YEAR BOOK 2019- 2020
GOVERNMENT OF PAKISTAN CABINET SECRETARIAT ESTABLISHMENT DIVISION ISLAMABAD
In the Name of Allah, the Beneficent, the Merciful
(ii)
Mr. Imran Khan Prime Minister
Minister Incharge of Establishment Division
(iii)
TABLE OF CONTENTS
FOREWORD………………………………………………………………………………….….…v OUR VISION / OUR MISSION………………………………………………………...…vi
CHAPTER-I
FUNCTIONS UNDER R.O.B 1973….………………………………….……1-4 ORGANOGRAM OF THE DIVISION…………………………………….………5 INTRODUCTION ……………………………………………………………….………6 LIST OF ATTACHED DEPARTMENTS………………………………….….7-8
CHAPTER-II
ADMINISTRATION WING……………………………………………….9-16 CAREER PLANNING WING…………………………………………….17-30 DISCIPLINE AND LITIGATION WING………………………………31-35 ESTABLISHMENT WING………………………………………………………36-40 REGULATION WING………………………………………………………….…41-44 TRAINING WING…………………………………………………………………..45-50 MANAGEMENT SERVICES WING…………………………………….……51-54 CHIEF FINANCE AND ACCOUNTS OFFICER WING…………….55-61 PAKISTAN PUBLIC ADMINISTRATION REASEARCH CENTRE (PPARC)…….………………………………………………………….62-63
ATTACHED DEPARTMENTS / AUTONOMOUS BODIES OF THE ESTABLISHMENT DIVISION………64-65
AKHTAR HAMEED KHAN, NATIONAL CENTRE FOR RURAL DEVELOPMENT (AHK NCRD)…………………………………..66-75 FEDERAL PUBLIC SERVICE COMMISSION (FPSC)……………..76-86 PAKISTAN ACADEMY FOR RURAL DEVELOPMENT (PARD), PESHAWAR…………………………………..87-99 SECRETARIAT TRAINING INSTITUTE (STI)……………………....100-102 NATIONAL SCHOOL OF PUBLIC POLICY (NSPP)…………….….103-110 CIVIL SERVICES ACADEMY (CSA)……………………………………..111-135 STAFF WELFARE ORGANIZATION…………………………….….…136-142
FEDERAL EMPLOYEES BENEVOLENT & GROUP…………..….…143-150 INSURANCE FUNDS ISLAMABAD
(IV)
FOREWORD
It is a matter of great pleasure for me to present the Year Book 2019-2020 of Establishment Division, in pursuance of sub-rule(2) of Rule (25) of the Rules of Business 1973. It includes brief introduction of the Division, as well as its function and performance during the year. The Year Book 2019-2020 highlights the policies formulated directly by this Division or through its supporting organizations. It is also a brief resume of the major activities and significant achievements / performance made during the calendar year.
The annual Year Book 2019-2020 is a manifestation of the efforts and progress of various Wings and attached formations of the Establishment Division to achieve its goal as envisaged in its vision statement. It also serves as a useful reference within the government as well as for general public who have an interest in the affairs of the Establishment Division.
The Establishment Division would welcome suggestions or comments (if any) to improve the quality of this Year Book.
(Dr. Ijaz Munir) Secretary Establishment Division
(v)
VISION
Excellence in human resource management in public service.
MISSION STATEMENT
To create, manage and develop a modern, efficient, effective, responsive, capable, responsible and motivated human resource, based on an institutionalized merit system.
To employ modern management tools to improve service delivery at all levels of government.
(vi)
CHAPTER-I FUNCTIONS OF ESTABLISHMENT DIVISION UNDER RULES OF BUSINESS (ROB), 1973
1. Regulation of all matters of general applicability to civil posts in connection with the affairs of the Federation:
(i) Recruitment; (ii) Promotion; (iii) Verification of character and antecedents; (iii) Conduct and discipline; and
(v) Terms and conditions of service (including re-employment after retirement) other than those falling within the purview of the Finance Division.
2. (i) Formation of Occupational Groups. (ii) Policy and administration of:
(a) All-Pakistan Unified Groups; and
(b) Office Management Group
3. Policy regarding recruitment to various grades.
4. Grant of ex-officio status to non-Secretariat officers.
5. (i) Training in Public Administration.
(ii) Matters relating to:
(a) National Management College, Lahore;
(b) National Institutes of Management Karachi, Quetta, Peshawar, and Islamabad.
(c) Pakistan Academy for Rural Development, Peshawar; and
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(d) Civil Services Academy, Lahore.
6. Federal Government functions with regard to the Federal Public Service Commission.
7. General Service matters, such as:
(i) Casual leave;
(ii) Office hours;
(iii) Liveries of Government servants;
(iv) Policy questions regarding association of Fed. Govt. Employees;
(v) List of persons debarred from future employment under Government.
8. Matters relating to:
(i) Central Selection Board;
(ii) Special Selection Board, except the Special Selection Boards constituted in the Divisions relating to selection of officers for posting in Pakistan Missions abroad.
(iii) Selection Committee for Provincial Posts borne on All Pakistan Unified Grades;
9. (i) Career Planning;
(ii) Instructions for writing and maintenance of Annual Confidential Reports on Civil Servants;
(iii) Centralized arrangements in managing original or duplicate Annual Confidential Reports dossiers of officers.
10. (i) Staff Welfare;
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(ii) Federal Employees Benevolent Fund and Group Insurance Act, 1969.
11. Administrative Reforms.
12. Administration of the Civil Servants Act, 1973, and the rules made there under.
13. To act as Management Consultants to the Federal Government and to undertake case studies to solve specific management problems utilizing techniques like PERT, CPM, system analysis, operations research and O&M.
14. Review of organizations, functions and procedures of the Divisions, attached departments, all other Federal Government offices and departments, autonomous organizations and taken over industries with the objective of improving their efficiency.
15. Periodical review of staff strength in the Divisions, attached departments and all other Federal Government Offices.
16. Initiation of proposals for simplification of systems, forms, procedures and methods for efficient and economic execution of Government business, minimizing public inconvenience and evolution of built-in safeguards against corruption.
17. Training of Government functionaries in techniques like O&M, CPM, PERT, systems analysis and operations research both within the country and abroad.
18. Promotion of the knowledge and use of O&M concepts, PERT & CPM techniques, systems analysis and operations research within all government offices and organizations. 19. Idea award scheme.
20. Pakistan Public Administration Research Centre:
a) Reorganization of a Division or an attached department or a change in the status of an Attached Department.
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(b) Organization, on a permanent basis of a working unit in a Division other than as a Section.
21. Determination of the Status of Government Offices.
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INTRODUCTION
The Establishment Division is headed by the Establishment Secretary who is assisted by (02) Additional Secretaries, (08) Joint Secretaries, (06) Director Generals, (21) Deputy Secretaries, (01) CF&AO, (01) DFA, (51) Section Officers, (14) Deputy Directors, (01) Data Control Officer, (01) Research Officer, (04) Private Secretaries and (01) Programmer alongwith supporting staff of various pay scales leading to a total sanctioned strength of 661 personnel.
In order to accomplish the functions assigned under Rules of Business, 1973 the Establishment Division has been composed into the following Wings / Attached Departments:
❖ Administration Wing ❖ Career Planning Wing ❖ Discipline & Litigation Wing ❖ Establishment Wing ❖ Regulation Wing ❖ Training Wing ❖ Management Services Wing Attached Departments i. Secretariat Training Institute (STI), Islamabad ii. Staff Welfare Organization (SWO), Islamabad iii. Federal Public Service Commission (FPSC), Islamabad iv. Akhtar Hameed Khan, National Centre for Rural Development (AHK, NCRD), Islamabad Autonomous Bodies. i. National School of Public Policy (NSPP), Lahore and its constituent units National Institute of Management (NIM), Islamabad, Karachi, Lahore, Peshawar and Quetta. ii. Pakistan Administrative Staff College (PASC), Lahore iii. Civil Services Academy (CSA), Lahore iv. Federal Employees Benevolent and Group Insurance Funds (FEB&GIF), Islamabad v. Pakistan Academy for Rural Development (PARD), Peshawar.
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LIST OF ATTACHED DEPARTMENTS / AUTONOMOUS BODIES WITH WEBSITE/EMAIL ADDRESSES
S. No. Name Tele No Web/Email 1. Staff Welfare 051-9244563 www.swo.gov.pk Organization, Islamabad 2. Staff Welfare 042-99211933 www.swo.gov.pk Organization, Lahore 3. Staff Welfare 021-99203312 www.swo.gov.pk Organization, Karachi 4. Staff Welfare 091-9212566 www.swo.gov.pk Organization, Peshawar 5. Staff Welfare 081-9211166 www.swo.gov.pk Organization, Quetta 6. Secretariat Training 051-9259011 http://www.pakistan.gov.pk/divisions/estab Institute, Islamabad lishmentdivision/media/REVISED_ATP_2 006.htm 7. FEB & GIF, Islamabad 051-9202935 http://www.pakistan.gov.pk/divisions/estab lishmentdivision/Benovilen/index.htm 8. FPSC, Islamabad 051-9205075 http://www.fpsc.gov.pk 9. National School of Public 042-9202941 www.nspp.gov.pk Policy (NSPP), Lahore 10. National Management 042-99203883 www.nspp.gov.pk College (NMC), Lahore 11. National Institute 021-9244049 www.nim-khi.edu.pk Management, Karachi 12. National Institute of 091-9216270 www.nim.gov.pk Management (NIM), Peshawar 13. National Institute of 081-9254915 www.nimqta.edu.pk Management (NIM), Quetta 14. National Institute of 051-9255154 www.nimncrd.gov.pk Management (NIM), Islamabad
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15. National Institute of 042-9200920 www.NSPP.gov.pk Management (NIM), Lahore 16. Civil Service Academy 042-99202854 www.csa.edu.pk (CSA), Lahore 17. Executive Development 042-99202943-4 www.nspp.gov.pk Institute (EDI), Lahore 18. National Institute of 042-99203884 www.nspp.gov.pk Public Policy (NIPP), Lahore 19. PARD, Peshawar 091-9216270 www.pard.gov.pk
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CHAPTER-II ADMINISTRATION WING OF THE ESTABLISHMENT DIVISION
Joint Secretary (Admin)
Deputy Secretary (Admin - I) Deputy Secretary (Admin - II) Deputy Secretary (Exp Fin)
Section Section Section Section Section Section Section Section Accounts Officer Officer Officer Officer Officer Officer Officer Officer Officer (A-I) (A-II) (A-IV) (General) (A-III) (Cash) (Coord -I) (Coord -II)
AIM / OBJECTIVES The aim / objective of Admin Wing is to manage official business of the Division smoothly, efficiently by providing effective human resource and logistic support to other wings of the organization. The Administration Wing of Establishment Division performs the following functions to achieve the goals and objectives:-
1. Personal cases of Officers in BS-17 & above of Establishment Division (Main) including Officers on Special Duty (OSD’s). 2. Writing and countersigning of Performance Evaluation Reports of Officers of the Establishment Division. 3. Allocation of subjects to various Section /Wings of the Establishment Division. 4. Pension & Farewell Grant etc. cases of officers BS-17 & above in Establishment Division including OSD’s. 5. Assistance Package to families of Govt. Officers in BS-17 and above of the Establishment Division including OSD’s, if any, who died while in service. 6. NOC-Permission to visit India through Ministry of Interior. 7. Issuance of Gratis Passport. 8. All administrative matters relating to staff of BS-1-16 and also the Private Secretaries. 9. Processing of Performance Evaluation Reports of officers/ officials BS-04 to 16 and Private Secretaries BS-17 to BS-19.
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10. Matter relating to Prime Minister’s Assistance Package to families of Establishment Division’s employees from BS-01 to 16 and including OSDs who die during service and appointment of widow or one child under the Package. 11. Pension, Marriage Grant, Farewell Grant and Benevolent Grant to officials from BS-01 to BS-16. 12. Cases regarding grant of NOC for issuance of Passport, visits abroad and NOC for appearing against various posts in other Government Departments. 13. Adjustment of staff of defunct devolved Ministries/Divisions. 14. Grant of honorarium to the employees of Establishment Division. 15. Census of employees of Establishment Division from BS-01 to BS-16. 16. Nomination for Seasonal Hajj duty. 17. Purchase & Issue of durable / consumable stores. 18. Maintenance / repair etc. of all stores. 19. Purchase & issuance of liveries. 20. Provision of office accommodation 21. To provide the facilities of Telephone and Internet to Officers of Establishment Division (Related with Telephone Section) 22. Books / Magazines / Newspapers provided / issued to officers on their request for official use (Related with Library)
Achievement and Performance for the year 2019-20: i. Creation of posts of OSD’s in the Establishment Division is a regular feature. There were 88 OSD’s from 1st July, 2019 to 30th June, 2020 whose posts were created and continued on quarterly basis to enable them to draw their pays and allowances from the Budget of Establishment Division. ii. 34 cases of Performance Evaluation Reports, received from officers of Establishment Division, were forwarded to counter signing officers and finally passed on to Director PD. iii. Preparation of replies starred and un-starred questions of the National Assembly and Senate of Pakistan and their timely submission to the relevant forum. iv. Pension Cases of 26 officers / OSD’s (BS-17-22) were finalized. v. Farewell grant of 17 officers / OSD’s were finalized. vi. More than 139 files of Admin-I Section were scanned and processed for the purpose of E-Filing. vii. More than 40 medical claims received from the officers of Establishment Division, OSDs and retired officers were processed and finalized.
-10- viii. 25 cases of TA on retirement/Transfer of officers were finalized. ix. 13 cases for grant of education stipends were forwarded to FEB&GIF. x. 23 No Objection Certificate (NOCs) were issued in respect of officers of Establishment Division and also the OSDs for travel abroad. xi. More than 22 cases regarding Gratis /Official Passport were finalized. xii. 01 Marriage grant case was finalized. xiii. 01 Case of Assistance Package was finalized. xiv. Completed recruitment process for appointment against 30 vacant posts from BS-01 to BS-04 in Establishment Division (Main). xv. Completed process for categorization/ recording/ indexing and weeding of old record/files in respect of Admin-II Section, Establishment Division (Main). xvi. More than 500 files of Admin-II Section were scanned and processed for the purpose of E-filing. xvii. Finalized 10 Pension Cases of the officials. xviii. Extended contracts of the employees working under “Federal Government Policy regarding medically incapacitated employees”. xix. Extended contracts of the employees working on contract basis under “Prime Minister’s Assistance Package”. xx. Processed 15 cases of children of Employees of Establishment Division (Main), for grant of Educational Stipend. xxi. Promoted 27 employees of BS-01 to BS-17. xxii. Granted honorarium to officials/officers on the occasion of Eid-ul-Fitr 2020. xxiii. Nominated two employees for seasonal Hajj Duty-2020. xxiv. Arrangements were made and facilities provided for the conduct of following meetings.
i. High Power Selection Board BS-21 to BS-22 ii. Central Selection Board BS-20 to BS-21 iii. Central Selection Board BS-19 to BS-20 iv. Departmental Selection Board BS-18 to BS-19 v. Departmental Promotion Committee BS-17 to BS-18 xxv. Repair / Maintenance / purchase miscellaneous items / machinery / furniture’s services provided on their requests, approval requisitions of all offices / sections of Establishment Division
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Total Number of Employees Reinstated 525
i. Permanently adjusted in the Ministries etc. 431 ii. Number of un-adjusted Employees 30 iii. Number of Employees Retired from Service 41 iv. Number of Employees Passed away 14 v. Number of Employees Resigned from Services 09
xxxii. During the year 2019-2020, one (1) official re-instated under Sacked Employees (Re-instatement) Act, 2010 has bee adjusted on permanent basis in National History and Literary Heritage Division, Islamabad in addition to settling the miscellaneous matters of other sacked employees. xxxiii. Review Board Section has co-ordinated with different sections of Litigation Wing, in preparation of Para wise comments / Reports and also Review Board appearance before in the court cases, whenever required. xxxiv. Utilize the services of Re-instated Sacked Employees lying on the strength of Establishment Division thirteen (13) officers / officials have been placed at the disposal of different organizations working under the Administrative Control of Establishment Division on
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PRIME MINISTER’S PERFORMANCE DELIVERY UNIT (PMDU)
• Prime Minister’s Performance Delivery Unit (PMDU) has been established in 2018 with a vision to promote citizen-centric and participatory governance. PMDU has pioneered a nation-wide complaints and grievance redressal mechanism with special emphasis on facilitation of overseas Pakistanis, women, special persons and foreigners. The primary objective of the unit is to provide citizens’ an opportunity to seamlessly communicate with all government entities and have their issues resolved with priority, in accordance with the vision of the Government.
• In line with the vision of the government, a dedicated cell regarding PMDU business was established in Establishment Division in 2018. For redressal of citizen’s grievances on priority basis, 19 dashboards have been created in Establishment Division. After the creation of multiple dashboards in 2019, the complaint resolution time has been reduced to 5 days, on an average.
• The Unit strives to assure that the registered citizens / members on Pakistan Citizen’s Portal (PCP) get every possible relief from the Government Organizations being interacted. The citizens / members may have suggestions to put before the authorities or personal complaints and grievances or to report violations of laws by the people or to seek guidance etc. The Unit takes it as a prime responsibility to ensure that all complaints and suggestions are handled fairly and efficiently through concerned organizations as per PMDU manual and instructions received from PMDU from time to time.
• Establishment Division has received 2,788 complaints from 1st July 2019 to 30th June 2020 out of which 2,681 complaints have been resolved. Considering the citizens as an aggrieved party PMDU has started performance evaluation of officer’s dashboards on the basis of citizen’s feedback and all ministries/Divisions shall initially conduct performance evaluation of the targeted officer’s dashboards through constitution of dedicated evaluation committees. This step will further strengthen the complaint resolution system.
