An Invitation to Exhibit

2017 ANNUAL MEETING & TRADE SHOW

ANNUAL MEETING – April 26-28, 2017 TRADE SHOW – April 26-27, 2017

DoubleTree by Hilton Hotel Little Rock Opportunities to Enhance Your Exposure…… Put the spotlight on your company by becoming one of our Annual Meeting Sponsors.

Gold Sponsor - $1400. This sponsorship includes a booth at the Trade Show and puts you on the agenda for the conference for a 10-minute presentation. It will also put your name on one of our major events and includes listing on Sponsor sign and in program as well as recognition from the podium. Plus, Gold Sponsors will be listed on the signature for all e-mails sent and featured on our social media once the sponsorship commitment is made. Silver Sponsor - $925. This level includes a booth at the Trade Show and could put your name on one of our breaks. It also includes a listing on the Sponsorship sign and in program as well as recognition from the podium and mentioned on our social media. Bronze Sponsor - $700. This level of sponsorship will list your business as one of the sponsors helping to make this Trade Show and Annual Meeting a success. It also includes listing on Sponsor sign and in program as well as recognition from the podium and mention on our social media. Supporting Sponsor – All Others. This sponsorship includes recognition in the program and on Sponsor sign.

Provide a Prize You may collect participants’ names at your exhibit and provide a prize to be awarded at your booth. Prize drawings will be announced at the end of the Thursday Afternoon break.

Provide an item for the silent auction You may provide an item for the silent auction that will be held on Wednesday evening. Contact Nancy and let her know what you are bringing. The auction benefits the HCAA PAC.

Exhibit Opportunities

Trade Show Exhibitor – Set up Wednesday morning, April 26, by 12:30pm and take advantage of meeting with attendees during 3 breaks/continental breakfast in exhibit area/lunch Thursday in exhibit area. Booths are $500 or $350 for HCAA members

Short Trade Show We now have the option of exhibiting only 1 day. The Short Show will set up Thursday morning by 8:00am and take advantage of the 2 breaks/continental breakfast in exhibit area/lunch Thursday in exhibit area. Booths are $400 or $300 for HCAA members

Hotel Reservations: A block of rooms has been set aside at The DoubleTree by Hilton Hotel at a rate of $126.00 single or double occupancy. The reservation cutoff date is March 26, 2017. At that time, The DoubleTree by Hilton will release any unused portion of HCAA’s block of rooms. The DoubleTree by Hilton will continue to accept reservations after the cut-off date on a space available basis. The DoubleTree by Hilton phone number is 501-372- 4371. The address is 424 West Markham, Little Rock 72201 Terms and Conditions for Exhibitors

Assignment: Priority for assignment of space shall be on the basis of time and arrival date of contracts, accompanied by payment in full for trade show space, to the HomeCare Association of Arkansas hereinafter referred to as HCAA, 411 South Victory, Suite 204, Little Rock, Arkansas 72201. Deadline for reservations with payment is April 12, 2017.

Exhibit Space: You will receive a minimum of a 4' x 8' booth. Your booth will have a six-foot table.

Services: You may ship your exhibit to your attention at The Doubletree by Hilton, 424 West Markham, Little Rock, AR 72201. Make sure you specify your company name and for the HomeCare Association of Arkansas Annual Meeting April 26-28.

Electrical: There will be no extra charge for electrical hook-up. If you need electricity, please check the appropriate space on the registration form.

Installation, Dismantle, Exhibit Hours: Trade Show Exhibitors may install displays from 10:30 a.m. – 12:30 p.m. on Wednesday, April 26. Representatives for each display must be ready to make first contact with attendees as they are entering for the 1:00 p.m. meeting. Displays may be taken down on June 9`following the afternoon break. Short Show exhibitors may install displays from 7:00-8:00am on Thursday, April 27. Representatives for each display must be ready to make first contact with attendees as they enter for the continental breakfast. Displays may be taken down following the afternoon break.

