Location Specification Sheet

Revised 05/ 2007

MAINTENANCE, REPAIR & OPERATIONS (MRO) JANITORIAL SERVICES - ITB # 071I7200208

PART I: LOCATION SPECIFICATIONS PART II: VENDOR’S LOCATION WORK PLAN PART III: VENDOR’S LOCATION PRICE QUOTE Consideration for award is based on Work Plan, Price Quotation in accordance with the specifications, terms and conditions as stated within this solicitation. Janitorial contract awards are subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, a bidder’s work plan and location pricing MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive.

I. LOCATION SPECIFICATIONS A. CONTRACT AND CCI INFORMATION LOCATION #02

CONTRACT INFORMATION

APPROXIMATE START DATE: 10/01/2007 CONTRACT END DATE: 9/30/2009

PREVIOUS CONTRACT #: 071B1001544

NUMBER OF YEARS / OPTIONS EFFECTIVE: Two Years

CONTRACTING AGENCY NAME: DMVA

BUILDING NAME AND NUMBER: D.J. JACOBETTI HOME FOR VETERANS /ONE

BUILDING ADDRESS: 425 Fisher Street, Marquette, Michigan 49855 IS THIS LOCATION CURRENTLY ON CRO “SET ASIDE” STATUS? Yes No

REGION and COUNTY: Region: 2 County: Marquette

PROCUREMENT CONTACT INFORMATION

PROCUREMENT OFFICE NAME: PURCHASING CONTACT 906-226-3576 ext. PROCUREMENT OFFICE CONTACT NAME: Joe Miller TELEPHONE #: 351 CONTACT PROCUREMENT OFFICE CONTACT E-MAIL: [email protected] FACISIMILE #: 906-226-3507

CONTRACT COMPLIANCE INSPECTOR (CCI) CONTACT 906-226-3576 ext. / FACILITY MANAGER (FM) NAME: William Carter TELEPHONE #: 354 CONTACT CCI / FM CONTACT E-MAIL: [email protected] FACISIMILE #: 906-226-3507 ITB # 071I7200208 ATTACHMENT #06 LOCATION # 02 DMVA

B. BUILDING SPECIFICATION INFORMATION BUILDING LOCATION INFORMATION OFFICIAL WORKING HOUR S OF OFFICIAL WORKING DAYS OF BUILDING 7 days a BUILDI 24 Hr OCCUPANTS: week NG OCCU PANTS : APPROXIMATE NUMBER OF EMPLOYEES: 160 Varies Daily DAILY VISITORS: 7:30 AM to 4:00 for 7 days plus IDENTIFY HOURS OF most services. 2nd holidays CLEANING SERVICE: IDENTIFY DAYS OF CLEANING SERVICE: shift also

NUMBER OF STORIES IN TOTAL BUILDING SQ. FT. TO BE CLEANED: 103,192 4 BUILDING: AREA(S): TOTAL SQ. FT. OF CARPET TO BE CLEANED 10,401 1st, 2nd, 3rd, and ground floor TOTAL SQ. FT. OF “HIGH TRAFFIC” CARPET AREA(S):

AREA(S) TO BE CLEANED: AREA(S): TOTAL SQ. FT. OF VINYL TO BE CLEANED: 77,367 1st, 2nd, 3rd, and ground floor AREA(S): TOTAL SQ. FT. OF CERAMIC TO BE CLEANED: 8,440 Bathrooms and showers AREA(S): TOTAL SQ. FT. OF CEMENT TO BE CLEANED:

AREA(S): TOTAL SQ. FT. OF TERRAZO TO BE CLEANED: 6,984 1st, 2nd, 3rd, and ground floor AREA(S): TOTAL SQ. FT. OF RUBBER TO BE CLEANED:

NUMBER OF TOTAL UNITS FOR 151 TOILETS, NUMBER OF RESTROOMS IN BUILDING: 115 BUILDING RESTROOM(S): 204 SINKS, 34 SHOWERS

NOTE, INCLUDES: Is window cleaning to be included on this contract? YES, ALL INTERIOR AND EXTERIOR. INCLUDES SCREENS WHERE APPLICABLE. Note: Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior. CLEANING SCHEDULE IS IN WORK STATEMENT. ALL FLOORS ARE COVERED.

