Centroc Water Utilities Alliance – 29 January 2015 Page 1
Agenda Centroc Water Utilities Alliance 29 January 2015
Mr Russell Deans* Bathurst Regional Council Mr Andrew Francis* Parkes Shire Council Mr Grant Baker Blayney Shire Council Mr Phil King Lachlan Shire Council Mr Anthony McMahon Boorowa Shire Council Mr Marco Breakenridge Lachlan Shire Council Mr Adam Stewart Boorowa Shire Council Mr Luke Moloney* Upper Lachlan Shire Council Mr Jonathon Foong Cabonne Council Mr Phil Newham Upper Lachlan Shire Council Mr George Ridley Cowra Shire Council Mr Bill Twohill Weddin Shire Council Mr Tim Long* Cowra Shire Council Ms Nicole Vonarx Young Shire Council Mr David Tinlin Forbes Shire Council Mr Mahendram Young Shire Council Manoharan Mr Ray Graham Forbes Shire Council Mr Gavin Rhodes Central Tablelands Water Mr Iain Stewart Lithgow City Council Mr Darryl Sligar Central Tablelands Water Ms Maddison Bailey Lithgow City Council Ms Claire Cam Mid Western Regional Mr Sam Golam Oberon Shire Council Ms Meredith Macpherson CWUA Program Manager Mr Chris Schumacher Oberon Shire Council For information Mr Chris Devitt Orange City Council Mr Wayne Beatty* Orange City Council Ms Jennifer Bennett Centroc Mr Jon Francis Orange City Council Ms Kate Barker Centroc Mr Kent Boyd* Parkes Shire Council Mr David Swan LMWUA
* Denotes CWUA Executive Members.
It is advised that the next meeting of the Centroc Water Utilities Alliance will be held on Thursday 29 January 2015 at Cowra Council Chambers.
The CWUA meeting will commence with a Stakeholder Engagement Session from 10.00- 10.45 followed by the formal (closed) meeting from 11.00am-1.00pm and the CEEP2 Meeting from 1.30-2.00pm. See Agenda attached over the page.
Your prompt arrival at 9.45am for a 10am start will be appreciated.
Please contact Meredith Macpherson with any queries on 0427 451 085. Centroc Water Utilities Alliance – 29 January 2015 Page 2 Centroc Water Utilities Alliance – 29 January 2015 Page 3
10.00am - 10.45am- Government Stakeholder Session
10.45-11.00am- Coffee Break
11.00am – 1.00pm- CWUA Meeting
AGENDA
1 Welcome 2 Apologies 3 10. Next Meeting dates - CWUA Meeting
11. Close
1.00 - Lunch
1.30-2.00 CEEP2 Technical Committee Meeting
Please note that on advice from the Centroc Executive there is a revised format for Business papers using the “traffic light” notification for status of actions. The key for this is as follows:
Red= Action Amber=Attention Green=In progress Pink=for determination 3. Confirmation of the minutes of the CWUA meeting 20 November 2014
Attendance – members in bold *Executive Members
Mr Russell Deans* Bathurst Regional Council Ms Claire Cam Mid Western Regional Mr Grant Baker Blayney Shire Council Mr Sam Golam Oberon Shire Council Mr Adam Stewart Boorowa Shire Council Mr Wayne Beatty* Orange City Council Mr Jonathon Foong Cabonne Shire Council Mr Andrew Francis* Parkes Shire Council Mr Gavin Rhodes Central Tablelands Water Mr Mahendram Manoharan Young Shire Council Mr Tim Long* Cowra Shire Council Ms Meredith Macpherson CWUA Program Manager Mr Rhys Brownlow Lithgow City Council Ms Marnie Page NSW Health
2. Apologies Ms Maddison Bailey, Mr Jon Francis, Mr Phil King, Mr Luke Moloney, Mr Marco Breakenridge, Mr Bill Twohill, Ms Nicole Vonarx, Mr Darryl Sligar, Mr David Tinlin
Resolved Mr T Long/Mr A Stewart That the apologies be accepted for the above CWUA members for the meeting on 20 November 2014.
3. Confirmation of the minutes of the CWUA Meeting 18 September 2014 Resolved Mr R Brownlow/Mr R Deans That the Minutes of the meeting of 18 September 2014 be adopted.
3a. Summary of Recommendations from GMAC and the Centroc Board Resolved Mr R Brownlow/Mr R Deans That the CWUA note the summary of recommendations from GMAC and the Centroc Board and: 1. in relation to item 7b-17 April 2a) commend to members that they undertake a third party review of their Drinking Water Management Systems with Parkes Shire Council to share the brief provided to ATOM consulting.
4. Matters in Progress Resolved Mr R Deans/Mr A Stewart That the CWUA: 1. Note the Matters in Progress and deletion of the following items as recommended: Items 07-14-6d, 09-18-6a, 09-18-6b, 09-18-6d, 09-18-6e, 09-18-6g, 09-18-6i, 09-18-8, 09-18-9 and; 2. In relation to item 4 commend development of an MOU with NOW that addresses timeframe for Best Practice Plan Review with consideration of advice from Mr Sam Samra that the Best Practice Framework is to become mandatory in the LG Act Review scheduled for 2016; and 3. In relation to 11-13-7d write to GMAC seeking advice regarding resolution of issues relating to the Centroc Induction for regional contracts and a timeframe for this.
5. Correspondence Resolved Mr R Brownlow/Mr S Golam That the CWUA note the incoming and outgoing correspondence.
Ms M Page joined the meeting at 11.30am. Centroc Water Utilities Alliance – 29 January 2015 Page 5
6. Reports 6a. Stage 1 Best Practice update Resolved Mr W Beatty/Mr G Baker That the CWUA note the report on Best Practice providing updates to the status tables as required; and 1. Proceed with regional procurement for Developer Servicing Plans with at least 4 members subject to formal agreement to provide data with any other members required to respond prior to 10 December; 2. Request that the Program Manager compile meeting attendance records for CWUA members to determine participation over the past 5 years; 3. Update the 5 year Procurement Plan to include water reticulation condition rating in 2015, scoping of potential for hydrant valve maintenance trailer as a shared resource and amend he schedule for asset valuations to commence in mid-2015.
6b. Drinking Water Management System Status Update Resolved Mr A Stewart/Mr T Long That the CWUA note the Drinking Water Management System Status Report and provide updates where required; and 1. Request a copy of the power point presentation provided by the PHU at the September meeting for circulation to members; 2. Commend to all members that they write to the PHU seeking written advice about the deficiencies as described in the advice from the PHU in the report; 3. Commend to all members that they request a meeting with the PHU to review their DWMS as a matter of priority; and 4. Commend to members that they email their PHU seeking signs to be put up on council owned facilities which require a DWMS to comply with the Public Health Act and regulation.
6c. Strategic Business Planning Update Resolved Mr G Rhodes/Mr A Stewart That the CWUA note the Strategic Business Plan Update report and provide updates to the status table as required.
6d. Asset Management Resolved Mr T Long/Mr A Stewart That the CWUA note the report on Asset Management; and 1. Agree to a tender assessment panel for CCTV and smoke testing to include, Mr A Stewart (Boorowa), Mr A Francis (Parkes), Mr J Barnes (Orange) and Mr D Tinlin (Forbes); and 2. Agree to proceed with the regional procurement of manholes to include the following members- Parkes, Cowra, Boorowa, Orange, Lithgow, Cabonne, Oberon and Blayney.
6e. Savewater Alliance Review Resolved Mr S Golam/Mr W Beatty That CWUA members note the report and complete the survey monkey to enable consideration of future regional Demand Management initiatives; and 1. Subject to completion of the survey, the Program Manager provides a scoping report to the January meeting on future initiatives for a Demand Management program.
