Mortgage Finance Authority

Rental Assistance Program Request for Proposals FORMS Program Year 2016-2020 DATE ISSUED: March 17, 2016

SUBMISSION CHECKLIST

RENTAL ASSISTANCE PROGRAM PROPOSAL

Requested on p. 25-27

AGENCY:

By initialing on this list, you are certifying that you have enclosed the following items as defined in this RFP. Items should be attached in the order listed.

Turn in 1 original and 3 copies of the application package will all items below.

MINIMUM QUALIFICATIONS AND REQUIREMENTS

Allowable Deficiency Correction items

Initial Item Required

Nonprofits only: Proof of 501(c)(3) Nonprofits only: Proof of current registration with the New Mexico Attorney General for tax year 2015 from https://secure.nmag.gov/coros/ , page 1 of the “NM Charitable Organization Registration Statement”

Nonprofits only: Letter of Support from the unit of local government dated within 180 days, from city, town, village or tribe; if unincorporated, county

FY2015 (fiscal year ending on or after 3/31/2015) or FY 2016 Agency Independent Audit or audited financial statements, including all correspondence referenced & management response. (Turn in only 1 copy of the audit)

Proof of good standing (dated within 30 days of application date from https:/www5.hud.gov/ecpcis/main/ECPCIS_List.jsp and sam.gov printout)

Offeror must provide proof of Good Standing

Offeror certifications signed by authorized official

Disclosure statements

Statement of experience of executive director

Statement of experience of fiscal manager

Statement of experience other key staff

Statement of experience of program manager and resumes of program staff

Agency mission statement

Table that demonstrates the agencies administrative and financial management capacity

Evidence of coordination with other targeted homeless services

Bylaws or board resolution pertaining to fiscal oversight committee Checks and balances - Fiscal policies on internal control and segregation of duties

Proof of attendance at the RFP Training

Completed Application Form

All: Non-MFA federal, state, local or tribal monitoring letters

Date of Application: Current Board Members

Requested on p. 10

Home Address

Employer

Position on Board

Area of Expertise/Qualification

Years on Board

Term Expire Date

Home Address

Employer

Position on Board

Years on Board

Term Expire Date

Name Home Address

Employer

Position on Board

Years on Board

Term Expire Date

Home Address

Employer

Position on Board

Years on Board

Term Expire Date

Home Address

Employer

Position on Board

Area of Expertise/Qualification Years on Board

Term Expire Date

Administrative and Financial Management Capacity

Requested on p. 11

Program/Staff Name Title Yrs. of Capacity/Role/Services Offered Experience

Proposal Requirements

Requested on p. 11

______, (Offeror), must describe any material, current or pending litigation, administrative proceedings or investigations that could impact the reputation or financial viability of the firm.

No ______

Yes ______(explain)

Sign ______Date______General Information

Requested on p. 27

Agency Name Entity Type Nonprofit Local government Tribal government

Is this a faith-based organization? Yes No

Federal Tax ID Number DUNS Number

Contact Person Title

Telephone Number Ext. Fax Number

E-Mail Address

Mailing Address

City NM Zip Offeror Proposal Information

1. Expenditure benchmarks, at the time of proposal submission, from 2015-2016 PY contract awards must be as follows:

Benchmarks thru February 10, 2016

Report Month of Last Submittal YTD Expenditures % of Expenditures MFA % of Agency MFA Score approved by MFA Score

2. Performance – History of Rental Assistance

2.a. Current sub-grantees: complete the following table on current program performance, July 1, 2015 to February 10, 2016:

County(s) Served RAP Scope of Work Amount Amount Expended* Number of Households

Total Number of Counties Total Scope of Work Total Expended Total Households:

$ $ # of Counties In Original Scope of Work for PY 2015-2016

Number of Counties Actually Served

2.b. For New Agencies - Describe agency experience with Supportive Housing Program (SHP) leasing, Shelter Plus Care (S+C) leasing, Housing for Persons with AIDS (HOPWA) Tenant Based Rental Assistance (TBRA), Homelessness Prevention and Rapid Re-Housing Program (HPRP), Section 8/Housing Choice Voucher, Public Housing, Linkages Housing Vouchers, or other housing program following the Section 8 rent calculation formula. Must have a minimum of one (1) year experience.

County/ Name of Funding Amount Status of Number of Contracting agency - project program source awarded program households contact Name and email location served address Completed on time? YES or NO

Organizational Experience and Capacity

Agency & Management Experience Years of Experience a. Agency as a RAP provider

b. Executive Director

c. Program Manager

d. Fiscal Manager

e. Certifications HQS, LBP, income calculations

Staff Responsibilities

Please fill in the below table with the staff (or board) titles and names who will be performing the tasks listed.

Intake procedure and program tasks Staff title(s) & name(s) Years experience directly related to RAP

Outreach to community

Intake (receive applications)

Verify income

Review application

Verify rent reasonableness and payment standard

Calculate rent, including utility allowance

Perform HQS inspection

Review lease and lease addendum Request payments

Issue checks

Sign checks

Administrative tasks

Obtain current payment standard and utility allowance from PHA

Prepare monthly unit setup report

Prepare monthly invoice

Track expenditures

Create & update policies and procedures Proposed Scope of Work

Requested on p. 33

County RAP Funding Number of Average per Deposits (Y / N) Rent (Y / N) If Rent, # of Months Requested Households Household

TOTAL Total $ Total Total $ CERTIFICATION

Requested on p. 34

(“Offeror”) is submitting a proposal to the Mortgage Finance Authority (“MFA”) to be a sub- grantee under the Rental Assistance Program.

Offeror certifies that:

It will abide by all applicable Federal and state of New Mexico laws and all applicable statutory, regulatory, and judicially created rules and guidelines.

It understands that MFA will monitor its performance and compliance.

It is in good standing with all its funding sources.

It complies with Equal Employment Law and complies fully with all government regulations regarding nondiscriminatory employment practices.

It understands and represents that any contract it enters into with MFA will be binding in all respects.

It has a current registration with the New Mexico Attorney General’s Registry of Charitable Organizations, if applicable.

This proposal shall be valid until contract award or 90 calendar days from the proposal due date, whichever is longer.

I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED IN THE PROPOSAL IS TRUE AND CORRECT, AND THAT I HAVE THE AUTHORITY TO BIND THE OFFEROR TO THE ASSURANCES, AS WITNESSED BY MY SIGNATURE BELOW.

Signature of Authorized Official on behalf of Offeror Date

Printed Name