GRCC Deans Council Agenda s1

AGC Minutes

Multi-Purpose Room, SCC

January 17, 2017

3:00 – 5:00 p.m.

Meeting Start Time: 3:03pm

Facilitator: Nikki Banks

Guests: Kimberley DeVries

AGC Members: Proxy: Chad Lodenstein Gayl Beals Dan Gendler Mike Whiteman Dana Sammons John Dersch Troy Walwood John Doneth Tina Hoxie Eric Mullen

Approval of Minutes of November 8, 2016: Nikki Banks Raynard Ross made motion to approve; Felix Pereiro seconded Vote: YES 100%, NO 0%, ABSTAINED 0%, passed

Provost Update on Implementation: Laurie Chesley Provost Chesley shared she is only tracking items which take more than one semester to complete. Three policies that will be coming off her next update include:

1. Subs and Waivers 2. Mandatory placement in Math 3. Mandatory Student Orientation

AGC members were updated on the status of:

 Mandatory Placement in ESL: still in its infancy and will be on the list for a while; completion date will be determined by team leaders.  Admissions Application Cut-Off: based on feedback received, this policy will not be implemented.  Block Late Enrollment: based on feedback received, we will keep the same policy. Members may submit an issue paper in the future if changes are needed.

Feedback: Eric Mullen shared positive feedback regarding the implementation of Mandatory Student Orientation and thanked everyone for their support. He also expressed his hope that faculty are seeing students ready in the classroom.

Curriculum Model and Program Development (and part 3E definitions document ) : Sheila Jones and Bill Faber (Presentation (2/3)) Sheila and Bill shared the proposed changes.

Questions: 1. John Cowles inquired about adding “location” to A.5. in the policy statement.

of 2 AGC Minutes 2. Laurie Chesley noted that the Guided Pathways team is working on clarifying and simplifying policies as the student sees them and asked for assurance that certain terms would not be given to the students to decipher (that this policy is an internal one only, and is not intended for students). Jennifer Batten clarified that this is not a student-facing policy. 3. Frank Conner questioned if you could possibly have more than one-degree type. Jennifer Batten shared the Pathways are different and you could not have two degree types.

Course Credit Hour Definition : Sheila Jones (Presentation (2/3)) Sheila called this a work-in-progress, as the team is receiving directions from two other committees. She reviewed the proposed changes.

Questions: 1. Frank Conner questioned the change to 14 weeks in the original policy. This change was made to reflect how the semester is set-up and how hours are calculated for Internships, etc. Frank indicated 14 weeks is used in the formula to calculate the 840 minutes and should remain. Sheila will change back to 14 weeks. 2. Becky Brinks expressed concern with the removal of co-ops and indicated that she had previously spoken with Patti and Katie regarding how the Child Development courses need to be co-ops and by making a change will increase the credit hours. Sheila will review and bring this concern back to the team. 3. Karen Walker expressed a possible issue with field work, as OTA needs a 1/10 ratio. Will review.

Audio Visual Captioning : Kimberly DeVries (Presentation (3/3) & Vote) Kim provided an overview of the proposed changes in preparation for a vote. John Cowles made motion to approve; Lynnae Selberg seconded; no discussion Vote: YES 88%, NO 8%, ABSTAINED 3%, passed

Textbook Policy : Mike Vargo and Garry Brand (Presentation (2/3)) Mike provided an overview of the proposed changes. AGC members then had an opportunity to discuss this policy at their tables.

Questions: 1. Does every course need to have a set of instructional materials: Yes – not necessarily text books. Any materials must go through the departmental review process. 2. 2-year deadline? 3. Should we take a look at section numbers and assignments to make the text book numbers/requirements make more sense? 4. Needs to be clarity about decision-making and where it lies in terms of disciplines, departments, and programs. Conflict of interest policy should trump faculty members’ decisions. 5. Could a link be provided to the instructional software policy? See IT’s recently updated Instructional Software Process document. 6. Possibility of adding OER textbooks? Students didn’t realize there was a free online version of the OER textbooks. Could that be addressed in the bookstore policy?

Meeting adjourned at 4:42pm

Members’ Next Steps: Share information regarding today’s topics with department/program

Next meeting: February 14, 2017 / 3:00 – 5:00 p.m. / MPR-SCC