date, time and location of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long Branch Public Library and mailed to the Asbury Park Press and The Link, which have been designated as the Board's official newspapers. Notice was also filed with the Borough Clerk and sent to those persons requesting that such notice be mailed to them."

ROLL CALL Mrs. Arvanitis _____ Mrs. Cavanaugh ______Dr. Christopher _____ Mrs. Cistaro ______Mrs. Hegglin ______Mr. Kramer______Mrs. McLaughlin _____ Ms. Sarfaty _____ Mrs. Trocchia _____

STATEMENT TO THE PUBLIC Often times it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter with the Superintendent of Schools. If the Superintendent of Schools is satisfied that the matter is ready to be presented to the Board of Education, only then, is it placed on the agenda for action at a public meeting. In rare instances, matters are presented to the Board of Education for discussion at the same meeting that final action may be taken.

PRESENTATIONS:  Recognition of Erin Hegglin for 2 years of service as Board President: Brian Kramer, Board President and Thomas Farrell, Superintendent of Schools

PUBLIC COMMENTS: Anyone wishing to address the Board regarding items that are on the agenda, please state your name and address. The Board will not, during the public portion of this meeting, discuss matters involving employment, appointment, termination of employment, negotiations, terms and conditions of employment, evaluation of the performance of, promotion or disciplining of any specific or prospective or current employee, as well as students.

APPROVAL OF MINUTES January 19, 2016 Workshop Meeting January 26, 2016 Regular Public Meeting

1 Regular Public Meeting February 23, 2016

Offered by: ______Seconded by: ______ROLL CALL Mrs. Arvanitis _____ Mrs. Cavanaugh ______Dr. Christopher _____ Mrs. Cistaro______Mrs. Hegglin ______Mr. Kramer______Mrs. McLaughlin _____ Ms. Sarfaty _____ Mrs. Trocchia _____

BID RESULTS 1-3 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. BE IT RESOLVED, to approve Jay Shapiro and Associates, with offices at 44-A Peapack Road, Far Hills, New Jersey, to serve as construction managers for the referendum construction project.

2. BE IT RESOLVED, to approve Greyhawk Construction Managers and Consultants, with offices at 2000 Midlantic Drive, Mount Laurel, New Jersey, to serve as commissioning agents for the referendum construction project.

3. WHEREAS, bid specifications were prepared and presented to the public for the solicitation of qualified general contractors to facilitate the District's referendum construction project, and

WHEREAS, bids were received and opened publicly on February 18, 2016 at 10:00 A.M..

NOW, THEREFORE BE IT RESOLVED, to approve Shorelands Construction, Inc., with offices at 7 Columbia Drive, Monmouth Beach, New Jersey, who were the lowest qualified bidders with a total bid of $7,383,000 (base bid plus alternates 1, 2 and 3), to serve as general contractors for the referendum construction project.

Bidder Name Base Bid Alternate Alternate Alternate BB+Alt #1 BB+Alt BB+Alt # 1 2 3 #1/2 1/2/3 1 Patock $7,647,770 $224,700 $104,777 $217,770 $7,872,470 $7,977,247 $8,195,017 Construction 2 Tormee $7,877,000 $230,000 $105,000 $200,000 $8,107,000 $8,212,000 $8,412,000 Construction 3 Kappa $8,242,000 $115,000 $195,000 $174,000 $8,357,000 $8,552,000 $8,726.000 Construction 4 McCauley $7,600,000 $205,000 $166,000 $154,000 $7,805,000 $7,971,000 $8,125,000 Construction 5 Shorelands $6,918,000 $225,000 $101,000 $139,000 $7,143,000 $7,244,000 $7,383,000 Construction 6 GDS $6,784,000 $230,000 $130,000 $240,000 $7,014,000 $7,144,000 $7,384,000 Mechanical 7 Structural $8,363,000 $275,000 $195,000 $315,000 $8,638,000 $8,833,000 $9,148,000 Concepts 8 3R $7,051,616 $219,000 $156,000 $420,000 $7,270,616 $7,426,616 $7,846,616 Contracting 2 Regular Public Meeting February 23, 2016

BUILDING AND GROUNDS RESOLUTION 1 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Move to approve, upon the recommendation of the Superintendent, use of the District Softball Fields by the Shore Regional Softball Little League, for games and practices from Tuesday, March 15, 2016 through Thursday, June 30, 2016 from 6:00 p.m. until 8:00 p.m. Mondays – Fridays and 9:00 a.m. to 6:00 p.m. on Saturdays. (Certificate of Insurance on File).