Does location have child play area(s), gymnasium, locker room, etc? If so, please EMPLOYEE LOCKER ROOMS AVAILABLE AND CLEANING SCHEDULE IS IN identify along with cleaning standard. WORK STATEMENT.

What is the RECOMMENDED Level of Insurance Risk for this Contract? [EXAMPLE: LOW, MODERATE OR HIGH] NOTE: DMB-OAS & AGENCY to determine

Bidder Name & FEIN: ______2 Quotation Dated: Page of 18 ITB # 071I7200208 ATTACHMENT #06 LOCATION # 02 DMVA

ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that a Contractor should be aware of if performing janitorial services for this location): All this is in work statement.

C. DESCRIPTION OF SERVICE NEEDS TASK AND FREQUENCIES

SERVICES – WORK AREA A FREQUENCY

GENERAL OFFICE AREA Daily Weekly Monthly Quarterly Semi Annual (Each time scheduled to (Once (Once (Once per -Annual (Once clean; per per Quarter; (2 times Per XX per year) week; month; 4 times per Year) 52 times 12 times per year) year) per year) per year) BASIC SERVICES N/A N/A N/A

1. General Office Area – Work Area A

a. Office Cleaning – vacuum carpet, dust mop, 5x wkly damp mop, empty waste receptacles, 3:00 remove recycle paper, clean telephone and p.m. – cords, dust clean all office furniture and 11:00 spot clean interior windows as needed. p.m.

b. Restrooms – close restrooms, empty waste 7 x wkly receptacles, fill dispensers, dust, clean and or as disinfect waste receptacles, dust mop, needed clean and disinfect sinks and clean glass and mirrors, clean and disinfect toilet and urinals, walls, stall entry doors, partitions. Damp mop – disinfect floors (ensure floors are swept, dust mopped prior to mopping. c. Conference Rooms, Chapel, recreation 7x wkly rooms – empty waste receptacles, vacuum floor, dust, dust mop, damp mop, buff floors as needed

d. Lobbies and corridors – 7 x wkly Empty waste receptacles, remove carpet runners, vacuum carpet runners, dust mop, damp mop, vacuum carpet, replace carpet runners, and vacuum areas, sweep, dust all furniture, door frames, etc., damp wipe all non-upholstered furniture, tables and counter areas, scrub/buff floors daily corridors.

e. Carpet runners – Extract all entrance 1x wkly matting/runners weekly or as needed or as Bidder Name & FEIN: ______3 Quotation Dated: Page of 18 ITB # 071I7200208 ATTACHMENT #06 LOCATION # 02 DMVA

GENERAL OFFICE AREA Daily Weekly Monthly Quarterly Semi Annual (Each time scheduled to (Once (Once (Once per -Annual (Once clean; per per Quarter; (2 times Per XX per year) week; month; 4 times per Year) 52 times 12 times per year) year) per year) per year) needed f. Strip, seal, wax, finish corridors 4x year g. Drinking Fountains – clean disinfect, wipe 7x wkly dry h. Janitor Closets, dock areas and shipping 7x wkly and receiving, empty waste receptacles, dust mop, damp mop. SPECIAL NOTE: No bagged trash is to be left in janitor closets overnight Intensive Floor Care a. Extract carpet areas such as conference 2x year rooms, employee lounges etc. b. Spray buff finished hard floors or top coat. 1x wkly c. Scrub restroom floors 1x month d. Strip, seal, wax and finish (all non-restroom 4x year areas) e. Interior room wall shoe base strip (remove 2x year layered wax build up) f. Top strip and refinish floors (six weeks after 4x year strip, seal and refinish) g. Stairway Cleaning – Dust mop, dust, damp 1x wkly wipe and dry handrails and doors and damp mop Dusting a. Damp wipe all beverage rings and 7x wkly fingerprints from cleanable surfaces b. Polish all wood furniture with pre-approved 1x polish monthly or as needed Elevator Cleaning a. Dust and mop, damp wipe and wipe dry 7x wkly handrails, cab walls and doors. Damp wipe, disinfect handrails, cab walls, doors, button panel and clean door tracks Variable Procedures as Required a. Clean carpet in high traffic areas 1x wkly

