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Supply & Service Contractors Technical Assistance Guide

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Supply & Service Contractors Technical Assistance Guide SUPPLY AND SERVICE CONTRACTORS TECHNICAL ASSISTANCE GUIDE dol.gov/ofccp November 2020 Table of Contents Introduction ..............................................................................................................................................................1 OFCCP’s Mission ...................................................................................................................................................... 2 OFCCP Responsibilities .......................................................................................................................................... 2 Overview of EEO Legal Authorities .................................................................................................................... 2 Laws OFCCP Enforces ..........................................................................................................................................3 Executive Order 11246, as amended (Executive Order 11246) ..................................................................3 Section 503 of the Rehabilitation Act of 1973, as amended (Section 503) .............................................3 Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended (VEVRAA) ........................3 OFCCP’s Regulations ............................................................................................................................................3 Legal Notices and Contract Clauses ................................................................................................................. 4 Two General Rules ............................................................................................................................................... 4 Do Not Discriminate ............................................................................................................................................... 4 Pay Transparency in Federal Contracting ..........................................................................................................5 Workplace Rule Defense ................................................................................................................................5 Essential Job Functions Defense .................................................................................................................. 6 Take Affirmativection A ......................................................................................................................................... 6 Required Postings, Listings, and Notices ......................................................................................................... 6 EEO and Pay Transparency Postings and Notices ...................................................................................... 7 Mandatory Notices in Bids and Contracting Documents ..............................................................................11 Mandatory Recordkeeping ................................................................................................................................11 What Records to Keep .....................................................................................................................................11 Invitation to Self-Identify ............................................................................................................................... 12 Traditional Applicants and Internet Applicants .............................................................................................13 Internet Applicants .......................................................................................................................................13 Traditional Applicants ...................................................................................................................................13 Format for Keeping Records .............................................................................................................................13 How Long to Keep Records ...............................................................................................................................14 Affirmative Action Programs ...............................................................................................................................14 How to Organize AAPs ......................................................................................................................................15 By Establishment ..........................................................................................................................................15 Remote and Telework Employees ............................................................................................................16 By Functional or Business Unit ................................................................................................................16 Executive Order 11246 AAP .................................................................................................................................16 Organizational Profile ........................................................................................................................................17 Workforce Analysis ............................................................................................................................................17 Job Group Analysis ............................................................................................................................................ 22 Utilization Analysis ........................................................................................................................................... 29 Determining Availability .................................................................................................................................. 30 TECHNICAL ASSISTANCE GUIDE | SUPPLY AND SERVICE CONTRACTORS| i Comparing Incumbency to Availability ...........................................................................................................37 Identifying Underutilization ............................................................................................................................ 38 Establishment of Placement Goals .................................................................................................................40 Designation of Responsibility ..........................................................................................................................41 Identification of Problem Areas ...................................................................................................................... 42 Action-Oriented Programs ............................................................................................................................... 43 Internal Audit and Reporting System ............................................................................................................. 45 Support Data ......................................................................................................................................................46 Section 503 and VEVRAA .................................................................................................................................... 47 Contract and Employee Thresholds That Trigger AAP Coverage ................................................................ 47 Developing and Updating AAPs ...................................................................................................................... 47 Section 503 Utilization Goal and VEVRAA Hiring Benchmark ....................................................................48 Invitation to Self-Identify .................................................................................................................................49 Written AAP Component: EEO Policy ............................................................................................................. 52 Written AAP Component: Disseminate EEO Policy Internally and Externally .......................................... 52 Written AAP Component: Review of Personnel Processes ...........................................................................53 Written AAP Component: Review of Mental and Physical Job Qualifications .......................................... 54 Written AAP Component: Reasonable Accommodation .............................................................................. 55 Written AAP Component: Develop and Implement Procedures to Prevent Harassment ........................ 56 Written AAP Component: Undertake Outreach and Positive Recruitment ................................................57 Written AAP Component: Design and Implement an Audit and Reporting System ................................ 58 Written AAP Component: Designation of Responsibility ............................................................................ 58 Written AAP Component: Training .................................................................................................................. 58 Written AAP Component: Data Collection Analysis ...................................................................................... 58 Additional Requirements .................................................................................................................................... 59 EEO-1 Survey ..................................................................................................................................................
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