Held at Sparta Township Chambers, 160 East Division, Sparta, Michigan

VILLAGE OF SPARTA COUNCIL BUSINESS SESSION OF FEBRUARY 13, 2017, 7 PM Held at Sparta Township Chambers, 160 East Division, Sparta, Michigan

1. Call to Order / 2. Pledge of Allegiance: The meeting was called to order by President Dougan at 7 PM, followed by the Pledge of Allegiance.

3. Roll Call: All Council members were present—Village President Kristi Dougan, Council Members Jayne Paasch, Christine Robinson, Gale Taylor, Betty Van Patten, Robert Whalen, and Brenda Braybrook. Also present: Village Manager Julius Suchy; Financial Director Sharon DeLange; Police Chief Andrew Milanowski; DPW Supervisor Dennis Brinks; WWTP Water Superintendent Randy Carter; and Gary Nestle, Infrastructure Alternatives

4. Additions or Corrections to Business and Consent Agenda Consent Agenda a. Approve Regular Village Council Meeting Minutes of January 9, 2017 b. Accept Regular Downtown Development Authority Minutes of January 10, 2017 c. Accept Regular Fire Board Minutes of January 19, 2017 d. Accept Regular Planning Commission Minutes of February 6, 2017 e. Accept Regular SRA Board Minutes of January 5, 2017 f. Accept Special SRA Board Minutes of January 16, 2017 g. Accept Regular SRA Board Minutes of February 2, 2017 h. Resolution 17-02: Appoint Chuck Brown to Downtown Development Authority i. Resolution 17-03: Appoint Rex Baker to Downtown Development Authority j. Resolution 17-04: Re-Appoint Ferd Benham to Downtown Development Authority k. Resolution 17-06: Re-Appoint Tom Cheslek to Downtown Development Authority l. Resolution 17-07: Appoint Robert Whalen as President Pro-Tem

5. Approval of Consent Agenda AND Business Agenda: Motion by Paasch, second by VanPatten, to approve the Consent Agenda and Business Agenda. Motion carried unanimously.

6. Public Comment on Agenda Items (Please note: This Public Comment portion of the meeting is reserved for comment on agenda items.): No public comment.

7. Public Hearing a. Community Development Block Grant (CDBG) 2017–2018 Small Cities Program

Public Hearing opened at 7:02 PM. Village Manager Suchy reported that the Kent County CDBG program has changed how it is funding service organizations such as Senior Neighbors. CDBG is recommending that

Village of Sparta Council Minutes 1 February 13, 2017 communities not provide funding to these organizations because it didn’t really meet the benefit requirements of the program. Senior Neighbors and Arbor Circle have been notified that non-funding of these agencies is not a decision of the Village, but a directive from Kent County. This will provide the Village approximately $55,000 in funding to allocate next year.

Public Hearing closed at 7:09 PM.

8. Old Business: None.

9. New Business a. Resolution 17-05: A Resolution Allocating Kent County Community Development Block Grant Small Cities Program Funds for Fiscal Year 2017–2018: Motion by Whalen, second by Taylor, to approve Resolution 17-05. Motion carried unanimously. b. Consider recommendation from Planning Commission to adopt Ordinance #17-01 —An Ordinance to Increase the Number of Lots allocated to be built in a Plat off one access road in the Village from 40 to 50: This proposal updates the ordinance and will not negatively impact the surrounding properties. Motion by Braybrook, second by Robinson, to adopt Ordinance #17-01. Motion carried unanimously. c. Resolution #17-08: A Resolution to rezone 71, 75, 80 and 86 N. Union St. from General Commercial (GC) to Central Business District (CBD): This request came upon the recommendation of the Planning Commission. The Civic Center and other buildings are non-conforming due to the lack of on-site parking. It is in the best interest of the Village to rezone so the properties in question are no longer non-conforming uses. Motion by Braybrook, second by Robinson, to rezone these addresses. Motion carried 6 – 0 – 1, with Paasch abstaining because she sits on the Historical Commission Board. d. WWTP 2016 Report & 2017 Outlook — Gary Nestle, Infrastructure Alternatives: Nestle reviewed documents with the Council—his 2016 Summary, 2017 Goals, and emerging issues. e. Consider Infrastructure Alternatives Blower #1 Motor and P.D. Blower Replacement Proposal for an amount not to exceed $8,440.00: Motion by Whalen, second by Braybrook, to approve the proposal, not to exceed $8,440. Motion carried unanimously. f. Consider Chrome Mechanical WWTP Control Building Furnace Replacement Proposal for an amount not to exceed $8,403.50: Motion by Paasch, second by Taylor, to approve the proposal, not to exceed $8,403.50. Councilman Whalen noted for the record that this item was not put out for bid. Village Manager Suchy thought the minimum for bids may be $10,000 and indicated that if council would like, the item could be bid out; however, staff has had excellent experiences with Chrome Mechanical, and historically they have been the low bid when projects have been bid. Motion carried unanimously.

