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Attachment V.5 Scope of Work for Maintenance Services for Vre Facilities

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Attachment V.5 Scope of Work for Maintenance Services for Vre Facilities ATTACHMENT V.5 SCOPE OF WORK FOR MAINTENANCE SERVICES FOR VRE FACILITIES RFP No. 018-010 Maintenance Services / Custodial and Seasonal Services Page 1 of 16 for VRE Facilities Virginia Railway Express SCOPE OF WORK FOR MAINTENANCE SERVICES FOR VRE FACILITIES _____________________________________________________________________ 1. OVERVIEW The Contractor shall perform preventive maintenance and task order services at VRE facilities. See ATTACHMENT V.12 – OVERVIEW OF VRE FACILITIES. 2. HEATING, VENTILATING AND AIR CONDITIONING (HVAC) UNITS 2.1 PREVENTIVE MAINTENANCE TASKS A. HVAC units shall be serviced by the Contractor quarterly and shall include the following tasks: 1. Install gauges and check operating pressures. 2. Check voltage and amperage for all motors. 3. Check the air temperature drop across the evaporator. 4. Check the refrigerant level, charge if necessary, and identify any possible leaks. 5. Check evaporator superheat. 6. Lubricate all moving parts. 7. Check high and low pressure switch cut-out. 8. Check electrical lock-out circuits. 9. Inspect starting contactor contacts. 10. Inspect all wiring and connections. 11. Check and clean condensate drain. 12. Check and adjust drive belts. RFP No. 018-010 Maintenance Services / Custodial and Seasonal Services Page 2 of 16 for VRE Facilities Virginia Railway Express 13. Change filters including high performance pleated / electrostatic where applicable. 14. Check the operation of ultraviolet lights and replace if needed. 15. Inspect for air leaks in the HVAC unit and duct work. 16. Check dampers and adjust as neeeded. 17. Check the operation of the low ambiant temperature control during the fall/winter season. 18. Check the crankcase heater during the fall/winter season. 19. Repairs and replacement of HVAC units shall be completed on a task order basis only. 2.2 HVAC UNITS TO BE SERVICED The HVAC units requiring preventive maintenance service by the Contractor are located at the following VRE facilities and are identified by manufacturer and model number as follows: A. VRE Headquarters - thirteen (13) units 1. Condenser - Trane model no. T4TWR6060H1000A Air handler - Trane model no. TTAM4A0C60S51ED 2. Condenser - Trane model no. T4TWR6042H1000A Air handler - Trane model no. TTAM4A0B42S31ED 3. Condenser - Trane model no. T4TWR6030H1000A Air handler - Trane model no. TTAM4A0C60S51ED 4. Condenser - Trane model no. T4TWR6048H1000A Air handler - Trane model no. TTAM4A0C48S41ED 5. Condenser - Trane model no. T4TWR6024H1000A Air handler - Trane model no. TTAM4A0A24S21ED 6. Condenser - Mitsubishi model no. PUZA18NKA7 Air handler - Mitsubishi model no. PLAA18EA7 7. Condenser - Mitsubishi model no. PUYA36NHA6 Air handler - Mitsubishi model no. PKAA36KA6 RFP No. 018-010 Maintenance Services / Custodial and Seasonal Services Page 3 of 16 for VRE Facilities Virginia Railway Express 8. Condenser - Trane model no. 4TTR6060B1000A Air handler - Trane model no. TA7BOC60H51EA 9. Condenser - Trane model no. 4TTR6036B1000A Air handler - Trane model no. TAM4A0A36531SC 10. Condenser - Trane model no. 4TWR3042A1000A Air handler - Trane model no. TAM4AOA42S31SC 11. Condenser - York model no. YHJ03054154A Air handler - York model no. AHR36B3XH21A 12. Condenser - Trane model no. 4TWA3060A3000BA Air handler - Trane model no. 4TEC3F60B1000AA 13. Condenser - York model no. E1RC024S06G Air handler - York model no. F2RP024H06G B. Woodbridge Station (Retail Space and West Elevator Machine Room) - three (3) units 1. Condenser - Trane model no. T4TTR4024L1000A Air handler - Trane model no. TTAM4A0A24S21ED 2. Condenser -Trane model no. T4TTR4024L1000A Air handler – Trane model no. TTAM4A0A24S21ED 3. Rooftop package - Rheem model no. RSNA-B030JK 000 C. Quantico Station - three (3) units 1. Rooftop package – Trane model no. TTHC120F4RKA2920 2. Condenser – Trane model no.T4TWA4048G1000A Air handler – Trane model no. TTAM4A0C48S41ED 3. Through-the-wall air conditioning unit – Mitsubishi model no. MUY-36NA-1 D. Fredericksburg VRE Office – three (3) units 1. Condenser – Trane model no. T4TWR6018H1000A Air handler – Trane model no. TTAM4A0A18S11ED 2. Condenser- Trane model no. T4TWR6036H1000A Air handler - Trane model no. TAM4A0A36S31ED RFP No. 018-010 Maintenance Services / Custodial and Seasonal Services Page 4 of 16 for VRE Facilities Virginia Railway Express 3. Condenser - Trane model no. T4TWR6018H1000A Air handler – Trane model no. TTAM4A0A18S11ED E. Manassas Station Parking Garage (Elevator Machine Room) - one (1) unit 1. Fujitsu mini-split system model no. 18CL/18RLQ F. Franconia-Springfield Station (East and West Elevator Machine Rooms) - two (2) units 1. Fujitsu mini-split system model no. AOU18RLXFW 2. Fujitsu mini-split system model no. AOU18RLXFW G. Rippon Station (Elevator Machine Room) - one (1) unit 1. Fujitsu mini-split system model no. AOU18RLXFW 3. FIRE EXTINGUISHERS 3.1 PREVENTIVE MAINTENANCE TASKS A. Fire extinguishers shall be serviced, inspected and certified by the Contractor annually. B. Repairs and replacement of fire extinguishers shall be completed on a task order basis only. C. Annual preventive servicing of fire extinguishers shall include the following tasks: 1. Inspect extinguisher for breaks or dents. 