Service Purchase Contract Requisition

SERVICE PURCHASE CONTRACT REQUISITION

Service Purchase Contracts must be completed when a department is contracting for “services”. Services are considered to be an intangible product such as speakers, honorariums, consultants, entertainers, repairs or maintenance to equipment, etc.

To initiate an SPC, a Service Purchase Contract Requisition must be submitted to the Purchasing Department. The requisition must contain the following information pertaining to the services being requested (dept. name, cost center, vendor name, address, phone number, social security number or federal ID, contact person, cost of the service and a detailed description about the service to be provided). All SPC’s greater than or equal to $5000.00 w ill require university legal review and approval.

All SPC’s $5000.00 and ove r must be approved by University Legal staff which may take up to 1 wee k. SPC’s greater than or equal to $20,00 0 also require approval of the Commonwealth Attorney General's Office which could take up to 4 weeks.

Legal approvals are in addition to the advertising and bidding time; all contracts and purchases with a value of $18,500.00 or more must be competitively bi d . The bidding process could take 4-6 weeks.

No commitments of any kind must be made prior to receiving legal approval. After-the-fact requests and/or transactions will not be accepted; University Legal and the Attorney General will not approve after-the-fact purchases or contracts.

DEPT. NAME

COST CENTER

VENDOR NAME, ADDRESS, PHONE NUMBER & FEDERAL ID

COST OF THE SERVICE

DETAILED DESCRIPTION

Signature of Requester