• Task Management System was introduced by PMDU for the purpose of ensuring more efficient coordination between the Prime Minister's Office and the Ministries/Divisions. Establishment Division was assigned with important tasks like seniority fixation, formulation of recruitment rules, long awaited promotions etc. A total of 56 tasks were assigned to Establishment Division out of which 53 tasks were completed successfully within due timeline and marked as “highly efficient” by the PMDU.
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• In order to institutionalize the citizen centric governance and making Establishment Division’s dashboard maximum responsive and dynamic, an in-house exercise of monthly meeting has been made a regular feature with focal persons of all attached departments and Establishment Division (main). ____
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PENSION WELFARE CELL In pursuance of Honourable Wafaqi Mohtasib (Ombudsman)’s directive, the Pension Cell has been established w.e.f. 26 June, 2016 in Establishment Division. PURPOSE • Facilitation for Pensioners and early/ timely settlement & finalization of Pension Cases of Establishment Division employees.
VISION • Excellence In Human Resource Management In Public Service
MISSION
• To create, manage and develop a Modern, Efficient, Effective, Responsive, Capable, responsible and motivated human resource based on an institutionalized merit system to employ modern management tools to improve service delivery at all levels of government.
• The Pension Cell has completed/finalized 74 cases during the financial year 2019-2020 as under:- 2019-2020 S. No. Cases Finalized 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total 1. Regular Employees 04 06 06 04 20 2. Family Pension _ _ _ _ _ (In Service Death) 3. Transfer of Family Pension _ 07 07 05 19 (After Retirement Death) 4. OSD (Officer on Special Duty) 10 06 08 02 26 5. Conversion into DCS _ _ _ _ _ (Direct Credit System) 6. Restoration of Commuted Portion _ 01 02 01 04 of Pension 7. Revision of pension 02 02 01 _ 05 Total 16 22 24 12 74 ____
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CAREER PLANNING WING-I INTRODUCTION
CP-I Wing is headed by Joint Secretary (Career Planning- I), a BS-20 level officer. Two Deputy Secretaries and one Director Personal Documentation (PD) are directly supervised by JS (CP-I). Two Deputy Secretaries (DS CP-I and DS CP-II) of CP-I Wing supervise five Section Officers. Director PD supervises two Deputy Directors, three Assistant Director and one Data Control Officer (DCO) of the Establishment Division.
Joint Secretary (CP - I)
Deputy Secretary (CP -I) Deputy Secretary (CP -II) Director PD
Section Officer Section Officer Section Officer Section Officer Section Officer (CP-III) (CP-VI) (CP-XII) (CP-I) (CP-VII)
Deputy Deputy Director - I Director -II
AD (SO CP- AD PD-I IX)
AD (SO CP- AD PD-IV XI) /DCO
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A. ROLE AND FUNCTIONS:
i) Processing the promotion cases of PAS, PSP, SG & OMG officers from BS-17 to BS-18, BS-18 to BS-19, BS-19 to BS-20, BS-20 to BS-21 and BS-21 to BS-22. ii) Processing / settlement of the seniority representations/disputes of the said cadre. iii) To coordinate various boards i.e. the High Power Selection Board (HPSB), Central Selection Board (CSB), Departmental Selection Boards (DSBs) of Establishment Division & other Ministries/Divisions and Departmental Promotion Committee (DPC) of the Establishment Division for promotion to BS-22, BS-21, BS-20, BS-19 and BS-18 posts in PAS, PSP, SG & OMG and other Cadres / Ex-Cadres officers. iv) Processing retirement cases of OMG Officers. v) Intimation of number of vacancies to Federal Public Service Commission (FPSC) for holding CSS examination as well as Section Officers Promotional Examination (SOPE) for OMG. vi) Processing of the request of Federal Ministers/Minister of State for posting of Private Secretaries with them. vii) Determination of seniority of PAS and PSP officers in BS-17, BS-18, BS-19, BS-20, BS-21 and BS-22. viii) Determination of seniority of OMG officers in BS-17 and BS-18. ix) Preparation of para-wise comments in cases filed by Officers in various courts including FST, regarding seniority and promotion issues. x) Catering to the representations of PAS, PSP and OMG Officers (BS-17) for seniority & promotion. xi) CP-IX Section is responsible for Maintenance/up-dation of CR Dossiers record, ICP Charts in respect of 2700 officers of PAS, PSP, SG and OMG from BS-22 to BS-17 for the purpose of HPSB, CSB, DSB and DPC. Moreover, quantification sheets, synopsis of PERs and up-dated ICP Charts are forwarded to concerned Sections of Establishment Division on their demand. xii) PERs grading in respect of PAS, PSP, SG and OMG officers, who apply for posting abroad as Community Welfare Attaché, DG (Hajj) or any other posting abroad are sent to Training Wing on their demand. xiii) The collection of data, maintenance of manual service History Cards of about 2700 officers of PAS, PSP, Secretariat Group and OMG (BS-17 to BS-22), up-dation of posting lists in coordination with concerned wings of Establishment Division, Ministry/Divisions and the Provincial Governments, printing/circulation of seniority lists to all concerned, preparation of manual Individual Career Planning (ICP) charts and
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submission of service history records of these officers to all concerned sections for various purposes including the HPSB,CSB,DSB and DPC, are the major duties of PD-1 Section. Collection/computerization of Officers Service Proformas of all groups. Provision of posting record of awaited PERs to CP-IX Section during HPSB, CSB, DSB and DPC meetings. xiv) PD-II/CP-XI Section is responsible for receipt and collection of duplicate Annual Performance Evaluation Reports (PERs) in respect of the officers belonging to other Occupational Groups (BS-17-22) and Ex-Cadre officers (BS-17-18). Provision of quantification sheets/Synopsis in CSB for Proforma promotion of retired officers of Pakistan Administrative Service (PAS), Police Service of Pakistan (PSP), Secretariat Group (SG) and Office Management Group (OMG). The other responsibilities of the section includes entering/authentication of PERs/TERs in computer data base, provision of synopsis/ quantification sheets, preparation/provision of I.C.P charts, as and when requisitioned of retired officers and maintenance of C.R. Dossiers along with disposing the representations thereof. xv) PD-IV Section is responsible for maintenance of computerized data of about 2700 officers (BS-17-22) of PAS/PSP/SG & OMG cadres. The said information is compiled and printed in the form of Internal Posting Lists which is provided to President’s Secretariat, Prime Minister’s Office, Chief Secretaries/ Inspector General of Police and for internal use of senior officers as well as different Sections of Establishment Division. The required information is also provided to HPSB/CSB/DSB/DPC on need assessment basis.
B. ACHIEVEMENTS/PERFORMANCE 2019-2020
i. During the years 2019-2020, the HPSB/CSB/DSB/DPC considered and recommended the officers of various occupational groups/services for promotion to BS-22, BS-21, BS-20, BS-19 and BS-18. Details are as under: MEETINGS OF HPSB (BS-21 TO BS-22) Groups/Services 23rd November, 2019 05th and 11th June, 2020
Recommended for Recommended for Panel Panel Promotion Promotion
PAS 56 11 51 10 PSP 17 05 11 02
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MEETINGS OF CSB
(BS-20 to BS-21)
27th to 29th January, 2020
Groups/Services Recommended for Panel Promotion
PAS 50 06
PSP 27 10
(BS-19 to BS-20)
PAS 17 03
PSP 43 16
MEETING OF DSB (BS-18 TO BS-19)
Meeting held on 25-09-2019 Meeting held on 12-03-2020
Recommended for Recommended for Groups/Services Panel Panel Promotion Promotion
PSP 85 20 102 27
PAS 95 08 87 25
OMG 44 22 17 09
Ex-Cadre of 16 08 Establishment 03 02 Division
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MEETING OF DSB OF DIFFERENT MINISTRIES / DIVISIONS (BS-18 to BS-19) Recommended Groups/Services Panel for Promotion
Ex-Cadre 600 218 MEETING OF DPC (BS-17 TO BS-18) Meeting held on 12-12-2019
Recommended Recommended Groups/Services Panel for Acting for Promotion Charge
PAS 56 48 -
PSP 30 28 -
OMG 99 41 25
ii. During the period July 2019 to June 2020 700 (Seven Hundred) PERs of other occupational groups / Ex-cadre officers have been received and placed in the record. Almost 300 (Three hundred) CR Dossiers of retired officers have been scanned /computerized. iii. During the period from July, 2019 to June, 2020 1593 (One Thousand Five Hundred and Ninety Three) PERs and 1603 (One Thousand Six Hundred and Three) certificates/CR Dossiers letter were received. Almost 3196 (Three Thousand One Hundred and Ninety Six) certificate/CR Dossiers were entered in the automated system and ICP Charts were updated.
iv. 909 (Nine Hundred and Nine) Synopsis/Quantifications Sheets were prepared for the meetings of Departmental Promotion Committee (DPC), Departmental Selection Board (DSB), Central Selection Board (CSB) and High Power Selection Board (HPSB) for promotion from BS-17-22.
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OTHER ACHIEVEMENTS
RELATED TO DEFINED JOB DESCRIPTION OF CP-I WING i. Provisional inter-se-seniority of OMG officers (BS-17 & BS-18) were updated and Inter-se- Seniority of OMG probationers of 43rd CTP and 44th CTP was determined provisionally and circulated. ii. Provisional inter-se-seniority of PSP probationers of 44th CTP was determined and circulated. iii. Provisional inter-se-seniority of PAS probationers of 43rd CTP was determined and circulated on 02.04.2020. iv. Provisional inter-se-seniority of PAS and PSP BS-21, BS-20, BS-19 and BS-18 officers were determined and circulated. v. 20 Summaries received from various Ministers / Divisions entailing the cases of contract appointment were endorsed to Prime Minister's Office for approval of the Prime Minister being competent authority. vi. Cases of litigation filed by the officers of PAS, PSP and OMG were dealt in Court of laws and contested via filing parawise comments in each case. vii. About 909 Officers of PAS, PSP, OMG, SG and Ex-cadre officers from BS-17 to BS-18, BS-19 to BS-20, BS -20 to BS-21 and BS-21 to BS-22 were considered in the meeting of DPC, DSB, CSB and HPSB. viii. A summary was moved to Prime Minister’s office for approval of constitution of CSB Board members. ix. Representations/ Appeals of PAS, PSP and OMG officers regarding fixation of seniority were dealt. x. Coordination cum secretariat work were performed for HPSBs, DSBs, CSBs & DPCs of Establishment Division & Other Ministries/ Divisions for promotion to BS-22, BS-21,
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BS-20, BS-19 and BS-18 posts in PAS, PSP, SG, OMG & Ex-cadre officers. Letters were sent to NAB, ACE (Punjab, Sindh, Khyber Pakhtunkhwa and Baluchistan) for scrutiny of panelist of above mentioned Boards and after conducting the above mentioned Boards recommendation of the Boards like promotion, deferments and supersession were also conveyed to concerned ministries/divisions/ departments and concerned officers. xi. Catering of representation of correction of date of joining service, promotion notifications of officers of PAS and OMG. xii. Conversion of supersession of officers who were superseded in the meetings of CSBs held in June, 2017 & January 2018, into deferment in pursuance of Supreme Court’s order dated 25.10.2018 read with Islamabad high court’s judgment dated 27.09.2018. xiii. Coordination with Federal Board of Revenue regarding judgment of Islamabad High Court in writ petition 1714/2019. xiv. Notifications of retirement of two officers of OMG BS-18 were issued. xv. Updated 1200 History Cards of serving officers of PAS, PSP, Secretariat Group and OMG. xvi. Catering of representations regarding antedated promotion of officers of PAS and FSP. xvii. Five cases relating to interpretation of PER rules/promotion according to AGPE, 2004 were processed/disposed of and accordingly, clarifications have been issued to different Ministries/Divisions. xviii. Updated the officers profiles of PAS, SG, PSP & OMG (BS-17-22) in Office Management System (OMS) of Establishment Division as a special assignment given by the Secretary Establishment. xix. New Data-base has been established for updation of ICP Charts in respect of about 2741 officers belonging to PAS, PSP, SG and OMG (BS-17 to BS-22). i.e. conversion of manual ICP Charts into E-ICP Charts.
-23- xx. The following Posting lists of PAS, SG, PSP and OMG officers (BS-17-22) were computerized/processed, generated and printed for circulation to President’s Secretariat, PM’s Office, all Chief Secretaries and all concerned officers of the Establishment Division.
Name of Groups Posting Lists issued in SG, PAS, PSP & OMG (BS.17 -22) August, 2019 SG, PAS, PSP & OMG (BS.17-22) January, 2020 ____
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CAREER PLANNING-II WING
A. INTRODUCTION:
A BS-20 officer called JS (CP-II) heads CP-II Wing. Being head of the Wing, Joint Secretary (CP-II) supervise, monitors and evaluate the cases processed by the Deputy Secretary(CP-III), Deputy Secretary (CP-IV), Section Officer (CP-II), Section Officer (CP-IV), Section Officer (CP-V), Section Officer (CP-VIII) and Section Officer (CP-X). The organogram of CP-II Wing is as under:-
Joint Secretary (CP - II)
Deputy Secretary (CP -III) Deputy Secretary (CP – IV)
Section Officer Section Officer Section Officer Section Officer Section Officer (CP-IV) (CP-V) (CP-II) (CP-VIII) (CP-X)
B. ROLE AND FUNCTIONS
The main function of the Wing is to cater for reasonable opportunities for career advancement and retaining capable officers to synchronize the individual aspiration with organizational goals. At the same time, it is necessary that the promotion policy/ process be so devised as to harmonize an individual's aspiration for self-fulfillment and self-development with the employing organization's need for efficient performance of its function in the public interest. The main subjects dealt within CP-II Wing are:
i. Civil Servants Promotion (BPS-18 to BPS-21), Rules 2019 and its interpretation thereof.
ii. Career Planning of all Occupational Groups and Services.
iii. Custodian of the booklet “A Guide to Performance Evaluation-2004”.
iv. Processing of cases for clarification of AGPE-2004.
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v. Processing of cases for Promotion of Secretariat Group, OMG. Preparation of working papers of the officers for placement before High Power Selection Board (HPSB), Central Selection Board (CSB), Departmental Selection Board (DSB).
vi. Secretariat of CSB for promotion of other Occupational Groups and Ex-cadre officers to BS-20 and BS-21. vii. Civil Servants (Directory Retirement from Service) Rules, 2020 and its interpretations. viii. Processing of cases under Civil Servants (Directory Retirement from Service) Rules, 2020 of Secretariat Group and OMG officers.
ix. To coordinate for placement of cases before Retirement Board and Retirement Committees.
x. FST/ Court cases on the issues pertaining to seniority, supersession, deferment, etc. of Secretariat Group and OMG officers. Preparation of Para-wise comments and production of record in the courts/FST as and when required.
xi. Determination of seniority of SG officers in BS-19, BS-20, BS-21 and BS-22. xii. Processing of cases for exemption from mandatory training for specialist cadre. xiii. Processing of cases for termination of probation period of PAS, PSP and OMG officers. xiv. Custodian of policy for Grant of BS-21 to Technical Cadre on Meritorious Services and processing of cases.
C. ACHIEVEMENTS: 1. PROMOTION BOARDS
Board Group Date of Number of Number of Number of officers meetings officers on officers recommended for the panel promoted Acting Charge on regular appointment basis DSB OMG 25.09.2019 44 22 01 (BS-18 to BS-19) 12.03.2020 17 09 - CSB Secretariat 27th – 29th 15 2 - (BS-19 to BS-20) Group January, 2020 Ex-Cadre 27th – 29th 129 41 -
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January, 2020 Other 27th – 29th 183 67 - Occupational January, Groups 2020 CSB Secretariat 27th – 29th 15 01 - (BS-20 to BS-21) Group January, 2020 Ex-Cadre 27th – 29th 25 08 - January, 2020 Other 27th – 29th 104 36 - Occupational January, Groups 2020
2. SENIORITY FIXATIONS
During Financial 2019-2020, following seniorities were determined with the approval of competent authority and circulated:
a) Provisional Seniority of BS-19 officers of Secretariat Group as on 06.08.2019. b) Provisional Seniority of BS-21 officers of Secretariat Group as on 29.08.2019.
3. POLICY / RULES
i. CIVIL SERVANTS PROMOTION (BPS-18 TO BPS-21), RULES 2019
Notified Civil Servants Promotion (BPS-18 to BPS-21), Rules 2019 with the approval of Prime Minister of Pakistan.
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Notified Civil Servants (Directory Retirement From Service) Rules, 2020 with the approval of Prime Minister of Pakistan. The implementation phase under these rules was initiated. iii. AMENDMENT IN POLICE SERVICE OF PAKISTAN (COMPOSITION, CADRE AND SENIORITY) RULES, 1985
a) Matter for encadrement of officers of Gilgit Baltistan Police into Police Service of Pakistan was processed in consultation with all stakeholders. b) Proposal for amendment in Rule 11 was processed. iv. MERITORIOUS PROMOTION
Meeting of Special Selection Committee was held on 05.12.2019 to consider Revision of policy of grant of BS-21 on Meritorious grounds. v. CLARIFICATION REGARDING PROMOTION POLICY / RULES.
