Self Assessment Tool

SELF ASSESSMENT TOOL

General YES NO NA a. Do the general ledger control accounts agree with subsidiary records?   

If no, what can your organization do to strengthen your system: ______b. Have accounting principles been applied on a consistent basis?   

If no, what can your organization do to strengthen your system: ______

Cash YES NO NA a. Have bank balances been reconciled with book balances?   

If no, what can your organization do to strengthen your system: ______b. Has a proper cutoff of cash transactions been made?   

If no, what can your organization do to strengthen your system: ______c. Are there any restrictions on the availability of cash balances?   

If no, what can your organization do to strengthen your system: ______d. Have cash funds been counted and reconciled with control accounts?   

1 Receivables YES NO NA a. Have the receivables from funding sources been properly recorded?   

If no, what can your organization do to strengthen your system: ______b. Are there any receivables that have not been recorded?   

If no, what can your organization do to strengthen your system: ______c. Are interfund receivables recorded?   

If no, what can your organization do to strengthen your system: ______d. Are there any receivables from employees or other parties?   

Inventories

YES NO NA a. Have inventories been physically counted?   

If no, what can your organization do to strengthen your system: ______b. Have general ledger control accounts been adjusted to agree with physical inventories?   

2 YES NO NA

c. If physical inventories are taken at a date other than the balance sheet date, what procedures are used to record changes in inventory between the date of the physical inventory and the balance sheet date?   

d. What is the percentage of inventory variance and what is the procedure for resolving variances?   

Property and Equipment

YES NO NA a. Are records maintained in accordance with government regulations?   

If no, what can your organization do to strengthen your system: ______b. Was a physical inventory taken of all property and equipment?   

If no, what can your organization do to strengthen your system: ______c. Are property and equipment stated at cost?   

3 Payables YES NO NA a. Have all payables been reflected?   

If no, what can your organization do to strengthen your system: ______b. Have all significant accruals, such as payroll, annual leave, and provisions for pension been reflected?   

If no, what can your organization do to strengthen your system: ______c. Have all payables been recorded during the proper fiscal period?   

Expenses YES NO NA a. Are purchases and expenses recognized in the appropriate period?   

If no, what can your organization do to strengthen your system: ______b. Are purchases and expenses classified properly?   

If no, what can your organization do to strengthen your system: ______c. Are all expenditures supported by source documentation?   

4 YES NO NA d. Do the financial statements accurately reflect the purchases and expenses?   

Internal Control YES NO NA a. Is there segregation between the individuals who receive the funds, record the funds, and authorize the expenditure of funds?   

If no, what can your organization do to strengthen your system: ______b. Is there a segregation between the individuals who authorize an expenditure, prepare the check, and sign the checks?   

If no, what can your organization do to strengthen your system: ______c. Is there a segregation between the individuals who prepare the checks and mail the checks?   

If no, what can your organization do to strengthen your system: ______d. Is there a review of expenditures to ensure that the costs are allowable and allocable to the proper funding source?   

If no, what can your organization do to strengthen your system: ______e. Are there adequate controls to ensure the security of blank checks, signature plates, and inventory?   

5 YES NO NA f. Is there a control to ensure that all goods and services have been received prior to payment?   

Other YES NO NA a. Are there any events that occurred after the end of the fiscal period that have a significant effect on the financial statements?   

If no, what can your organization do to strengthen your system: ______b. Have there been any material transactions between related parties?   

If no, what can your organization do to strengthen your system: ______c. Are there any material uncertainties?   