Letters of Offer and Acceptance

ACADEMIC SPECIALIST APPOINTMENTS LETTERS OF OFFER AND ACCEPTANCE

In accordance with School of Medicine guidelines, a letter of offer and acceptance must be utilized for all new academic specialist appointments.

The letter of offer must contain the following information:

1. Salary 2. Academic rank and other titles (if any) 3. Period of initial appointment (one year, two years, or three years) 4. Applicable fringe benefits (retirement, life insurance, health insurance); note, if the candidate is already an IU employee eligible for fringe benefits, the language regarding fringe benefits should be modified to state that “In addition to the base salary, you will continue to be eligible for fringe benefits including the University’s retirement and life and health insurance programs.” The enrollment information should be deleted. Additionally, the last sentence of the letter should be modified to read “We look forward to continuing your association with Indiana University.” 5. Statement regarding reasonable accommodations for disabled persons 6. Initial support other than salary, such as space, equipment, secretary, technicians 7. Statement of the initial assignment 8. For physician appointments where applicable, statements regarding participation in an approved faculty practice plan. 9. For all appointments where the provision of patient care or patient support services requires a pre-employment physical, applicants should be informed that the offer is contingent upon successful completion of a pre-employment physical which includes drug screening, and a criminal history check. 10. For all appointments involving possible contact with children the following statement must be included in the offer letter: Applicants should be aware that criminal convictions may result in ineligibility for certain appointments or positions within the School of Medicine.

The letter of acceptance should indicate the following:

1. Acknowledge and agree to terms and conditions of the appointment 2. Acknowledge and agree to criteria and procedures for reappointment.

Enclosures with the offer letter must include the following:

1. Fringe benefit schedule 2. Core Values and Guiding Principles 3. School of Medicine Honor Code.

12/12 OFFER LETTER ACADEMIC SPECIALIST APPOINTMENTS INDIANA UNIVERSITY SCHOOL OF MEDICINE

Dear (name) :

I am recommending to Dean Hess, subject to final approval of the University administration, that you be appointed as Academic Specialist with the specific title of in the Department of (dept. name), Indiana University School of Medicine. This offer is contingent on the University receiving appropriate certification, credentials, and other information required under state law, including a satisfactory background check.

Your initial appointment will be for (#) years beginning (appt date) with eligibility for reappointment. In accordance with University policies, this position is not tenure eligible.

Your starting salary for the first year will be $ on a 12-month base. In addition to the base salary, you will receive fringe benefits which include eligibility to participate in the University's retirement and life and health insurance programs. You must submit your benefits enrollment forms online no later than 30 days from the effective date of your appointment, namely (appt date +30) . Enrollments received after this date cannot be processed; Open Enrollment will be the next opportunity to enroll and the effective date of your benefits would then be the following January 1. To facilitate your meeting the enrollment deadline, please provide us with a valid e-mail address for you during this transition period. When we have received your signed acceptance of this offer along with the completed forms that are enclosed with this letter, we will be able to process your hire and a University Benefits Specialist will then e-mail instructions to you on how and when to enroll in the benefit plans. Please refer to the enclosed fringe benefit schedule for a current summary of these benefits. In addition, it is the policy of Indiana University to provide reasonable accommodations for qualified persons with disabilities.

The department will provide space for you to perform your duties. Your initial duties will include . Candidates should be aware that criminal convictions may result in ineligibility for certain appointments or positions within the School of Medicine.

The culture of the School of Medicine is of highest importance. We value a culture of collaboration, team work, and mutual respect. Mutual respect entails accountability. Enclosed with this letter is a document entitled “Core Values and Guiding Principles”. Accepting this offer is your declaration that you embrace these values and our culture and will strive to serve as a role model for them. A component of our culture is also an honor code signed by all learners and faculty. Your appointment is contingent on acknowledging your commitment to this code through your signature on the enclosed document entitled “Indiana University School of Medicine Honor Code”.

If these terms are acceptable to you, please indicate your acceptance by a letter or by your signature at the bottom of this letter. We look forward to welcoming you to Indiana University.

Signature of Chairperson or Director

ACCEPTANCE:

I accept and acknowledge the terms and conditions of the appointment as set forth above. I also agree that my appointment is specific to the IUPUI campus and the IU School of Medicine, irrespective of the geographic location of my day-to-day activities, duties and responsibilities. Therefore, I agree that I am subject to the applicable policies and procedures of the IUPUI campus and the IU School of Medicine relating to my appointment and reappointment.

Signature

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