18 cases regarding clarification of Promotion Policy / Rules were disposed of. vi. CASES RELATING TO EXEMPTION FROM MANDATORY TRAINING
34 cases of exemption from MCMC, SMC and NMC were received from various Ministries/Divisions and disposed of as per Rules/Policy. vii. CASES OF PERFORMANCE EVALUATON REPORTS
32 cases of interpretation of Performance Evaluation Policy were received from different Ministries/ Divisions and disposed off as per Rules/Policy. viii. CAREER PLANNING OF VARIOUS OCCUPATIONAL GROUPS
03 cases of Deputation, Training and Leave (DTL) quota were processed ix. POLICY FOR INDUCTION OF ARMED FORCES OFFICERS
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Processed the Summary for approval of the Prime Minister for fixation of tri-services quota regarding induction of Armed Forces officers into Civil Service (BS-17) in PAS, PSP and FSP. x. CADRE STRENGTH
Processed 20 cases of cadre strength of Other Occupational Groups. xi. PERFORMANCE MANAGEMENT SYSTEM.
Exercise was initiated for Revision of AGPE-2004 and consultation with concerned stakeholders. A summary was submitted regarding Performance Management System based on Key Performance Indicators.
xii. CAREER PROGRESSION
Concept Paper for career progression including public welfare initiatives was submitted to the Prime Minister.
D. MISCELLANEOUS i. CASES RELATING TO AGE RELAXATION
31 cases of Age Relaxation were examined and processed as per Rules/Policy. ii. SUMMARIES FOR THE PRIME MINISTER
12 summaries relating to different subjects / matters were submitted to the Prime Minister's Office for approval. iii. COURT CASES
56 cases were processed / prepared relating to Para-wise comments pertaining to Litigation cases in FST, High Courts and Hon'ble Supreme Court of Pakistan with reference to different matters.
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02 cases of Move Over from BS-18 to BS-19 were processed as per rules / policy and disposed of accordingly. v. TERMINATION OF PROBATIONARY PERIOD (PAS, PSP & OMG)
72 cases (13 OMG + 20 PSP + 39 PAS) for termination of probationary period were approved by the competent authority i.e. Establishment Secretary. vi. CASES FOR FR-17(I) COMMITTEES OF FINANCE DIVISION
a. 06 cases of retired officers of Secretariat Group were processed for FR-17(I) Committee of Finance Division for grant of antedated / proforma promotion to BS-20, BS-21 and BS-22. b. 02 cases of retired officers of Ex-cadre were referred to the FR-17(I) Committee of Finance Division for grant of antedated / proforma promotion. c. Views / comments were provided on 06 references received from different Ministries / Divisions. d. 02 cases were examined and para-wise comments / report in respect of court cases and representations were forwarded to quarter concerned. vii. REPRESENTATIONS / VIEWS
a) Processed 05 departmental representations / references from Ministries / division/ Departments regarding seeking comments/ guidance of different matters, were processed. b) Views / comments were rendered in 55 cases received from different wings/ sections. viii. CASES FOR RETIREMENT BOARD / COMMITTEES.
Data of 452 (317 of BS-19, 97 of BS-20 and 38 of BS-21) of SG Officers was prepared. ix. INDUCTION OF ARMED FORCES OFFICERS
08 cases were processed for induction of armed forces officers into PAS, PSP and FSP in BS-17 in CSS-2018.
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DISCIPLINE WING INTRODUCTION
Government Servants play a very important role in running the administration of the Country. They are on important constituent of the administrative set up of the nation. Being the functionaries of government departments, the responsibility for implementation of government policies rests on their shoulders. They provide public services to the citizens at grass root level and in the same way, they forward grievances of the public, their representations and demands to higher ups for effective resolution.
Disciplinary proceedings are adopted to ensure smooth, just and target-oriented functioning within the government organizations. The main purpose is to encourage a mechanism of internal accountability by ensuring standard set of behavior with consistent performance as a bench mark for all officers.
Joint Secretary (D)
Deputy Secretary (D)
Section Officer (D-I) Section Officer (D-II) Section Officer (D-III) Section Officer (D-IV)
ROLE AND FUNCTIONS
Discipline Wing is responsible to ensure that the fundamental principles of conduct of Government Servants are upheld. It deals with disciplinary cases of Civil Servants under Government Servants (Efficiency & Disciplinary) Rules, 1973. The focus of this Wing is to process and expedite speedy finalization of the disciplinary cases initiated by the Establishment Division or other Ministries/Division in accordance with relevant rules.
Disciplinary cases of officers of Pakistan Administrative Service (PAS), Police Service of Pakistan(PSP), Secretariat Group (SG) and Office Management Group (OMG) from BS-17-BS-19 are in the purview of Secretary Establishment Division whereas BS-20 & above officers of these groups and
-31- remaining nine other occupational groups and Ex-cadre officer BS-20 & above are referred to the Prime Minister’s office after being evaluated by this Wing.
Disciplinary Wing also processes representations/appeals submitted by aggrieved by the orders passed in light of the laws/rules already framed and the cases covered under the Government Servants (Conduct) Rules, 1964. Besides, Declarations of Assets record of the Pakistan Administrative Service (PAS), Police Service of Pakistan (PSP), Secretariat Group (SG) & Office Management Group (OMG) officers is also maintained by this Wing.
GOALS:
S. No. GOALS 1. Speedy disposal of disciplinary proceedings. 2. Timely submission / disposal of Appeals, preferred under Rule 6 of the Civil Servants Appeal Rules, 1977, to the appellate authorities i.e. President, Prime Minister and Secretary Establishment Division. 3. Collection / Compilation of Declarations of Assets Performa of all PAS, PSP, Secretariat and OMG Officers. 4. Computerization / scanning of Declaration of Assets of PAS, PSP, Secretariat and OMG Officers.
TARGETS SET FOR YEAR 2019-20
S. No. TARGETS 1. Speedy disposal of disciplinary proceedings. 2. Timely submission / disposal of Appeals, preferred under Rules 6 of the Civil Servants Appeal Rules, 1977, to the appellate authorities i.e. President, Prime Minister and Establishment Secretary. 3. Collection / completion of Assets Performa of APUG / OMG Officers for the year 2019- 2020. 4. Computerization / scanning of Declaration of Assets of APUG / OMG Officers.
ACHIEVEMENTS DURING THE YEAR 2019-20
S. No. ACHIEVEMENTS 1. Twenty-five (25) cases of appeals, under the Civil Servants (Appeal) Rules, 1977, were received out of which Twenty (20) were decided by the Appellate Authorities i.e. the
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President and Prime Minister.
Five (5) appeals are in process. 2. By persistent efforts, the rate of submission of the Declaration of Assets has considerably increased over last year.
The declaration of the assets: 1924 officers have forwarded declaration of assets for the year 2019-2020 to this Division.
Streamlining of record according to grade / service.
Notices issued to BS-20 and above officers of PAS, PSP and SG. 3. The declaration of assets of 764 officers of PAS, PSP, SG and OMG have been scanned / computerized
PREDICAMENTS (IF ANY):
The predicaments have been overcome by setting SOPs for nomination of Authorized Officers in disciplinary proceedings. Also, continuous monitoring through reminders have contributed in reducing time for completion of inquiries.
In addition to these, the Government Servants (Efficiency and Disciplinary) Rules 1973, are being revised which will incorporate clauses to rectify the anomalies in the concerned Rules.
CONCLUSION:
i. Disciplinary Cases: In order to ensure the transparency and to maintain the efficiency and discipline measures disciplinary cases were initiated against the officers belonging to PAS / PSP / Secretariat Group / OMG / other groups and services, controlled by the Ministries / Divisions. After observing the due Efficiency & Discipline procedure as laid down in Efficiency & Discipline Rule, 1973, 05 (five) major penalties and 05 (five) minor penalties have been imposed upon officers and 19 (nineteen) officers were exonerated. ii. Appeals / representations cases: The cases of appeals received under the Civil Servants (Appeal) Rules, 1977 were submitted to the Prime Minister’s office for orders of the Prime Minister / Appellate Authority. The Prime Minister passed orders on 07 (seven) appeals, accepting 01 (one) and rejecting 06 (six) appeals.
-33- iii. Cases other than representations: The cases under Government Servants Conduct Rules, 1964, were also received, out of which 07 (seven) finalized and permission granted, whereas, 07 (seven) cases are in process. 04 (four) cases, under Government Servants (Marriage with Foreign Nationals) Rules, 1962, were received, 01 (one) finalized / permission granted and 03 (three) cases are in process. iv. Complaints received in Prime Minister’s (Service) Delivery Unit: 53 complaints were forwarded to this Wing through the citizen’s portal which have been addressed within stipulated time frame. ____
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LITIGATION WING
Joint Secretary (Lit)
Deputy Secretary (Lit -I) Deputy Secretary (Lit II)
Section Officer Section Officer Section Officer Section Officer Section Officer Section Officer (L-III) (L-V) (L-VI) (L-I) (L-II) (L-IV)
The Litigation Wing of this Division handled the following number of cases in various courts/Tribunals during 30-06-2019 to 30-06-2020:-
Institution Pendency Total Cases Disposed Remaining 1-7-2019 Name of Courts on upto of during as on to 30-06-2019 30-6-2020 the period 30-6-2020 30-06-2020
FST Islamabad, Lahore and 382 178 560 208 352 Karachi
Islamabad High Court, 141 180 321 33 288 Islamabad Ex-Cadre Officer
Islamabad High Court, 1299 68 1367 28 1339 Islamabad APUG
Lahore High Court 233 193 426 127 299
Peshawar High Court 144 32 176 05 171
Sindh High Court, Karachi 110 96 206 65 141
Balochistan High Court 25 13 38 05 33
Supreme Court of Pakistan 104 64 168 26 142
2438 824 3262 497 2765 Total
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ESTABLISHMENT WING INTRODUCTION
E-Wing is headed by Joint Secretary (Establishment). E-Wing further consists of Deputy Secretary(E-I) and Deputy Secretary (E-II) with Sections E-I, E-II, E-III, E-IV, E-V, E-VI, E-VII and EVIII.
Joint Secretary (E)
Deputy Secretary (E - I) Deputy Secretary (E - II)
Section Section Section Section Section Section Section Section Officer Officer Officer Officer Officer Officer Officer Officer (E-III) (E-IV) (E-VI) (E-VIII) (E-I) (E-II) (E-V) (E-VII)
ROLE AND FUNCTIONS:
E-Wing administers the following matters of the officers belonging to Pakistan Administrative Service (PAS), Police Service of Pakistan (PSP), Secretariat Group (SG) and Office Management Group (OMG) officers and handles cases like:-
• Initial appointment of BS-17 officers in PAS, PSP & OMG. • Transfers / postings of PAS, PSP, SG and OMG officers. • Appointment of Head of the Autonomous bodies. • Policy matters relating to Management Grades. • Special Professional Pay Scale (SPPS-I, II & III) policy. • Selection Procedure of Chief Executive in Key Public Sector Enterprises policy. • Management Position (MP) Scale Policy • Re-employment of retired government officers. • Contract appointment.
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• Deputation cases under deputation policy. • Secondment of officers of Armed Forces against civil posts. • Notifying promotions of PAS, PSP, SG and OMG officers from BS-17 to BS-22. • Allocation of PAS & PSP officers to provinces. • Termination of probation of PAS, PSP and OMG officers. • Implementation of different policies and incentive packages. • Encadrement of Provincial Police Officers in PSP. • Processing the pension & gratuity cases of PAS, PSP, SG & OMG officers. • Processing medical claims for reimbursement to the retired officers of PAS, PSP, SG & OMG. • Coordination between other Wings of Establishment Division and Provincial Government / Federal Government Organization. • Custodian of Prime Minister Assistance Package. • Leave cases of PAS, PSP, SG and OMG officers. • Rotation of PSP & PAS officers.
GOALS/TARGETS
Optimum utilization of human resource through placement of officers at various positions by matching officers’ personal attributes, capacity, knowledge, skills and experience with those required for the specific job to facilitate policy implementation and decision-making through placement of right man / woman for right job to achieve the ultimate objective of good governance.
ACHIEVEMENTS DURING THE FINANCIAL YEAR 2019-20
i. Worked out vacancy position for placement before the High Powered Selection Board and Departmental Selection Board for consideration / promotion of officers of PAS, PSP, and SG to BS-22 and BS-19 respectively.
ii. The following officers belonging to various regularly constituted Occupational Groups/Services were placed against various positions on their promotion to BS-22 as Secretary to Government of Pakistan and equivalent.
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S.# Group Scale No of officers 1. Pakistan Administrative Service (PAS) BS-22 21 2. Police Service of Pakistan (PSP) BS-22 04 3. Secretariat Group (SG) BS-22 - 4. Others BS-22 - Total 25
iii. From July, 2019 to June, 2020, the following number of cases for transfer / posting of the officers belonging to PAS, PSP, SG, OMG & Others from BS-17 to BS-22 were processed in E-Wing of Establishment Division:-
Name of Occupation Group/Service Scale PAS PSP SG OMG BS-22 86 19 19 - BS-21 78 28 29 - BS-20 77 77 85 - BS-19 51 61 223 - BS-18 141 70 - 189 BS-17 36 35 - 86 Total 469 290 356 275 Note (SG-BS-19 to BS-22) & OMG (BS-17 & BS-18)
iv. From July, 2019 to June, 2020, the following number of officers were appointed in BS-17 on the recommendations of the FPSC in PAS, PSP & OMG:-
Name of Occupation Group/Service Scale PAS PSP OMG BS-17 40 27 96 BS-18 24 (encadred)
-38- v. The following policies or amendments have been issued:-
Sr..No Name of Policy Date description 1. Management 22-06-2020 The policy has been issued for making Position Scale appointments of highly skilled / qualified Policy -2020 professionals from open market on tenure basis (contract) against MP Scale positions in Ministries / Divisions, Attached Departments, Sub-ordinate Offices, Autonomous or Semi-Autonomous Bodies (either statutory or otherwise), Regulatory Authorities, etc.
2. Amendments in 07-02-2020 Eligibility Criteria has been issued for Office appointment by transfer in Office Management Management Group (OMG) against 10% Group (OMG) quota through Federal Public Service Commission Constitution
vi. Automation of E-Wing and Electronic processing of files/cases. vii. Preparation of working papers and synopsis for DPC regarding induction of Provincial Police Officers into PSP. viii. Postings / transfers of officers of PAS, PSP, SG and OMG, Federal Government from / to provinces, autonomous bodies, corporations and other posts. ix. Matters relating to the additional charge, current charge, terms & conditions of deputation, retirement, leave including leave ex-Pakistan, encashment of LPR, preparation of pension papers etc. x. Deputation of Government officers and their terms & conditions of deputation in autonomous bodies. xi. Constitution of the Selection Board of the Corporations. xii. Appointment against statutory posts. xiii. Transfer / posting / deputation and settlement of the terms and conditions, of officers other than Occupational Groups/Services administered by Establishment Division in BS- 17 and above including extension of deputation in individual cases. xiv. Contract appointment / re-employment in BS-19 and below.
-39- xv. Secondment and re-employment of Armed Forces Officers (All Graders). xvi. Financial assistance package for families of Government employees, who die in service, and its relevant policy matters/implementation.
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REGULATION WING
Joint Secretary (R)
Deputy Secretary (R - I) Deputy Secretary (R - II)
Section Section Section Section Section Section Officer Officer Officer Officer Officer Officer (R-II) (R-III) (R-IV) (R-I) (R-V) (R-VI)
INTRODUCTION:
The Regulation Wing mainly deals with framing, amendment and interpretation of the Civil Servants Act, 1973 and the Rules made there under other than those framed by the Finance Division. Regulation Wing is concerned with the interpretation, updating and amendment of the following Laws, Rules and Policies:- Law: ➢ The Civil Servant Act, 1973. Rules: ➢ The Civil Servant (Appointment, Promotion and Transfer) Rules, 1973. ➢ The Government Servants (Efficiency and Discipline) Rules, 1973. ➢ The Civil Servants (Seniority) Rules, 1993. ➢ The Initial Appointment to Civil Post (Relaxation of Upper age limit), Rules, 1993. ➢ The Civil Servants (Confirmation) Rules, 1993. ➢ The Civil Servants Appeal Rules, 1977. ➢ Civil Servants (Service in International Organization) Rules, 2016. Recruitment / Service Rules:
➢ Uniform Recruitment Rules of Ministerial Posts and Recruitment Rules of Private Secretaries (BS-17) to Secretary/Additional Secretary.
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➢ Vetting of Service Rules framed under the Civil Servants (Appointment, promotion & Transfer) Rules, 1973 in respect of different Organizations under the Federal Government.
➢ Vetting of Service Rules of Autonomous/Semi-Autonomous Bodies/Corporations under the Federal Government. Policies:
(i) Deputation Policy.
(ii) Policy of up-gradation/re-designation of civil posts under the Federal Government.
(iii) Policy on application of Provincial / Regional Quota / Women Quota / Minority (Non Muslim) Quota.
(iv) Policy on Current Charge Appointment.
(v) Policy regarding Standard Terms & Conditions of Contract Appointments.
(vi) Wed Lock Policy.
