JCFPD #4 COMMISSIONERS MEETING

JULY 8, 2014

The meeting was called to order by Chairman Ron Garrison at 7:00 pm. Those present were Commissioners Ken McEdwards and Meril Smith, District Secretary Peggy Ware, Fire Chief Pat Nicholson, FF Lt. Curtis Lightner, Diane Garrison, Sandy Bardon, Bob Bardon, Susan Bond, George Sickel, Mike Hyde, Evelyn Cemper, Vol. FF Shannon Fettig, FF Orlando Diaz, Vol. FF Robert Gray, Vol. FF Dick Bergeron, Vol. FF Esther Johnson, Tom Johnson, Kathi Mueller, and Vol. FF Sara Myers.

Motion-Commissioner McEdwards made a motion to approve the minutes of the June 10, 2014 regular meeting. Commissioner Smith seconded the motion. Motion passed unanimously.

There were no questions about the June 30, 2014 Financial Report. See attached. Motion-Commissioner Smith made a motion to accept the June 30, 2014 Financial Report. Commissioner McEdwards seconded the motion. Motion passed unanimously.

EMS Vouchers of $18,737.83 and Fire Vouchers of $14,144.00 presented to the Commissioners for total expenditures of $32,881.83. Transfer of funds will be $18,737.83 from the EMS Fund Investment Account into the EMS Fund Cash Account, and $14,144.00 from the General Fund Investment Account into the General Fund Cash Account. Motion-Commissioner McEdwards made a motion to approve payment of EMS and Fire Vouchers for a total of $32,881.83, to transfer $118,737.83 from the EMS Fund Investment Account to the EMS Fund Cash Account, and transfer $14,144.00 from the General Fund Investment Account to the General Fund Cash Account. Commissioner Smith seconded the motion. Motion passed unanimously.

Motion-Commissioner Smith made a motion to approve the July 3, 2014 payroll in the amount of $19,149.16. Commissioner McEdwards seconded the motion. Motion passed unanimously.

The Chief’s Report/Ambulance Report was presented by Chief Pat Nicholson. See attached. Chief Nicholson requested approval to set up a fuel account with Jefferson County. All three commissioners gave a verbal approval. Motion-Commissioner Smith made a motion to accept the Chief’s Report. Commissioner McEdwards seconded the motion. Motion passed unanimously.

The Volunteer Ambulance & Firefighters Association President Report was given by President Robert Gray.

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Chairman of the Board District Secretary The Association is having a free car wash at the Geoduck on July 19th from 11:00-1:00. They are still working on the spaghetti dinner.

Old Business Policy 2801-Volunteer Membership Requirements was discussed. Since all three of the Fire Commissioners do not have any concerns regarding recommended policy changes, the Fire Commissioners would like the policy changes ready for approval next month.

Chief Nicholson said that he had spoken with the Fire Marshal regarding Policy 3710-Land Clearing and Burning Guidelines and Burn Permit Process, and the policy meets with the Fire Marshal’s approval. As written, the proposed policy does not restrict recreational fires. The minimum distance from a structure has been decreased to 50 feet. Dick Bergeron asked to speak. He would like to withdraw his objections to the policy. He still has problems with the clearance limits, but he realizes that there are actual RCW’s governing the clearances. Mike Hyde asked about a fire in a three foot ring. Is there a height limit? Chief Nicholson responded that the RCW has no height limit, and that the fire just has to be within the 3 feet in diameter. Mike Hyde asked if ceremonial fires are the same. Chief Nicholson said that ceremonial fires must be within the 3 foot diameter limit. Also, debris cannot be moved from one piece of property to another piece of property for burning. Mike Hyde asked what kind of bid the Fire Chief was going to offer North Olympia Fire Department for the 2001 Ford Excursion. Chief Nicholson said the offer would be $7,000.00, and he would be requesting a time payment plan. Commissioner McEdwards asked to get back to the burn policy. George Sickel asked what the cost for the different permits would be. Chief Nicholson said the cost for a land clearing burn permit would be: 7 day permit-$25.00, 14 day permit-$50.00, and 30 day permit-$100.00. There will be no charge for a small residential burn permit, and it will be good for one year. The Commissioners decided to forego any additional readings of the policy as it has been being discussed for approximately 8 months. Motion-Commissioner McEdwards made a motion to approve Policy 3710-Land Clearing and Burning Guidelines and Burn Permit Process. Commissioner Smith seconded the motion. Motion passed unanimously. Chief Nicholson will change the date on the policy to reflect the actual approval date.