CURRICULUM AND INSTRUCTION RESOLUTIONS 1 -10 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Move to approve, upon the recommendation of the Superintendent, the following class trips:

March 16, 2016/March 22, 2016 Branchburg, NJ/Middletown Arts Center, Middletown, NJ Grade: 4th A.T. (5 students) Building and Engineering Convocation Mr. Straley Approximate cost to the Board - $575.00

May 19, 2016/May 26, 2016 Monmouth Park Race Track, Oceanport, NJ/Chariot Riders, Manchester, NJ Grade: 3rd A.T. (4 students) Service Animals Convocation Mr. Straley Approximate cost to the Board - $400.00

June 15, 16, & 17, 2016 Monmouth University, West Long Branch, NJ Grades: K - 4 (285 students) BME Annual Practice & Spring Show All BME Staff (Approximately 25) Approximate cost to the Board - $335.76

2. Move to approve, upon the recommendation of the Superintendent, the attendance at the workshops listed below with associated program costs for the employees referenced below:

Date Name Workshop Location Cost of Program Excluding Associated Mileage Costs March 7, 2016 Dr. Michael 2016 PARCC Training Monroe Township, NJ $0.00 Fiorillo March 8, 2016 James Erhardt 2016 PARCC Training Monroe Township, NJ $0.00 . 3. Move to approve, upon the recommendation of the Superintendent, the following 90 hour Observational Experience Student from Georgian Court University commencing on Wednesday, February 24, 2016 through Tuesday, May 31, 2016 as noted below:

Student Name Placement Cooperating Teachers Maria Murphy 2nd Grade Megan Steel/Christina Jannarone

4. Move to approve, upon the recommendation of the Superintendent, for the following staff to conduct a 3rd Grade Family PARCC Night program Wednesday, March 16, 2016 for students and parents at the rate of $46.00 per hour for four (4) hours, for a total of $736.00:

Alexandra Faccone Michelle Sokol Alexandra Salvati Heather Weiner

5. Move to approve, upon the recommendation of the Superintendent, contracted transportation services through Shore Regional Transportation for Student ID# 37670529 to be transported to Harbor School for the 2015-2016 school year at the total rate of $7,303.20.

6. Move to approve, upon the recommendation of the Superintendent, contracted services with Shore Regional Transportation for the Pre-Kindergarten bus drivers and aides for the a.m. & p.m. runs for the 2015-2016 school year for a total rate of $18,757.80.

7. Move to approve, upon the recommendation of the Superintendent, the following 30 hour Observational Experience Student from Rutgers University commencing on Wednesday, February 24, 2016 through Friday, May 13, 2016 as noted below:

Student Name Placement Cooperating Teachers Cathy Di Fede ESL Tracy Gironda

8. Move to approve, upon the recommendation of the Superintendent, for Student ID #2159149172 to attend, as per IEP, an MD class at the Midland School beginning Wednesday, February 24, 2016 through Thursday, June 17, 2016, at the pro-rated tuition rate of $20,515.55. Transportation to be provided by MOESC at the lowest bid rate.

9. Move to approve, upon the recommendation of the Superintendent, the filing of an amendment for the IDEA FY 16 Preschool Grant as follows:

IDEA Preschool FY 2016 $ 12,190.00 Carry Over Funds FY 2015 $ 352.00 Total $ 12,542.00 FY 16 IDEA Preschool

10. Move to approve, upon the recommendation of the Superintendent, the filing of an amendment for the IDEA FY 16 Basic Grant as follows:

IDEA Basic FY 2016 $205,153.00 Carry Over Funds FY 2015 $ 7,770.00 (non-public) Total $212,923.00 FY 16 IDEA Basic

FINANCE RESOLUTIONS 1 - 2 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. BE IT RESOLVED, that the financial reports of the Secretary to the Board of Education and the Report of the Treasurer of School Monies dated January 31, 2016 which are in agreement, be accepted and submitted and attached to and made part of the minutes of this meeting, and

BE IT FURTHER RESOLVED, that the bills list for the month of January in the amount of $618.66 , and the bills list for the month of February $342,865.45 be approved

BE IT FURTHER RESOLVED, that pursuant to NJAC 6A:23A-16.10(c)4 that after a review of the secretary’s monthly financial report and upon consultation with the appropriate district officials, to the best of our knowledge, no major account or fund has been over expended and that sufficient funds are available to meet the District’s financial obligations for the remainder of the fiscal year.