GOALS / TARGETS SET FOR THE YEAR 2019- 2020:
There was no specific goal / target assigned during the year 2019-2020 except routine work. ACIEVEMENTS: The following cases received from Ministries / Divisions were disposed off / decided:-
S. No. Nature of Cases Number of cases disposed off 1. Amendment in Article 27(1) of the Constitution of Islamic 01 Republic of Pakistan, 1973 regarding extension in the period of observance of regional/provincial quota policy for a further period of 20 years from 14.08.2013. Upon a summary for the Prime Minister by this Division, the Prime Minister has been pleased to constitute a Committee under the convener ship of Minister for Law & Justice to look into the pros and cons of the issue and submit a consensus
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proposal to resolve the matter. The Committee was notified vide Notification dated 22.04.2020. 2. In order to implement the Cabinet decision under Case 01 No.17/02/2020 dated 14.01.2020 the administrative instructions regarding observance of regional/ provincial quota issued vide O.M. No. 4/10/2006-R-II dated 12.02.2007 have been revised vide OM dated 14.02.2020 by bifurcating the combined quota FATA and GB by 3:1 respectively. 3. In order to implement the recommendations of the National 01 Assembly Standing Committee on Cabinet Secretariat dated 06.12.2019 to develop Standard Operating Procedure for disposal of cases of deputation in Federal Government Departments under Wedlock Policy, this Division vide OM No. 10/30/97-R-II dated 28.01.2020 issued SOPs to all Ministries/Divisions. 4. In order to implement the Cabinet decision under Case 01 No.167/Rule-19/2020 dated 09.03.2020, Rule 16 of the Civil Servants(Appointment, Promotion & Transfer) Rules, 1973 has been amended vide SRO No. 198(I)/2020 dated 11.03.2020 by omitting the words "through balloting". 5. Up gradation/re-designation of posts in respect of 149 Ministries/Divisions/ Departments. 6. Creation of posts except those of Ministry of Finance and 45 Establishment Division. 7. Deputation Policy/Terms & conditions – interpretation. 04
8. Lien/Right of reversion 04
9. Court Cases 54
10. Miscellaneous cases of all Sections of Regulation Wing. 497
11. Acting Charge Appointments 17 12. Interpretation of Civil Servants Act, 1973 and Rules made 130 thereunder. 13. Regional/Provincial Quota policy 166
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14. Contract appointment, regularization and other matters 97 15. Parliamentary Business. 20 16. Interpretation of Government Servants (Efficiency & 17 Discipline) Rules, 1973, withdrawal of LPR and withdrawal of Resignation. 17. Vetting of Service Rules/ Regulations in respect of 62 Autonomous Bodies/ Corporations. 18. Cases for advice and interpretation in respect of autonomous 66 bodies/corporations. 19. Seniority cases 42
20. Deputation cases. 86 21. Grant of Senior Scale cases 26
22. Composition of Departmental Promotion Committee/ 47 Departmental Selection Committee cases. 23. Cases received for Vetting/Amendment of Recruitment Rules 457 framed under Civil Servants Appointment, Promotion & Transfer) Rules, 1973 in respect of different Ministries/Divisions allocated to R-V section. 24. Age Relaxation cases under Initial Appointment to civil posts 13 (Relaxation in upper age limit) Rules, 1993. 25. All matters relating to Ministerial Staff, including Private 125 Secretaries and Interpretation of Uniform Recruitment rules of Ministerial posts and Recruitment rules of Private Secretaries (BS-17) to Secretary/ Additional Secretary. 26. Up-gradation of posts in BPS-15 and below of all 300 Ministries/Divisions/Departments. 27. Vetting/Amendment of Recruitment Rules framed under Civil 50 Servants (Appointment, Promotion & Transfer) Rules, 1973 in respect of Ministries/Divisions allocated to R-6 Section. 28. Complaints received from Prime Minister Delivery Units. 139 29. Up-dation of policy O.Ms of Regulation Wing and uploading 18 on official Website of Establishment Division. Grand Total: 2635 ____
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TRAINING WING
The Training Wing is headed by Joint Secretary (T) who is assisted by two Deputy Secretaries (BS-19) and Six Section Officers.
Joint Secretary (T)
Deputy Secretary (T - I) Deputy Secretary (T - II)
Section Section Section Section Section Section Officer Officer Officer Officer Officer Officer (T-I) (T-II) (T-IV) (T -III) (T-IV) (T-V)
FUNCTIONS
Training wing caters:
1. Training needs assessment (TNA) of the civil servants and accordingly developing training & capacity building strategies within the country and abroad. 2. Processing and selection of officers for mandatory training programmes (MCMC, SMC, NMC & NSWC). 3. Managing administrative and financial matters of various training institutes of Establishment Division and FPSC to facilitate them to function in a smooth manner. 4. Allocation of Occupational Groups / Services to the CSS exam qualified officers in accordance with the prescribed quota.
Some features of training wing are elaborated as follows:
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NOMINATIONS AND CONDUCTING OF CAREER RELATED IN-SERVICE TRAINING COURSES
Training Wing is responsible for nomination of the Government officers belonging to all occupational groups, attached departments, sub-ordinate offices and autonomous / semi-autonomous bodies under the federal government, besides the nomination of officers of the Provincial Governments and Government of AJ&K for career related mandatory training courses. The mandatory training courses are conducted by the National School of Public Policy (NSPP), which is an autonomous body under the administrative control of Establishment Division. The details and achievements of the Wing relating to these training courses are as under:-
(i) National Management Course/National Security & War Course (NMC/NS&WC)
This course is conducted for the senior officers of BS-20, who are eligible for promotion to BS-21. The course is a pre-requisite for promotion to BS-21. The course is conducted twice a year at National Management College, NSPP Lahore. BS-20 officers are allowed to undergo either National Management Course or the National Security & War Course conducted each year by National Defense University against the slots reserved for the civil officers.
During the year 2019-20, 111th NMC, 112th NMC and NS&WC 2019-20 were conducted. As a result 50 and 47 government officers were nominated for said course and NS&WC respectively, and 04 officers were nominated for NSW-20, who successfully completed the courses.
(ii) Senior Management Course (SMC)
This course is conducted for the middle level officers of BS-19, who are eligible for promotion to BS-20. The course is a pre-requisite for promotion to BS-20. The course is conducted twice a year at National Management College, Lahore, National Institutes of Management Islamabad, Karachi and Peshawar.
During the year 2019-20, 26th and 27th SMC were conducted and 323 government officers were nominated for the said course, who successfully completed the course.
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(iii) Mid-Career Management Course (MCMC)
The course is mandatory for civil servants BS-18/ equivalent for promotion in BS-19. However, officers of Provincial Governments including Gilgit-Baltistan and AJ&K/ Autonomous Bodies/ Semi- autonomous Bodies/ Corporation have been allowed for the course. The course is conducted twice a year at National Institutes of Management Lahore, Karachi, Peshawar, Quetta and Islamabad.
During the year 2019-20, 28th MCMC and 29th MCMC were conducted and 429 government officers were nominated for said course, who successfully completed the course.
Nominations and Conducting of Workshops
National Security Workshop
Training Wing is responsible for nomination of the senior civil bureaucrats (BS-21/22) for participating in the National Security Workshop conducted by National Defense University annually. This workshop is organized for the parliamentarians, army officers, civil officers etc. Training Wing provides funds for this workshop to National Defense University.
Funds amounting to Rs. 9.7 million were released for the National Security Workshop (NSW-21) conducted during the year 2019-20. Moreover, four officers were nominated to participate in the Workshop held during the year.
FINANCIAL MANAGEMENT
Training Wing is also responsible for financial management of funds allocated in the annual budget for incurring expenditure on mandatory career related training courses, Executive Development Workshop, National Security Workshop and Training of Foreign Government officers (NMC/SMC) from friendly countries.
Finance Division allocated funds amounting to Rs. 208,158,000/- for the Financial Year 2019-20 for the purpose. The expenditures/ course fee in respect of participants belonging to various Occupational Groups for the courses 111th, 112th & NSWC-2019-20, amounting to Rs. 53,700,000/- was paid to NSPP & NDU.
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ADMINISTRATIVE CONTROL OF ATTACHED DEPARTMENTS AND AUTONOMOUS SEMI-AUTONOMOUS BODIES
The Training Wing deals with the administrative and financial matters of certain training institutes having the status attached department and autonomous / semi-autonomous bodies. These matters include appointments of members of the Boards, service matters of the employees, budgeting, financial releases, re-appropriation of funds etc. The institutes being looked after by the Training Wing are as under:-
1. Akhtar Hameed Khan, National Centre for Rural Development (AHK NCRD), Islamabad 2. Federal Public Service Commission (FPSC), Islamabad 3. Pakistan Academy for Rural Development (PARD), Peshawar 4. Secretariat Training Institute (STI), Islamabad 5. National School of Public Policy (NSPP), Lahore 6. Civil Services Academy (CSA), Lahore
All the administrative and financial matters referred to by the above institutes to Training Wing were dealt with efficiently during the year 2018-19.
FOREIGN TRAININGS AND POSTINGS OF NON-FOREIGN SERVICE OF PAKISTAN OFFICERS
Establishment Division’s Training Wing is the Secretariat of Special Selection Board, is vested with responsibility to process all cases of postings of non-Foreign Service of Pakistan officers in Pakistan’s missions abroad like Commercial Secretaries, Educational Attaches, Labor Attaches, Information Officers, etc. (excluding Intelligence and Defense personnel); grant of diplomatic status to such officers and also deputation of all government servants to international agencies/and foreign governments and UN Specialized Agencies, some other functions of Training Wing also deal with:
• Updating of relevant laws/rules/policies/OMs regarding foreign trainings/ foreign deputation. • To process the cases of nominations in respect of Officers belonging to PAS, PSP, SG and OMG received from Provincial Governments/ Ministries/Divisions of Federal
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Government regarding short/long training scholarships/Master degree program/ seminars/workshops under Technical Assistance programme. • Dealing with the training matters of CTP in collaboration with CSA • All matters relating to STP of probationer officers of PAS, PSP and OMG. • Coordination within Training Wing and attached Departments/Autonomous bodies of Training Wing on miscellaneous matters and provision of consolidated information. • Ensuring the postings of non FSP officers in Pakistan Missions Abroad. • Ensuring adequate representation of Pakistan in International Organizations including UN, on deputation, against Pakistan specific posts and open competition positions. • Dealing with the appointment for CSS during the period 214 qualifiers of CSS have been appointed in different Occupational Groups and Services on the basis of CSS CE- 2019.
TARGETS:
i. To process the NOC to avail and apply for open merit scholarships (Fulbright, Chevening & Aus-Aid etc.) ii. Conducting of 48th CTP iii. Process cases of foreign postings, of Non-FSP officers and foreign deputations of all government servants as per rules/policy. iv. Process cases of grant of diplomatic status to eligible officers posted abroad as per rules/policy.
ACHIEVEMENTS
1. In order to revamp the existing training system in Pakistan Training Need Assessment (TNA) is being conducted through consortium for Development Policy research (CDPR), International Growth Centre (IGC) Centre for Economic research in Pakistan (CERP) and the Institute of Development and Economic Alternatives (IDEAS). TNA report prepared by NSPP has been forwarded to CDPR for further necessary action at their end. 2. During the period 120 officers have been given NOC to apply and avail various scholarships and 21 nominations of officers were forwarded to EAD from Establishment Division.
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3. In order to revamp the foreign trainings, framed the draft policy guidelines for foreign trainings (both under Technical Assistance Programme and Open Merit Scholarship). 4. During the period 21 cases processed for deputation with International organizations against middle level professional and senior positions belonging to APUG/ occupational groups and Ex- cadre of Federal government. 5. Processed extension in deputation of 04 officers in with International organizations against middle level professional and senior positions belonging to APUG/ occupational groups and Ex- cadre of Federal government as per rules/ policy during the year. 6. During the year, 05 cases of granting of diplomatic status to eligible officers posted abroad were processed as per policy. 7. Conducted/ arranged for Specialized Training Programme of AJ&K’s 10 Probationary Officers and arranged their Final Passing Out Examination, 2020.
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MANAGEMENT SERVICES WING
INTRODUCTION:
Management Services Wing (MSW) is a constituent wing of the Establishment Division and is organized into six functional units under the technical supervision of Member (BS-21). Each Unit is headed by a Director General (BS-20). These units deal with the Management consultancy assignments and training of government functionaries in the specialized areas related to management as well as research in Public Administration.
ROLE AND FUNCTIONS:
2. The task assigned to the Management Services Wing falls into two broad categories viz., Consultancy and Training. As mandated by the Rules of Business, 1973, Establishment Division (Management Services Wing) offers management consultancy services to the Federal Government organizations, to assist them in solving the specific management problems and undertaking review focusing generally on rationalization of their organization structures, logical distribution of functions, and simplification of operational procedures and recommending effective staff strength for their smooth functioning. Training programmes are also offered by the Wing which is aimed at developing and upgrading the skills of the Federal Government Employees and to keep them updated on the latest developments in the field of Management. In addition, the following role has also been entrusted to M.S. Wing in the Secretariat Instruction. “75. To prevent unnecessary expansion of the Government and to avoid duplication / overlapping of functions allocated to Ministries / Divisions under Schedule II to the Rules of Business, all the Ministries / Divisions shall comply with the following directions:-
(i) Utilize the free consultancy services of Management Services Wing as far as possible and save expenditure on foreign / local consultants. (ii) Involve Management Services Wing at the time of expansion also. Expansion in their activities and / or in number of personnel should be got cleared by the Management Services Wing. (iii) Give representation to the Management Services Wing on all Commissions / Committees concerned with the re-organization of government machinery”.
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ACHIEVEMENTS OF MANAGEMENT SERVICES WING 3. The achievements of the Management Services Wing during the year 2019-20, are briefly as under:- i) During the period under review, the Wing has received 290 references relating to Management Studies/Staff review/creation of Posts/status Determination of Organizations and Re- designation / up-gradation of posts etc. referred to it by Ministries / Divisions. Out of which 171 assignments have successfully been completed. Whereas, the remaining assignments are in progress. In addition, the Wing has also disposed off 240 miscellaneous cases received from different Ministries / Divisions / Organizations and Rendered advices / views in 49 cases received from different Ministries / Divisions / Organizations. The advice rendered therein by the Wing facilitated these organizations in solving their management problems. ii) Six (06) short term training courses were conducted under the Managerial Effectiveness Program during the period. Details are as under:-
One day in House Training “Management Consulting as a 1. Career and Training of Management Consultant” (24th 16 Islamabad July, 2019). One day Training “Capacity Building of the Human 2. Resources / Resource Development with Pakistan – Korean 22 Islamabad Experiences” (27th August, 2019). 03-day Training “Stress Management and Personal 3. 26 Islamabad Effectiveness” (24 – 26 September, 2019) 03-day Training “Innovation in Human Resources 4. Development for Employment Creation for BS-17 to BS- 25 Lahore 19” (28 – 30 October, 2019). 03-day Training “Energy & Environmental Conservation 21 Islamabad 5. for Economic Development” ( 17 – 19 December, 2019). 03-day Training “Growth Governance and Development in 6. 28 Islamabad Public Sector Organization” (21 – 23 January, 2020). Total 138
iii) The Management Services Wing has also dealt with 1047 cases related to Surplus Pool and implementation of recruitment policy as per details below:-
(a) NOC issued for direct recruitment : 371 (b) No. of advertisements of vacant posts forwarded : 53
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to PID for publication. (c) Complaints received against recruitment process : 18 (d) Absorption orders of surplus Civil Servants issued : 40 (e) Court Cases : 17 (f) Miscellaneous Correspondence made : 548
4. As a result of 18th Constitution Amendment in year 2010, seventeen (17) Federal Ministries were devolved in three phases. The portfolio of posting/ transfer and allied matters of employees of these Ministries was assigned to Management Services Wing of Establishment Division.
The Wing has performed following functions in connection with portfolio of devolution during 2019-20:-
S. No. Activities No. of cases attended / disposed off
1. Re-transfer / adjustment of Officers / Officials of 27 devolved Ministries / Divisions / Departments
2. Redundant Organization 01
3. Court Cases 02
ISO 9001:2015 CELL
Performance of ISO Quality Management Cell for the Year 2019-20
Establishment Division is an ISO 9001:2015 certified Division since June, 2017. The certification has been awarded to Establishment Division by M/s National Quality Assurance (NQA), Pakistan-An accredited certification body of United Kingdom Accreditation Services (UKAS). To manage the affairs of ISO certification, a Quality Management Cell (QMC) at Management Services Wing of Establishment Division has been established within the existing sanctioned strength. To oversee the activities of ISO and to extend support, where needed, a Management Review (MR) Committee under the Chairmanship of Secretary Establishment has been constituted and notified. The performance of the Quality Management Cell in respect of the ISO 9001:2015 certification of Establishment Division during the year 2019-2020 is as under:-
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S. No. Assignments
1. Conducted Internal Audit of all Wings of Establishment Division from 09.07.2019 to 01.08.2019.
2. Conducted three Training sessions for officers/ISO Coordinators of Establishment Division on
i) Internal Audit'' for Auditors / ISO Coordinators of Establishment Division on 02-07-2019.
ii) Process Approach and Risk Based Thinking on 30.07.2019.
iii) ISO 9001:2015 Quality Management System (QMS) on 17-09-2019.
3. Convened ISO Management Review Committee meeting on 04-09-2019 Chaired by Secretary, Establishment Division which reviewed status of implementation and improvement in the ISO 9001:2015 Quality Management System of Establishment Division.
4. Successfully organized and coordinated second annual Surveillance Audit of Quality management System of Establishment on 02-10-2019.
5. Developed Lessons Learned Register and sent to all Wings for the needful.
6. Prepared report on Client Satisfaction Survey of Establishment Division in respect of Regulation Wing, Discipline Wing, MS Wing, CF&AO and PPARC of Establishment Division containing findings/recommendation. The report was sent to all Wings of Establishment Division for taking necessary action in light of the findings and recommendations of the Survey Report.
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CHIEF FINANCE & ACCOUNTS OFFICER-WING
INTRODUCTION:
Pursuant to Section 28 of Public Finance Management Act, 2019 (Amended upto 30th June, 2020), to assist Principal Accounting Officers in financial management, there shall be Chief Finance and Accounts Officer positioned in Ministries and Divisions and Financial Advisers’ Organization shall stand disbanded.