6f. Centroc Water Resources Working Party Resolved Mr G Baker/Mr J Foong That the CWUA note the report detailing progress on the Centroc Water Resources Working Party pilot workforce development project. 6g. Advocacy Update Resolved Mr G Rhodes/Mr R Deans That the CWUA note the Advocacy update report; and 1. commend to GMAC that it recommend the Board include advocacy regarding advice from NOW that the Best Practice Framework will become mandatory and that penalties will be imposed for non-compliance in the review of the Local Government Act scheduled for 2016, particularly in light of current timeframes for the review of Plans by NOW.
6h. CWUA Supervisors and Operators Sub-Committee Resolved Mr T Long/Mr G Baker That the CWUA note the Centroc Operators Group report; and 1. Commend to members that they attend COG meetings when they are hosted by their Council.
Meeting closed at 12.55pm for the Government Stakeholders Session and resumed at 2.40pm See separate Minutes from presentation by Ms Marnie Page, PHU.
6i. Advice from LMWUA -Nil
7. Co-operative Research Centre (CRC) for Water Sensitive Cities Resolved Mr T Long/Mr G Baker That the CWUA note the report on the Co-operative Research Centre (CRC) for Water Sensitive Cities ; and 1. Ms Diana Kureen is invited to present on the CRC for Water Sensitive Cities Conference at the Government Stakeholder session at the February CWUA meeting.
8. Cold Call Surveys Resolved That the CWUA note the information provided by the Water and Energy Group NSW.
9. General Business Resolved Mr W Beatty/Mr T Long That the CWUA request a power point presentation from Mr Martin Connolly from Waste link on Trade Waste Interest Groups to put to the February meeting.
Next Meeting:
CWUA Meeting – 29 January 2015 (TBC) Centroc Operators Group- 25-26 March – WIOA Conference– Orange
Meeting Closed: 2.50pm
PAGE FIVE IS THE LAST PAGE OF THE MINUTES OF THE MEETING ON 20 NOVEMBER 2014 Centroc Water Utilities Alliance – 29 January 2015 Page 7
Determination That the CWUA determine whether they want minutes prepared on request by Mr Marnie Page at the Government Stakeholder session at the CWUA Meeting on 20 November included as part of the formal meeting minutes.
Centroc Water Utilities Alliance
20 November 2014
Government Stakeholder Session
Minutes of Presentation by Ms Marnie Page, Environmental Health Officer, Public Health Unit
Western NSW Local Health District
The following minutes have been prepared on request from Ms Marnie Page.
Circulated project form for Organic Chemistry Projects open to LWU for funding through the PHU
Christmas Shut down for laboratories-Monday 22nd sampling deadline.
Fluoride comparisons- labs are reporting pens being used to mark labels for laboratory samples need to be indelible
Training in how to collect samples- PHU happy to provide on-site training to Operators in taking samples.
Drinking Water Management – described an incident that occurred in early October in a LWU in the Centroc region.
- issue with chlorine dosing plant and lack of knowledge of critical control points by plant operators and engineer resulting in ecoli detection 3 days after the incident.
Implementation of DWM Plans is legislated – must be adhered to. No boiled water alert at the early October incident when there should have been.
- EHO has powers of entry to the plant and can take photos/videos or anything deemed necessary in the execution of their duty
- Was confronted on-site by the Operator
- Will be seconded to the Water Unit under Paul Byleveld to report problems in Drinking Water management in the Bathurst PHU region specifically where, for example, wall charts are not up at treatment plants even after operators have been directed to rectify by the EHO, Operators are not aware of Critical control points.
- need for Operators to adhere to critical control points
- Managers need to make sure they know what is going on at the treatment plant and CCPs - Managers need to be present when the EHO or NOW inspector (Chris Carlon) visit plants to know what needs to be addressed eg. wall charts need to be put up.
Clarifier problems- outlined issue where the CCP for clarification was exceeded. Operation must comply with element 6 in DWM Plans.
Communication protocols for incidents need to be clear in Standard operating procedures- including when the regulator is called.
Circulated the Orange City Council Water Quality management Incident investigation template as an example – requires addition of notification of the regulator.
Chris Carlon (NOW) inspected the site in question 29 Sept and identified that the wall charts were not up and that the CCPs are not being adhered to.
Operators do not have the skills to document CCPs or to gather and monitor data
Public Health put at risk for a month due to in action.
EHO not being invited to the Operators meetings
Issue with Chris Carlon not being invited to the Alliance meetings
Spoke about presentation by Aqualift.
Quoted NOW Circular 18 in relation to a discussion in the CWUA Meeting about air valves
-air valves are crucial for protection of drinking water
-should be annual inspections of air valves
- should be included in management plans SOPs
- Chlorine Demand testing also needs to be included
- Records need to be maintained of CD testing
The EHO wants all office of water reports for every LWU
Provision of these to the PHU needs to be included in the MOU
Letter back to NOW asking for funding for on-line monitoring
Need to understand implications of residual chlorine in systems
Wants plans to be re-submitted to the PHU in line with presentation made by the EHO to the September meeting of the CWUA in relation to element 2,3,4. Centroc Water Utilities Alliance – 29 January 2015 Page 9
ACTION: the EHO to provide a copy of presentation to the September CWUA meeting for circulation to members and to provide in writing the key critical issues to be addressed in DWM Plans prior to re-submission in January. Centroc Water Utilities Alliance – 29 January 2015 Page 10
3a. Minutes from GMAC and the Centroc Board for Water Infrastructure
Minutes from GMAC Item 7b - Water Infrastructure- 17 April 2014 Resolved Mr G Wilcox/Mr A McMahon That GMAC note the Water Infrastructure report and: 1. approves that the AS4000 is not used for future work and that the Centroc draft contract be reviewed and utilised for all Centroc work; 2. commends to member Councils that a. they conduct a review and gap analysis of work undertaken by the consultants contracted by NSW Health to identify where the work did not meet the NSW Guidelines for Drinking Water Managements Systems; b. that following this each Council arrange a meeting with their local Public Health Unit to ensure their Drinking Water Quality Management Systems prior to the September 2014 deadline; and c. that these reviews should be on-going; and 3. commend to the Board that the CWUA Business Plan 2014-2016 be adopted for incorporation into the Centroc Management Plan.
7b Water Infrastructure- 31 July 2014 Resolved Mr A Hopkins/Mr D Sherley That GMAC note the Water Infrastructure report .
7b Water Infrastructure-30 October 2014 Resolved Mr G Styles/Mr A Hopkins That GMAC note the Water Infrastructure report and 1. lodge a submission to the Agricultural Competitiveness Green Paper; 2. provide advice to members on advocacy to be undertaken with regard to various issues to do with water security as advised in the report; and 3. approach ministers The Hon. Troy Grant and The Hon. Paul Toole regarding the above.
Minutes from the Centroc Board
Item 8b -Water Infrastructure- February 2014 Centroc Board Meeting Resolved Mr K Boyd/Cr R Penny That the Board note the Water Infrastructure report and: 1. adopt the Regional Integrated Water Cycle Management Plan and CWUA Water Sampling Policy templates; 2. through the Executive, advocate as a matter of urgency for a review of the Centroc Water Security Study with urban water security as the key focus; 3. agree that the project team formed to progress regional infrastructure solutions to water security for the region (Options F2A) re-scope the consultant brief and review preliminary cost estimates and timeframes to review the Centroc Water Security Study; 4. support the Needles Gap Dam in concert with the inclusion of a proper assessment of the Lake Rowlands and Carcoar dam elements for urban water security in the Centroc region; 5. undertake advocacy towards the State election that includes funding for the Country Towns Water and Sewer Scheme; 6. seek funding of a review of the Centroc Water Security Study inclusive of the potential of Carcoar Dam with urban water security as the focus be sought through: i. the state government’s decentralisation taskforce $40m; ii. potential funding through the Federal Government with support to be sought from the Hon John Cobb, Member for Calare; and Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 11
iii. potential funding through Centroc councils; and 7. Include The Hon Angus Taylor and Minister Katrina Hodgkinson in any advocacy undertakings.
