Arizona Nurses Association

Arizona Organization of Nurse Executives Board of Directors April 24, 2014 5:30 pm Minutes

Members present: Vickie Began, Bryant Johnson, Donald Day, Lamont Yoder, MaryLou Monahan, Julie Hoffman, Julio Loya, Teresa Connolly, Heidi Costello, Jeannie Dew, Inez– Nursing Student Grand Canyon University

Staff: Mary Faken

Item Discussion Action Date Due Welcome  Meeting at the AzNA office was called to order by President Bryant. Nursing student Inez from Grand Canyon University was introduced as a guest observer.  Lamont shared materials and cactus lollipops from the AONE meeting.  Review Minutes from January 2014 Meeting  January minutes approved with the correction of Teresa Conolly and Joan Shaver’s names.

President’s  AzONE wesite: Bryant shared the great improvements  MaryLou will research on-line Report to our website and encouraged all to login and create a education resources. profile. Mary Lou will explore other on-line education  Mary Faken will post speaker opportunities to add to our site. All agreed that presentations to our website presentations from business meetings should be posted on the website for the membership to access.  AONE 2015 Meeting in Phoenix: Teresa, Lamont and Bryant reported on the AONE meeting recently held in Orlando Fl. Lamont shared the program book which

1 Item Discussion Action Date Due included the logo for the 2015 meeting slated for April 15-18th in Phoenix. Our delegation generated interest for the Phoenix meeting by handing out cactus lollipops and bobble heads. Networking with the Florida host chapter provided tips for hosting the event. Many volunteers will be needed with the caveat of discounted or free admission. We will have the opportunity to learn more at the upcoming conference calls and at the Chapter Affiliate Meeting in Chicago Dec 4-5th. Affiliation with  AONE Affiliation: Bryant explained the requirement for AONE AzONE to formally affiliate with AONE by 2016 or lose our name. This can be accomplished through our hospital association, affiliating with other chapters, or joining independently. Hospital affiliation puts our independence at risk, joining with other chapters or states can create conflicts related to political positions and AzONE is financially strong enough to affiliate with AONE on our own. Benefits include: liability coverage, webinars, annual calls, orientation to the larger organization, and assistance for start-up chapters, education and access to a resource library. Affiliation requires Director insurance and a non-profit status. Mary Lou met with Richard Easton CPA to consult on the AzONE budget and record keeping. He is not willing to work for non-profits. The BOD will seek recommendations for an accountant and attorney to start the process of becoming a 501C3or 501C6. We anticipate up to $5K in expenses for this project. Mary will investigate the possibility of being covered by the Arizona Community Foundations 501C3 umbrella. Mary  Money to be slotted in the will obtain 2 quotes for insurance; we estimate between budget for accounting and spending $800-$1000 per year. Mary will create an attorney fees. action plan for the board to review.  Mary to obtain insurance 2 Item Discussion Action Date Due quotes, seek recommendations for accountant and attorney, create an action plan for the process of affiliation. Nurse Executive  Announcement made regarding the upcoming review  Plan to add recognition of Certification class being held at Scottsdale Shea on May 22-23rd. certified members to the Review (ANCC) Discussion held on recognition of certified members and agenda for the Adda Alexander plans to recognize any certified members at the Adda Conference. Alexander conference with applause and badge ribbons.  Secure badge ribbons Az Leadership  Lamont shared the need for nominations by the 5/21/14  Mary to edit the PDF in Action Award deadline. Nominees can be from any field in nursing. A nomination form to enable link to the nomination form can be found on the typing directly onto the form. websites of AzONE, AzNA, and the Action Coalition. Will clarify that pictures are only required of the winner. Membership  Current membership is 158, shy of our goal of >200  BOD members will reach out Report members. The new website will remind members of to lapsed members via email or renewal dates. Mary will distribute call lists with telephone to encourage assignments to board members to contact lapsed renewal of memberships (Mary members and those only affiliated with AONE. sending out a list) Treasurers  See attached April 2014 Treasurer’s report. Mary Lou  Treasurer report approved by Report explained that a more detailed, restructured financial report the Board will be developed to assist in securing non- profit status. We  2014 budget approved by the will add an unbudgeted line for legal fees. Mary Lou reported Board. that our CD auto renewed through January, before we had an opportunity to move proceeds to our checking account. Will  Seek investment seek a better investment vehicle in January. Board will seek a recommendations for current formal presentation of our investment options prior to making CD proceeds with a formal a final decision on moving funds. presentation to the board later  Discussed the reduction in cash and bank accounts. This is a this year. result of higher caliber speakers and reduced membership. Board discussed alternative to expensive speaker fees such as local nurse leader panels, college professors, etc. Mary will also email tips for securing donations

3 Item Discussion Action Date Due  Motion made and seconded to approve the 2014 budget as submitted.

Future Meetings  August 21st BOD meeting at Scottsdale Hilton  November event to be  August 22nd, Adda Alexander Conference Scottsdale promotes as a “self-care Hilton (Colleen Sweeney speaking on Patient Safety- retreat” Nurse Pt Empathy)  Personal invitations will be  November 13th BOD meeting Omni Tucson sent out to all CNO’s for the  November 14th Business Meeting Omni Tucson-Idalynn November event in hopes of Karre Speaker attracting more participation  Teresa shared that she is able to secure the Mayo Clinic from their respective hospitals. Conference Facility for future meetings if desired.

Having no other business brought forth the meeting was adjourned at 7:15 pm Respectfully submitted,

Jeannie Dew, Secretary