As per Para.6 of the System of Financial Control and Budgeting (September, 2006), in each Ministry/ Division, there shall be a Chief Finance & Accounts Officer (CF&AO) under the Principal Accounting Officer who shall assist him and report to him as part of his team. The CF&AO shall be a well-trained and experienced officer and equivalent to Joint Secretary or Deputy Secretary, as may be appropriate, to assist the Principal Accounting Officer in matters relating to risk management, asset protection, internal control/audit, reconciliation of accounts, monitoring and coordination with DAC, PAC and financial proprieties of expenditure and receipts. The CF&AO shall have such supporting officers and staff as may be necessary. The CF&AO and the officers/staff under him/her shall be under the administrative control of the Ministry/Division to which he is attached.
CF &AO Wing is headed by the Chief Finance & Accounts Officer, a BS-20 Officer of Audit & Accounts Group and comprises Deputy Secretary (PMC), Section Officer (Budget), Section Officer (F&A), Section Officer/AO (Internal Audit) and Assistant Chief (PMC). The Chief Finance & Accounts Officer works directly under the Principal Accounting Officer (Establishment Secretary) and coordinates his/her work with the Financial Advisor's Organization.
ROLE AND FUNCTIONS:
• Coordination and Scrutiny of Budget: Expenditure and Receipts.
• Maintenance and Reconciliation of Accounts.
• Coordination of Public Sector Development Programme (PSDP).
• Advice in Delegated Field.
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• Processing of cases in Non-Delegated Field.
• Work Relating to Public Accounts Committee (PAC) and Departmental Accounts Committee (DAC) and Audit Observations on Appropriation Accounts and Audit Reports.
• Compliance with Rules, Regulations and Orders.
• Observance of Internal Control prescribed by the CGA in the Ministry/Division Attached Departments and Subordinate Offices.
• Conduct of Internal Audit of the Ministry/Division / Attached Departments and Subordinate Offices.
GOALS:
• Approval of the Budget Estimates of Current Expenditure/Receipts and Foreign Exchange in respect of Establishment Division and its Attached Departments/Organizations in accordance with Performance Based Budget.
• Release of funds to the Attached Departments/Organizations of the Establishment Division from the allocated Budget of Financial Year 2019-20.
• Approval of budget from PSDP in respect of development projects of Establishment Division and its Attached Departments/Organizations.
• Scrutiny and processing of all development projects up to approval by DDWP//CDWP/ECNEC.
• Monitoring and implementation of the development projects of Establishment Division and its attached Departments/Organizations.
• Observance of Internal Control prescribed by the CGA in the Ministry/Division, Attached Departments and Subordinate Offices.
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• Conducting the Internal Audit of the Ministry/Division, Attached Departments and Subordinate Offices and incorporate the results of these inspections in the form of an inspection report and furnished the Internal Audit Report to the Principal Accounting Officer.
• Work relating to Public Accounts Committee and audit observations on appropriation accounts.
• Compliance with the recommendations of DAC and PAC.
• Ensure compliance of all other rule and orders contained in Treasury Rules, General Financial Rules and instructions issued by the Finance Division from time to time.
• Tender advice in the delegated field where called upon.
• Processing of cases with Ministry of Finance.
• Reconciliation of accounts of all Demands of Establishment Division.
• Settlement of audit objections other than cash.
TARGETS:
• Preparation/coordination of Budget of Establishment Division (Main).
• Examination/Coordination of Budget Estimates of Current Expenditure, Receipts and Foreign Exchange in respect of Attached Departments/Organizations of the Establishment Division.
• Release of funds to the Attached Departments/Organizations of the Establishment Division.
• Supplementary Grants and Re-appropriation of Funds in respect of Establishment Division and its Attached Departments/Organizations.
• Re-appropriation of funds requiring the approval of the Finance Division under the Demands relating to the Establishment Division.
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• Preparation/submission of information broadly covering the Revenue Receipts, Current & Development Expenditures, Targets & Outputs, Performance of the Public Entities, Treasury Single Account and Financial Risk & Contingent Liabilities, to the Finance Division (Budget Wing) regarding Process for Budget Review on Quarterly Basis as per Section 34 of the Public Finance Management Act, 2019.
• Preparation/submission of information relating to Development of Budget Strategy Paper 2020-21-2022-23, to the Finance Division.
• Preparation/submission of Medium Term Performance Based Budget (Green Book) to the Finance Division.
• Creation of posts in Establishment Division including those of the OSDs.
• Reconciliation of expenditure on monthly basis.
• Provision of reconciliation statements to Finance Division in respect of Attached Departments/ Organizations of Establishment Division along-with a statement containing Demand wise analysis.
• Collection of expenditure reports as required by the Finance Division in respect of Attached Departments/Organizations and furnishing to the Finance Division.
• Convening meetings of DAC to discuss Appropriation Accounts/Audit Reports.
• Coordinating work relating to meetings of PAC and Sub Committees of PAC.
• The Internal Audit of this Division being controlling/supervisory unit has decided to enhance check and balance on its attached departments. For this purpose and as a preliminary step various primary information are being gathered from the attached departments so that a comprehensive audit plan may be prepared before execution.
• Convening meetings of the Departmental Development Working Party (DDWP).
• To follow up action on the decisions taken in the meetings of Pre-CDWP, CDWP/ECNEC for development projects.
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• To analyze progress reports, quarterly reviews of development projects and processing of requisite Plans.
• To follow up actions on the decisions taken by Priorities Committee.
• To follow up actions on the decisions taken by Annual Plan Coordination Committee (APCC).
• To offer comments on re-appropriation of funds and supplementary grant of development projects.
• To evaluate and monitor the progress of development projects.
• Processing of Cash / Work Plans of development projects.
• To process re-appropriation of funds and supplementary grant of development projects.
• Online entry and follow up of development schemes into the PMES System of Planning Commission.
• Coordinating the work of the development Projects included in PSDP 2019-20:-
ACHIEVEMENTS:
• Budget Estimates of Establishment Division (Main) and Attached Departments/Organizations for F.Y. 2019-20 were processed for approval of the Establishment Secretary in accordance with the Indicative Budget Ceiling (IBC) within the timeframe set by Finance Division.
• The Budget Orders (BOs) / New Item Statements (NISs) of approved budget for FY 2019-20 were deposited/entered into SAP System of Budget Wing, Finance Division by the due date.
• The releases of funds to the Attached Departments/Organizations were processed promptly after approval of the funds by the quarters concerned.
• The proposals for supplementary grant, re-appropriation and creation of posts were processed and got finalized to meet the genuine requirement.
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• The posts for OSDs posted in Establishment Division were created and continued on quarterly basis to enable the concerned officers to draw their salaries.
• As a regular feature reconciliation of expenditure for the period from July 2019 to June 2020 pertaining to Establishment Division (Main Secretariat) and Surplus Staff was carried out every month regularly throughout the year.
• The meeting of the Public Accounts Committee (PAC) to examine the Appropriation Accounts for the financial year 2011-12 and Audit Report for the Audit Year 2012-13, relating to the Establishment Division was held on 20th February 2020 and attended in pursuance of the directives of the National Assembly Secretariat. On the other hand, meetings of the Departmental Accounts Committee (DAC) were held on 17-02-2020 to discuss the Appropriation Accounts for the financial years, 2014-15 and 2017-18 and Audit Reports for the Audit Years, 2012-13, 2015-16 & 2018-19, relating to the Establishment Division with the Departments of the Directorate General Audit (Federal Government) and Office of the AGPR. A meeting of the DAC with the Office of the Directorate General Audit (Federal Government) was also held on 25-02-2020 to discuss the Proposed Audit Report on the Accounts of Establishment Division for the Audit Year 2019-20.
• During the year 2019-20 not only internal audit of Establishment Division (Main) was conducted but this section coordinated with the team deputed by the Office of the Directorate General Audit (Federal Government) to successfully conduct external audit of this Division for the years 2016 to 2019.
• Execution of the following ongoing/new development projects/schemes was coordinated with the concerned departments during 2019-20 :-
o Establishment of IT Wing and Online Training Facility at NSPP, Lahore. o Construction of First Floor of Academic Block at Civil Services Academy (CSA), Walton, Lahore. o Construction of Second Floor of Bolan Hostel at Civil Services Academy (CSA), Walton, Lahore. o Up-gradation of AHK NCRD Hostel Building and Premises. o Development of Question Databank for Tests / Examinations conducted by Federal Public Service Commission (FPSC).
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o Computer Based Testing (CBT) for various Test / Exam conducted by Federal Public Service Commission (FPSC).
ANALYSIS OF ACHIEVEMENTS WITH GOALS AND TARGETS:-
All the targets as mentioned above have been successfully achieved.
By signing the above report/material for the Year Book 2019-2020, I hereby certify that the information given in this Report/Material is unclassified and reliable.
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PAKISTAN PUBLIC ADMINISTRATION RESEARCH CENTRE (PPARC) As is obvious by the name itself, Research aims to discover new methods and procedures, and is vital for development through constant up-gradation of existing way of doing the things. For the conduct of administrative research a distinct unit exists as a part and parcel of Establishment Division, with the name Pakistan Public Administration Research Centre. The Centre is responsible for the performance of the following functions:
a. Special assignment regarding observance of 6% employment quota for Balochistan under Aghaz-e-Haqooq-e-Balochistan Package (AHBP). b. Maintenance of statistics in respect of Federal Government Employees as well as employees of Autonomous / Semi-Autonomous Bodies / Corporations by conducting census and publishing bulletins. c. Compilation / Revision and printing of Administrative Codes / Manuals. d. Simplification of Forms and Procedures. e. Research studies on administrative improvement.
2. The above functions are performed by three sections viz (a) Statistics (b) Manuals & Publications (c) Research. The detail of activities & achievements made by these Cells during the financial year (2019-20) is as under:-
ASSIGNMENTS COMPLETED (2019-20)
Special assignment relates to Aghaz-e-Haqooq-e-Balochistan Package (AHBP) and observance of 6% Balochistan quota for the employment in Federal Secretariat and all Federal Government Organizations. The PPARC has been able to identify 16,084 posts under the Balochistan quota out of which 10,620 posts were got filled (quarterly reports).
• Annual Statistical Bulletin of Federal Govt. Employees (2018-19). • Annual Statistical Bulletin of Employees of Autonomous/Semi-Autonomous Bodies/Corporations under the Federal Government (2018-19). • A guide to performance evaluation (draft completed). • The Idea Award Scheme (14th Phase) (finalized). • Review of Secretariat Instructions (draft completed).
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ASSIGNMENTS IN HAND (2019-20)
• Processing of 17th Census of Federal Government Civil Servants and data collection of 18th Census of Federal Government Civil Servants. • Annual Statistical Bulletin of Federal Government Employees for 2019-20. • Annual Statistical Bulletin of Employees of Autonomous/Semi-Autonomous Bodies/Corporations under the Federal Government for 2019-20. • Recording, Indexing of Files and Weeding out of Old Records (regular activity). • Review & Revision of Civil Standard Forms (continuous process). • Special Assignment regarding Observance of 6% employment quota for Balochistan under Aghaz-e-Haqooq-e-Balochistan Package (AHBP) (regular activity) • Reconciliation of domiciles of employees recruited against 6% Balochistan quota in the Federal Government Departments / Autonomous Bodies / Corporations.
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ATTACHED DEPARTMENTS/ AUTONOMOUS BODIES OF THE ESTABLISHMENT DIVISION
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ATTACHED DEPARTMENTS/ AUTONOMOUS BODIES OF THE ESTABLISHMENT DIVISION
The training wing of Establishment Division is primarily responsible for arranging the career related training for officers of the Federal Government and their capacity building through various resources. This purpose is achieved through training institutes. These institutes are;
(i) Akhtar Hameed Khan, National Centre for Rural Development (AHK NCRD) (ii) Federal Public Service Commission (FPSC) (iii) Pakistan Academy for Rural Development (PARD) (iv) Secretariat Training Institute (STI) (v) National School of Public Policy (NSPP) (vi) Civil Services Academy (CSA)
Achievements/ activities in this regard are reflected in the following paragraphs;
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AKHTAR HAMEED KHAN, NATIONAL CENTRE FOR RURAL DEVELOPMENT (AHK NCRD)
1. GENERAL
Akhtar Hameed Khan National Centre for Rural Development (AHKNCRD) was established as a federal training and research institution in the year 1979. The Centre became functional in 1983. It was declared as an Attached Department of the Ministry of Local Government and Rural Development in 1988 and was renamed as Akhtar Hameed Khan National Centre for Rural Development (AHKNCRD) in the year 2000 in recognition of invaluable services rendered by late Dr. Akhtar Hameed Khan for the cause of community development, strengthening of civil society and socio-economic empowerment of the poor and marginalized people. After 18th Amendment on July, 29 2011 NCRD was declared as Attached Department of newly formed Ministry of Professional and Technical Training, however, on 20th March, 2013 AHKNRD was declared an Attached Department of Establishment Division.
2. VISION
Socio-economic empowerment of rural and the under-privileged communities for sustainable development.
3. MISSION
Knowledge-based capacity building of the development and non-development sector engaged in rural development.
4. Charter / Objectives
➢ In-service training of mid-level officials of Local Government, Rural Development and Nation Building Departments, and senior level officials belonging to Provincial and Federal Governments, AJ&K and Gilgit-Baltistan. ➢ Training of trainers of Provincial Local Government training institutes/academies. ➢ Orientation training to the officials of the nation building departments, development planners, policy makers, community leaders to acquaint them with issues related to rural development.
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➢ Curriculum planning and coordination of local government and rural development training programmes of national institutions. ➢ Liaison with international organizations/institutions working in the field of rural development (AARDO, CIRDAP and LoGOTRI). ➢ Training of the elected members of local governments on various aspects of rural development and functioning of local councils
5. FACILITIES AVAILABLE
Training Hall
The Centre has two (02) fully equipped air-conditioned training halls with capacity varying from 30 to 60 seats.
Auditorium The Centre has an air-conditioned Auditorium with a capacity of hundred and thirty (130) seats. It is equipped multimedia and sound system.
Library
To support its training and research activities, the Centre has a small but growing library containing about 20,000 books and journals in the shape of hard and soft copies. A separate section contains AARDO and CIRDAP.
Hostel
The Centre has a furnished air-conditioned Hostel to accommodate fifty (50) participants on double occupancy basis. It also has a dining hall. Participants of local and International Training Programmes used to stay in hostel.
Residential Colony
NCRD has a Residential Colony of 30 units for officers and staff of various categories inside NCRD Complex.
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6. FOCUS OF ACTIONS
The center’s activities are focused on six related programmes:-
a. Training Courses; b. Conferences, Seminars and Workshops; c. Research; d. Liaison with International Agencies and Organizations; e. Policy Support to the Ministry; f. Collaboration with Provincial Local Government and Rural Development Academies.
7. TRAINING PROGRAMMES
NCRD organizes Training Programmes on different aspects of Rural and Sustainable Development so as to build the capacity of stake holders from Nation Building Departments, LG & RD Departments, NGOs, etc, engaged in Rural Development. NCRD also organize joint training programmes in collaboration with provincial training institutes and governmental/non-governmental organizations/departments and international agencies e.g. Centre on Integrated Rural Development for Asia and the Pacific (CIRDAP), African Asian Rural Development Organization (AARDO), through provision of administrative logistic, secretariat and academic support.
a. System of Training Annual Training Calendar (ATC) is prepared as per Financial Year. Expenses on training are met out of annual budget allocations. Nominations for each activity are invited from all Provinces and Federating Units in the country. On the average 40 to 45 training programmes are organized per year. Training Programmes being organized by NCRD are free of cost however, TA/DA to the participants is paid by the nominating agencies / departments. Out-station participants are lodged in NCRD Hostel on payment of room rent by the participants. Food arrangements are made by the participants for which hostel staff is available.
b. Main Themes of Training
➢ Governance; ➢ Rural Development and Local Government; ➢ Natural Resources Management; ➢ Project Management;
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➢ Micro Finance for livelihood & Entrepreneurship; ➢ Human Resource Development; ➢ Disaster Management; ➢ Climate Change.
c. Number of Courses
NCRD Organized 972 courses during the years 1983 to June 2020 and trained around 30,099 participants. During the year 2019-20 NCRD conducted 30 training programmes and trained 1,267 participants from all Provinces and Federating Units of Pakistan.
8. CONFERENCES and SEMINARS
The core objective of the Seminars is to provide a forum to all the relevant Stakeholders, Experts and Scholars in the subject field/s so as to discuss the root causes, current situation and future course of action/strategy related those issues. NCRD has been organizing conferences, workshops and seminars in collaboration with international organizations (AARDO & CIRDAP).
9. LIAISON WITH INTERNATIONAL ORGANIZATIONS
NCRD also liaises with International Organizations which aims at promoting Rural Development in Member countries. Pakistan is Member of two International Organizations namely;
• African Asian Rural Development Organization (AARDO) • Centre on Integrated Rural Development for Asia and The Pacific (CIRDAP)
AARDO:
Pakistan is member of AARDO (African Asian Rural Development Organization). AARDO is a New Delhi based international organization. It has 33 members for Asia and Africa. Pakistan became member of AARDO with the prior approval of the Ministry of Foreign Affairs in the year 1997. Establishment Division is Link Ministry of AARDO in Pakistan. AARDO declared NCRD as its Centre of Excellence for organizing International Training Programmes, Workshops and Seminars in 2011.
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CIRDAP:
CIRDAP was established in 1978, headquartered at Dhaka, Bangladesh. Pakistan is founding member of CIRDAP. NCRD is a link institution of CIRDAP. CIRDAP has 15 member countries from Asia and Pacific Regions.