2. Confirm the gauge on the extinguisher is full and working properly. 3. Verify the fire extinguisher housing is secure. 4. Complete the certification tag information and secure the tag to the extinguisher. RFP No. 018-010 Maintenance Services / Custodial and Seasonal Services Page 5 of 16 for VRE Facilities Virginia Railway Express 3.2 LOCATION AND TYPE OF EXTINGUISHER TO BE SERVICED A. The Contractor shall perform preventive maintenance service on fire extinguishers located at the following VRE facilities: 1. VRE Headquarters - thirteen (13), 5-pound extinguishers. 2. Franconia-Springfield Station (East and West Machine Rooms) - two (2), 5-pound extinguishers. 3. Woodbridge Station (Retail Space, Parking Garage, Pedestrian Bridge, West Tower and Elevator Machine Rooms) – twenty-two (22), 5-pound extinguishers. 4. Rippon Station (Machine Room) - one (1), 5-pound extinguisher. 5. Quantico Station - four (4), 5-pound extinguishers. 6. Fredericksburg VRE Office - six (6), 5-pound extinguishers. 7. Manassas Station Parking Garage - twelve (12), 10-pound extinguishers. 8. Spotsylvania Station (Waiting Room) – one (1), 10-pound extinguisher. 4. DRY STANDPIPES 4.1 INSPECTION TASKS A. Dry standpipes shall be inspected by the Contractor annually. B. Repairs and five (5) year tesing of dry standpipes shall be completed on a task order basis only. C. Annual inspection of dry standpipes shall include inspection of valves, control handles, caps, piping, drains and fire department connections for accessibility, appropriate identification, damage and gasket condition. 4.2 LOCATION OF DRY STANDPIPES TO BE INSPECTED A. The Contractor shall inspect dry standpipes located at the following VRE facilities: RFP No. 018-010 Maintenance Services / Custodial and Seasonal Services Page 6 of 16 for VRE Facilities Virginia Railway Express 1. Manassas Station Parking Garage. 2. Woodbridge Station Parking Garage. 5. PEST CONTROL 5.1 PREVENTIVE MAINTENANCE TASKS A. Pest control services shall be performed monthly by a licensed pesticide applicator during non-VRE service hours. B. Bait traps shall be provided by the Contractor and hidden from view and access to the general public. C. Poisoned rodents shall be properly disposed of off-site. 5.2 FACILITIES TO BE SERVICED A. The Contractor shall perform pest control services at the following VRE facilities: 1. Woodbridge Station (retail space and garage) 2. Quantico Station (waiting room and restrooms) 3. L’Enfant Station 4. Fredericksburg VRE Office 5. Spotsylvania Station (waiting room, restroom and custodial room) 6. MOSQUITO TREATMENT Mosquito treatment shall be provided at the Rippon Station and must be performed monthly during breeding season, for up to nine (9) months a year, by a licensed pesticide applicator. RFP No. 018-010 Maintenance Services / Custodial and Seasonal Services Page 7 of 16 for VRE Facilities Virginia Railway Express 7. EMERGENCY GENERATORS 7.1 PREVENTIVE MAINTENANCE TASKS A. Emergency generators shall be serviced quarterly by a qualified, licensed contractor. B. Emergency generators shall be tested for proper operation and fueled as necessary on a mothly basis. C. Repairs and replacement of generators shall be completed on a task order basis only. D. The Contractor shall perform quarterly servicing in accordance with the manufacturer’s specifications, which at a minimum, shall include the following tasks: 1. Check battery voltage. 2. Check water level and water condition. 3. Check and replace as necessary, the oil, air and fuel filters. 4. Open normal source breaker at the Automatic Transfer Switch (ATS). 5. Verify the generator starts, ATS transfers to emergency, and power to the load is restored. 6. Allow the generator to run for thirty (30) minutes and note any preceived problems. 7. Check gauges and meters and record the readings, including the fuel level. 8. Close the normal source breaker at the ATS. 9. Verify the ATS transfers to normal. 10. Verify proper generator shut down. 11. Submit a quarterly report to VRE that summarizes the gauge and meter readings, fuel level, and other problems detected. RFP No. 018-010 Maintenance Services / Custodial and Seasonal Services Page 8 of 16 for VRE Facilities Virginia Railway Express 7.2 LOCATION AND TYPE OF EMERGENCY GENERATOR TO BE SERVICED A. The Contractor shall perform preventive
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