Section I: Operator Details

APPLICATION FOR ELECTRONIC FLIGHT BAG ASSESSMENT Ref: AMC 20-25

CIVIL AVIATION DIRECTORATE Flight Operations Inspectorate Vjal L-Avjazzjoni, Luqa LQA 9023, Tel: +356 2555 5606 Fax: +356 21239278, [email protected], www.transport.gov.mt

Please complete the form electronically. The Policy & Guidance For Civil Aviation Directorate use only Notes are found in Section VII. This form is designed to elicit all the required information from those operators requiring approval for the use of an EFB System in place of, or as an alternative to Operator: ……………….…….…… paper-based information. The completed form, matrix and supporting documentation should be submitted to the Flight File Ref: …………………………… Operations Inspectorate at the address listed in Section VII.

All references hereunder refer to AMC 20-25. Date: ……………………………….

SECTION I: OPERATOR DETAILS

Note: For AOC holders – company name, AOC number and e-mail address will suffice.

1(a) Name of Business or Trading Name(s):

1(b) Name of Individual (if applicable):

Title: Surname: Forename:

1(c) AOC Number (if applicable):

1(d) Address:

Postcode: Country:

1(e) Postal Address (if different from above):

Postcode: Country:

1(f) Contact details

Phone No: Mobile No:

Fax No: E-mail address:

Form: TM/CAD/0166 Issue 04- September 2015 Transport Malta is the Authority for Transport in Malta set up by ACT XV of 2009 Page: 1 of 15 APPLICATION FOR ELECTRONIC FLIGHT BAG ASSESSMENT Ref: AMC 20-25

SECTION II: APPLICATION TYPE (MARK AS APPLICABLE)

New EFB Assessment

Modification to Current Assessment (See 7.3 for changes that require to be notified to TM-CAD)

SECTION III: AIRFRAME DETAILS

Aircraft Details

Aeroplane Type Aeroplane Series Registration Marks

SECTION IV: HARDWARE TYPE / OPERATING SYSTEM (MARK AS APPLICABLE)

MANUFACTURER OPERATING AND MODEL SYSTEM

Installed EFB

Portable EFB without Installed Resources

Portable EFB with Installed Resources (SEE BELOW)

List the Installed Resources components to

be used with EFB.

NOTES –

An installed EFB is managed under the aircraft type design configuration. Additional details are contained in 5.1.2. An EFB host platform installed in the aircraft and considered as an aircraft part, covered, thus, by the aircraft airworthiness approval.

Portable EFB’s are controlled PED’s. An expanded definition of a portable EFB is found in GM1 CAT.GEN.MPA.140.

Portable EFB’s with Installed Resources are subject to airworthiness approval. Installed Resources constitute those elements that are part of the certified aircraft configuration with the intended function to mount the EFB to the aircraft and/or connect other systems. Refer to 6.1.1.1 for examples of such.

SECTION V: INSTALLED SOFTWARE (MARK AS APPLICABLE)

APPLICATION NAME

Type A (Refer to 5.2.1)

Type B (Refer to 5.2.2)

Miscellaneous (non-EFB) (Refer to 5.2.3)

Examples of Types of Software Applications are found in Appendix A.

SECTION VI: EFB ADMINISTRATOR

Name & surname of EFB Administrator

Phone No: Mobile No: Contact details: Fax No: E-mail address:

SECTION VII: POLICY & GUIDANCE NOTES

1 Applicability Applications from operators to use an EFB system will be considered on a case by case basis.

It should be noted that any acceptance issued by TM CAD does not imply the approval of the EFB hardware, operating systems or database information. Acceptance confirms only that the system is capable of performing its intended functions to an acceptable standard.

It will be necessary for the operator to propose the required changes to the Operations Manual and nominate an EFB Administrator. The EFB Administrator will need to receive appropriate training and have a good working knowledge of the proposed system hardware and operating system.

Mounting devices, Installed Resources for Portable EFB’s and Installed EFB’s require the CAD’s Airworthiness approval. The CAD Airworthiness Section will evaluate all maintenance/airworthiness factors and advise the Flight Operations Inspectorate when Airworthiness approval has been granted.