Akhtar Hameed Khan National Centre for Rural Development (AHKNCRD) conducted 30 training courses, seminars and workshops collectively in the year 2019-20. There had been an overwhelming response from the various Federal and Provincial Departments/ Organizations. A total of 1267 participants were trained coming from all over the country and from AARDO and CIRDAP member countries. Among them, 962 were male participants while 305 were female participants. The biggest participation came from the capital Islamabad with 493 participants, followed by Punjab with 351, Khyber Pakhtunkhwa with 144 participants, AJK with 41 participants, 139 participants from Sindh, 19 participants from Baluchistan and 52 participants from Gilgit-Baltistan, respectively.
10. The details of activities conducted by AHKNCRD during the year 2019-20.
Training Courses, Workshops and Seminars 2019-20 Title Courses/Workshops/Seminars No. of No. of Courses Participants 1 Training Courses 14 585 2 Training Workshops 09 277 3 National Policy Seminars 03 161 4 International Workshops 01 26 5 Customized Courses/Seminars 03 218 Total: 30 1267
AHKNCRD conducted two international training courses/workshops in collaboration with AARDO in which a total of 28 officials from 11 countries namely; Ghana, Tunisia, Malawi, Namibia, Zambia, Jordan, Malaysia, Oman, Pakistan, Palestine and Lebanon, attended the programmes.
As far as sector wise classification of participants is concerned, 439 participants were from public sector, 510 participants came from NGO/INGOs sector, 308 participants belonged to academia, 05 participants were elected representatives while 05 participants were freelancers.
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The details of gender, province and sector-wise distribution of the participants during training courses and workshops have been given in tabulated form as follows:
TABLE 1: GENDER, SECTOR AND PROVINCE-WISE CUMULATIVE NUMBER OF ALL PARTICIPANTS IN NATIONAL, INTERNATIONAL AND CUSTOMIZED TRAINING (2019-20)
11. Development Projects
A PC-I titled “Upgradation of AHKNCRD Hostel and Premises, Chak Shahzad” provision and upgradation of the hostel, colony and main office building was approved from DDWP on 07.01.2020 for an amount of Rs. 33.090 million. The project aims to make the learning environmental conducive and stay of trainees (officials) of nation building departments and international participants/delegations as well as residents of the AHKNCRD colony, safe and worth living. An amount of Rs. 8.479 million out of the total approved amount has been already released for the 4th quarter of Financial Year 2019-20.
The items of work completed with the released amount of Rs. 8.479 million are as under:-
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1) Boundary wall 2) Car parking shed 3) Boring work 4) CCTV Camera and walkthrough gate
12. OTHER ACTIVITIES:
(i) NCRD Organizes Three Days’ Training Programme in Collaboration with NRSP and PARC at NCRD from July 2-4, 2019
National Rural Support Programme (NRSP) conducted a three days’ customized training programme on ‘Climate Smart Agriculture’ in collaboration with NCRD and Pakistan Agricultural Research Council (PARC), at NCRD from July 02-04, 2019. Farmers and professionals related to agriculture sector from various regions in the country attended the programme.
The training participants shared various issues agriculture has been facing due to climate change in their respective areas and regions. It was noted that the effects of climate change are the most in form of floods, droughts, heat waves, sea rise, cyclones, tornadoes, climate related disease vectors, glacial melt. Rise in average mean temperature causes an early melt of snow and results in floods followed by low availability of waters. These phenomena not only cause huge socio-economic losses to agriculture but also pose danger to its future.
(ii) Dr. Liaqat Amin Satti, Executive Director (Operations) – The Strategic Centre for Consultancy and Technology (SCCT), State of Qatar, Visits NCRD
Dr. Liaqat Amin Satti, Executive Director (Operations), The Strategic Centre for Consultancy and Technology (SCCT), State of Qatar, visited NCRD and held a meeting with Director General, NCRD, Mr. Israr Mohammad Khan on July 17, 2019. The meeting was attended by Mr. Abdur Razaq, Director (Training), Dr. Abdul Rehman Khan Niazi, Deputy Director, NCRD, and other officers of NCRD.
Director General NCRD apprised the worthy guest of various aspects of the excursion tourism which include adoption of organic/healthy way of life, conservation of environment, wildlife and natural resources, and promotion of civic sense through responsible tourism. He said that, initially, a project site will be selected on the basis of identification of a low-income community and tourism potential of the
-72- location. Later on, the require infrastructure development will be undertaken and capacity of the local dwellers will be enhanced w.r.t eco-tourism and organic way of life.
Dr. Satti appreciated NCRD’s vision behind the proposed project. He shared that SCCT takes pride in initiating poverty alleviation projects in various countries throughout the world. He expressed his interest NCRD’s futuristic approach in connecting poverty alleviation with promotion of tourism as well as climate change mitigation.
(iii) NCRD Co-Hosts a Donors Meeting with PPLDM for a Pilot Project on Poverty Alleviation and Eco-Tourism in Kotli Sattian
Director General NCRD, Mr. Israr Mohammad Khan co-hosted a donors’ meeting with Pakistan’s People Led Disaster Management (PPLDM), on August 29, 2019, at NCRD. The guests included representatives from various organizations that included: Oxfam International, United Nations Industrial Development Organizations (UNIDO), National Rural Support Programme (NRSP), Food and Agriculture Organization (FAO), International Centre for Integrated Mountain Development (ICIMOD), and Human Resource Development Network (HRDN), Delegation form PPLDM included Ms. Zeenia Satti, Executive Director, and Mr. Shahzeb Khan, Co-Director.
Director General NCRD shared the vision of the incumbent Government for poverty alleviations, promotion of eco-tourism and adoption of the efforts for climate change mitigation in the country. He represented to the respected guests NCRD’s visionary project based on the same themes and t be set-up at Kotli Sattian, Angoori (Tehsil Murree) and Shahdara (District Islamabad) in the first phase. The touristic activities as envisioned in the project, would be characterized by protection of ecological balance and environment of the area, homestay tourism, kitchen gardening & organic food. He also offered to organize field visit to the site in Kotili Sattian for the donor agencies. He showed his resolve and offered NCRD’s services toward ensuring success of the project discussed during the meeting.
Representatives of the participant organization thanked NCRD in taking up the idea and hosting the meeting. Mr. Tariq Nazir, Regional Programme Manager, NRSP, shared that NRSP has set up tow eco-tourism spots in Kotli Sattian and has been present in the area for last 15 years for the purpose of social guidance and poverty alleviation. Ms. Robeela Bangash, CEO HRDN, insisted upon close networking and collaboration among the interested organizations and the local community for the success of the project. Ms. Myrah N. Butt, Project Officer, Oxfam international, showed interest fulfillment of the criteria required for ensuing likely funds transfer if the idea is taken up by her esteemed
-73- organization. She appreciated the fact that the interventions planned to be installed are low-cost and at grass-root level. Ms. Kanwal Waqar, Research and Gender Officer, ICIMOD, requested to share the complete details of the project for her organization.
(iv) NCRD Observes Kashmir Solidarity Hour on Call of the Prime Minister
The nation observed Defence & Martyrs Day as Kashmir Solidarity Day on September 6, 2019. Like other Ministries, Government departments and organizations, NCRD also demonstrated solidarity with the oppressed Kashmiris in the Indian-Occupied Kashmir, under the leadership of Mr. Israr Mohammad Khan, Director General, NCRD.
(v) Director General NCRD Holds a Meeting with a Delegation from Rural Development Foundation (RDF) Pakistan, at NCRD
A Three-member delegation from Rural Development Foundation (RDF), Islamabad, visited NCRD and held a meeting with Mr. Israr Mohammad Khan, Director General in the NCRD Committee Room on November 5, 2019. The delegation comprised of Col. (R) Imtiaz Ashraf Malik, Senior Manager (Admn); Ms. Sara Kamal Bajwa, Manager (Advocacy & Research; and Mr. Ihsanuddin, Manager (Products & Field Operations). The meeting was also attended by Mr. Abdur Razaq, Director, NCRD, and other officers of NCRD.
The agenda of the meeting consisted of RDF’s proposal to NCRD to join a think tank of organizations related to rural development; and prospects for joint working of the two organizations on NCRD’s pilot project on poverty alleviation, climate change mitigation and eco-tourism. The meeting concluded with a hope to continue collaboration spirit between the two organizations in future.
(vi) NCRD Hosts ‘World NGO Day’ Celebration in Collaboration with the NGO World
NCRD hosted ‘World NGO Day’ in collaboration with The NGO World on February 27, 2020. The event was graced by honorable advisor to the Prime Minister on Climate Change, Malik Amin Aslam. The Conference as one of the components of the event, was themed on ‘social good’ bringing together people from all walks of life to share their ideas, success stories and energy. Addressing the participants of the even, honorable minister climate change, Malik Amin Aslam highly appreciated the role of non-governmental sector engaged in development and infusing productive change in the society. He expressed the resolve of the Government to engage the civil society in responsible citizenship,
-74- especially the initiative of Clean Green Pakistan. In his address, Mr. Israr Mohammad Khan, Director General, NCRD, stated that NGOs form one of the strongest pillars of the development sector and complements the efforts of the Government in an efficient way. He added that NCRD imparts a number of training programs that promote the private enterprise culture in the country.
Mr. Zafar Iqbal, Goodwill Ambassador World NGO Day, thanked the guests and participants for making the event a success. The celebrations ended with distribution of SWERA Awards. _____
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FEDERAL PUBLIC SERVICE COMMISSION FPSC
I) Mandate of the Commission:
Federal Public Service Commission is the premier federal agency tasked with recruitment of qualified persons established in terms of Article 242 of the Constitution of the Islamic Republic of Pakistan, 1973. The Commission performs its statutory responsibilities under Section 7 of the Federal Public Service Commission Ordinance, 1977, which include the following:-
a) Conducting tests and examinations for recruitment of persons to All-Pakistan Services, the civil services of the federation and civil posts in connection with affairs of the federation in basic scales 16 and above or equivalent,
b) Tendering advice to the President of Pakistan on methods and principles to be followed in making initial appointments, appointments by promotion to posts in BS 18 and above and transfer from one service or occupational group to another,
c) Holding examinations for promotion and,
d) Performing quasi-judicial functions by taking decisions on representations and review petitions of aggrieved candidates.
II) The Commission at a glance:
The Chairman and Members The Secretary and Secretariat
Chairman Secretary ➢ Mr. Haseeb Athar ➢ Humaira Ahmed Members Secretariat ➢ Mr. Nadeem Hassan Asif ➢ Mr. Abid Saeed Existing strength 556 ➢ Mir Zubair Mahmood S.I BS-16 & Above 154 ➢ Mr. Khizer Hayat BS-15 & Below 402 ➢ Mr. Shoaib Mir Sanctioned Budget F.Y.2019-20 650M ➢ Capt. R. Zahid Saeed Numbers of Wings/Directorates 07 Volume of Work ➢ Mr. Arbab Muhammad Arif
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➢ Major.Gen.R. Syed Abid Hasan General Recruitment 726,474 HI(M) Applications 39,630 ➢ Capt. R. Maroof Afzal CSS Applications
III) Performance Highlights:
1. Examinations and Tests Conducted during 2019-2020:
➢ Central Superior Services Competitive Examination 2019 and 2020:
Category CSS CE 2019 % CSS CE 2020 %
Total Number of Applicants 23403 - 39630 -
Total Candidates Appeared 14521 62 18553 47
Qualified in written 372 2.56 Result of - Written Part Finally Qualified after Viva Voce 365 2.51 - awaited
Vacancies Available 410 - - -
Candidates Allocated 214 - -
• Male 132 -
• Female 82 Vacancies Carried Forward 196 - - -
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➢ Distribution of vacancies: The FPSC in consultation/approval from Establishment Division announced vacancies and made allocations as per following detail:
Group/Serv Fresh Carried Total Allocated Unfilled ice vacancies over Wise vacancies PAS 36 5 41 37 4 FSP 20 3 23 20 3 PSP 23 7 30 22 8 IRS 47 29 76 47 29 ML&CG 2 1 3 2 1 OMG 20 63 83 22 61 PAAS 20 15 35 18 17 PCS 8 5 13 7 6 PG 10 22 32 9 23 IG 25 20 45 22 23 CTG 7 13 20 7 13 RCTG 0 9 9 1 8 Total 218 192 410 214 196
Quota Fresh Carried over Total Allocated Unfilled wise vacancies vacancies All Pakistan Merit (7.5%) 17 1 18 18 18 0 Open Merit 93 02 95 Punjab Women 10 0 10 150 108 42 (50%) Minority 06 39 45 Sind(R) Open Merit 22 20 42
(11.4%) Women 02 13 15 66 17 49 Minority 01 08 09 Sind(U) Open Merit 13 03 16 (7.6%) Women 02 09 11 35 18 17 Minority 01 07 08 KPK Open Merit 21 07 28 (11.5%) Women 03 03 06 47 29 18 Minority 01 12 13 Balochistan Open Merit 11 33 44 62 9 53 (6%) Women 01 10 11
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Minority 0 07 07 GB FATA Open Merit 08 08 16 (4%) Women 01 04 05 25 10 15 Minority 0 04 04 AJK Open Merit 04 0 04 (2%) Women 01 0 01 07 5 2 Minority 0 02 02 Total 218 192 410 214 196
➢ Psychological Assessment:
During financial year 2019-20, the Commission conducted Psychological Assessment for CSS CE written exam qualified candidates, Induction of Armed Forces Officers into civil posts and selective ex-cadre posts under General Recruitment, details as follows:
S. No. Psychological Assessment Activities No. of Candidates Assessed
1. CSS Competitive Examination-2019 372
2. Induction of Armed Forces Officers into civil posts via CSS-2018 against reserved quota 42
3. Other Recruitment cases 193 4. Cases of Pak Navy 18
➢ Viva Voce:
During financial year 2019-20, the Commission conducted Viva Voce for CSS CE written exam qualified candidates as per following schedule:
S. No. Viva Voce From To No. of Candidates 1. For CSS CE-2019 02-12-2019 22-05-2020 372 2. For Induction of Armed Forces 30-09-2019 07-10-2020 42 Officers through CSS CE-2018
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➢ Final Passing Out Examination (FPOE) held during 2019-20: On completion of Common and Specialized training by the probationers of twelve occupational groups/services. The FPSC conducted Final Passing Out Examinations (FPOEs) as per following detail:
S. No. Final Passing Out Examinations No. of Officers registered 1. For Probationary Officers of CTP 45th Batch 312 2. For Probationary Officers of CTP 46th Batch 278 3. Final Passing Out Examination for Section 24 Officers selected through AJK Public Service Commission
➢ General Recruitment for Ex-Cadre Positions in BS-16 and above
On receipt of requisitions from various Ministries/Divisions/Departments, FPSC initiates recruitment process for ex-cadre posts in BS-16 & above. During financial year 2019-20, the Commission processed recruitment for various technical and professional/ex-cadre posts as per following detail:
Recruitment for Ex-Cadre Positions in BS-16 & above Financial year 2019-20 Consolidated advertisements issued 10 Vacancies advertised 3021 Applications received against finalized cases during financial 229803 year 2019-20 Cases finalized 148 Vacancies finalized 1567 Candidates called for interview 3969 Recommendations issued against finalized cases 1210
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➢ Screening/Professional Test
During financial year 2019-20, the Commission conducted Screening/Professional Tests for various technical and professional/ex-cadre posts. Details as follows:
S. No. General Recruitment No. of Test No. of posts No. of No. of Tests conducted in Cases Registered Candidates Financial Year Candidates Appeared
2019-20
Screening (MCQ) Tests 95 2291 475819 231813 conducted
Written (Descriptive) 71 527 173210 49513 Tests Conducted
Shorthand/Typing Test 12 139 13143 1789
Total 178 2957 662172 283115
➢ Allied Competitive Examinations/tests: In addition to the above, the Commission conducted tests/examinations for the posts of Government of Gilgit Baltistan.
IV) Online services of FPSC:
➢ Received 100% applications online for CSS/GR.
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➢ Issued 100% admission certificates online to General Recruitment/Competitive Examination candidates. ➢ 100% detailed marks sheets for CSS were made available online. ➢ Online result sharing with candidates. ➢ 100% communication through SMS/E-mails. ➢ Monitoring and control of activities performed in General Recruitment by PREE (Process Rationalization for Efficiency Enhancement) system software. ➢ Online editing facility of applications. ➢ Biographical verification of candidates appearing in CSS/GR maintained through NADRA verifies Sys connectivity. ➢ Facilitation Centre established for responding to queries on phone calls/E-mails.
V) New Information Technology development projects:
➢ A Project on Computer Based Testing including development of Question Data Bank was initiated and approved by DDWP under the project of 10 labs across the country would be established for Computer Based Testing. The project is meant to enhance the efficiency of recruitment system processes. ➢ Digitization of decisions of the Commission in Personal Hearings. ➢ Video conferencing system was procured for interview. ➢ E-filing system of official business is being installed through NITB.
VI) Civil Service Reforms:
➢ Meetings were held with representatives of Prime Minister’s Task Force on Civil Service Reforms and exchange views on change of examination system. ➢ Specialized cluster based examination system examined. ➢ Recommendations of FPSC shared.
VII) Revision of Test Scheme & Syllabi Design:
➢ Policy formulation for syllabi and Test Scheme for General Recruitment posts BS-18, BS- 19, BS-20 & BS-21 revisited. ➢ Designing of Syllabi & Test Scheme for conducting exam/test of Contract/Project employees in different Ministries/Divisions/Departments.