b. Apply anti-static spray to vacuumed As needed carpet in office areas

c. Clean blinds/curtains, etc. 1x yr or as needed d. Clean air vent grills or defusers, exhaust 1x wkly Bidder Name & FEIN: ______4 Quotation Dated: Page of 18 ITB # 071I7200208 ATTACHMENT #06 LOCATION # 02 DMVA

GENERAL OFFICE AREA Daily Weekly Monthly Quarterly Semi Annual (Each time scheduled to (Once (Once (Once per -Annual (Once clean; per per Quarter; (2 times Per XX per year) week; month; 4 times per Year) 52 times 12 times per year) year) per year) per year) vents, radiator covers, cabinets, and desk or floor fans

e. Dust/clean baseboard 1x wkly

f. Clean light fixtures 1x wkly

g. Remove scuff marks in stairways and daily hard floor areas

h. Clean light switches or other control daily devices

i. Clean windows interior 1x month j. Clean windows exterior 1x month

k. Clean and wash all exterior and interior 1x door frames and kick plates month j. Clean open space partition furniture 1x year cubicles with an upholstery or as detergent/extractor needed

k. Clean upholstered furniture As needed Extract thoroughly l. Clean upholstered furniture 2x vacuum and spot clean month m. Dust all window ledges daily n. Damp wipe all window ledges daily

o. Wash torpedo cans 1x wkly Work Area B Healthcare, Physical Therapy, Nursing Units, Nursing Unit Office Area and Medication Rooms

a. Emergency cleanup 70 hours/year b. Member room changes 10x month c. Floor care – dust mop, wet mop, light 7x wkly scrubbing in hallways and member rooms d. Drinking fountains – clean and disinfect 7x wkly e. Member room furniture – clean and 7x wkly Bidder Name & FEIN: ______5 Quotation Dated: Page of 18 ITB # 071I7200208 ATTACHMENT #06 LOCATION # 02 DMVA

GENERAL OFFICE AREA Daily Weekly Monthly Quarterly Semi Annual (Each time scheduled to (Once (Once (Once per -Annual (Once clean; per per Quarter; (2 times Per XX per year) week; month; 4 times per Year) 52 times 12 times per year) year) per year) per year) disinfect facility/member furniture (over the bed tables, dressers and chairs) f. Restrooms – clean and disinfect 158 (sinks 7x wkly and toilet) and 32 bathrooms (sink, shower, toilet) g. Bath and shower areas – germicidal solutions 7x wkly shall be administered and dispensed in bath tubs and surrounding shower room areas. h. Linen and laundry – Pick up and deliver 7x wkly from floors, soiled linen and soiled personal clothing to soiled linen holding area. Pick up from receiving and deliver clean linen to nursing units and clean personal clothing to member rooms (estimated man hours 20 hours daily) 3:00 p.m. to 11:p.m. shift Trash Pick Up: Trash from all units to 7x wkly be picked up and taken to compactor and compacted. Laundry Service: Pick up soiled laundry 7x wkly from all units and deliver to soiled linen holding room. 1x wkly Hallways – clean/refinish (wax) or as needed a. Clean and sanitize wheelchairs, 1x wkly geriatric chairs, ice machines and shower or as chairs needed

b. Clean baseboards, wash beds, wash 1x windows in interior of building (inside and monthly outside) clean screens c. Dry dust blinds, clean air and exhaust 4x year vents and radiator cabinets d. Drapes/cubicle curtains, remove and 2x year exchange prior to linen service pick up. e. Dry dust walls and ceilings and clean 2x year light fixtures f. Wash walls 1x year g. Intensive Floor Care – High speed 1x wkly burnish hard floors (vinyl and terrazzo) – removing scuff marks included, wet scrub and rinse h. Clean Carpet/extract in high traffic 2x year areas

