Job Description Administrator / Secretary

Job Description – Administrator

Job Title: Home-Start Administrator .

Employer: Home-Start Exeter and East Devon.

Hours of work: 16 hours per week.

Salary: Spine point 17

Responsible to: The designated line manager from the trustees.

Purpose of the job  To provide administrative support to the employees of the scheme, and Board of Trustees as appropriate and agreed.  To ensure the efficient administration of the Home-Start office.  To raise and maintain our profile as a key charity within Exeter and East Devon.

Main Responsibilities  General office duties including database management, photocopying, diary management, filing and mailing etc.  Ensuring good communication with all scheme stakeholders, ensuring good practice in equality, diversity and fairness.  Inputting data and managing the Home-Start database.  Providing administrative support to assist in the recruitment, training, and support of volunteers.  Working with all other members of the team to ensure good safeguarding practice in all aspects of the scheme’s work.  Maintaining efficient, accurate and confidential records, including statistics collection and collation.  Preparing Annual reports, newsletters, minutes of meetings and publicity material.  Supporting events and meetings as required.  Administering petty cash and the processing of volunteer’s expenses.  Maintaining supplies of stationery and office sundries.  Complying with all Home-Start policies and procedures.  Maintaining our profile on various Social Media.

The post holder may be required to undertake any other duties that fall within the nature of the role and responsibilities of the post as detailed above see below.

This job description is current as at March 2017.

Additional Duties for an Administrator may include (to be discussed with applicants)  Taking and distributing minutes of Board of Trustee meetings.  Distributing agendas and reports for future meetings.  Maintaining day to day accounts.  Banking; withdrawing/paying in cheques.  Reconciling accounts.  Completing end of year tax returns.  Supporting annual returns to Companies House and the Charity Commission.