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➢ Designing of Syllabi &Test Scheme during financial year 2019-20 as per following details:
Type of Syllabi Financial year 2019-20
Syllabi designed for screening/professional tests for 3021 various ex-cadre posts in BS-16 & above
Syllabi designed for CSS Competitive Examination Proposals under process
Vetting of syllabi of Final Passing Out Examination for 12 groups/services
I. Advice tendered to Ministries/Divisions on Recruitment Rules
Under Section 7(I) (b) of the FPSC Ordinance 1977, one of the statutory functions of the Commission is to advise on matters relating to qualifications for and methods of recruitment of persons to All Pakistan Service, the civil services of the federation and civil posts in connection with affairs of the Federation in Basic Scales 16 and above or equivalent. During current financial year, the Commission tendered its advice to various Ministries/ Divisions/ Departments on recruitment related issues as details below:-
Advice issued in Recruitment Rules/Cases (BS-16 & Above) 2019-20
Recruitment Rules received from various 106 Ministries/Divisions/Departments for advice of the Commission
Recruitment Rules finalized 27
Cases of Recruitment Rules under process 79 Recruitment Rules under submission to Commission 06
II. Quasi Judicial Functions of the Commission
In terms of Section 7 (3)(a) of the FPSC ordinance 1977, the commission held personal hearings for 137 rejected candidates relating to CSS and 782 rejected candidates relating to general recruitment.
III. Research and Publications
The Commission also published Annual Report 2018 during the year under report. In accordance with Section 9 of the FPSC Ordinance 1977, Annual Report 2018 of the Commission was presented to the President of Islamic Republic of Pakistan by post at Aiwan-e-Sadar, Islamabad on 01st June, 2020 for laying before the Parliament, two quarterly News Bulletins were also published.
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IV. Miscellaneous matters
i. The Commission constituted a Steering Committee and appointed a designated team to address the grievances of the candidates reported on Prime Minister’s Pakistan Citizen Portal. Fort- nightly meetings of the Steering Committee were held regularly at the Commission to resolve the citizens’ grievances on priority basis. A progress report was also regularly sent to the PMDU. ii. The 156th, 157th & 158th Meetings of the Commission were held on 23.07.2019, 11.11.2019 & 13.03.2020 at the FPSC HQs under the headship of Mr. Haseeb Athar, Chairman-FPSC. Major decisions relating to improvement in working of the Commission were taken.
iii. Delegation from AJK Public Service Commission visited FPSC Headquarter, Islamabad in connection with bilateral/mutual cooperation between the organizations relating to civil service. ______
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V. Picture Gallery:
158th Meeting of the Commission at FPSC Headquarters Islamabad
Post CSS Competitive Examination Meeting of Chief Supervisors, Supervisors and Deputy Supervisors
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Candidates attempting CSS Competitive Examination
FPSC Viva Voce Board conducting interviews for CSS written qualified candidates
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PAKISTAN ACADEMY FOR RURAL DEVELOPMENT (PARD), PESHAWAR
INTRODUCTION
Pakistan Academy for Rural Development, Peshawar, established in 1957, is the oldest and premier national institution for in service training and research in rural development administration to provide training to the officers of nation building departments as well as for C.S.P. and P.C.S. officers. The Academy is self-contained institute which has facilities of class rooms, a library cafeteria, hostels, guest houses and supporting infrastructure. Besides, conducting training courses for the officers of Federal and Provincial Governments including AJK, the Academy also imparting training courses to international participants drawn from Africa, Middle East, West Asia and Central Asia. These training courses are arranged under bilateral agreements of Government of Pakistan and international agencies such as UNICEF, UNDP, WHO, ILO, GIZ and GTZ. The Academy can extend these facilities to member countries of SAARC and Organization of Islamic Countries and other regions of the world, as Peshawar is the gate-way to the Central Asia. Due to its good performance in the field of human resource development, the Academy was rightly declared as Center of Excellence for Human Resource Development, Research and Training by the United Nation’s Economic and Social Commission for Asia and the Pacific in 1997.
Aim
To conduct research and provide training in Rural Development Administration for the administrative and supervisory personnel of the federal and provincial services as well as those of Gilgit- Baltistan and AJK.
Vision
“A Centre of Excellence in Training and Research to play pivotal role in Rural Development through capacity building of concerned service providers and stakeholders.”
Mission
“PARD is committed to Rural Development through research and capacity building of service providers and stakeholders.”
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Major functions
Major Functions of the Academy include
a. To impart in-service training to the administrators in development processes with special reference to rural development; b. Training of people from community and other organizations who can influence the process of rural development; c. Conduct research in the field of rural development and its administration in order to make the training realistic and meaningful; d. Experiment with new techniques of rural development by undertaking action research projects and after experimenting, pass them on to the concerned departments.
ROLE AND FUNCTIONS
To conduct research and provide advanced training in rural development administration for the officers of nation-building departments as well as rural community.
GOALS
S. No. GOALS 1. Capacity building of Government officers in the area of rural development. 2. Arrange and conduct training for better service delivery in the area of rural and social development 3. Experimentation projects such as Fish Farming; Masjid Maktab; Agricultural Farm; Vocational Training Centre for Women; Nursery Raising, Tunnel Gardening, Trickle Irrigation and Small Hands etc. 4. Conduct social research in the field of rural development and local government.
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REPORT/MATERIAL FOR THE YEAR BOOK 2019-20
Achievements
a) Training:
The Academy imparts in-service training in Rural Development and Administration to officials of the Federal, Provincial and Local Governments as well as the elected representatives of Local governments, farmers and personnel of NGOs. A variety of training courses, based on interdisciplinary approach of social sciences and designed to meet the emerging needs of rural development functionaries, are offered. Most of the courses are held on Academy campus whereas some, called off-campus courses, are organized at district headquarters in the four provinces as well as AJK and Gilgit Baltistan. The achievements of the training section are as under:
During the period from July 2019 to June 2020, PARD targeted and conducted 26 training programmes in which a total of 777 officers representing various nation building departments from all over the country participated. As per the Academy’s charter, the training programmes related to diverse themes of local government and rural development. Major focus was on capacity building programmes for various stakeholders. Related to areas are Participatory Rural Development, Project Planning and Management, Natural Resource Management, Agriculture Extension, Environmental Impact Assessment, Gender and Development and other themes of relevance to rural development.
Various training programmes were conducted in collaboration with other national and international organizations like SRU, Public Health, Election Commission of Pakistan, FEFA and PPC. During the period July, 2019 to June 2020, 777 numbers officers/officials, farmers and elected representatives were trained in various themes related to their jobs.
Detail of Achievements of Training During the Year 2019-20
Year No. KP Punjab Sindh Balochistan Azad Gilgit- Federal FA NGOs Total of K Kashmir Baltistan Govt. TA Courses 2019-20 26 596 54 82 15 27 01 02 - - 777
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Details of PARD Training Programmes Conducted during July 2019 to June, 2020
S. Programme Title Period No. of No. Participants 1 Four-day Training Course on “Office Procedure & Management July 08-11, 2019 35 in Public Sector” 2 Three-day Training Course on “Income Generation” July 16-18, 2019 27 Opportunities for Rural Youth” 3 Three-day Training Course on “Role of Community in Education July 22-24, 2019 9 Management in Rural Youth” 4 Three-day Training Course on Use of SPSS in Quantitative August 06-08, 39 Research” 2019 5 Three-day Training Course on “The Fundamentals of Digital August 07-09, 109 Marketing” ( in collaboration with Tech Valley) 2019 6 Five-day Training Course on “ Result Based Monitoring and August 26-30, 27 Evaluation of Development Project” 2019 7 Three-day Training Course on “Climate Change and its Impact September 17-19, 17 on Economy of Pakistan” 2019 8 Two-day Training Course on “Climate Change and Rural September 24-25, 18 Development” 2019 9 Three-day Training Course on Community Mobilization for October 01-03, 12 Rural Development” 2019 10 Five-day Training Course on “Natural Resource Management October 14-18, 15 Through Community Participation in Context of Rural 2019 Development 11 Three-day Training Course on “Promotion of Chinese of Model October 29-31, 17 of Sustainable Rural Development” 2019 12 Three-day Training Course on “Financial Analysis of November 05-07, 14 Community Driven Projects” 2019 13 Four-day Training Course on “Population Planning and Socio- November 18-21, 22 economic Development” 2019 14 Three-day Training Course on “Appraisal Process for selection November 26-28, 13 of Community Infrastructure Project”) 2019 15 Three-day Training Course on “Use of ICT for Improving Law December 10-12, 12 and Order Situation in Rural Areas” 2019
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16 Five-day Training Course on “Institutional Capacity Building December 10-14, 23 Program” for Ministerial Staff of Election of Pakistan (In 2019 collaboration with DAI- Tabeer/ECP 17 Five-day Training Course on “Project Cycle Management- An December 16-20, 22 Integrated Approach 2019 18 Five-day Training Course on “Institutional Capacity Building December 16-20, 23 Program for Ministerial staff of election of Pakistan (in 2020 collaboration with DAI/Tabeer/ECP) 19 Five-day Training Course on “Institutional Capacity Building December 23-27, 22 Program for Ministerial staff of election of Pakistan (in 2019 collaboration with DAI/Tabeer/ECP) 20 Five-day Training Course on “Institutional Capacity Building December 13-17, 30 Program for Ministerial staff of election of Pakistan (in 2019 collaboration with DAI/Tabeer/ECP) 21 Four-day Training Course on “Office Procedure and January 27,30 56 Management in Public Sector” 2020 22 Three-day Training Course on “Capacity Building Training on January 29-31, 32 KPPRA Rules and E-Tendering” ( IN collaboration with SRU/ 2020 Public Health Engineering Department KP) 23 Five-day Training Course on “Leadership Stress and conflict February 10-14, 65 Management Skills for Effective Service Delivery” (OFF- 2020 Campus at Sukkur) 24 Three-day “Farmers Convention” February 18-20, 80 2020 25 Two-day Training Course on “Water Supply Networks Modeling March 03-04, 26 (EPANET Software) (In collaboration with SRU/Public Health 2020 Engineering Department KP 26 Five-day Training Course on “Natural Disaster and Its Impact on March 09-13, 12 Economic Growth” 2020 Total No. of Participants 1063
The training courses were not conducted due to Covid-19 during March-June, 2020.
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Research is one of the basic functions of the Academy. It conducts research in the field of rural development and its administration in order to make the training realistic and meaningful. The research studies/ projects are made more ‘Problem Centered’ in order to provide an opportunity to the instructional staff to remain in close touch with live issues of rural development being faced in the field. Following were the activities carried out during the reported period.
Journal of Rural Development & Administration (JORDA)
PARD publishes research based journal namely Journal of Rural Development and Administration (JORDA). It is a Higher Education Commission (HEC) recognized journal and has wide distribution.
JORDA Vol. XLVII- No.1 (January – June, 2016) has been issued & distributed. Research articles for JORDA Vol. XLVIII- No.2 (July–December, 2016) has been finalized after review of respective articles. Similarly articles for the Vol. XLVIX- No.1 (January–June, 2017) are under review. c) Experimentation
Experiment with new techniques of rural development by undertaking action research projects and after experimenting pass them on to the departments.
Following are the on-going experimentation projects of the Academy:
ACTION RESEARCH PROJECTS (EXPERIMENTATION)
1. Masjid Maktab (Mosque Feeder School Project)
The Academy started this project in 1967 by establishing Masjid Maktabs in nine villages around Peshawar. The project was based on the idea that in villages where primary schools did not exist, such schools could be started to fill the void. In some villages, where large landholdings and feudal set up was prominent, schools were not encouraged. Some of these villages were picked up and the village community was associated in opening these schools. The village community at times, provides premises
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The Academy provides Rs. 1500/- per month as stipend to the Maktab Teachers. In addition, books, black board and ground mats are provided to each Maktab. Every year, an official of the Provincial Education Department conducts the examinations, so that these students can carry government primary certificates for further education. The course of these schools is the same as of the provincial government schools. The project is run with the minimum expenses, if compared with the expenses of primary schools in the Government Sector. The trainees of different training courses of PARD, NIM and PPSA are also inspecting these schools. The Masjid Maktabs are evaluated regularly.
Presently there are 04 such schools located in Peshawar District including 03 schools exclusively for girls, 01 for boys. This project is presently benefiting more than 250 students.
2. Vocational Training Centre for Women:
The Academy had set up an Industrial Centre for Women in March 1966 which was renamed as Vocational Training Centre for Women. Its purpose is to train rural women in basic skills of home industry to enable them to learn income-earning skills and thereby to inculcate spirit of self-help and self-confidence among them.
The Vocational Training Centre for Women is located inside the premises of Academy Campus and is run by qualified lady teachers under the supervision of the Instructor-Incharge. During 2018-19, thirty nine (39) women were trained in various skills in the Centre. Vocational Training Centre for Women has imparted skills training to 2038 students so far. The equipment available at the Centre include sewing machines and embroidery machines which are used for skill learning. A number of different courses on trades and crafts are taught.
Girls attend the center for varying durations and learn skills which they prefer. The number of trainees usually increases during vacations, particularly in summer due to closure of education institutions.
There are two teachers working in the center which impart training in the following skills: • Embroidery • Tailoring and Dress making
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• Painting/Glass Painting • Hand & Machine Knitting
Besides, Nazira Quran classes for the girls of the campus have also been started in the premises of the Centre.
3. Fish Pond
Fish rearing is an effective income generating activity that has the potential of being used as an important means of poverty reduction amongst the resource poor local communities. It is an employment generating multi-dimensional activity involving community mobilization and use of idle local resources.
PARD has established a demonstrative Fish Pond over an area of half an acre. Some 1400 seeds of different fish species namely Raho, Silver, Grass and Morvi are stocked in the pond. The netting ceremony is held once a year through Fisheries Department and provided to the staff members on subsidized rate particularly to low paid employees of the Academy. The next netting is expected during September 2019.
4. Wara Lasoona Project: (Pashto Phrase meaning “Small Hands”)
The Academy organized the Wara Lassoona Project in 1967 incorporating co-curricular activities for boys in rural primary schools. The Project as designed to supplement the prevalent prescribed syllabus with co-curricular activities so that the boys after getting education upto the primary level, not only receive inputs of vocational training but are also motivated to develop their lives within the rural setting.
This project has been revived with Government High School, Academy Town, and Peshawar as the pilot site. The following activities have been initiated and completed.
• Summer Vegetable Sowing • Basic Skills in Computer Training Course for students of 8th class • Winter Vegetable Cultivation • Hygiene/Hand washing and First Aid Training arranged for children of school. • First Aid Box Received from Pakistan Red Crescent Society Peshawar handed over to Government Middle & Primary School, Rural Academy, Peshawar.
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Baby Day Care Centre
A Baby Day Care Centre has been established at the PARD Campus for facilitation of the working women folk of the local/ adjacent areas. Limited number i.e. 15 children are admitted and facilitated to provide better facilities.
Special Outreach Initiatives
a. Water Conservation
Pakistan Academy for Rural Development playing an expanding role not only in Research and Capacity building for Rural Development but is also setting best examples in resource management.
a. Water Metering
The latest example of its socially responsible practices is metering of water usage at the Residential Colony of the Academy. Till 2018, like all other places, the Campus residents were paying the cost of water usage at a flat rate. This practice on one hand encourages wastage of water and on the other causes losses to public exchequer due to the difference between costs of and recovery from water supply. In order to address both issues, water meters have been installed at the residential units.
b. Micro-Irrigation Systems Demonstration
Water conservation is direly needed in the country. To efficiently disseminate the message of water conservation and water saving, efforts were made to contact relevant organization discharge with the mandate of Water Management to install modern and smart micro-irrigation technologies at PARD Campus for the purpose of training of participants. In first phase Water Management Department Government of Khyber Pakhtunkhwa channeled all water courses at the PARD Farm and in second stage ZaraiTarqiati Bank ZTBL Islamabad installed a full fledge Micro-Irrigation System to train farmers and other participants of different courses. Thus today all micro- irrigation tools including Drip irrigation technology, Sprinkle and rain gun technologies are available for training and demonstration purpose. Recently KP Water Management Department installed Sprinklers Irrigation System at PARD for demonstration and education of participants of various course.
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Kissan Conventions
This Academy regularly conducts Kissan Conventions wherein small farmers throughout the country are invited to raise their issues with Service Providers in Agriculture and take home solutions of their problems. So for nine Kissan Conventions have been successfully held at PARD wherein some 1800 small farmers participated from all over the country, even from far flung places of Baluchistan, Sindh, AJK, Gilgit Baltistan, Chitral & FATA.
COMPLETED PROJECTS
a. The Ulema Project
The Academy organized an Ulema Centre Project in Peshawar tehsil in 1967. The Project as designed to tap the talent potential of rural Ulema and Pesh Imams for development work by making them more effective religious leaders and agents of social change. The Project was based on the view that Ulema wield great influence and command respect especially in rural areas.
b. Integrated Basic Services for Women
The Academy organized a project for welfare of rural women folk on experimental basis with financial assistance for UNICEF. The prime objective of this project was to involve women folk in the process of development by enabling them to benefit from services and facilities available, so that they can perform income generating activities more efficiently.
c. Integrated Rural Development Programme (IRDP)
IRDP was launched at Daudzai in 1972, to organize a comprehensive experiment in rural development administration. The three basic components of the Project were:
i. Provision of services and facilities both in public and private sectors, well-coordinated and adequately supported by supplies.
ii. Upgrading the skills of rural population to enable them to make the best use of the services being provided.
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iii. Integration of public agencies such as development departments with elected Local Councils.