Part II of Technical Proposal JANITORIAL WORK PLAN for this Location (35 POINTS)

A. LOCATION WORK PLAN

1. Transition Plan: Identify the key steps of your transition plan to implement the services you are proposing, from the prior contractor to you:

2. Implementation Plan: Provide a complete description of how you intend to accomplish the work described for this location: . What tasks or responsibilities will be assigned to each employee assigned to the project?

. What is the number of employees assigned to this location, and what are the total proposed man-hours for both workers and supervisors?

. Indicate the starting hourly wage per worker.

. Indicate the hourly wage per supervisor.

3. Contingency Plan: . Describe in the work plan a contingency plan when staff assigned cannot provide the service.

. Include a contingency plan to deliver services during inclement weather.

. Include in your work plan if supervisor assist in any cleaning tasks.

B. STAFFING ROLES & RESPONSIBILTIES 1. PERSONNEL: A. Explain how you intend to manage the service as described (staffing compared to amount of service) with the number staff you have listed below. Identify the total number of man-hours, the total number of supervisors, the total number of workers (including both supervisors and cleaning staff), and the subcontractor(s) that you propose to utilize in delivering services.

B. Describe the position(s) that will be responsible for implementing the services and their positions in your organizational structure, as well as their decision-making authority as it relates to this implementation of these services. Identify where these personnel will be physically located during the transition, implementation, and maintenance management phases of a possible contract. Include an organizational chart or diagram that reflects your company structure

C. Provide a roster by name and job title. Roles and responsibilities of staffing must clearly identify responsibilities of oversight of functions including qualifications of key personnel to support your ability to deliver the product and service specifications provided in this ITB.

D. Describe the individual position(s) that will be responsible for the day-to-day delivery of services and any subordinates. Define their positions in your organizational structure and their decision- making authority as it relates to these services. Indicate where these personnel will be physically located during the contract.

E. Submit a resume for all key project personnel (supervisors, account managers, etc.) Bidder must provide resumes, which shall include or list detailed, chronological work experience for key staff:

STAFFING ROLES & RESPONSIBILTIES, continued: 2. SUB-CONTRACTOR COMPANY INFORMATION

A. Will subcontractors be utilized at this location? If “yes, YES (or) then list all subcontractors (in the table provided below) including firm’s name, address, contact person, complete description of the work to be subcontracted, and descriptive information concerning subcontractor’s NO organization and abilities.

B. Contact - Name, title, address, email, phone and fax numbers for Bidder’s Sub-Contractor: SUBCONTRACTOR COMPANY NAME: Letter of acceptance YES (or) NO Included with this Proposal? OFFICE ADDRESS:

CITY, STATE, ZIP: , CONTACT NAME: PHONE NUMBER: ( ) - FAX NUMBER: ( ) - E-MAIL ADDRESS: DESCRIPTION OF SERVICES TO BE PERFORMED:

3. EQUIPMENT & MATERIAL SUPPLIES

A. EQUIPMENT EQUIPMENT LIST

MAKE/ MODEL APPROXIMATE AGE OF EQUIPMENT TYPICAL USE MANUFACTURER EQUIPMENT & OWNED OR RENTED 1. 2. 3. 4. 5.

