Regular Board Meeting s7

Agenda Regular Board Meeting Independent School District #7, Garvin County, Oklahoma Office of the Superintendent 600 First Street, Maysville, OK 73057 Monday, May 11, 2015 5:00 p.m.

Note: The Board of Education of Independent School District #7, Garvin County, Oklahoma, may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.

I. MEETING TO ORDER

II. CALL RECORDING OF MEMBERS PRESENT AND ABSENT

III. APPROVAL OF AGENDA

IV. PUBLIC COMMENTS – PUBLIC OPINION WELCOME – PLEASE COMPLETE THE PUBLIC COMMENT SIGN-UP FORM AND REGISTER WITH THE BOARD CLERK PRIOR TO THE CALL TO ORDER. THREE (3) MINUTE TIME LIMIT. GROUPS NEED TO SELECT A SPOKESPERSON.

V. APPROVAL OF THE MINUTES OF PREVIOUS MEETING(S) 1. April 13, 2015, Regular Meeting 2. April 22, 2015, Special Meeting 3. May 4, 2015, Special Meeting

VI. APPROVAL OF ENCUMBRANCES AND/OR PURCHASE ORDERS 1. Discuss/vote to approve or disapprove encumbrance of purchase orders numbers A. General Fund #398 thru #437 for $33,200.83. B. Child Nutrition #42 thru #48 for $14,130.23. C. Building Fund - N/A D. Bond Fund – N/A 2. Discuss/vote to acknowledge receipt of the following reports. A. Activity Fund Custodian Analysis Report for April, 2015. B. Cafeteria Report for April, 2015.

VII. TREASURER’S REPORT(S)

VIII. AGENDA ITEMS

1. Proposed executive session so that the board can discuss: A. the continued employment, subject to reassignment, of the non- certified employees on the attached memorandum from Superintendent Dr. Shelly Hildebrand-Beach to the Board of Education for the 2015-2016 school year. Ref. 25 O.S. 307(B)(1), and B. hiring Cole Sharp as secondary teacher and coach for the 2015-2016 school year. Ref. 25 O.S. 307(B)(1), and C. hiring Chance Griffin as support staff and coach for the 2015-2016 school year. Ref. 25 O.S. 307 (B)(1). Page 1 of 4 D. hiring Lena Deviney as support staff for the 2015-2016 school year. Ref. 25 O.S. 307(B)(1). E. hiring David Moates as support staff starting April 20, 2015 for the remainder of the 2014-2015 school year. Ref. 25 O.S. 307(B)(1). 2 Vote to convene in executive session at ______p.m. 3. Acknowledge the board has returned to open sessions at ______p.m. 4. Executive session minutes compliance announcement. 5. Discuss/vote to approve or disapprove accepting the recommendation of Superintendent Dr. Shelly Hildebrand-Beach concerning the continued employment, subject to reassignment, of the non-certified employees on the attached memorandum to the Board of Education for the 2015-2016 school year. 6. Discuss/vote to approve or disapprove hiring Cole Sharp as secondary teacher/coach for the 2015-2016 school year, pending receipt of a negative National Criminal Record Check. 7. Discuss/vote to approve or disapprove hiring Chance Griffin as support staff/coach for the 2015-2016 school year, pending receipt of a negative National Criminal Record Check. 8. Discuss/vote to approve or disapprove hiring Lena Deviney as support staff for the 2015- 2016 school year. 9. Discuss/vote to approve hiring David Moates as support staff starting April 20, 2015 for the remainder of the 2014-2015 school year. Ref. 25 O.S. 307(B)(1). 10. Discuss/vote to approve or disapprove a ten cent hourly base pay raise for all support staff starting July 1, 2015. 11. Discuss/vote to approve or disapprove a supplemental appropriation request for the Building Fund. 12. Discuss/vote to enter into contract with the lowest responsible bidder 4-Star General Contracting for roof replacement at the High School section 1 & 2, Elementary School Section 1, 2, & 3, Ag building and Historical building in the amount of $523,983. Cost: Not to exceed $523, 983. 13. Discuss/vote to enter into contract with M & G Consulting to provide architectural services for the roof replacement. The total coast will by 4% of the total construction cost. This cost will be part of the insurance claim. 14. Discuss/vote to approve or disapprove the Temporary Appropriations for the 2015-2016 school year. 15. Discuss/vote to approve hiring Wilson, Dotson & Associates as the school auditor for the 2015-2016 school year. This includes but is not limited to the preparation of the 2014- 2015 audit, the 2015-2016 Estimate of Needs, and the 2016-2017 Temporary Appropriations. 16. Discuss/vote to approve or disapprove the 2015-2016 Interlocal Agreement between Maysville Public School District and the Garvin County Commissioners. The agreement is the same as the current year. 17. Discuss/ vote to approve or disapprove the contract with Municipal Accounting Systems for the 2015-2016 school year. 18. Discuss/vote to approve or disapprove the contract with OKTLE for the 2015-2016 school year. The contract price is $27.50 per teacher. 19. Discuss/vote to approve or disapprove joining the Garvin County Educational CO-OP for the 2015-2016 school year. 20. Discuss/vote to approve or disapprove continuation of the contract with Craig PC’s Sales & Service, INC-LLC for the 2015-2016 school year.

