856N DLMS Enhancement File DLMS Implementation Convention (IC): 856N X12 Version/Release: 4030 Change Log: Update Date Change on that date Jan. 15, 2013 Reformatted file based on recommendations from update project team Mar. 06, 2015 Added ADC 1098 DLMS Enhancements Mar. 11, 2015 Added ADC 1043 DLMS Enhancements Mar. 11, 2015 Added ADC 1075 DLMS Enhancements Mar. 11, 2015 Added ADC 1136 DLMS Enhancements Introductory Notes: DLMS Enhancements are capabilities (such as the exchange of item unique identification (IUID) data) that are implemented in the DLMS transactions but cannot be implemented or exchanged in non-DLMS (i.e., Legacy, DLSS, or MILS) format transactions.
As the components within the logistics domain need new enhanced capabilities, they are added to the DLMS Implementation Convention (IC) using the Proposed/Approved DLMS Change (ADC/PDC) process. The following ADCs have added DLMS Enhancement capabilities to this DLMS (IC):
3. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit Conversion Table, Transportation Mode of Shipment Conversion Table, and the Accounting Classification Appendix, which can be found on the Defense Logistics Management Standards Office Web site at http://www.dla.mil/j-6/dlmso. 4e. Data associated with a DLMS enhancement authorized for implementation by modernized systems under DLMS migration. This data (including expanded field sizes) should be adopted during, or subsequent, to modernization when applicable to the Component’s business process. Prior coordination is not required. Components should ensure that inclusion of this data in a DLMS transaction does not cause inappropriate rejection of the transaction. 5. This revision to the DLMS IC incorporates Proposed DLMS Changes (PDCs) and Approved DLMS Changes (ADCs) listed. PDCs and ADCs are available from the DLMSO web site: http://www.dla.mil/j-/dlmso/elibrary/changes/processchanges.asp. ADC 309, NOA and NOA Reply Transaction Data Content Mapping ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification ADC 1075, Implementation of Geopolitical Entities, Names, and Codes (GENC) Standard by DoD Components for the Identification of Countries and their Subdivisions. ADC 1098, Updates to DD Form 1348-5 Notice of Availability (NOA) and Corresponding DLMS 856N NOA and 870N NOA Reply ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy and Clarify Requirements (Supply)
The table below documents the DLMS Enhancements in this DLMS IC, specifying the location in the DLMS IC where the enhancement is located, what data in the DLMS IC is a DLMS Enhancement, the DLMS notes (if any) that apply to that data, and useful comments about the enhanced data. Text in red has been changed since the last time this file was updated; deletions are indicated by strikethroughs. DLMS Enhancement File X12 Version/Release: 4030 DLMS IC: 856N 856N
DLMS Enhancement File X12 Version/Release: 4030 DLMS IC: 856N 856N DS # Location Enhancement Entry DLMS Note Comment 4010 856N DLMS Introductory 2. Use in 2/HL/0100 line item loops to identify the customer (Added by ADC 1136 on 3/11/15) Notes assigned transaction number and unique item tracking (UIT) information when the item identified in 2/LIN/0200 is subject to tracking under a UIT requirement. 2/SN103/030 Unit or Basis for Measurement Code Use to identify the unit of issue for the material. Federal Note DLMS users see the Unit of Issue and Purchase Unit DLMS Note Conversion Table.
2/HL/0100 DLMS Note 1. The transaction set hierarchical data structure is address (Added by ADC 1098 on information, followed by overall shipment attributes, 03/06/15) followed by shipment line item detail. 2. Use the first 2/HL/0100 loop iteration to provide transaction set address information. 3. Use the second a single or multiple 2/HL/0100 shipment loop iteration to identify shipment information associated with the attributes associated with a single FMS notice transportation control number (TCN) assigned to control the shipment. 4. Use a single or multiple 2/HL/0100 line item loop iterations to identify the line item detail associated with each shipment 2/HL01/0100 DLMS Note In the first 2/HL/0100 loop iteration, cite numeric 1. In each (Added by ADC 1098 on subsequent loop iteration, increase incrementally by 1. 03/06/15) 2/HL02/0100 DLMS Note 1. Use for each 2/HL/0100 line item loop iteration to identify (Added by ADC 1098 on the shipment loop associated with each line item. 03/06/15) 2. Data element content is the sequential number assigned to the 2/HL/0100 shipment loop iteration and serves as the cross-reference between the shipment and all line items contained in the shipment. 2/LIN/0200 DLMS Note Must use only in 2/HL/0100 line item loops to identify the (Added by ADC 1098 on materiel included in the shipment. 03/06/15)
2/SN103/0300 Unit or Basis for Measurement Must use only in 2/HL/0100 line item loops to identify the (Added by ADC 1098 on Code number of units associated with each transaction. 03/06/15)