EQUIPMENT & MATERIAL SUPPLIES, continued:

B. CLEANERS AND SUPPLIES CLEANERS AND SUPPLIES

MATERIAL IDENTIFY BRAND & CLEANERS/SUPPLIES TYPICAL USE SPECIFICATIONS ESTIMATED QTY

Liquid spray, formula designed or Glass Cleaner All glass and mirrored surfaces cleaning glass and mirrors, non- abrasive Toilet Bowl and Urinal To disinfect inside of urinals, bowls, E.P.A. Approved 9% HCI acid base Cleaner flushing cavities bowl cleaner Rotary Floor Machine – E.P.A. Approved 20-36% phosphoric To clean tile floors one per month Liquid Cleaner* acid base cleaner To clean, disinfect tile floor, walls, E.P.A. Registered disinfectant, Liquid Detergent – partitions, sink tops, sinks, outside of detergent shall be quaternary Synthetic Disinfectant toilets, urinals, toilet seats, and ammonium compounds sanitary napkin disposal containers Safe for metals, non-scouring Stainless Steel Cleaner To clean metal surfaces product Must be safe for use on hard To remove crayon, pen, marker, ink, Marker/Vandal Remover surfaces such as painted brick, tile paint and pencil marks and crayon graffiti Latex Gloves To be used when cleaning facility Quality latex gloves To be readily available and 23-oz. Polyethylene eye wash bottle Personal Eye Wash accessible when using cleaning products To be placed in areas being cleaned Approved plastic yellow folding signs Wet Floor Signs when needed Cotton blend, banded loop (minimum To use to mop tile flooring Cotton Mops 2) Mop Handle To be used with Cotton Mops Plastic grips or speed change heads To be used to manually scrub areas Swivel head must fit on standard Scrub Pads not easily accessible by Floor threaded wood handle with bristle Cleaning Machine made of Dupont “Tynex A” Handles To hold Scrub Pad Standard thread, wood Bucket must be on rollers, wringer To hold solution and Drain Mop Mop Bucket & Wringer must match bucket and mop size To push excess liquid into floor 24” minimum witch, rubber tipped Floor Squeegees drains Broom To seep dirt and debris from floor Heavy duty natural corm broom Window Squeegees and Squeegee designed for window To clean windows Extension washing with extension as needed To clean inside toilet bowl and Cotton or synthetic mop – no brushes Toilet Bowl Mop urinals Spray Bottles To hold various cleaning supplies Clean plastics, trigger style bottles Sponges, Cloths To clean surfaces Cotton cloths, absorbent sponges 175 RPM speed with 15” Brush Rotary Floor Machine To scrub quarry tile floors Spread, must be run on wet floor “Zim Grit” 15” diameter solid wood back, green color with 40 gauge Rotary Brush Head To scrub quarry tile floor Tynex nylon filament – must fit above Rotary Floor Machine Portable, 3 Gallon capacity, plastic Portable Pump-up tank with 18” chemical resistant hose To wash walls and partitions Sprayer with wand, adjustable spray tip, viton seals

MATERIAL IDENTIFY BRAND & CLEANERS/SUPPLIES TYPICAL USE SPECIFICATIONS ESTIMATED QTY

Part III of Technical Proposal PRICE QUOTATION

DEPARTMENT OF MILITARY AND VETERANS AFFAIRS D. J. JACOBETTI HOME FOR VETERANS, 425 Fisher Street, Marquette, Michigan 49855

Square Foot of Area to be cleaned: 103,192 ft.

TOTAL AVERAGE cost per square foot per month: $

TOTAL AVERAGE cost per square foot per year: $

A. TOTAL COSTS

TOTAL QUOTE FOR ONE YEAR: $

TOTAL QUOTE FOR THREE (3) YEARS: $

B. SERVICES COSTS One year equals up to a maximum of 248 state working days (if scheduled daily, Monday - Friday).

BASIC JANITORIAL SERVICES

ANNUAL ESTIMATED MONTHLY MONTHLY DESCRIPTION VOLUME PRICE for PRICE for TOTAL OF SERVICES SERVICE EQUIPMENT & ANNUAL PRICE SUPPLIES ) Janitorial Services 12 (Includes daily, weekly, and monthly (bill monthly for all services) BASIC Janitorial Services) $ $ $ Daily Services (includes …) 365 Weekly Services (includes …) 52 Monthly Services (includes …) 12 SUBTOTALS: $ $ $

