Annex VIII. Project Proposal (Narrative) Template (For Short Version)

EmergencyEmergency Response Response Fund Guidelines Fund

PROJECT PROPOSAL FORMAT ------Please delete the light grey guidance notes and examples when fields are completed ------1. GENERAL INFORMATION

Date of submission

Name of focal point Name of organisation Address Telephone / fax Email

Mission statement of organisation

2. PROJECT SUMMARY

Project title

Location of project (please be as specific as possible)

(0, 1, 2a or 2b) – Please assess the project using the Gender Marker. 0 where gender is not considered in the project; 1 where Gender Marker the project contributes to gender equality in some limited way; 2a where the project significantly advances gender equality; 2b is where there is targeted action to address gender discrimination.

Duration in months Tentative Start Date DD/MM/YY Tentative End Date DD/MM/YY

Sector(s) of intervention and % per sector Camp Coord/Mgmt ( __%) Emergency Shelter ( __%) Logistics ( __%)

Coord/Support Services ( __%) Emergency Telecom. ( __%) Nutrition ( __%)

Early Recovery ( __%) Food Security ( __%) Protection ( __%)

Education ( __%) Health ( __%) WASH ( __%)

IDPs, host community… please disaggregate the data by gender Target Population and age

1 Emergency Response Fund Guidelines

Total Funds (USD) requested from the ERF: Total Project Budget: (USD) Specify the source and amount of funding received as well as in Other Funding Sources: kind contributions How does the proposed intervention complement other ongoing activities?

3. ASSESSMENT AND ANALYSIS This section should include brief profiles of the proposed project area (including a brief description of past and current activities in the proposed sector of intervention and the current security situation) and the targeted population (number, status -IDP, resident- gender and age, current location -camp, transit centre, with residents-). Information about the assessment including a description of the methodology, and when it was conducted, should be provided. Linkages with other projects in the area of intervention should be briefly described.

4. PROBLEM STATEMENT This section should provide information about the needs of women and men of all ages, and how these needs have been prioritised as critical requiring urgent intervention. A brief analysis, including from a gender dimension, of the situation should be provided, including previous efforts made to address the problem. Indicate dates, sources of information / assessment and describe the most critical needs identified. The main problems shall be listed below: Example 1: High level of water borne disease and limited access to water points Example 2: High level of moderate and severe malnutrition among children under five. Example 3: High incidence of SGBV

5. SUMMARY OF PROJECT OBJECTIVES:

6. PROJECT DESCRIPTION

Overall Objective:

Outcome 1.

Output(s) 1.1.

Measurable Indicators (Expected results) 1.2.

Activities 1.3.

Outcome 2.

Output(s) 2.1.

Activities 2.3.

Outcome 3.:

Output(s) 3.1.

Activities 3.3.

Outputs must be SMART: Specific, to avoid differing interpretations; Measurable, to allow monitoring and evaluation; Appropriate to the problem statement; Realistic and able to achieve; Timebound indicating a specific period of time during which the results will be achieved.

7. ERF WORKPLAN: This section should indicate the human resources, equipment and commodities required for project implementation. If any project partners are identified, describe their roles and responsibilities in relation to the proposed project. Explain how the communities are involved in the implementation. Linkages with local government plans or structures should be explained. Coordination intentions with Clusters and other coordination entities should be elaborated. Your outline should also address how beneficiaries (men and women) will be engaged throughout the project cycle.

The plan below sets the timeframes for the implementation of the project activities.

ERF Implementation Plan Project Title: ABC Implementing Partner: XVZ Duration: 01. May 2012 to 31. October 2012 # Activity Duration May June July Aug Sept Oct

1 Construction of 1000 Latrines 4 month

WASH Training for nurses in X 2 6 x 2 days

Broadcasting Hygiene 3 Messages 3 x 1 week

4 Interim report

5 Monitoring visit with ERF Unit

WASH Training for nurses in X 5 x two 6 days

8. GENDER CONSIDERATIONS: This section should highlight how gender issues have been identified, prioritised, and considered in the design of the project as well as the implementation and monitoring. It should also specify how the project will help achieve gender equality.

9. MONITORING: This section should describe a plan to monitor the project using the measurable indicators stated in the project proposal as benchmarks. The methodology used to monitor the project should be explained. Progress and final reports should include the results of monitoring, reporting and evaluation exercises conducted during the project period.

10. COORDINATION: Demonstrate how your project is aligned with strategies of Clusters and complements the humanitarian co-ordination and response mechanisms in place.

11. RISKS ANALYSIS AND MITIGATION

Risk 1: External1 Mitigation strategy: Financial2 Operational3 Internal4 Reputational5

Risk 2: External Mitigation strategy: Financial Operational Internal Reputational

Risk 3: External Mitigation strategy: Financial Operational Internal Reputational

12. BUDGET – PLEASE COMPLETE THE PROJECT PROPOSAL (FINANCIAL) TEMPLATE

1 Events and situations fully or somewhat outside of the organization’s control (e.g. disasters, political instability, armed conflict) 2 Relating to effective and efficient management and use of financial resources and the reliability of financial reporting 3 Effective and efficient systems to support operations (e.g. procurement, logistics, IT, staff, skill-sets) 4 Governance and management of the organization, adherence to policies and decisions, and internal controls and oversight 5 Credibility with partners, public perception