Construction and Arrangement of Exhibits: 1) Displays must not project beyond the space allocated. They should not obstruct the view of others. 2) All hangings must clear the floor. 3) Vendors will be expected to handle their activities in good taste and dignity in keeping with the demeanor of a professional meeting. Any damage done to the Doubletree Hotel will be the liability of the vendor who accepts responsibility to the owner of the damaged property.

Prerogative of Management: HCAA reserves the right of final decision and the right to: 1) Rearrange floor plans or displays, or both, so that competitive vendors, wherever possible, will be set up at specific locations that will not interfere with their individual operations; 2) Prohibit or remove any display that in the opinion of HCAA detracts from the general character of the exhibit as a whole; 3) Prohibit non- participants from soliciting or promoting business at the convention; and 4) Allow only one firm per display.

Liability and Insurance: Neither the HCAA nor its officers, agents or staff members, nor The Doubletree Hotel will assume responsibility for the safety of the property of the vendors from theft, damage by fire, accident or other causes. Vendors wishing to insure their goods must do so at their own expense.

Contract and Payment for Space: When completing your registration form, please type or print legibly. Rosters, programs, etc. will be made according to the information provided on your registration form. Registration must be accompanied by a check in full for each space reserved, made payable to the HCAA, 411 South Victory, Suite 204 Little Rock, Arkansas 72201, before a space can be finalized. Fax registrations are acceptable for information and planning purposes, but payment must be made prior to the meeting in order to guarantee an exhibit space for the trade show. If the applicant cancels a space on or by April 12, a full refund will be made. If a space is cancelled after that date (April 12), HCAA will refund one-half of the exhibit fees.

Dress Recommendations HCAA encourages comfortable casual attire for the annual meeting. Please be aware that the trade show area temperatures may vary, and a sweater or light jacket may be needed.

Hotel Reservations A block of rooms has been set aside at The DoubleTree by Hilton at a rate of $119.00 single or double occupancy. The reservation cutoff date is March 26. At that time, The DoubleTree by Hilton will release any unused portion of HCAA’s block of rooms. The DoubleTree by Hilton will continue to accept reservations after the cut-off date on a space available basis. The DoubleTree by Hilton phone number is 501-372-4371. The address is The DoubleTree by Hilton is 424 West Markham, Little Rock, AR 72201.

HOMECARE ASSOCIATION OF ARKANSAS April 26-27, 2017 DoubleTree by Hilton Hotel Little Rock Vendor Registration Form

Company: ______

Contact Person: ______

Address: ______

City/State/Zip: ______

Phone/Fax/ ______

E-mail______

Please give a brief description of your equipment, products, and services you plan to exhibit: ______

Place me near ______and away from the following companies:

Choose one

The Trade Show Exhibit fee of $350 for HCAA members and $500 for non-members entitles you to two representatives per exhibit space. Please list the name of your booth representative(s) below. ______

E-mail address for attendees. ______

The Short Show Exhibit fee of $300 for HCAA members and $400 for non-members entitles you to two reps per exhibit space. Please list the name of your booth rep(s) below.(No (Contact Hours) ______

Contact Hours will be offered for this conference with a limit of 1(one) participant per Trade Show Exhibitor. Exhibitors may receive CEU’s for the first participant listed as the booth representative. CEU’s for the second attendee will be available for an additional fee of $175.

Electricity required for display? ___ Yes ___ No

There will be a $100(per person) fee for additional representatives. This fee includes breaks and meal functions. Please list any additional names below as well as e-mail address. 1. ______2. ______

We agree that this application is expressly subject to all "Instructions to Vendors."

Signed: ______

Date: ______

Deadline for reservations with payment is April 12, 2017 Please make checks payable to: HomeCare Association of Arkansas. Program Location: 411 South Victory, Suite 204 DoubleTree by Hilton Hotel Little Rock, AR 72201 424 West Markham Phone: 501-376-2273 Little Rock, AR 72201 Fax: 501-376-7107 501-372-4371