Item 7b - Water Infrastructure -May 2014 Centroc Board Meeting Resolved Cr W Tuckerman/Cr B West That the Board note the Water Infrastructure report; and 1. adopt the CWUA Business Plan 2014-2016 for incorporation into the Centroc Management Plan; 2. commend the following projects as Centroc priorities for the Restart NSW Funding: Parkes Replacement of existing river intake constructed during the last drought as interim infrastructure- involves a new intake chamber, 2 submersible pumps and associated electrical work, the off take pipe and trash rack as well as scour and flow diversion structures, with new pipe work to increase capacity to pump station. And possible connecting pipework to an additional bore. Estimated total cost $2m
Cabonne 1. Construction of two water treatment plants which will be located in Cumnock and Yeoval. Raw water will be sourced from the Bell River (Cumnock) and Buckinbah Creek supplemented by a bore (Yeoval) into two off-creek storages that will provide ~190 days of water security for each town. The total capital cost estimate for the proposed schemes is $4.5 million. Lachlan Condobolin Bores- To provide an alternative source of water supply to Condobolin Water Treatment Plant (WTP) to improve the water supply security and increase the water supply diversity for Condobolin. LSC - $300K To fund Stage 1- Seeking Funds for Stage 2 (Approx $7.5 M)
Condobolin Filtration Plant- To improve the efficiency of the filtration plant operation
LSC - $160K - Seeking Funds to implement (Approx $1,400K)
Goobang Creek off line storage for Condobolin Water Supply- To provide extra water storage thus improving the flexibility of the raw water supply to Condobolin township
LSC - $40K - Seeking Funds to raise Goobang Weir
Tullibigeal Pipeline- To upgrade the existing pipeline
LSC - $80K to fund breakdown repairs and replace sections of pipe. Seeking Funds to renew aging pipelines or construct a parallel new pipeline? and Improve reliability of the water supply to the community by constructing in parallel to the existing 250KL a similar tank but with a higher capacity (say 0.6ML)
West Weir Project- To upgrade the West Weir to create in river storage
LSC $40K to fund the study- LSC is seeking funds to implement the study recommendations. Approximately $1M
Boorowa- construction of a pipeline to a neighbouring supply Preferred option to undertake detailed investigations and designs to connect the Boorowa Water Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 12
Supply System to the Goldenfields Water County Council bulk water supply, with the closest connection point at Harden. Preliminary sizing indicates that a 250mm diameter transfer pipeline approximately 39km in length, at an estimated cost of $12M.
CTW- augmentation of Lake Rowlands- as per CWSS
Upper Lachlan - shovel ready $7m integrated water security project on the basis of NSW Public Works advice that can commence 1 July 2014:
A new outlet pump station at Crookwell Dam to access additional storage capacity at low levels; A new 4 ML/d water treatment plant; Substituting treated drinking water with fit‐for‐purpose bore water for parks and gardens watering; and Subsidy on water efficient household devices to reduce household potable water consumption.
3. adopt the Final Report for the Learning and Sharing Energy Efficiency Program; and 4. commend Centroc staff for producing such a comprehensive document.
7b Water Infrastructure- August 2014 - Centroc Board Meeting Resolved Mr K Boyd/Mr B Steffen That the Board note the Water Infrastructure report and 1. endorse the development of a strategic regional water security infrastructure priority listing to support applications from the region under the Restart NSW-Water Security for the Regions program; and 2. increase its advocacy activities in support of current policy and opportunities.
7b Water Infrastructure- November 2014 – Centroc Board Meeting Resolved Mr G Styles/Cr M Hayes That the Board note the Water Infrastructure report; and 1. lodge a submission to the Green Paper on Agricultural Competitiveness; and 2. receive advice on distribution of water funding for comparison in Priority Regional Infrastructure Plan.
8a. proposed new storage on the Belubula Resolved Cr K Keith/Cr D Manwaring
Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 13
That the Centroc Board endorses the following policy advice regarding the proposed new storage on the Belubula: The prosperity of our region is closely tied to both healthy towns and a successful agricultural sector.
Water security is limiting economic development in the towns, industry, mining and agricultural sectors of the Lachlan Valley.
Investment in additional water storage to provide water security improvements is supported by all three organisations.
Options that offer substantive improvements for both urban water security and agricultural water security should be supported.
Failure of urban water supplies is socially unacceptable.
We look forward to being part of evaluations and informing the decision-making process related to storage investments in the region going forward.
4. Matters in Progress
Item By Progress
4. Receive advice regarding the status of Best Ms M Macpherson Correspondence to NOW: Practice with regard to being mandatory -Nov & Dec 2012. -July 2013 -October 2013
Meetings with NOW - 5 December 2012. -17 February 2014. -6 August 2014.
New IWCM and SBP Checklists released July 2014.
* Advice provided by Mr Sam Samra at NSW Best-Practice Water Planning and Emerging Issues Update Seminar in Orange 2-3 Dec 2014 that the Best Practice Framework will be made mandatory in the Review of the LGA scheduled for 2016
Refer 11-14-6g
Suggest deletion
Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 14
11-12-7d- Water Resources Working Party Ms M Macpherson Parkes trialling school based Develop a regional school based trainee program trainee program. Skillset no longer utilising resources provided by the NSW Public supporting water industry trainees Sector Industry Training Advisory Body – experiencing issues finding local provider to support. Progress to be monitored.
2-13-7f - Mentoring for Sustainability Ms M Macpherson 1. Trial to be undertaken through the CEEP2 program- water loss 1. Note the Centroc Mentoring for Sustainability management project between Guidelines and that Andrew Francis is Parkes and Lithgow- underway. undertaking a trial of the mentoring program with the GM Wollongong City Council, Mr David Farmer; and
2. Receive a report on the progress of the roll-out through the CWUA.
4-13-7d. Asset Management Ms M Macpherson On-going. That members doing smoke testing with All About Pipes, check and rank defect notices before distributing to residents. 6-13-7h. CWUA Supervisors and Operators Ms M Macpherson On-going. That the meetings be rotated around the region with the CWUA members sharing responsibility to attend ensuring a conduit between the two groups. 11-13-7d- Asset Management Ms M Macpherson Superseded by 11-14-4. 3. Commit to using the Centroc Induction for contractors contracted under Centroc for CWUA Suggest deletion asset management; 11-13-8- Pipe Relining Tender Evaluation Ms M Macpherson On-going. Review providers performance at every CWUA meeting 01-14-7a- Stage 1 Best Practice update Ms M Macpherson Supeceded by 11-14-6a Review a program of regional procurement for Suggest deletion Developer Servicing Plans at the July meeting. 01-14-7d Asset Management Ms M Macpherson 1. On-going. Provide advice to CWUA contractors on their performance review. 01-14-7e – CEEP2 Ms M Macpherson 1. Agrees that Project Technical Committee meetings for CEEP2 be held as a separate 1.On-going. meeting following the regular CWUA meetings commencing in March. 2. Agrees that the Project Steering Committee meet 2. On-going weekly by WebEx on Fridays at 9.30am *webex to be scheduled 13 Feb commencing in February. 03-14 – 7d - Asset Management Ms M Macpherson Superseded by 11-14-6d. 1. Commend to members that they participate in Suggest deletion regional procurement of manhole rectification services with a revised schedule that will require Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 15
the collation of data on manholes needing to be rectified by November 2014 with tender documents approved for tender in January 2015. 03-14-10 - Collection of Additional demand Ms M Macpherson CWUA wrote to NOW providing Management & WSUD Indicators feedback on indicators Oct 2013
1. Write to NSW Office of Water seeking advice on Met with Sam Samra & Steve the purpose of the data collection. Palmer on 17 February 2014. 2. Provide a report to GMAC regarding the NSW Advised that advice taken on Office of Water Performance Monitoring criteria board. for LWU Manager’s to report outlining: Working party met and reviewed i) The evolution of performance indicators list of liveability indicators. over a significant number of years with ever increasing number of indicators required on an New IWCM & SBP Guidelines annual basis; issued July 2014 ii) the breadth of data requiring greater involvement of other Council Departments NOW seminar on NSW Best- including, Planning, Environment and Finance; Practice Water Planning and iii) the direct relationship between the provision Emerging Issues Update Seminar of this data and subsidies; will be held in Orange on 2-3 iv) inclusion of this data in national December 2014 benchmarking reports through the National Water Commission; and Centroc JO Pilot working with NOW v) Seeking greater liaison across Council on reducing compliance burden Departments in the collection of this data. Meeting to be scheduled with Mr Steve Palmer – Feb 2015
CWUA wrote to Ms Diana Kureen seeking assistance from Central NSW IWCM Consortium. Refer 07- 14-6a
Refer 05-14-8a
05-14- 8a-Best Practice Ms M Macpherson As above That a further review of WSUD Indicators included in the NSW Office of Water Draft Circular be In progress undertaken for a report to GMAC. Meeting to be scheduled with Mr Chris Devitt to discuss
05-14- 8b. Drinking Water Quality Management Ms M Macpherson 1. Meeting held 19 September System Status Update attended by Mr Andrew Francis, Mr Jon Francis, Ms Meredith 1. The MOU be progressed with NSW Health through Macpherson, Mr Ingo Steppat and Mr Ingo Steppat as the contact nominated by NSW Ms Marnie Page Health with a meeting to be convened asap and that the MOU not seek to change existing boundaries for Development of MOU in progress Public Health Units. in line with JO Pilot
2. That matters arising item 9-13-7b.2 be amended 2. Pending lodgement and review to develop a Water Quality Actions Report to scope of DWMS with the PHU. a regional response to common actions from CWUA Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 16
member’s DWMS post September 2014.