Village of Sparta Council Minutes 2 February 13, 2017 g. Consider RS&H Taxilane Connector Design Engineering & Bid Services Proposal for an amount not to exceed $30,000: Village Manager Suchy informed RS&H that bid opening in July was acceptable. RS&H moved the bid opening date to late April, with construction starting in May and a 30-day construction window. Motion by Taylor, second by Robinson, to accept the proposal, not to exceed $30,000. Motion carried unanimously. h. Extend 2016 Contract with Plummer’s Disposal Services to 2017 for Portable Toilet Bid: Motion by VanPatten, second by Robinson, to extend the contract, with no price increase. Motion carried unanimously. i. Extend 2016 Contract with Elite Landscape to 2017 for Broadleaf Weed Control: Motion by Whalen, second by Braybrook, to extend the contract, with no price increase. Motion carried unanimously. j. Discuss 2017 Spring Cleanup Days (April 20, 21, 22): The cost of this service has increased from $7,878 in 2013 to $15,972 in 2016 (includes personnel). It has been found that residents have abused the service with excessive tire disposal (Suchy to report back in March), trash, non-resident use, etc. Cost lowering ideas were discussed; language used in other communities will be investigated. The following were agreed upon and will be presented to the Township: 1. Eliminate electronic recycling, mainly leaded glass electronics that cost a significant amount to recycle. 2. Do not allow household waste. The intent of Cleanup Days was to provide individuals an opportunity to get rid of large items or materials the trash company doesn’t necessary take. List acceptable items. 3. Eliminate tire drop off. Refer to other businesses/people who accept tires. k. Discuss Requirement to Connect to Public Utility Ordinance: Does Council want the Village to pursue enforcement of the ordinance to connect to these services? Yes, Village Council indicated that the ordinance was intended to be enforced upon sale of the home or failure of the system despite the language in the ordinance being vague. Village Council provided guidance to staff that properties be required to connect upon these triggers: at the time of sale of the home, septic failure, well failure, request for a final bill, or when the Health Department requires it. A title search will show the requirement. There are about 25 to 30 homes with wells, and the same number with septic systems. Village Manager Suchy will bring the matter to the March meeting; he will check with the Health Department and the Administrator’s Office. l. Review Discharge into Village Streets Memo: Village Council provided guidance to staff to begin contacting the properties that are currently discharging their roof drain or sump pumps into the street and to provide them a time frame to handle this discharge on site. m. Rogers Park Splash Pad Project Timeline Update: Village Manager Suchy updated the Village Council per his Memo dated February 10, 2017, provided a bidding schedule and a rough design layout. The final cost is not known at this time.

Village of Sparta Council Minutes 3 February 13, 2017 10. Committee Reports: The Airport Committee met last Thursday and discussed additional development at the airport.

11. Village Manager’s Report: Village Manager Suchy updated the Village Council per his Memo dated February 10, 2017. In addition, the Thrifty Chick’s ribbon cutting ceremony is Feb. 23, 2017, at 10:30 AM. ChoiceOne’s ribbon cutting ceremony is Feb. 28, 2017, at 10 AM. DDA Director Liz Morse is to add the Village Council members to her Chamber email notices. The Village covers the cost of a council member’s attendance at Leadership Luncheons. A joint meeting in Township Hall of the Township and Village is scheduled for Feb. 21 regarding the fire agreement; agreement language will be discussed. A joint meeting of the Township and Village is scheduled for Feb. 27 at the Civic Center regarding a joint recreation plan. The Village is working with Natural Foods on easement acquisition under M-37. Councilman Taylor had requested a monthly update a couple of months ago; Village Manager is still working on it; he is looking at alternatives for the fire department. Police Chief Milanowski reported that the school was not broken into; he was complimented on catching the criminal at a local pharmacy.

12. Communications a. Kent County Sheriff 2016 4th Quarter Report b. Rotary Leadership Luncheon 2017 Winter/Spring Speaker Series c. DDA/Chamber 2016 Report

13. Payment of Bills (101) General Fund 44,431.20 (202) Major Street Fund 27,771.48 (203) Local Street Fund 22,383.10 (208) SRA Park Fund 101,365.06 (250) Downtown Development Authority 6,513.40 (351) Capital Improvement Bond – (371) Sewer Redemption Fund – (381) Water Redemption Fund – (401) Sidewalk Fund 250.00 (581) Airport 23,189.41 (590) Sewer Department Fund 33,176.83 (591) Water Department Fund 21,827.33 (592) Sewer Capital Improvement Fund 114,279.58 (539) Water Capital Improvement Fund – (661) Equipment Rental Fund 4,352.62

Village of Sparta Council Minutes 4 February 13, 2017 Total 399,540.01

Motion by VanPatten, second by Paasch, to approve payment of the bills. Motion carried unanimously.

14. Public Comment: None.

15. Executive Session a. None. Village Manager Suchy indicated that a verbal update would suffice, and executive session was not necessary.

16. Council Member Announcements: Village Manager Suchy stated that arbitration will be held in the Township Hall on February 16 for two grievance issues; response is expected in two months.

17. Adjournment: Village President Dougan adjourned the meeting by executive privilege at 9:03 PM.

Respectfully submitted, —Toni Potes Recording Secretary on behalf of the Sparta Village Clerk

Village of Sparta Council Minutes 5 February 13, 2017