Type A applications hosted in Portable EFB’s can be used by properly trained pilots when exercising their privileges and without the need for any notification or application for operational approval to the CAD. In all other cases, before using an application hosted on EFB, operators shall apply to the CAD for operational acceptance.

The evaluation will be conducted by the CAD when the system hosts Type B applications or Miscellaneous (non-EFB) software applications. 2 Application Form and Matrix The completed matrix must be submitted together with the application form. The application . form and matrix must be completed with the support of AMC 20-25.

All applicants should complete Column 3 of this matrix in full. A separate matrix and application form must be completed for different aircraft types and/or EFB model computing device.

All relevant documentation must be submitted in paper format. These should include:

● Applicable extracts from the Operations Manual Parts A, B, D, Compliance Monitoring Manual and MEL; Note: Instead, a dedicated ‘EFB Policy and Procedures Manual’ can be created to include all EFB relevant information, policies and procedures. This manual will then be considered as part of the Operations Manual suite of documentation. The manual must be first approved by the Respective PH and Compliance Monitoring Manager. ● EMI demonstration report; ● Environment testing; ● Details of Operational Risk Analysis conducted; ● Validation result for Type B software applications; ● AFM supplement and/or STC as applicable for mounting device and installed EFB ● Amendments to maintenance programme where applicable.

The forms must be signed by the responsible Post Holder and when stated by the Compliance Monitoring Manager.

Failure to complete the matrix may result in a delay in processing your application.

3 EFB Administrator (EFBA)

The name and surname of nominated EFB Administrator is to be stated in the Operations Manual and shown in the company’s organisation structure. He should report to the nominated post holder for flight operations.

Please remember that the EFBA has to be suitably qualified and have received appropriate training to discharge his EFB duties. 4 Documents to be included with the application

Copies of all documents referred to in Column 3 of the matrix should be included when returning the completed application form to the Civil Aviation Directorate. Original documents should not be sent, photocopies are sufficient. Do not send complete manuals, only the relevant sections/pages will be required.

Failure to include all relevant documentation may result in a delay in processing your application.

5 Operational Evaluation Test (7.14) The operator is required to conduct an operational evaluation test only after the evaluation of the application and receipt of authorisation from TM-CAD. The operator shall inform TM CAD of the intention to commence the operational evaluation test. It should be noted that sufficient time should be given to TM CAD to review the submitted information.

The notification of the test should at least include:

 Starting date of the operational evaluation test;  Duration;  Aircraft Involved;

At the end of the operational evaluation test, the operator shall submit a report verifying that the elements covered in matrix have been satisfied.

Applications replacing paper products with an initial retention of paper backup The paper backup shall initially be retained as a backup. The operational evaluation test should consist of an in-service proving period no longer than six months. Operators wishing to reduce this proving period shall justify this by submitting further information. The information should at least cover elements in 7.14.1. Final Operational report (7.15) At the end of the Operational Evaluation Test, the operator should produce and retain a final operational report, which summaries all the activities conducted and the means of compliance used, supporting the operational use of the EFB system. An example of typical items that the operator should include in this report in AMC 20-25 Appendix I 7 Submissions and Enquiries Address for submissions: Contact details for enquiries: Civil Aviation Directorate Tel: +356 25555606 Flight Operations Inspectorate Fax: +356 21239278 Security Gate 1, Luqa Airport Luqa LQA 3000 MALTA

Note: Please read carefully Glossary of Terms (AMC 20-25 Section 4) and System Description and Classification of EFB systems (AMC 20-25 Section 5)

Intentionally left blank

Form: TM/CAD/0166 Issue 04- September 2015 Transport Malta is the Authority for Transport in Malta set up by ACT XV of 2009 Page: 6 of 15 APPLICATION FOR ELECTRONIC FLIGHT BAG ASSESSMENT MATRIX Ref: AMC 20-25

Airworthiness Approval (Section 6.1)

Installed EFB systems and EFB Installed resources and mounting devices require airworthiness approval. The matrix below follows the AMC 20-25 sequence for ease of reference

Airworthiness Approval Reference evidence documents CAD Remark Installed EFB 1 ■ Approval of Installation and Hardware Aircraft Type Definition, Major/Minor Modification, Supplemental Type Certificate, Service Bulletin). Refer to 6.1.1.2 Installed Resources ■ Installed resources such as an installed 2 remote display, a control device or docking station. Refer to 6.1.1.1 and subsequent sections.

