Position Description s58

POSITION DESCRIPTION

JOB TITLE: Compliance Officer DEPARTMENT: Compliance

REPORTS TO: Chief Compliance Officer

FLSA STATUS: Exempt/Salary DATE: 3/8/16

JOB SUMMARY: Objectively review program activities and operations, to identify existing or potential deficiencies and monitor compliance with the Workforce Innovation and Opportunity Act (WIOA) and its regulations and all other agreements and contracts.

DUTIES AND RESPONSIBILITIES:  Monitor organizational and operational systems and procedures: (40%) o Review and analyze data to ensure WIOA compliance for contractors and in-house units; o Conduct on-site monitoring of subcontractors and their program operations; o Conduct desk audit of participant files to ensure compliance with State & Federal requirements; o Review contracts (ITA, OJT, and Special Grants) for compliance; o Monitor Fiscal records and contract reimbursement, assurances, and subcontractor certificates to ensure compliance; o Perform EO/ADA reviews as required; and, o Assist Chief Compliance Officer with reviewing/analyzing Common Measure data to ensure compliance with State performance requirements.  Develop relevant compliance forms, tools and policies: (10%) o Review relevant forms and tools for accuracy and completeness; o Update forms and tools frequently to ensure compliance with State and Federal regulation changes and monitoring guidelines; and, o Assists in helping to develop new policies/procedures relating to program/data compliance.  Prepare reports: (30%) o Prepare reports following monitoring reviews; o Recommend corrective actions when deemed necessary; o Follow-up with correction action plans to ensure compliance; and, o Maintain hard copy report files and W: Monitoring file on shared network drive.  Work closely with corresponding agencies: (10%) o Provide technical assistance to Case Managers, Business Representative, Employers and Training Providers regarding program compliance; o Provide training sessions, as needed, to subcontractors when requirements may change or new policies put into effect; and, o Assist State monitoring staff during periodic SCPa Works reviews.  Attend meetings, seminars and workshops as required: (5%) o Participate in the Quality Technical Workgroup meetings; o Attend PA Workforce Development Association Conference and other relevant conferences, as needed; and, o Maintain expert knowledge of applicable Federal, State, Local and corporate laws, regulations and policies.  Other duties as assigned: (5%) o Provide clerical support to the Chief Compliance Officer; and, o Scanning and copying. SPECIFICATIONS: Education/Experience: Associate’s Degree in Business Administration, Public Administration, Social Welfare or other related field with two plus (2+) years related experience or equivalent combination of education and experience.

Skills and Abilities:  Effective utilization of advanced level monitoring skills to make recommendations to improve and to meet regulations under the WIOA and Department of Human Services.  Handle multiple time sensitive projects simultaneously in fast-paced environment.  Maintain confidentiality of all SCPa Works related activities.  Strong interpersonal, written and oral communication skills including writing reports, procedure manuals and business correspondence and interpreting a variety of instructions furnished in written, oral, diagram or schedule form.  Ability to solve practical problems and deal with variables in situations where only limited standardization exists; define problems, collect data, establish facts and draw valid conclusions.  The individual must be a team player, be able to work independently and establish and maintain effective working relationships with supervisor, associates, outside agencies and general public. Must possess proven leadership skills.  Basic office skills such as computer literacy, use of email and internet, phone systems, typing, experience using MS Office (Word, Excel, Access, Power Point), filing and knowledge of operating office machines  Valid Driver’s License and ability to travel off site

ADA STATEMENT: In addition to the duties listed above, this position also has physical components as listed below. The list is intended to give an overview of the positions as performed by a person without disabilities. In compliance with the Americans with Disabilities Act and the company’s policy on Equal Opportunity, the company will make reasonable accommodations to enable an otherwise qualified individual with a disability to perform the essential functions of the position with or without accommodation where necessary.  Frequent travel within Eight (8) county region.  Frequent Sitting  Frequent Keyboard/computer operation  Periodic walking  Periodic standing  Occasional lifting of 25 lbs  Occasional pushing and/or pulling up to 25 lbs  Occasional carrying up to 25lbs  Occasional stooping  Occasional kneeling  Periodic reaching  Periodic bending  Occasional crouching  Occasional turning

APPROVALS: The Duties and Responsibilities listed above are not intended to be an exhaustive list for this position. They are intended to be general duties performed by a person in this job. The duties and responsibilities may be changed due to continuous development of the position. Additional duties may be assigned at any time by the Chief Compliance Officer or the Chief Executive Officer.

I have read the above job description, understand the duties and responsibilities and am able to perform the duties and responsibilities with our without accommodation. ______Employee’s Signature Date

Supervisor’s Signature Date