2/LQ01/3500 40 Type Pack Code Use the DoD code to describe the type of pack for the Enable entry of the DoD Type of shipment unit. Refer to the Table Management Distributions Pack code. See ADC 309. System (TMDS) available a URL: https:www- tmds.c2.amc.af.mil/TMDS/USTRANSCOM_index.xsql for applicable code list. (ADC 309 includes an abbreviated listing to facilitate implementation within the DoD supply DLMS Enhancement File X12 Version/Release: 4030 DLMS IC: 856N 856N DS # Location Enhancement Entry DLMS Note Comment systems.) Use to identify the FMS country. (ADC by ADC 1075 on 3/11/15) 69 Foreign Military Sales Country Code Use to identify the Security Cooperation Customer Code. 85 Country and Activity Code Refer to ADC 1075. Must use in FMS transactions to identify the FMS case number. For Cooperative Logistics Supply Support (ADC by ADC 1043 on 3/11/15) A4, Case Designator Number Agreements (CLSSAs), repeat up to two times to identify the Foreign Military Sales Order (FMSO) I and FMSO II case numbers. In this instance, the first occurrence will cite the FMSO I case number, and a second occurrence, if applicable, will reflect the FMSO II case number. AJ Utilization Code 1. Under legacy MILSTRIP, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 4a. AL Special Requirements Code 1. Use to identify the precedence, special handling, and processing requirements. Under Legacy MILSTRIP, this is carried in the required delivery date field. 2. DLMS enhancement; see introductory DLMS note 4a 2/MEA/0800 DLMS Note 1. Use only in 2/HL/0100 shipment loops. Use two (Added by ADC 1098 on repetitions to identify shipment, weight and cube. 03/06/15) 2. If the shipment is over-dimensional, use three additional repetitions to identify the physical dimensions (height, length and width) of the shipment. 3. If the shipment is explosive, use an additional repetition to identify the Net Explosive Weight in pounds. 4. Use of the MEA segment to identify dimensions for over- dimensional shipments and Net Explosive Weight are an authorized DLMS enhancement; see DLMS Introductory Note 4e. Refer to ADC 1098. 2/MEA01/0800 HT Height Use to identify the height in inches of an over-dimensional (Added by ADC 1098 on shipment. 03/06/15) LN Length Use to identify the length in inches of an over-dimensional shipment. WD Width Use to identify the width in inches of an over-dimensional shipment. 2/MEA03/0800 Measurement Value Use to identify the actual number of pounds, inches, pieces, (Added by ADC 1098 on or cubic feet, associated with the shipment based on the 03/06/15) coding in MEA02 and MEA04-01. DLMS Enhancement File X12 Version/Release: 4030 DLMS IC: 856N 856N DS # Location Enhancement Entry DLMS Note Comment 2/MEA04-01/0800 DLMS Note For DLMS use, only the following codes are authorized. (Added by ADC 1098 on 03/06/15) IN Inch Use with MEA01 Code PD and MEA02 Codes HT, LN, and WD. LB Pound 1. Use with code A in MEA02 to indicate that the shipment weight is expressed as pounds. 2. Use with code NX in MEA01 to indicate that the shipment net explosive weight is expressed in pounds. 2/TD1/1100 DLMS Note Use only in 2/HL/0100 shipment loops. (Added by ADC 1098 on 03/06/15) 2/TD105/1100 Lading Description Use to identify the freight nomenclature. Authorized (Added by ADC 1098 on DLMS enhancement; see DLMS Introductory Note 4e. 03/06/15) Refer to ADC 1098. 2/REF/1500 Segement Level note Use in 2/HL/0100 shipment loops to indicate the number of (Added by ADC 1098 on line items included in the shipment and the FMS Notice 03/06/15) Transportation Control Number identification number controlling the shipment. 2/REF01/1500 Data Element Level note 1. Use only one of codes BT or LT or SE, as needed, to (ADC by ADC 1136 on 3/11/15) identify batch numbers or lot numbers or unique item identifiers (UII) assigned to the materiel. managed under UIT procedures.
2/REF01/1500 K1 Foreign Military Sales Notice Must use only in 2/HL/0100 shipment loops to identify the (Added by ADC 1098 on Number NOA Notice Number, which reflects the number of times 03/06/15) the NOA has been sent to the Freight Forwarder/Country Representative identify the number assigned to control the shipment between the shipper and consignee. Second and subsequent transmissions may be interpreted as follow-ups. Authorized DLMS enhancement; see DLMS Introductory Note 4e. Refer to ADC 1098.
SE Serial Number DLMS Note: Use to identify a UII. (ADC by ADC 1136 on 3/11/15) TG Transportation Control Must use only in 2/HL/0100 shipment loops to identify the Number (TCN) number assigned to control the shipment between the shipper and consignee. 2/LH1/1520 DLMS Note Use only in 2/HL/0100 shipment loops for (Added by ADC 1098 on hazardous/explosive shipments. Use the LH1 loop to 03/06/15) identify the hazardous characteristics of the shipment. Repeat the LH1 loop as required identifying the hazardous characteristics associated with the quantity of pieces of the DLMS Enhancement File X12 Version/Release: 4030 DLMS IC: 856N 856N DS # Location Enhancement Entry DLMS Note Comment lading commodity. Authorized DLMS enhancement; see DLMS Introductory Note 4e. Refer to ADC 1098. 2/LH101/1520 Unit or Basis for Measurement 1. Use to identify the type of packaging related to the (Added by ADC 1098 on Code quantity in the LH102. 03/06/15) 2. DLMS users see the Unit of Issue and Purchase Unit Conversion Table. 2/LH102/1520 Lading Quantity Use to identify the number of pieces of the lading (Added by ADC 1098 on commodity that is hazardous in the shipment. 03/06/15) 2/LH103/1520 UN/NA Identification Code Use to identify the United Nations/North America hazardous (Added by ADC 1098 on material identification number as required by 49 CFR. 03/06/15)
DLMS Enhancement File X12 Version/Release: 4030 DLMS IC: 856N