3. That matters arising item 11-13-7b be amended to 3. on-going The DWMS Status Table be used to share and exchange information about data management, policies and procedures relating to specific water quality management issues. 4.On-going 4. That matters arising item 01-14-7b- 1 be amended to member Councils ensure that an annual review of water quality data is included in DWMS to identify any long-term trends in their systems and that where Councils may have issues that assistance be provided through the CWUA Program Manager.
07-14-6a. Stage 1 Best Practice update 1.Correspondence- sent. No Seek formal advice from Ms Maree Abood, response to date. Executive Director Urban Water, NSW Office of Water with copies to Mr Steve Palmer and Mr Matt Parmeter regarding the status of Best Practice Plans lodged with NOW pending review;
2. Seek formal advice from members via email 2.Completed – suggest deletion regarding participation in the regional procurement of Developer Servicing Plans with Cowra, Forbes, Lithgow and Parkes indicating interest in participating;
3. Engage with the Central NSW IWCM Consortium to see what data is available through the 3. Follow up required Regional State of the Environment Report; and
4. Invite other NOW Officers responsible for overseeing best practice management in the 4. On-going. CWUA region to attend the Government Stakeholder Engagement session.
07-14-6b. Drinking Water Quality Management 1. Superseded by 11-14-6b. 2-4 1. Commend that each LWU write to the Public Health Unit providing a copy of their DWQ Suggest deletion Management System Plan to be in place as at 1 September with a copy to be uploaded onto Council’s website; 2. Follow-up. Refer also to 11-14- 2. That the Agenda for Parkes site verification 3a meeting with the PHU be circulated to members for reference when meeting with the PHU.
07-14-6e. Savewater Alliance Review
1. Agree to participate in a survey with regard to 1. In-progress. See Savewater the value of the Savewater! program and options Report to this meeting for future demand management initiatives.
Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 17
09-14-6d. Asset Management 2. In progress. Tender scheduled to go up 5 March with contract to 2. Tender for a panel for contractors to provide commence 1 July. smoke testing and CCTV assessment of gravity sewer mains services to commence at the conclusion of the contracts with All About Pipes and Interflow in April 2015.
11-14-3a. Recommendations from GMAC and Board
1. in relation to item 7b-17 April 2a) commend to 1. Follow up required members that they undertake a third party review of their Drinking Water Management Email sent 22 December Systems with Parkes Shire Council to share the See report to this meeting. brief provided to ATOM consulting.
11-14-4. Matters in Progress
2. In relation to item 4 commend development of 2. Meeting scheduled with Mr an MOU with NOW that addresses timeframe Steve Palmer – Feb 2015 for Best Practice Plan Review with consideration of advice from Mr Sam Samra that the Best Practice Framework is to become mandatory in 3. Workshop held in Orange 18 the LG Act Review scheduled for 2016; and December to review the WHS 3. In relation to 11-13-7d write to GMAC seeking Induction Handbook and advice regarding resolution of issues relating to associated documentation. the Centroc Induction for regional contracts and a timeframe for this. WHS/Risk Management Group met in Bathurst on 13 January to discuss next steps for the program including the roll-out of the program region-wide.
Timeframe
- WorkCover, StateCover and StateWide to review the package - 3 March - WHS Group sign-off on package - 7 May - final package to GMAC - 1 July – new numbering system - 1 December – review program - 31 December – all contractors must hold a Centroc induction card
11-14-6a.Best Practice
1. Proceed with regional procurement for 1. In progress. Tender up -14 Developer Servicing Plans with at least 4 January members subject to formal agreement to provide data with any other members required to respond prior to 10 December; 2. In progress 2. Request that the Program Manager compile Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 18
meeting attendance records for CWUA members to determine participation over the past 5 years; 3. Update the 5 year Procurement Plan to include 3. Completed. Suggest deletion. water reticulation condition rating in 2015, scoping of potential for hydrant valve maintenance trailer as a shared resource and amend the schedule for asset valuations to commence in mid-2015.
11-14-6b.Drinking Water Management
1. Request a copy of the power point presentation 1. Email sent 23 December provided by the PHU at the September meeting for circulation to members; 2-4. Email sent 22 December 2. Commend to all members that they write to the PHU seeking written advice about the deficiencies as described in the advice from the PHU in the report; 3. Commend to all members that they request a meeting with the PHU to review their DWMS as a matter of priority; and 4. Commend to members that they email their PHU seeking signs to be put up on council owned facilities which require a DWMS to comply with the Public Health Act and regulation.
11-14-6d.Asset Management
1. Agree to a tender assessment panel for CCTV and Refer schedule 09-14-6d. smoke testing to include, Mr A Stewart (Boorowa), Mr A Francis (Parkes), Mr J Barnes (Orange) and Mr D Tinlin (Forbes); and Schedule agreed. Members to be 2. Agree to proceed with the regional procurement surveyed for data for quantum of of manholes to include the following members- work for tender specs Parkes, Cowra, Boorowa, Orange, Lithgow, Cabonne, Oberon and Blayney.
11-14-6e.Savewater! Alliance
1. Subject to completion of the survey, the Program See report to this meeting Manager provides a scoping report to the January meeting on future initiatives for a Demand Management program.
11-14-6g.Advocacy
1. commend to GMAC that it recommend the Board Referred to GMAC meeting 5 include advocacy regarding advice from NOW February that the Best Practice Framework will become mandatory and that penalties will be imposed for non-compliance in the review of the Local Government Act scheduled for 2016, particularly in light of current timeframes for the review of
Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 19
Plans by NOW.
11-14-6h. Centroc Operators Group
1. Commend to members that they attend COG On-going meetings when they are hosted by their Council.
11-14-7- CRC for Water Sensitive Urban Design
1. Ms Diana Kureen is invited to present on the CRC Invite sent. for Water Sensitive Cities Conference at the Government Stakeholder session at the February CWUA meeting.
11-14-9- General Business
That the CWUA request a power point presentation Deferred to March meeting from Mr Martin Connolly from Waste link on Trade Waste Interest Groups to put to the February meeting.
