Minutes of the Great Falls Rotary Club Broad Meeting Held on 8/5/03

Minutes of the Great Falls Rotary Club Broad meeting held on 03/07/09

Present: Ken Munski, Brett Doney, Bob Jorgenson, Bob Holter, Kurt Baltrush, Marianne Granlie, Shannon Hoiland, Sheila Rice, Gordon Rubard.

Approval of the Minutes was deferred until next month.

Financial report: Second quarter bills have been sent out. Dues are less than budgeted, 50/50 is greater than budgeted. We discussed the pass through accounts, which are shown as income and expense now, could be shown as central account. Shannon will investigate this capability in Quickbooks. Net income is $4,430 ytd.

Finance Foundation (balance sheet) Securities have increased to $52,909, total current assets are $173,000.

Income statement, income $123,695, expenses-camp $$60,581, Harvest Howl income $46,864, expense $13,605, Payable $1,500.

Membership report: Five new members have been invited from wide range of businesses. John Hayes has been approved by Board and will be notices in the Spokes Three members on leave of absence have been changed to honorary status and one member has resigned leaving a total to 90 active members. Marianne asked everyone to think of new members. We agreed to have Gaines Mac Fadden our guest for lunch when he attends

Harvest Howl report: Asleep at the Wheel deposit is paid. Mike Weir is a great organizer. Tom Nelson has lined up an opening act. We need to do outreach to surrounding clubs or District Conference in June and mailing to clubs.

Camp Rotary report: The goals for this construction season are to: 1) Weather in bath house by the end of the season 2) Improve electrical service and hook up septic system 3) Work parties – Kitchen roof, pavilion roof and painting pavilion, new signs Gain McFadden is managing sub contractor. Red Horse Construction squadron is not available. We reviewed letter to county Commissioners asking to change hours 4-8 daily at the transfer station so we can haul garbage in the evening.

RI report: Matching grand report, notified 3/5/09 RI foundation had to decline funding for this Fiscal Year. Grant should be submitted in July again. The grant was for purchase of beds for the Camp. We provide $15,000 and receive $37,000 in return. Pennies for Polio we have sent $3,547. $6,000 is our total obligation.

Programs report: American Petroleum Institute would like to send a speaker out of Washington DC- Kurt will follow up. We may meet with Lions again. Marianne reported on the Rotary club of Federal Way, where all service of clubs meet once a year together and work on specific projects. Fred Hashley is organizing programs this year. Bob J. has several people lined up for speakers.

Work projects report: National Rotary work day task is Sluice box cleanup April 25 – depending on weather. Kurt is organizing the cleanup. .

Randy Knowles presented a program of Dental Pals at Head Start, where Rotarians would make a personal request to their own dentist to take care of one child. Marianne will present it to the club. District Conference in June.

Rick is working to get the highway signs up

Gaines and Ken will follow through on the bill from Association Construction Engineers.

RYLA report: We will be sending 4 participants and the Morning Millennium club will be sending 2 additional students to RYLA.

A letter was read from Martha Ripley, district Rotary Youth Exchange chairman asking for housing and Club support for up to 4 youths from foreign countries. A monthly allowance of $75 plus incidental costs and travel to District conference would put the Club’s financial commitment to a total of $1,500 to $2,000. Marianne will bring to the club today.

At the next meeting we will discuss the details of the Happy Moments and table space, with the idea of Rotary’s value of net working.

Bob H. distributed proposed addition to the By Laws

1. The Board of Directors shall not make any contribution in excess of $1,000 in any one calendar year to any entity, which means any person, partnership, corporation, foundation , or any other organization of any kind or nature unless approved by the active members of Great Falls Rotary by a majority vote. A notice of at least to weeks shall be made of any such proposed contribution.

2. The Board of Director Shall not pledge to make any contribution in any amount to any such entity listed above beyond the current year.

3. On or before the 31st day of July of each year, the President and treasurer shall report in writing to the membership of the Great falls Rotary club all contributions made to any organization listed in 1, above

These will be considered at a later meeting.

Submitted by Sheila Rice