2. BE IT RESOLVED, that the Board approve the following Transfer of Funds for January 2016:

Acct# Trans Amt Acct Desc 11-000-218-610-00 359.95 TEST SUPPLIES 11-000-219-105-02 -359.95 SUB-SECY CST 11-000-261-890-00 318.16 DUES AND FEES 11-000-262-420-06 -318.16 EQUIP-OFFICE REP & MAINT

PERSONNEL RESOLUTIONS 1 - 8 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Move to approve upon, the recommendation of the Superintendent, Kennisha Kelly, Monmouth University student, as a volunteer tutor for 5th & 6th Grade math on Mondays from Monday, February 29, 2016 to Monday, May 23, 2016 pending review of Criminal History and other applicable documents

2. BE IT RESOLVED, that the following personnel be appointed for calendar year 2016 for the non-stipend responsibilities listed below:

Name Position Period James Erhardt, Principal Affirmative Action Officer 1/1/2016 – 12/31/2016

3. Move to approve, upon the recommendation of the Superintendent, the salary adjustment for Ellen Scherr, from BA Step K ($69,785.00) to MA Step K ($71,885.00).

4. Move to approve, upon the recommendation of the Superintendent, the employment of the following Substitute Teachers for the 2015-2016 school year at $85.00 per diem pending review of Criminal History and other applicable documents:

Alexandra Carroll - BA Chemistry

Tara Gallo - BA English & Education

Joseph Keszler - BA Health & Physical Education

5. Move to amend, upon the recommendation of the Superintendent, the unpaid extension of the maternity/child rearing leave of absence for teacher Christina Andreasi for the period from Tuesday, April 26, 2016 through Tuesday, May 31, 2016 in accordance with Article XII, Paragraphs E and F, of the collective negotiations agreement between the Board and the West Long Branch Education Association. Ms. Andreasi’s unpaid leave days will be counted against her entitlement to unpaid leave pursuant to the Family and Medical Leave Act of 1993, 29 U.S.C. §2601 et seq. and the New Jersey Family Leave Act, N.J.S.A. 34:11B-1 et seq., as appropriate.

6. Move to approve, upon the recommendation of the Superintendent, the following Substitute Clerk for the 2015-2016 school year at an hourly rate of $12.00 as follows:

Sandy Gardner

7. Recommend that the Board of Education approve the Shared Services Agreement for a Shared Superintendent of Schools, among the Board of Education of the Borough of West Long Branch, in the County of Monmouth; the Board of Education of the Shore Regional High School District, in the County of Monmouth; and the Board of Education of the Borough of Oceanport, in the County of Monmouth.

8. Recommend that the Board of Education approve the Shared Superintendent of Schools Employment Agreement between the Board of Education of the Borough of West Long Branch, in the County of Monmouth; the Board of Education of the Shore Regional High School District, in the County of Monmouth; and the Board of Education of the Borough of Oceanport, in the County of Monmouth, and Mr. Thomas Farrell, for the period commencing July 1, 2016 and expiring July 1, 2021, subject to the approval of the said Employment Agreement by the Board of Education of the Shore Regional High School District and the Board of Education of the Borough of Oceanport. The West Long Branch Board of Education acknowledges that the County Superintendent of Schools has approved the said Shared Superintendent of Schools Employment Agreement.