Minutes and Matters in Progress Centroc Water Utilities Alliance – 29 January 2015 Page 20
5 Correspondence
5a Incoming Correspondence GREEN
There is no outgoing correspondence. Centroc Water Utilities Alliance – 29 January 2015 Page 21
5b Outgoing Correspondence BLUE
There is no outgoing correspondence. 6 Reports YELLOW- CWUA Management Plan 6a Cost Savings & Efficiencies
Report by Meredith Macpherson dated 19/01/15
Section 1 Regional Sustainability Upgrade and ensure sustainability of transport and water Objective 1B infrastructure Subject Water Infrastructure Update Sponsoring General Mr Kent Boyd Manager
Management Action Plan 2014/2016 Deliver the CWUA Plan for 2014-2016 where its objectives are:
OBJECTIVE 1B.3a) Deliver cost savings and other efficiencies
Action Comment status
1. Resource sharing plan Suggest a review of the Plan be implemented undertaken through a facilitated workshop when Ms Lee Chapman returns from maternity leave. Review will address what members want and resourcing. Propose that this be undertaken in the April- June 2015 quarter as part of the Joint Organisation Pilot. A copy of the Resource Sharing Plan is provided as an attachment.
2. Resource sharing plan reviewed See above.
3. Investigate the feasibility of Members will be aware of the procuring products in procurement Procurement Roadmapping that has plan been undertaken by ARC Blue across the region in 2014. Participating Councils (all except Bathurst) have completed workshops and final Roadmaps issued. A Regional Workshop was held in Blayney on 26 November to consider a regional support program. Work will commence on the implementation of the Regional Roadmap when Ms Lee Chapman returns in early March.
A copy of the Centroc Regional Procurement Roadmap Program – Final Report complete with detail regarding the findings and opportunities identified through the completion of the program and the subsequent recommendations going forward is provided as an attachment for information.
Further advice to be provided by Ms Lee Chapman to the May meeting.
4. Procure Best Practice Strategic Work collectively See action 3 above.
5. Develop regional response to A DWMS Working Party acts in an drinking water management plans advisory capacity monitoring progress to achieving regional compliance and meeting via WebEx as requested by the CWUA. A DWMS Status Table to share information and monitor progress is on page 26.
Direction is sought for report to GMAC. See report below.
6. Support members in assuring Refer to Five Year Procurement trade waste policies are current Plan where scoping of a regional plan for Trade Waste Management implementation /monitoring is scheduled for early 2015. See Five Year Procurement Plan on page 29.
7. Audit member status regarding Advice sought that all members asset management plans have Asset Management Plans from the completion of Strategic Business Plans
8. Regional Business Plan Regional Strategic Business Plan is delivered being developed in consultation with NSW Public Works.
Alignment will be sought between this and the Regional Priority Water Infrastructure Plan. See advice in Agenda item 6f Best Practice Compliance- action 6.
9. Regional Workforce See report below. Development Plan – five Councils (Jenny James Project)
10. Collective procurement of Delivered on an on-going basis. training Please provide advice regarding any training needs.
11. Procure membership of the Following a special general Save Water Alliance collectively meeting of Savewater members on 4 December 2014 it was unanimously resolved that if no willing and qualified recipient of savewater’s assets is identified by 31 March 2015, it will be prepared for wind up.
Subsequently a Heads of Agreement has been signed with Water Services Association of Australia (WSAA) to potentially enable WSAA to continue to offer some savewater services to members beyond 31 March 2015.
NSW Regional Manager Mr Shannon Ford has advised that he is currently preparing advice for Centroc member to maximise collateral developed for specifically for them.
Members were surveyed with responses still required from Young,
A late report is anticipated on scoping of future initiatives for a Regional Demand Management program.
12. Identify collective procurement of strategic Contract with State Water for Dam Surveillance work required for dam safety commenced in July 2014. Group 3, 4 and 2 inspections have been completed. A copy of the Inspection Program has been provided in the past and is available on request.
13. Reduce energy costs to members for water Refer to CEEP 2 Report for advice regarding the and sewer function – CEEP 2 current status of program delivery.
14. Roll out of CCTV 3 year contract scheduled for completion 30 April 2015. Tender for a panel of contractors to provide smoke testing and CCTV assessment of gravity sewer mains to go up 5 March with contract schedule to commence 1 July.
15. Regional review of meter reading – is there Direction is sought on level of interest and potential potential for a regional contract? for inclusion in regional procurement program. See action 3 above.
16. Regional Panel – Pipe Relining Forbes Shire Council has expressed concerns regarding the level of risk to Council of these and other similar size contracts. Advice is sought from members regarding the quantity of pipe relining work required in the current and next financial year. 17. Regional roll out of smoke testing program See advice under action 14. Above.
Develop Regional Response to Drinking Water Management Plans
Members will be aware of the on-going discussion regarding the lodgement and review of Drinking Water Management Systems at the September and November 2014 CWUA Meetings.
Further to discussion at the GMAC Meeting on 30 November an email was sent on 22 December highlighting a number of recommendations in this regard. These are included in the Minutes and Matters in Progress but in summary it is recommended that members:
write to the PHU seeking written advice about the deficiencies as described in the advice from the PHU in the report (refer to CWUA Business Paper 20 November) request a meeting with the PHU to review their DWMS as a matter of priority.
It has also been commended to members that they consider undertaking a third party review of their Drinking Water Management Systems.
Parkes Shire Council has advised that they are willing to share the brief provided to ATOM consulting for this purpose. A copy of which is being sought for circulation.
In advice to the CWUA at its September meeting, the Bathurst PHU provided a power point presentation regarding gaps in elements 2-4 in the majority of DWMSs. A copy of this presentation was requested by email to Ms Marnie Page on 23 December as there were a number of members not present for this meeting. This will be circulated on receipt.
At this stage the value of meeting one-on-one with the PHU to work through your DWMS cannot be over stressed.
On request from GMAC a template letter to send to the PHU has been drafted for your consideration and use and was sent in the email dated 22 December. A further copy is available on request.
Please be advised that a MOU is currently being drafted with NSW Health with the intention of guiding the relationship with the Public Health Unit. This forms part of the intergovernmental relations objectives detailed in the Management Plan for the Joint Organisation Pilot project being developed.
Feedback from the Public Health Unit
Dear PHU Staff,
Please provide any advice that you would like included in the business papers for the CWUA –here.
Regional Workforce Development Plan – Pilot Project This project has experienced slippage due to delays in Council’s input, difficulties in obtaining evidence of course completions for staff from Councils and TAFE and delays to the AWA/ATOM National Certification pilot. An additional challenge has been with TAFE NSW who has issued many qualifications with old TAFE codes, rather than NWP07 units of competency. This means that anyone who acquired a Cert II/III or IV in Water Operations prior to 2009, has a transcript listing the old TAFE codes. If TAFE NSW refuses to issue any equivalency, those with quals prior to 2009 will need to be given RPL. The TAFE representative coordinating their state-wide response is trying to get this resolved in the next few weeks. In summary current progress on this project is: As Jennifer needs confirmation of the correct units of competency for certification before finalising this project participating councils have been sent a customised spreadsheet outlining anticipated training needs (defined by units of competency) for each of their water employees in the scope of this study. These training needs have been developed following discussions with councils in February 2014. It is anticipated that this will assist Councils in preparing documentation for the ATOM /AWA Certification Pilot (which all with the exception of Lithgow have signed up to).
A teleconference has been scheduled for 28 January to help finalise the project by ensuring each council understands what is required of them in respect to the technical and training information they have to supply AWA/ATOM. This information (in addition to discussions with ATOM) will determine which units of competency are required for certification purposes.
Once certification units are confirmed each council's spreadsheet will require updating- as task Jennifer has offered to undertake if required. She will also prepare a summary page that outlines the training priorities for the Council (starting with the skills gaps of those being certified and the training needs of any other priority staff). We need to close off Jennifer’s involvement in this project by the end of February 2015, giving councils 4 weeks to work with Atom and to help her finalise spreadsheets. If the councils can do their part in the next few weeks, this project can be finalised with the focus for 2015 on training staff for the priority skills gaps. The water training package will change quite significantly at the end of 2015 resulting in a new batch of units that should be substituted for those listed in the spread sheets. This project provides a methodology and template to follow, with the appropriate units to be substituted when they are endorsed.
Cost Savings
The CWUA has procured the following services since 2011.
