Administrative Council Minutes

ILS Committee Wednesday, February 4, 2015 SCLS Headquarters

Action Items: Approved the CSC recommendation to increase the Circulation and Holds Blocks thresholds for Limited Use and Limited Use Juvenile Patrons. Approved the CMC recommendation to add a new Collection code for SCID digital audio players (DAPAID).

Present: N. Busch, BRD (3); L. Stuckey, MCF (7), M. Warren MAD (11, 13); M. Navarre Saaf MAD (12); Trish Frankland, LDI (2), D. McCabe (4); M. Palmer, REE (5); B. Faherty, MID (8); E. Foley, ACL (1);

Absent: A. Barnett, MCM, (6); T. Herold, DCL (9,10); SCLS Staff Present: V. Teal Lovely, A. Gannaway, M. Van Pelt

(The number following each individual indicates the cluster they represent)

CALL TO ORDER: V. Teal Lovely called the meeting to order at 10:00 a.m. a. Introduction of guests/visitors: E. Foley was introduced as the ACL rep. b. Changes/additions to the agenda: None c. Requests to address the Council: None

Approval of previous meeting minutes: T. Frankland moved approval of the December 3, 2014 minutes. N. Busch seconded. Motion carried.

Action Items: a. The CSC recommends that we increase the Circulation and Holds Blocks thresholds for Limited Use and Limited Use Juvenile Patrons. Motion carried.

b. The CMC recommends adding a new Collection Code for SCID digital audio players (DAPAID). Motion carried.

Discussion:

a. Changing passwords in Koha: The instructions for how to change the password was included in Top 5. Libraries are encouraged to change passwords regularly as a security precaution.

b. Koha Evaluation: The results of the Koha evaluation was to stay with Koha for another year. There was some confusion/dissatisfaction with the option of choosing anonymity regarding the voting results. The cluster reps will check with their clusters to determine how they would like future Koha evaluation results provided. c. 2015 Koha development plan: i. From 8/2014 meeting Development contingency Discussion – there was discussion involving soliciting ideas from member libraries for workflow development changes.

Future Koha development will include major improvements to cataloging, a new discovery layer with integration with Google Maps or Esri and Digital Library service integration with digital library materials, third party databases like OverDrive and Ebschost and, as well as one code base which will provide more opportunities for development partnerships. “Bug” fixes and organizing items in the development wish lists are a priority. The 2-4-2015 ILS report contains more detailed information regarding Ecommerce, Bibliotheca Support and LibLime Koha development in 2015. ii. Koha Development concerns from Sun Prairie & Marshall: From MAR: "Koha Development - soliciting ideas from member libraries for development changes. Since it is ultimately PTFS that decides what development piece get done and in what order, it's best to inform us what is in the pipeline."

From SUN: "Sun Prairie is concerned about the slow development of new products and services. Ecommerce and whether it will be rolled out with bugs or not rolled out because of problems is disturbing to Sun Prairie. We feel credibility is key to effective service. When we tell our staff, our patrons and our city officials about implementation of new products and services, like Ecommerce, we need to be able to back up our claims with results free of “bugs”. Anticipated problems should be addressed BEFORE dates are set for roll out, and in the case of Ecommerce this has taken years. We have had similar problems of late with promised dates for fixing RFID compatibility with Oregon and McFarland and a multitude of Koha bug fixes/problems that are identified and then never fixed. And then there is Koha development that has never been developed and seems destined to be pushed back, yet again."

M. Van Pelt and V. Teal Lovely have contacted MAR and SUN to discuss their concerns. There is a perception that deadlines for new projects are changed. There is testing and training with a target “go-live” date and many times the new development is pushed back. It was suggested that perhaps a specific date not be set and instead give a general timeframe for the release. ILS representatives should be providing their clusters with information from the ILS meetings to keep member libraries informed. d. ILS Users Group: The ILS reps were asked to survey their clusters to determine if holding a general ILS users group meeting for member libraries might be helpful. It could provide an opportunity for folks to meet and discuss concerns and receive information. c. Review 2015 calendar: April 8 2015 (note re-scheduled to second Wednesday)  Discussion: Cataloging Contract  Discussion: Review service priorities for May All Directors

 Discussion: Preliminary 2016 technology budget proposal

June 3, 2015  Action: Approve final 2016 ILS budget proposal

 Action: Approve Cataloging Contract

August 5, 2015  Discussion: 2016 LSTA grant ideas

October 7, 2015  Prepare for Koha Evaluation

 Discussion: 2016 Technology Plan: ILS section

December 2, 2015  Action: Approve 2016 Technology Plan: ILS section

Reports: a. ILS Report 2/4/14 See Report here. b. CSC Subcommittee report: Met January 13, 2014. c. CMC Subcommittee Report: Met January 14, 2014 d. PACC Subcommittee report: Met January 21, 2014

Items from Clusters: none

Plan for next Meeting: April 8, 2015 Cataloging Contract Review service priorities for May All Directors Preliminary 2016 technology budget proposal Review cluster suggestions for next Koha evaluation Discuss input from clusters regarding a general ILS Users group meeting

Meeting Evaluation and Summary:

Meeting Adjourned at 11:50 a.m.

Next meeting: April 8, 2015

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects. IC/minutes/2-04-2014