Certification documentation 3 ■ AFM Supplement for the installed EFB and/or Installed Resources. Refer to 6.1.2.1

■ Instructions for Continued Airworthiness 4 ■ Aircraft Maintenance Programme ■ Installed EFB

Operational Assessment (Section 6.2)

The operator should conduct an operational evaluation test, which should allow verification that the below elements have been satisfied before final decision on the operational use of the EFB. The matrix below follows the AMC 20-25 sequence for ease of reference.

Hardware Operational Assessment (Applicable to Portable EFB and certain Reference evidence documents CAD Remark Installed Resources) Electronic Interference (EMI) demonstrations. Refer to 6.2.1.1.

For PED deviced intended to operate during all phases of flight, the operator is responsible for ensuring that the PED will not interfere with aircraft equipment.

■ Advise which Method of compliance is 1 used. Refer to 6.2.1.1.1.

For operators intending to activate transmitting capability of the EFB during flight other than in those certified at aircraft level (documented in AFM or equivalent document) the operator is responsible to ensure that the T-PED will not interfere with the operation of aircraft equipment.

■ Advise which Test Requirement is met and how. Refer to 6.2.1.1.2.

Batteries. Refer to 6.2.1.2

When EFB are used with rechargeable lithium batteries operators should collect evidence of 2 testing standards.

■ Advise to which standards the batteries are compliant. Power source. Refer to 6.2.1.3

3 If a power source is used, advise how considerations in 6.2.1.3 are certified and evidenced. Environmental Testing. Refer to 6.2.1.4

■ Provide test results for the hardware 4 unit intended for use.

NOTE - New tests / results may be required when EFB model or battery type is changed. Display characteristics. Refer to 6.2.1.5

■ Provide criteria for selection of placement of EFB and display 5 characteristics.

NOTE - Additional information is found in 6.1.1.1.2 (a) and (b). Viewable Stowage. Refer to 6.2.1.6.

■ Document how the provisions of the location, procedures and other factors 6 such as holding capacity are recorded.

NOTE – this may be performed through vibration tests available from third parties.

Software Operational Assessment Reference evidence documents CAD Remark (Applicable to all types of EFB) Fill in only if you ticked Type A software applications.

7 ■ Advise how HMI and human factors guidance material are followed. (Refer to Appendix D)

■ This software shall only be used by trained pilots. (Applicable only to Portable EFB) Fill in only if you ticked Type B software applications.

■ This software should be assessed in accordance with 7.2 (Risk Assessment of 8 EFB systems)

■ If Airport Moving Map Display (AMMD) is used, provide operational procedures. (Refer to Appendix H) Fill in only if you ticked Miscellaneous (non- EFB) software applications.

9 ■ Provide details of how these applications are managed by the EFB administrator and how they do not adversely impact the operation of the EFB. Refer to 6.2.2.3.

Additional Requirements These details may be included in the Policy and Procedures Manual or in any other controlled document which may be referenced during application phase.

Risk assessment for EFB systems (7.2) Reference evidence documents CAD Remark (Applicable to all types of EFB) The operator should carry out a risk assessment as part of its hazard identification and risk management process required by 10 ORO.GEN.200. ■ Provide a copy of the risk assessment, detailing how items in 7.2.1 and 7.2.2 are discussed. Changes to EFB (7.3) Reference evidence documents CAD Remark (Applicable to all types of EFB) Provide documentation of how changes that 11 require prior assessment and approval of TM CAD and those which do not require approval are managed. Dispatch Considerations (7.4) Reference evidence documents CAD Remark (Applicable to all types of EFB)

12 Dispatch considerations for EFB systems may either be included in the Operations Manual or MEL. Refer to 7.4.1 for details.