Drought Demand IWCM SBP CCTV/ Pipe Asset DSPs Smoke Relining Valuations Testing Bathurst Blayney Boorowa Cabonne Cowra CTW Forbes Lachlan Lithgow Mid Western Oberon Orange Parkes Upper Lachlan Weddin Young
Local Government Procurement (LGP) have provided advice that they estimate savings on regional procurement to be between $15,000-$20,000 per Council per tender.
In reporting these savings Centroc takes a more conservative approach and estimates savings to be $5,000 per Council. Centroc breaks these savings down as $1,000 billable savings and $4,000 unbillable savings (staff time).
For CWUA projects, this equates to savings of $465,000.
Advice sought from industry is that members who participated in the full suite of Best Practice Plans (Drought, Demand and IWCM) would have achieved the following savings: Drought Management Plan - $6,000/Council Demand Management Plan - $5,000/Council IWCM - $4,000/Council From the data shown in the table above = $189,000 savings for CWUA members.
Further savings for Strategic Business Plans, Smoke Testing, CCTV, Pipe Relining and Developer Servicing Plans have not been analysed at this point.
Total savings through regional procurement for the CWUA is: $654,000
Recommendation/s That the CWUA note the report on objective 1B.3a Deliver Cost Savings and other efficiencies , provide updates to the DWMS Status Report where required ; and agree that: 1. A review of the Resource Sharing Plan be undertaken by Ms Lee Chapman in the April June 2015 quarter; 2. A report be provided to GMAC on progress towards achieving regional compliance with the requirements of the PHU for Drinking Water Management Systems; 3. Members are surveyed with regard to the quantity of pipe relining work required in the current and next financial year.
Attachments: 1. Resource Sharing Plan 2. Centroc Regional Procurement Roadmap Program – Final Report CENTROC WATER UTILITIES ALLIANCE DRINKING WATER QUALITY MANAGEMENT SYSTEMS STATUS
Council Contact Name & Email Risk Assessment System Consultants/resources/ Polic Status Development comments* ies/ Proc edur es Data /Reg ister s Bathurst Russell Deans Rating: Rating: CPEa Put to Council but not [email protected] Est. completion date: Lodged for adoption v.au See CTW Blayney Adam Stewart GHD through NSW Health – very pleased Reviewed by Warren Boorowa [email protected] Rating: Rating: with their work. Happy to share plan. Matthews ov.au Lodged Have some work to do to address identified risks Jonathan Foong See CTW Cabonne [email protected]. Rating: Rating: gov.au Est. completion date: Est. completion date: Lodged Workshop completed. Draft received Dec Cowra Tim Long Rating: Rating: 2013 [email protected] Lodged
David Tinlin-Mgr. Tech. Services Gap Analysis & Risk Assessment . Forbes [email protected] Rating: Rating: workshops undertaken, and draft Drinking Nilakshi Fernando – Water & Est. completion date: 30 Est. completion Water Management System Document, Sewer Engineer June 2013 date: 30 June 2013 Risk Analysis Workshop Output paper, [email protected] Critical Control Points and Procedures, and Drinking Water Quality Improvement plan, sent to stakeholders for feedback.
Council Contact Name & Email Risk Assessment System Consultants/resources/ Policies/Proc Status Development comments * edures Data/Register s Phil King Lachlan [email protected] Rating: Rating: Est. completion date: Est. completion date: Plan completed but major review Lithgow Maddison Bailey Rating: Rating: including risk assessment to be [email protected] Lodged undertaken SamdaniGolam Oberon [email protected] Rating: Rating: Lodged Nicole Reid Rating: Rating: Jun – Audit by RiskEdge: separation of Policy adopted Orange [email protected] Lodged potable from re-use generates name by Council change to DWMS; refinement of CCP’s by Majority of City Water Technology. procedures complete
Invitation to share policies emailed to members 31 October Andrew Francis Rating: Rating: Funding from Dept. Health to complete Workshop Parkes [email protected] Lodged DWQMS. Workshop completed. Draft with completed. Councillors Luke Moloney Rating: Rating: DWQMPs to be developed as part of the . Upper [email protected] Est. completion date: Est. completion commissioning of a new WTP and date: reservoir at Taralga and proposed Lachlan upgrades to the Gunning/Dalton water supply.
Weddin See CTW Council Contact Name & Email Risk Assessment System Consultants/resources/ Policies/Proc Status Development comments * edures Data/Register s ** Nicole Vonarx Rating: Rating: NSW Health has engaged Hydroscience Policy previously Young [email protected] Preliminary draft for GWCC, Young and Coota Councils. adopted by Lodged prepared. Risk workshop tentatively scheduled for Council. Hydroscience 25 July. Currently working with reviewing Health to finalise procedures. Gavin Rhodes Rating: Rating: NSW Health funding confirmed. Risk . CTW [email protected] Lodged Assessment workshop held Jan 2014 with Hydroscience. Lodgement pending review of final draft.
Star rating: Not commenced Partially complete Completed and submitted to Public Health Unit
Consultants/resources/comments * - Please provide advice here of consultants used and whether you would recommend them to other Councils - Any tools or resources that you would be willing to share with other CWUA member e.g. samples of procedures
Policies/Procedures/Data/Registers ** - Please provide advice here of any policies or procedures specifically relating to water quality management, data monitoring tools including registers Five Year Procurement Plan- 1 July 2013 – 30 June 2018
Program / Activity 1 July 2013-30 June 2014 1 July 2014-30 June 2015 1 July 2015-30 June 1 July 2016-30 June 2017 1 July 2017-30 June 2018 2016 Review Regional Drought Scope review Drought Plan recommendations Deliver review Develop implementation plan. Reviewed for Management Plan 2014-2016 Review Regional Demand Scope review Demand Plan recommendations. *Regional Plan including individual Deliver review Develop implementation councils as appendices plan. Reviewed for Management Plan 2014-2016 Reviewed scope and delivery IWCM of IWCM strategy development for members at March 2014 meeting. Agreed not to proceed. Strategic Business Planning Deliver SBPs including Scope review Deliver review Regional Plan. Scope implementation plan for DSP Developer Servicing Plans based on new guidelines implement implement implement
Drinking Water Quality Scope requirement Plans Plans in development Deliver by Sept 2014 for regional DWQM Plan Asset Valuations Scope mid 2015 Deliver Deliver Deliver Year 2 of 3 year Commence contract review October. Year 1 delivery of 3 Year 2 delivery of 3 year contract Deliver year 1 of 2 year CCTV contract Deliver Year 3 (up to April).Implement year contract Commence contract review contract new contract (from May) October. Implement new contract (from May) Deliver Year 2 of 3 year Commence contract review October. Year 1 delivery of 3 Year 2 delivery of 3 year contract Deliver year 1 of 2 year Smoke testing contract Deliver Year 3 (up to April). year contract. Commence contract review contract Implement new contract (from May) October. Implement new contract (from May) Deliver year 2 (to Deliver year 3. Commence Pipe relining Contract commenced 1 July Deliver year 1 (to Jan 2015) Jan 2016) contract review October Implement new contract Jan 2017.
Deliver year 2. Review of Demand Savewater! membership Deliver year 1 of 2 year Management program underway. See contract report to this meeting Dam Management State Water Contract Safety/audit/surveillance commenced -1 March 2014
Scope regional plan Water Loss Management (2013-early 2014). Pilot as Scope regional roll-out implement implement implement part of CEEP2 with Parkes & Lithgow with a view to regional roll-out Scope regional plan Trade Waste Management (2014- early 2015) for implementation implement implement implement Implementation/monitorin and on-going monitoring g Backflow Prevention Scope regional plan 2014-early 2015 Management implement implement implement Regional Panel Contract Develop specs/advertise implement implement implement
Manhole Rectification Scope regional plan implement implement implement (2014- early 2015) for implementation Mains Cleaning –pipe Scope regional plan implement implement implement scouring/flushing (2014- early 2015) for implementation Water main Condition Scope early 2015) for implementation implement implement implement assessment asap. Hydrant Valve Maintenance * purchase of a trailer 6b Workforce Training & Skills
Report by Meredith Macpherson dated 19/01/15
Section 1 Regional Sustainability Upgrade and ensure sustainability of transport and water Objective 1B infrastructure Subject Water Infrastructure Update Sponsoring General Mr Kent Boyd Manager
Management Action Plan 2014/2016 Deliver the CWUA Plan for 2014-2016 where its objectives are:
OBJECTIVE: 1B. 3B: To grow staff skills and ensure workforce are adequately trained for compliance based service delivery Action Comment Status
1. Develop an operators group who share advice On-going. 2015 meetings scheduled: and experience regarding on ground service 17 February- Orange delivery and receive advice from agencies 16 June regarding service delivery 13 October Minutes of COG in Young-13 November 2014 provided as an attachment.