PERIODIC JANITORIAL SERVICES

QUARTERLY SERVICES (four times per year) DESCRIPTION ANNUAL PRICE for ESTIMATED PRICE PER EQUIPMENT & TOTAL ANNUAL VOLUME SERVICE SUPPLIES PRICE Work Area A – Strip, seal, wax, finish corridors, and all non restroom areas 04 $ $ $ Work Area A – Top strip and refinish floors six weeks after strip, seal and refinish 04 $ $ $ Work Area B – Dry dust blinds, clean air and exhaust vents and radiator cabinets 04 $ $ $

SEMI-ANNUAL SERVICES (two times per year) DESCRIPTION ANNUAL PRICE for ESTIMATED PRICE PER EQUIPMENT & TOTAL ANNUAL VOLUME SERVICE SUPPLIES PRICE Work Area A – Extract carpet areas such as conference rooms, employee lounges etc. 02 Dust/clean baseboards 02 Work Area A – Interior room wall shoe base strip (remove layered wax build up ) 02 Work Area B – Drapes/Cubicle curtains, remove and exchange prior to linen service pick up. 02 Work Area B – Dry dust walls and ceiling and clean light fixtures. 02 $ $ $ Work Area B – Clean carpet/extract in high traffic areas. 02 $ $ $ SUBTOTALS: $ $ $

ANNUAL SERVICES (once per year) ANNUAL DESCRIPTION ESTIMATED PRICE PER PRICE for TOTAL VOLUME SERVICE EQUIPMENT & ANNUAL PRICE OF SERVICES SUPPLIES

Work Area A – Clean blinds/curtains and open space furniture cubicles with an upholstery detergent/extractor 01 $ $ $ Bidder Name & FEIN: ______15 Quotation Dated: Page of 18 ITB # 071I7200208 ATTACHMENT #06 LOCATION # 02 DMVA

ANNUAL SERVICES (once per year) ANNUAL DESCRIPTION ESTIMATED PRICE PER PRICE for TOTAL VOLUME SERVICE EQUIPMENT & ANNUAL PRICE OF SERVICES SUPPLIES Work Area B – Wash Walls

01 SUBTOTALS: $ $ $

ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – not included in total price quotation ANNUAL ESTIMATED DESCRIPTION VOLUME PRICE PER PRICE for TOTAL OF SERVICES SERVICE EQUIPMENT & ANNUAL PRICE SUPPLIES Emergency Services (Includes cleaning services for emergency situations such as restrooms overflow, etc.) 70 hoours/year $ $ $ Miscellaneous facility maintenance services (Includes light bulb/lamp replacement – price quoted should be hourly 104 hours/year SUBTOTALS: $ $ $

C. WORK PLAN DATA

*One year equals up to 248 State workdays (if scheduled Monday-Friday) MAN HOURS TO MANAGE THIS CONTRACT (Add additional lines if Needed)

Hrs each Total Hrs. Hourly # DAYS Labor Cost Description # work/day per day Rates per Year per Year Supervisory X = X X 248 = Workers X = X X 248 =

Hrs. Per X Hourly = Periodic cleaning Year Rate

MANHOURS TOTAL COST $

SUBCONTRACTORS Sub-contractor Total Costs $

DESCRIPTION OF BUSINESS COSTS TOTAL ANNUAL COST 1. Cost of Cleaning Supplies $ 2. Cost of Equipment & Rentals $ 3. Cost of Replenishment Supplies (may not be applicable for all locations) 4. Cost of Insurance (refer to Terms and Conditions) $ 5. Cost of Fringe Benefits (if not included as part of labor rate) $ 6. Other Costs – (Provide detailed list or add rows to this table as needed) $ TOTAL BUSINESS COST $

TOTAL COST TO DO BUSINESS PER YEAR (Man-hours Total plus Subcontractors Total plus Total Business Cost) $

ANALYSIS OF BUSINESS COSTS (DMB – Purchasing Operations to complete) Total 1 Year Price from Pricing Sheet = $ MINUS Total Cost to Do Business Per Year = $ TOTAL PROFIT $

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Bidder Name & FEIN: ______18 Quotation Dated: Page of 18