Human Factors Assessment (7.5) Reference evidence documents CAD Remark (Applicable to all types of EFB) Provide an assessment of the human machine 13 interface, installation and aspects governing CRM when using EFB. Further elements to be assessed are found in Appendix D.

Specific considerations for mass and balance and performance applications (7.6) Reference evidence documents CAD Remark (Applicable to all types of EFB) 14 If aircraft mass and balance and performance application will be managed through EFB usage, these must form part of the evaluation. Further considerations are found in Appendix F. Flight crew operating procedures (7.7) Reference evidence documents CAD Remark (Applicable to all types of EFB) Detail the below aspects:

■ Procedures for using EFB systems with other flight crew compartment systems. 15 ■ Flight crew awareness of EFB software/database revisions. ■ Procedures to mitigate and/or control workload. ■ Define flight crew responsibilities for performance calculations. Compliance Monitoring (7.8) Reference evidence documents CAD Remark (Applicable to all types of EFB) The EFB should be included in the compliance monitoring system as required by 16 ORO.GEN.200.

■ Provide evidence of compliance manuals/sections and audit plans specific to EFB use.

EFB system security (7.9) Reference evidence documents CAD Remark (Applicable to all types of EFB) The EFB system should be secure from unauthorised intervention. 17 ■ Provide details of procedures and measures taken by the EFB administrator ensure system security. Electronic signatures (7.10) Reference evidence documents CAD Remark (Applicable to all types of EFB) If operator intends to use electronic signatures to signify acceptance or authority in EFB 18 applications, these need to fulfil the same degree of security requirement as a handwritten one or any other form of signature it intends to replace. Role of EFB administrator (7.11) and EFB policy and procedures manual (7.11.1) Reference evidence documents CAD Remark (Applicable to all types of EFB) The role of the EFB administrator (EFBA) is a key factor in the management of EFB systems. Provide details of the roles/duties and responsibilities of the administrator. These should also include minimum training requirements. 19 Procedures for continuity of the management in case of absence are also required.

The policy and procedures manual should be controlled and be under the responsibility of the EFBA. Document how the procedures and layout of the manual contain those elements in Appendix G (this is a non exhaustive list).

EFB system maintenance (7.12) Reference evidence documents CAD Remark (Applicable to all types of EFB) Procedures should be established for the routine 20 maintenance of the EFB system. These shall also include actions in case of failures or unserviceability. Flight crew training (7.13) Reference evidence documents CAD Remark (Applicable to all types of EFB) Flight crew should be given specific training on the use of EFB before it is operationally used. Training procedures should be included in OMD. 21 ■ Provide extracts of ground training programme and syllabus to be followed. ■ Provide elements that shall be assessed during LOFT and line training sessions.

NOTE – Further guidance is found in Appendix E.

Operational evaluation test (7.14) Reference evidence documents CAD Remark (Applicable to all types of EFB)

22 The operator should conduct an Operational evaluation test (trial period) and submit a plan to the authority

Documents enclosed:

1 5 2 6 3 7 4 8 Declaration We confirm that the above proposed EFB installation conforms to the information stated within this application.

RESPONSIBLE PH NAME: SIGNATURE: ………………………………………..………. DATE:

COMPLIANCE MONITORING MANAGER NAME: SIGNATURE: ………………………………………………... DATE:

For Civil Aviation Directorate use only Airworthiness Inspectorate Flight Operations Inspectorate

Portable EFB with Installed Resources  Installed EFB  EFB evaluation completed on date: …………….…….…

EFB System is capable of performing its intended functions to an acceptable standard Conformity with Initial and Continuing Airworthiness Requirements: and in accordance with AMC 20-25. The list of documents, software applications, training programmes EFB administration procedures, system security and quality N/A  Satisfactory Yes  No  assurance oversight are as stated in the approved Operations Manual.

Name: …………………………………………..………………………………………... Name: ………………………………………………………………………..………………….

Signature: ………………………….…..……...…….. Date: …………….…..………... Signature: ……………………………………….….…..….. Date: ……………………………

Form: TM/CAD/0166 Issue 04- September 2015 Transport Malta is the Authority for Transport in Malta set up by ACT XV of 2009 Page: 15 of 15