2. Regional Workforce Development Plan – five See report in Agenda item 6a Cost Savings & Councils (Jenny James Project) Efficiencies-action 9.
3. Regional mentoring plan (both formal and Trial being undertaken through the CEEP2 informal) roll out program- water loss management project between Parkes and Lithgow- underway.
4. Regional mentoring plan (both formal and Subject to completion of Action 3 above. informal) stage 2 implemented
5. Develop a regional apprenticeship “grow our The Centroc HR team have resolved that a own” program “Grow our Own” program is a priority for -subcommittee to scope a program to support a 2015 with plans to focus on Engineering, workforce in water utilities from HR and CWUA Planning and Health and Building Inspectors as their top skill sets.
Advice is sought on a recommendation to go to the HR Group that Engineering should be broken down into sub-sets to include Water and Waste Water Engineers.
6. Deliver compliance based training to Centroc Delivered on an on-going basis. members To be informed by Regional Workforce Development Pilot.
Recommendation/s That the CWUA note the report on objective: 1b. 3b: grow staff skills and ensure workforce are adequately trained for compliance based service delivery; and 1. Recommend to the Centroc HR Group that the “grow our own” program include Water Engineers as a subset of Engineering. Attachments: 3. Minutes of COG in Young-13 November 2014 6c Workforce Sustainability
Report by Meredith Macpherson dated 19/01/15
Section 1 Regional Sustainability Upgrade and ensure sustainability of transport and water Objective 1B infrastructure Subject Water Infrastructure Update Sponsoring General Mr Kent Boyd Manager
Management Action Plan 2014/2016 Deliver the CWUA Plan for 2014-2016 where its objectives are:
Objective: 1B. 3c: To support members in assuring sustainable workforce Action Comment status
1. Regional Workforce Plan delivered Contingent on completion of the Pilot Workforce Development Project.
Members may want to provide direction or seek a report.
2. Regional Workforce Plan implemented. Refer action 1.
3. Individual workforce plans for member Refer action 1. Councils collated and reviewed for regional opportunities
4. Opportunities from regional review of Refer action 1. Individual workforce plans for member Councils implemented
5. Develop a regional apprenticeship “grow our Refer action 1. own” program
6. Develop training courses appropriate to Refer action 1. LWU in regional NSW
Recommendation/s That the CWUA note the report on Objective: 1B. 3c: support members in assuring sustainable workforce. 6d. Local Government Management of LWU
Report by Meredith Macpherson dated 19/01/15
Section 1 Regional Sustainability Upgrade and ensure sustainability of transport and water Objective 1B infrastructure Subject Water Infrastructure Update Sponsoring General Mr Kent Boyd Manager
Management Action Plan 2014/2016 Deliver the CWUA Plan for 2014-2016 where its objectives are:
Objective: 1B. 3d: Promote Local Government as the agencies of choice delivering water utilities management in regional NSW and further afield Action Comment Status
1. Key messages developed See Draft Advocacy Plan for Water Infrastructure attached for comment.
2. Media releases for member use On an as needed basis. See Advocacy Plan
On an as needed basis. 3. Submissions developed as requested from State and Federal agencies Expression of Interest developed by Centroc for Attendance at hearings the Joint Organisation Pilot has a focus on the Journal articles and presentations or papers at collaborative work being done by the CWUA. conference A copy of the EOI is provided as an attachment.
CWUA Program Manager to provide Keynote address on the work of the Alliance focussing on CEEP2 for the Water Industry Operators Association Conference in Orange on 25-26 March.
4. Advice provided to the Board for advocacy See Draft Advocacy Plan to be provided to the purposes meeting of GMAC -5 February and the Board Meeting -26 February.
5. Advertising campaign through Save Water Three pronged Demand Management Summer Alliance program campaign including Bill inserts and TV Campaign underway for Summer 2014-2015.
6. Advocacy by Centroc Executive See Advocacy Plan.
Recommendation/s That the CWUA note the report on Objective: 1B. 3d: Promote Local Government as the agencies of choice delivering water utilities management in regional NSW and further afield. Attachments: 4. Draft Advocacy Plan-Water Infrastructure 5. EOI for the Centroc Pilot of the Joint Organisation 6e. Water Utilities Management
Report by Meredith Macpherson dated 19/01/15
Section 1 Regional Sustainability Upgrade and ensure sustainability of transport and water Objective 1B infrastructure Subject Water Infrastructure Update Sponsoring General Mr Kent Boyd Manager
Management Action Plan 2014/2016 Deliver the CWUA Plan for 2014-2016 where its objectives are:
OBJECTIVE: 1B. 3E: Advise the Centroc Board regarding Water Utilities Management
Action Comment Status
1. Technical Committee to provide advice as Advice provided on an on-going basis. requested from the Board and at each meeting See Agenda item 8. as an agenda item.
2. Desk top review of “what’s out there” Advice sought on what this action requires – regarding groundwater sources, their quality timeframe and resourcing. and security.
3. Review of water allocations with a view to Advice is sought on whether this action refers to advocacy support for the area. licences for Councils or general licences across the region. LMWUA have undertaken a project with consultants Athar where they have documented licences of their member Councils to give clarity to what they have and how they can participate in the water market. Advice is sought on how to progress and timeframe.
Recommendation/s That the CWUA note the report on objective: 1b. 3e: Advise the Centroc Board regarding Water Utilities Management and provide advice where requested. 6f. Best Practice Compliance
Report by Meredith Macpherson dated 19/01/15
Section 1 Regional Sustainability Upgrade and ensure sustainability of transport and water Objective 1B infrastructure Subject Water Infrastructure Update Sponsoring General Mr Kent Boyd Manager
Management Action Plan 2014/2016 Deliver the CWUA Plan for 2014-2016 where its objectives are:
OBJECTIVE: 1B. 3F: Full compliance with Best Practice requirements
Action Comment Status
1. Regional IWCM, Demand Management and Regional Plans were reviewed as part of the two Drought Management ongoing review yearly review of the CWUA Business Plan in October 2013. Propose that the next review be undertaken in the 3rd Quarter of the 2015.
2. All members have drinking water Refer to report to this meeting under Agenda item management plans 6a Cost Savings & Efficiencies- action 5.
Direction is sought for a report to GMAC.
3. All members are compliant with trade waste Refer to report to this meeting under Agenda item 6a Cost Savings & Efficiencies-action 6.
Refer to Five Year Procurement Plan where scoping of a regional plan for Trade Waste Management implementation /monitoring is scheduled for early 2015. See Five Year Procurement Plan on page 29.
4. All members are compliant with NOW Refer to Advocacy Plan where this is included as pricing policy an issue for advocacy with NOW and the State (Note – Centroc policy is to change the 75:25 Government. best Practice Pricing Guidelines)
5. Performance reporting is on time, quality and Advice is sought on the priority and resourcing of standardised across the region – review this action which could be undertaken as part of progress. the Best Practice Strategic work- refer to item 6a Cost Savings & Efficiencies- action 4.
6. Regional Business Plans developed Strategic Business Plans have been completed for all Councils engaged in the NSW Public Works contract.
There has been slippage in finalising the Regional SBP due to delays in finalising individual Council’s SBPs. This is now underway with a meeting held with Senior NSW Public Works staff in December 2014 to ensure that this plan supports work completed by MWH on the Region’s Priority Water Infrastructure projects.