POLICY RESOLUTION 1 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Move to accept, upon the recommendation of the Superintendent, the below policies submitted for first reading:

Revise 4112.8/4212.8 Nepotism

SUPERINTENDENT’S MONTHLY REPORTS 1- 7 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Enrollment report for the month of January 2016:

ENROLLMENT DATA Pre-Kindergarten 19 Kindergarten 63 1 50 2 50 3 61 4 61 BETTY MCELMON ELEMENTARY TOTAL 304 5 62 6 69 7 65 8 75 FRANK ANTONIDES SCHOOL TOTAL 272 OUT OF DISTRICT STUDENTS DISTRICT ENROLLMENT 583

2. Move to accept, upon the recommendation of Superintendent, the following report of the Fire and Evacuation drills conducted during the month of January 2016:

School: Betty McElmon Elementary Frank Antonides School

Month: January 2016 January 2016 Date/Time 1. 5th @ 1:15 PM – 1:17 PM 5th @ 1:15 PM – 1:17 PM 2. 14th @ 10:00 AM – 10:07 AM 2. 14th @ 10:00 AM – 10:07 AM Type of Drill 1. FIRE DRILL 1. FIRE DRILL

2. LOCKDOWN DRILL 2. LOCKDOWN DRILL Duration of Drill 1. 2 Minutes 20 Seconds 1. 2 Minutes 20 Seconds 2. 7 Minutes 00 Seconds 2. 7 Minutes 00 Seconds Weather 1. Sunny & Cold 1. Sunny & Cold Conditions 2. Sunny & Cold 2. Sunny & Cold Participants of 1. Students of Grades Preschool 1. Students of Grades 5 through 8, Drill through Grade 4, Teachers & Teachers & Staff. Staff. 2. Students of Grades Preschool 2. Students of Grades 5 through 8, through Grade 4, Teachers & Teachers & Staff. Staff. Brief Description of 1. Fire Drill. The BME front 1. Fire Drill. The FAS pull station What Was Drilled lobby pull station was used. All # 7 was used. All students and students and staff exited through staff exited through the fire drill the fire drill exits. exits. 2. Lockdown Drill. Mrs. 2. Lockdown Drill. Mrs. Tallarico Tallarico announced the drill announced the drill throughout throughout both buildings. Mr. both buildings. Mr. Erhardt, Dr. Erhardt, Dr. Fiorillo, Mr. Dale Fiorillo, Mr. Dale and Mr. Pierson and Mr. Pierson all ran the drill, all ran the drill, with WLB Police with WLB Police members: members: Gomez; Kampf; Gomez; Kampf; Burton; and Burton; and Buck. Buck.

3. Move to accept, upon the recommendation of the Superintendent, the following Pupil Attendance Report for the month of January 2016:

STUDENT # OF DAYS # OF DAYS PERCENT ATTENDANCE POSSIBLE ABSENT ATTENDANCE Betty McElmon Elementary 5462 314 94.25% Frank Antonides School 4883 206 95.78%

4. Move to accept, upon the recommendation of the Superintendent, the following Staff Attendance Report for the month of January 2016:

STAFF TOTAL # OF # OF DAYS % LONG TERM MINUS ATTENDANCE DAYS ABSENT LEAVE DAYS LONG ABSENT TERM LEAVE % BME 593 28.5 95.19 - - FAS 646 53 91.79 19 94.73

5. Move to accept, upon the recommendation of the Superintendent, the following HIB Reports for the month of January 2016:

Reported Confirmed Unconfirmed Incidents Incidents Incidents Betty McElmon 0 0 0 Elementary Frank Antonides School 4 0 4 TOTALS 4 0 4

6. Move to accept, upon the recommendation of the Superintendent, the following EVVRS/HIB Report for Report Period 1(September 2015 through December 2015):

Total Reported Total Confirmed Incidents Incidents Betty McElmon 1 1 Elementary Frank Antonides School 2 2 TOTALS 3 3

7. BE IT RESOLVED, that the Board of Education approve the submission of the Comprehensive Equity Plan for School Years 2016-2017 through 2018-2019.

DISCUSSION ITEMS: NJSBA Legislative Delegate/ MCSBA Dr. Paul Christopher

Foundation Meaghan Cavanaugh

PTA Kristin Arvanitis

Business Administrator Comments Dennis Kotch

Superintendent Comments Thomas Farrell

PUBLIC COMMENTS: Anyone wishing to address the Board, please state your name and address.

EXECUTIVE SESSION In compliance with the “Sunshine Law” N.J.S.A. 10:4-6, et seq., the Board of Education must go into closed session in order to discuss subjects exempted from the public portion of our meeting.

The discussion to be held in closed session will be about:

MOTION TO OPEN EXECUTIVE SESSION

MOTION TO ADJOURN EXECUTIVE SESSION

MOTION TO ADJOURN