of 4 21. Discuss/vote to approve or disapprove contracting with Therafunction for the 2015-2016 school year for OT, PT and Speech/Language Therapy. 22. Discuss/vote to approve or disapprove hiring Barlow Education Management Services to manage our federal and state programs as needed for the 2015-2016 school year. The cost is $4,410.00, the same as previous years. 23. Discuss/vote to approve or disapprove participation in the South Central Oklahoma Alternative Education Program for the 2015-2016 school year. 24. Consider and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public Schools Investment Interlocal Cooperative (55K001): Yes ___ No ___ Position No. 4: David Powell (OROS), Superintendent of Wayne Public Schools, to a 2015-2018 term. Yes ___ No ___ Position No. 9: Terry Davidson (CCOSA), Superintendent of Comanche Public Schools, to a 2015-2018 term. Yes ___ No ___ Position No. 13: Mike Mullins (OSSBA), Board Member of Sand Springs Public Schools, to a 2015-2018 term. 25. Discuss future capital improvements for the district.

IX. SUPERINTENDENT’S REPORT 1. Budget and Finance 2. End of Year Activities May 12, 9:00 a.m. – Elementary Awards in Auditorium May 12, 6:30 p.m.– Athletic Awards in Auditorium May 14, Last Day of Class for Students May 14, 7:30 p.m. - Senior Class Night in Auditorium May 15, Professional Day for Teachers May 15, 7:30 p.m. - Senior Commencement Services in Auditorium June 6 - Maysville Alumni Reunion - Assembly of God Church Visitation 3:00-5:00 p.m., Registration 5:00-6:00 p.m., Dinner at 6:00 p.m. 3. School Board Member Financial Disclosure Statements 4. Other Reports

X. NEW BUSINESS

XI. BOARD MEMBER COMMENTS AND QUESTIONS

XII. ADJOURNMENT AT ______p.m.

AGENDA POSTED: May 8, 2015, at 11:00 a.m.

LOCATION OF POSTING: On the window at the Northwest entrance of the Maysville Junior/Senior High School Building.

AGENDA POSTED BY: Dr. Shelly Hildebrand-Beach

SIGNED: ______

of 4 TO: Board of Education, Independent School District #7, Garvin County, Oklahoma

FROM: Dr. Shelly Hildebrand-Beach, Superintendent

DATE: May 11, 2015

SUB.: Employment Contract Recommendations for the 2015-2016 School Year

Subject to reassignment, I recommend the non-certified contracts of the following employees be renewed for the 2015-2016 school year.

Brenda Beckham – Elementary School Library Assistant Rhonda Blish – Treasurer and Activity Fund Clerk Patricia Brahic – Teacher Assistant Kimberly Clagg – Cafeteria Manager Holli Cornelius – Secondary Library Assistant Susan Driscoll – Special Education Assistant Maurine Grimes – Secondary School Principal’s Assistant, Encumbrance and Payroll Clerk Debbie House - Elementary School Principal’s Assistant Heather Ivey – Elementary School Computer Lab Assistant Ruth Logan – Secondary School Custodian and Bus Driver Twana McHugh – Special Education Aid and Coop Driver Rena Morton – Cook Wendy Shattuck – Cook Ashley Stephen – Teacher Assistant Earnest Stroud – Bus Driver Shirley Tyler – Elementary School Custodian

______Dr. Shelly Hildebrand-Beach Date