See Report below where members are encouraged to review projects for their Councils and ensure that the strategic thinking/ methodologies behind these are correct.
7. Stage 2 IWCM scoped Members interest in regional procurement of stage 2 IWCMs has been canvassed at past CWUA meetings (Jan 2014) where it was resolved that due to delays in receiving feedback from NOW on IWCM studies members who are ready to proceed to stage 2 should procure these independently.
Advice is sought on whether this is still the case or whether further action is required.
8. Regional DSP program including councillors Further advice is sought on what is required as this will need the agreement of the Board and a communications strategy.
9. Supporting Councils with Section 60 Advice is sought on what is required. Approvals
10. Regional review of customer categories and Advice is sought on this action- priority and alignment with NOW direction/versus Council resourcing. systems
11. Independent Audits of NOW Performance As part of the JO Pilot MOUs are being devised Indicators for all CWUA member Councils with key state government stakeholders including NOW. It is proposed that this action be picked up in this process where KPIs for intergovernmental relations will be devised in collaboration with the State agencies.
Regional Priority Infrastructure Plan – Water Tranche
A draft copy of the Centroc/Central West RDA Priority Infrastructure Plan – Water Tranche with associated spreadsheet is provided as an attachment. It is yet to be adopted by the Board.
This project has been identified as a priority by the Centroc Board with a view to using the information for funding purposes and for advocacy, particularly in the lead up to the State election.
It has been provided to Centroc members Councils in draft should they wish to use it in the current application rounds and to give provide plenty of time to consider ways in which the region and Councils can leverage this advice.
The advice is also very material to the advocacy work on the mooted Belubula storage. Feedback regarding the methodology is welcome and will be included in a report to the Board. Please ensure that you discuss these with your General Manager prior to the GMAC meeting on 6 February.
Some final adjustments were made to include all projects listed in the Country Towns Water and Sewer Scheme. These adjustments affect Cowra, Parkes and Weddin.
The top ten projects from each member are listed and the document therefore becomes useful as members can provide advice to funding entities regarding the methodology and member project inclusion.
The document will go to the Centroc Executive for approval with a view to it being endorsed by the Board. This is in line with the Minutes of the meeting 27 November. Should it be approved by the Executive it will be used in meetings in January and February leading up to the State election.
Best Practice Plan Status
Please provide advice regarding status.
Key: Approved NOW needs to act Council needs to act Consultants needs to act
Drought Management Plans Status Council Comment Bathurst, Boorowa, CTW (Blayney, Cabonne, Weddin), Cowra, Forbes, Lithgow, Oberon, Orange, Parkes, Upper Lachlan, Young Lachlan, Mid Western
Demand Management Plans Status Council Comment Bathurst, CTW (Blayney, Cabonne, Weddin), Cowra, Forbes, Lithgow, Oberon, Parkes, Upper Lachlan, Young Boorowa, Lachlan, Orange, Mid Western
IWCM Plans Status Council Comment Bathurst, CTW (Blayney, Cabonne, Weddin), Forbes, Lithgow, Orange, Parkes in discussion with Parkes, Upper Lachlan, Young NOW regarding qualifications around approval. Agreement reached by CTW with NOW regarding qualifications around approval. Boorowa, Cowra, Oberon Lachlan, Mid Western
Strategic Business Plans Status Council Comment
Plans lodged for Young, Lachlan, Oberon, Weddin, Cabonne, Orange, Parkes, Blayney, Forbes, Boorowa Cowra, Lithgow, Upper Lachlan
Recommendation/s That the CWUA note the report on OBJECTIVE: 1B. 3F: Full compliance with Best Practice requirements and provide updates to status tables as required.
Attachment:
6. Draft Regional Priority Infrastructure Plan –Water Tranche 6g. Regional Best Practice Strategies
Report by Meredith Macpherson dated 19/01/15 Section 1 Regional Sustainability Upgrade and ensure sustainability of transport and water Objective 1B infrastructure Subject Water Infrastructure Update Sponsoring General Mr Kent Boyd Manager
Management Action Plan 2014/2016 Deliver the CWUA Plan for 2014-2016 where its objectives are:
OBJECTIVE: 1B. 3F: Implement regional best practice strategies
Action Comment Status
As per direction from regional plans Refer Agenda item 6f.Best Practice Compliance- action 1. Regional Plans were reviewed as part of the two yearly review of the CWUA Business Plan in October 2013 and priorities from these for the next three years identified and incorporated in the Business Plan. Propose that the next review be undertaken in the 3rd Quarter of the 2015.
Implementation of Demand Management across Refer to Agenda item 6a Cost Savings & the CWUA region Efficiencies- action 11. Review to be undertaken in 2nd quarter of 2015.
Recommendation/s
That the CWUA note the report on OBJECTIVE: 1B. 3F: Implement regional best practice strategies. 6h. Support for LWU Management
Report by Meredith Macpherson dated 19/01/15
Section 1 Regional Sustainability Upgrade and ensure sustainability of transport and water Objective 1B infrastructure Subject Water Infrastructure Update Sponsoring General Mr Kent Boyd Manager
Management Action Plan 2014/2016 Deliver the CWUA Plan for 2014-2016 where its objectives are:
OBJECTIVE: 1B. 3H: To support Councils as they manage their Local Water Utilities assets
Action Comment Status
Asset revaluation process developing a regional Refer to Five Year Procurement Plan on page 29 in-house methodology with support from the where this is scheduled for scoping in mid - 2015. auditor and Directors of Corporate Services
Councillor training - regional benchmarking Advice is sought on this action which would require Board support.
Ensuring data integrity Advice is sought on the potential for a workshop Gap analysis/audit of records to consider how this might happen.
Water Loss Management Pilot underway as part of CEEP2 with Parkes & Lithgow with a view to regional roll-out. Workshop with MWH scheduled on 20 March (TBC). Refer to CEEP2 Meeting Report.
Backflow Prevention Refer to Five Year Procurement Plan on page 29 where this is scheduled for scoping in mid - 2015.
Training is currently being investigated by the Centroc Training Team. Further advice to be provided.
Recommendation/s That the CWUA note the report on OBJECTIVE: 1B. 3H: To support Councils as they manage their Local Water Utilities assets.
6i. Promotion of the CWUA
Report by Meredith Macpherson dated 19/01/15
Section 1 Regional Sustainability Upgrade and ensure sustainability of transport and water Objective 1B infrastructure Subject Water Infrastructure Update Sponsoring General Mr Kent Boyd Manager
Management Action Plan 2014/2016 Deliver the CWUA Plan for 2014-2016 where its objectives are:
OBJECTIVE: 1B. 3I To promote the CWUA as an example of Councils working collaboratively
Action Comment Status
Develop a communication strategy Currently being undertaken on an ad hoc basis.
Refer to the Advocacy Plan provided as an attachment.
Implement the communication strategy As above.
Recommendation/s That the CWUA note the report on OBJECTIVE: 1B. 3I To promote the CWUA as an example of Councils working collaboratively. 7. Finance Report
Report by Meredith Macpherson dated 19/01/15
Please be advised that a Finance report including an updated Budget for the CWUA is currently being prepared and will be provided as a regular Agenda item for future meetings. 8. Advice to GMAC & the Board
Please consider any advice from this meeting for referral to GMAC and the Board. 9. Cold call surveys
Report by Meredith Macpherson dated 19/01/15 There are no surveys for this meeting. 10. Dates for 2015
Report by Meredith Macpherson dated 19/01/15
MONTH-2015 CWUA GMAC BOARD CEEP COG Jan 29 January Feb 5 February 26 February 17 February- Boorowa Orange March *March 20 March Meeting TBA WaterLoss 25 March* Management Meeting with W’shop with LMWUA at MWH (TBC) WIOA 31 March Milestone 8 report April May 21 May 7 May 28 May (TBC) State Parliament Sydney June 19 June 16 June Milestone 9 report July 23 July 30 July 28 July (final report) August 27 August Sept 24 September Oct 29 October 13 October Nov 19 November 26 November Dec