Levy Committee Chair Susan Bond reported that the committee will be sending out postcards, and signs are getting up. Let her know if you would like a sign.

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Chairman of the Board District Secretary New Business Cheri L. Lacey was recommended for conditional membership in the Brinnon Fire Department. Motion-Commissioner McEdwards made a motion to approve Cheri L. Lacey for 45 day conditional membership in the Brinnon Fire Department. Commissioner Smith seconded the motion. Motion passed unanimously.

Chief Nicholson recommended the removal of Aaron Fields from the Brinnon Volunteer Fire Department Roster as Mr. Fields does not have time for the Fire Department. Motion-Commissioner McEdwards made a motion to remove Aaron Fields from the Brinnon Volunteer Fire Department roster. Commissioner Smith seconded the motion. Motion passed unanimously.

Chief Nicholson reported that Samuel Carson has withdrawn his membership in the Brinnon Volunteer Fire Department. Motion-Commissioner Smith made a motion to remove Samuel Carson from the Brinnon Volunteer Fire Department roster. Commissioner McEdwards seconded the motion. Motion passed unanimously.

Secretary Peggy Ware read Resolution 2014-6—Resolution Authorizing Surplus of One Mack Fire Pumper. Motion-Commissioner McEdwards made a motion to adopt Resolution 2014-6—Resolution Authorizing Surplus of One Mack Fire Pumper. Commissioner Smith seconded the motion. Motion passed unanimously.

Secretary Peggy Ware read Resolution 2014-7—Resolution Authorizing Bid for Used Command Vehicle. Motion-Commissioner Smith made a motion to adopt Resolution 2014-7—Resolution Authorizing Bid for Used Command Vehicle in the amount of $7,000.00 to be paid over time. Commissioner McEdwards seconded the motion. Motion passed unanimously.

Secretary Peggy Ware said that if the levy measure on the primary ballot fails, and the Fire Commissioners want to file and run it again in the General Election on November 4, 2014, it will have to be filed by the primary election date of August 5, 2014. Since a Resolution to place a proposition on the November 4 General Election must be filed before there are any results of the primary election, the Commissioners would need to adopt two resolutions. The first resolution would be to place the measure on the November 4 ballot, and the second resolution would be to rescind the ballet resolution if the levy increase is ratified in the primary election. Secretary Peggy Ware read Resolution 2014-8—Resolution Providing for the Submission of Levy.

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Chairman of the Board District Secretary Commissioner McEdwards said that he really didn’t like having to do it, but he felt it had to be done. Motion-Commissioner McEdwards made a motion to adopt Resolution 2014-8—Resolution Providing for the Submission of Levy. Commissioner Smith seconded the motion. Motion passed with all three Fire Commissioners voting yes. Mike Hyde asked the Fire Commissioners to lower the amount that they are asking for. Why not go for $1.00 per $1,000.00 of assessed value? George Sickel said he agreed with Mike, and that if it was lowered to $1.00 per $1,000.00 of assessed valuation he would vote for it. Commissioner Smith said you don’t say you’ll go for a lesser amount. If you have a car for sale at $5,000.00, you don’t tell the public that if it doesn’t sell you’ll lower the price to $4,000.00.

Public Comment Commissioner Garrison asked for public comment. Susan Bond asked what could happen with the WSRB if the levy passes. Chief Nicholson said that we can ask the WSRB to re-evaluate the Fire District. If the levy passes, we could start repairs and improvements on Station 43/Maury Anderson Fire Station. George Sickel asked about the Sheriff’s boat. Will it be used for boat inspections? What will be the criteria for boat usage? Chief Nicholson is not sure yet. The Fire Department will only use the boat for rescue and fire suppression. We have just received the boat, and the staff still has to receive training. Mike Hyde asked what the cost to the Fire District is for an election. Secretary Peggy Ware responded that she will not know until after the election is over. In the past, the County Auditor’s Office has not been able to give that information before an election is held.

Motion-Commissioner Smith made a motion to adjourn the meeting. Commissioner McEdwards seconded the motion. Motion passed unanimously. The meeting was adjourned at 8:06 pm.

Respectfully submitted,

Peggy Ware District Secretary

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Chairman of the Board District Secretary