The Project helped in undertaking more clearly the concept, objectives and principle of rural development, in designing training courses for people involved in rural development, in preparing reading materials, providing opportunities for practical work by the participants and formulation of guideline for future course of action. d. German Aid Projects
The Academy opened 5 IRDP Projects in Peshawar in 1976 with financial assistance from the Federal Republic of Germany to test the viability of Daudzai approach in varied conditions. Most of the findings of these projects were passed on to concerned agencies for use in policy formulations.
Agricultural Farm
This farm was established in 1967 to conduct demonstration of improved agricultural techniques for dissemination to the farming community and to establish linkages with different research institutes and replicate their basic research.
Achievements of Agriculture Farm
Major activities carried at PARD Agriculture Farm during Financial Year 2019-20 are:
1. Harvested Lemon and vegetable items and sold to staff of PARD, NIM & PPSA during November 2019 to June 2020; 2. Sold-out Maize Fodder crop on August 06, 2019 ( sown at PARD Agriculture Farm); 3. Carried-out auction of small tree branches/ firewood on August 09, 2019,. The tree branches were attained from trimming of trees at PARD Campus ( from time to time); 4. Harvested pomegranate from PARD Fruits Orchard on August 08, 2019 and sold to staff of the institution on concessional rate; 5. Sold-out Mott/ Rhode Grass and Lucerne Fodder crops on August 19, 2019; 6. Started harvesting of Moong & Mash Bean crop (cultivated area: around 15 kanals) during September 2019; threshed the crop o October 31-31, 2019 and attained a produce of 135 & 345 kilogram respectively. Produced sold to staff member of PARD, NIM & PPSA;
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7. Arranged Dengue Guard Lotion and distributed amongst field staff of PARD, NIM & PPSA during September 2019; 8. Extracted oil from Sunflower seed (attained from PARD Agriculture Farm) during September 2019; 9. Disposed off/sold 838 kilogram of Canola Seed (attained from PARD Farm) and deposited the revenue (Rs. 67,040/-) in relevant bank account (September 2019); 10. Harvested Olive fruits during September 2019. Sorted the fruit and arranged/ used it for pickling purpose. Pickle so prepared, is in process for sale to staff; 11. Harvested Persimmon Fruit & sold to staff of PARD, NIM & PPSA during October 2019; 12. Carried-out auction of Fodder crops (Lucerne & Sada Bahar) on October 25, 2019; 13. Harvested mushrooms and sold to staff during October 2019 to January 2020; 14. Sold –out Maize Corn Cob Crops(area: about five-kanals) during November 2019; 15. Established demonstration plots of Canola; Berseem and Wheat Crops during November 2019 16. Carried-out auction of Berseem & Mott/ Rhode Fodder Crops on November 12, 2019; 17. Visit of student of Agriculture University, Peshawar on November 20, 2019;
a. Briefing about working of PARD by Dr. Gohar Saeed b. Round of PARD Agriculture Farm by Dr. Muhammad Aslam
18. Started harvesting & sale of Grapefruit during November 2019; 19. Sold another plot of Berseem crop in December 2019; 20. Extracted around 30 kilogram Ber Honey and sold to lower staff of PARD, NIM & PPSA at concessional price during December 2019; 21. Sown vegetable (Palak Saag, Raddish, Turnip & Onion etc.) at Agriculture Farm; 22. Carried-out plastic covering to two tunnels for off-season vegetable farming (tomatoes & Shimla mirch etc.) 23. Harvested turmeric and Kalvanji and offered for sale to staff during March-June 2020 24. Sold Lucerne Fodder crop in March 2020 25. Disposed-off/ sold wheat bhoosa through open auction in May 2020; 26. Harvested/ threshed 159 maunds wheat and sold to staff of PARD, NIM & PPSA during May- June 2020 27. Sold Berseem, Mott Gras and Lucerne Fodder crops through open auction on June 10, 2020 28. Harvested Peach and Plum fruits form PARD Orchard and sold to staff of PARD, NIM & PPSA during May 2020
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29. Carried out cultivation of Maize Fodder and Moong Bean during May & June 2020 respectively;
RECOMMENDATIONS FOR IMPROVEMENT:
• Linking up PARD training to the career planning of functionaries of Government line departments which would create genuine training need/demand among the participants and make the capacity program being offered by the Academy more meaningful for the target clientele;
• Capacity building PARD faculty through a well-planned training program enabling the facility to be exposed to new tools and techniques in the field of rural development;
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SECRETARIAT TRAINING INSTITUTE (STI)
INTRODUCTION
Secretariat Training Institute (STI) is an attached department of Establishment Division, with major activity of initial specialized training for Section Officers (BS-17) recruited through CSS and those selected through Promotional Examination held by the FPSC. STI is also entrusted with responsibilities of organizing in-service training for the officers (BS-17 to 19) and officials ( BS 1 to 16) in order to enhance their professional skills. Keeping in view defined responsibilities, the achievements of STI from 1st July, 2019 to 30th June 2020 include the following: -
ROLE AND FUNCTIONS:
Mandatory pre-service specialized training programs were designed for new entrants into Office Management Group on a full-time basis. Apart from initial training, importance of in-service training/ re-fresher courses is beyond any explanation. Therefore, the Institute, with focus to cater diversified training requirements of different Public Sector organizations, arranged training courses relating to Rules of Business, Office Procedures, Management and Personality Development during the period under reference. These courses included subjects like Problem Solving and Decision-making, Stress management promotion Policy/ Rules, Procurement Rules and Procedures, Service Laws & Rules Public Sector Management, Budget Preparation and Personal Effectiveness etc. As regards training of staff (1- 16). STI is the primary organization for providing opportunity of skill enhancement to this category of employees in the Federal Government in the field of Service laws / Rules and English / Urdu Stenography.
STI is also providing customized training to various Federal Government Organizations according to their need and requirement, as it has developed a reputation as Centre of Excellence in imparting knowledge on Secretariat Instructions, Rules of Business and Official Communication. Whereas technical expertise to use Information Technology needs to be enhanced in Federal Government officers, the Institute has also given priority to Information Technology courses as mandatory part of its Annual Training Programme in order to enhance capacity of public sector employees to apply IT tools in the Office Management with regard to STP of OMG Probationers following 4 subjects have been introduced for internal examination in addition to 10 core subjects of FPOE:-
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i) Public Policy Formulation ii) Public Finance& Public Economics iii) Information Technology and Future of work iv) Project Management
Moreover, in rapid response to COVID-19 situations, STI pioneered the online STP for 47th CTP probationers. STI is also developing up to date course material for upcoming MCMC &SMC. GOALS / TARGETS:
The activities of STI during financial year 2019–2020 were carried out keeping in view following goals and targets:-
S. No. Goals/ Targets
i. To bring attitudinal change and equip OMG probationers with basic knowledge and skills in Office Management enabling them to perform their job effectively.
ii. To impart knowledge and enhance skills of officers in various disciplines to prepare them for their organizational needs.
iii. To up-grade the knowledge of the staff in Secretariat Norms, practices, procedures and rules.
iv. To train officers and staff in the field of Information Technology.
v. To enhance skills of the staff in the areas of shorthand / typing. MIS and E-Government etc.
vi. To improve performance of the public sector organizations by improving efficiency of the staff.
vii. To organize courses for officers and staff in Daftri Urdu and Urdu Composing.
viii. To enhance skills of the officers & staff to develop capacity in Urdu correspondence in pursuance of Government’s resolve to give preference to Urdu as an official language.
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Above goals/ targets were achieve by conducting training courses during the financial year 2019- 2020 tabulated as under:-
S. No. Achievements No. of No. of (Financial year 2019-20) Courses Participants/ conducted Beneficiaries i. Specialized pre -service training for Section Officers of OMG of 47th CTP was accomplished completely on-line
ii. STI is successfully switched to e-office
iii. Specialized pre -service training for Section 03 139 Officers (OMG)
iv. Courses conducted under Executive Programme 17 503 for officers in BS-17 to BS-19 on various management discipline
v. Staff Development Courses relating to Service 16 1020 Laws and Procedures (BS 01-16)
vi. English Stenography Courses 06 441
vii. Urdu Stenograp hy Courses / Urdu computer in- 03 55 page
Total 45 2158
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NATIONAL SCHOOL OF PUBLIC POLICY (NSPP)
Introduction
The National School of Public Policy (NSPP) is mandated, by the Federal Government, to impart training, research and education to the civil servants in Pakistan and also to the allied officers nominated by the friendly countries. In pursuance of its motto “Knowledge to serve the people”, the NSPP functions as the premier training institute of the country for imparting skills to govern to the participants of its various training programs conducted by the integral and constituent units across the country. It undertakes research in the field of public policy through its dedicated unit called National Institute of Public Policy (NIPP). It also offers skill development short training programs in the fields of public policy, leadership and management for the chief executives and senior officers of the public and private sector organizations in Pakistan through its Executive Development Institute (EDI). The collaboration with several world class universities and institutions of repute including Harvard Kennedy School has enabled the NSPP to further improve the quality of its teaching, training and research programs.
Functions of NSPP
2. The key functions of the NSPP are:-
i. To provide instruction, tuition, higher education, training, research, demonstration and service in such branches and disciplines of public administration, public policy, law, economics, finance, management sciences and any other relevant discipline to improve the service delivery.
ii. To provide in-service training
iii. To develop standards, conduct examinations and to award degrees, diplomas, certificates and other academic distinctions to persons who have been admitted to and have passed its examinations under prescribed conditions.
iv. To serve as a research institute for the Federal Government on matters of public policy and to advise the Federal Government on such policy matters as are referred to it.
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Details of Institutions of the NSPP and Programs
3. The National Management College (NMC), Executive Development Institute (EDI) and National Institute of Public Policy (NIPP) are the Integral Units of NSPP. The National Institutes of Management (one each at Islamabad, Karachi, Lahore, Peshawar & Quetta) are its Constituent Units.
4. The mandatory in-service training courses i.e. Mid-Career Management Course (MCMC), Senior Management Course (SMC) and the National Management Course (NMC) are offered on the recommendations of the Establishment Division, Islamabad, at three levels as per seniority to qualify for promotion of civil servants to the next grades.
5. Mid-Career Management Course (MCMC) has been devised to bridge the training gap between Mid-Level and Senior Level. This course is conducted at National Institutes of Management for the officers in BS-18. The course being tactical in nature focuses on public service delivery at local level.
6. The Senior Management Course (SMC) is offered at the National Institutes of Management, Lahore, Karachi, Peshawar and Islamabad at the operational level for Basic Scale-19 officers so as to strategize policy implementation.
7. The National Management Course (NMC) takes place at the National Management College, Lahore for BS-20 officers. It requires the course participants to learn strategic skills and understand the factors bearing on formulation, implementation and perspective of policy making at the national level. 8. The Executive Development Institute (EDI), offers short courses to meet the learning needs of senior leaders of public and private sectors, engaged in legislation, law, business, executive, industry, journalism and academia.
9. The National Institute of Public Policy (NIPP) is a ‘research institute for the Federal Government on matters of public policy’. It is growing well and focuses on emerging as a ‘Think Tank’ for the Government of Pakistan on Public policy-related issues and concerns. It has undertaken a number of wide-ranging research studies of national importance.
Programs offered by NSPP
10. Following programs are offered by NSPP:-
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i) 14-Week Mid-Career Management Course for BS-18 officers at National Institute of Management located at Lahore, Karachi, Peshawar, Quetta and Islamabad.
ii) 16-Week Senior Management Course for BS-19 officers at National Institute of Management located at Lahore, Karachi, Peshawar and Islamabad.
iii) 18-Week National Management Course for BS-20 officers at National Management College, Lahore.
PERFORMANCE DURING 2018-19
Board Governors and Executive Committee
11. The NSPP functions under the Board of Governors, headed by the President of the Islamic Republic of Pakistan. The affairs of the NSPP are managed through the BoGs and its Executive Committee. During the period under review, the 16th meeting of the Board of Governors took place on 05th December, 2019. Furthermore, 27th meeting of the Executive Committee took place on 5th September, 2019.
Education, Research & Training Achievements
12. NSPP provides a congenial, conducive and creative environment to nurture advanced leadership qualities of the trainee officers at the National Management College, National Institutes of Management, National Institute of Public Policy and the Executive Development Institute. All the training programs have been designed to bring about distinct changes in the participant's knowledge, skills and attitudes, emphasizing the quality of thinking, quality of judgment and quality of decision making for better governance and improved public service delivery. Therefore, the focus of training during 2019-2020 has remained on pragmatic and strategic management skills, corresponding to improve governance on continuous basis.
13. It is pertinent to mention here that 112th NMC, 27th SMC and 29th MCMC were started in conventional mode, however, due to COVID-19, courses were switched over to the online mode by using Zoom/Skype and E-portals of respective Institutes. Zoom licenses were purchased for each faculty member in order to conduct online classes smoothly. All NIMs have established standardized hi-tech
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14. The following Education Training and Research activities were accomplished effectively and in a befitting manner during the report period (1st July, 2019 to 30th June, 2020).
Achievements Objectives Institution Course Period No. of Participants 1. To provide National 111th 19th August to 20th December, 51 in-service training to Management NMC 2019 all the nominees of College, 112th 10th February to 6th August, 45 the Establishment Lahore NMC 2020 Division at the (Break from 16th March to 31st Integral and May, 2020 due to COVID-19) Constituent Units of National 26th 2nd September to 20th 55 the NSPP. Institute of SMC December, 2019 Management, 27th 24th February to 24th July, 48 Lahore. SMC 2020 (Break from 16th March to 31st May, 2020 due to COVID-19) 28th 19th August to 22nd November, 53 MCMC 2019 29th 3rd February to 3rd July, 2020 54 MCMC (Break from 16th March to 31st May, 2020 due to COVID-19) National 27th 24th February to 24th July, 39 Institute of SMC 2020 Management, (Break from 16th March to 31st Islamabad May, 2020 due to COVID-19) 28th 19th August to 22nd November, 37 MCMC 2019 National 26th 2nd September to 20th 51 Institute of SMC December, 2019 Management, 27th 24th February to 24th July, 52
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Karachi. SMC 2020 (Break from 16th March to 31st May, 2020 due to COVID-19) 28th 19th August to 22nd November, 53 MCMC 2019 29th 3rd February to 3rd July, 2020 52 MCMC (Break from 16th March to 31st May, 2020 due to COVID-19) National 26th 2nd September to 20th 40 Institute of SMC December, 2019 Management, 27th 24th February to 24th July, 38 Peshawar. SMC 2020 (Break from 16th March to 31st May, 2020 due to COVID-19) 28th 19th August to 22nd November, 44 MCMC 2019 29th 3rd February to 3rd July, 2020 44 MCMC (Break from 16th March to 31st May, 2020 due to COVID-19) National 28th 19th August to 22nd November, 52 Institute of MCMC 2019 Management, 29th 3rd February to 3rd July, 2020 45 Quetta. MCMC (Break from 16th March to 31st May, 2020 due to COVID-19)
Achievements Objectives Institution Course Period No. of Participants 2. To conduct Executive 3-Days Executive 11th to 13th 26 special programmes Development Program on February, 2019 for the Federal and Institute (EDI), “Environmental Pollution Provincial Lahore – Hazardous Health and government Economic Impacts” employees in BS 21 2-days Executive 29th to 30th 22 and above which Program on “Sustainable April, 2019
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3-days Executive 29th to 31st 26 Program on “Public January, 2020 Financial Management” The officers participated in programmes and procedures (Grand Total): 947
Research Projects National The following research projects were completed during Completed Institute of 2019-20 Public Policy (NIPP) Policy Paper
➢ “Bureaucratic Decision making a mid multiple accountability” (August, 2019)
Publications:
➢ NSPP Brochure (October, 2019)
➢ Pakistan Administration: A Journal of the National School of Public Policy (December, 2019)
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➢ NSPP Library Data Bulletin (January, 2020)
➢ Review of MCMC & SMC Syllabi. (In Progress)
➢ New NSPP Brochure (In Progress)
Other work: International Cooperation ➢ Arranged training for four NSPP officers, at ENA, Paris in 2019.
➢ Hosted 11 member NAB Delegation on 19 July, 2019
➢ Arranged discussion on “Kashmir: From here to where” on 04 November, 2019
➢ Hosted a 35-member delegation from Armed Forces Post Graduate Medical Institute (AFPGMI), Rawalpindi on 28 November, 2019
➢ Hosted a delegation of 33 foreign diplomats from Foreign Service Academy, Islamabad on 13 February, 2020
Hosted Shariah Academy Delegation on 14 February, 2020
Developing National The following is status of MoUs between NSPP and strengthening of School of counterpart foreign institutions: linkages with Public Policy international In Progress: training institutes ➢ MoU with NSPP and Asian and Pacific
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Centre for Transfer of Technology (APCTT) United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) (Republic of Korea)
➢ MoU with NSPP and State Civil Service Academy of the Republic of Turkmenistan
➢ MoU with NSPP and National Management Institute (NMI), Cairo
15. National School of Public Policy has successfully concluded its academic activity and training courses during the specified report period. NSPP has also effectively overcome the challenges faced in the wake of COVID-19 pandemic and has provided the participants with an opportunity to complete their training using modern online technologies. It has been ensured that by aligning its procedures and processes, the National School of Public Policy adheres to the spirit and dynamism of Vision 2025. We pray to Almighty Allah to help us to efficaciously continue NSPP’s mission of improving governance through effective capacity building of public servants.
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CIVIL SERVICES ACADEMY (CSA)
Common Training Programme (CTP)
INTRODUCTION
The Civil Services Academy (CSA) conducts the following two training programmes:
• Common Training Programme (CTP) at Walton Campus • Specialized Training Programme (STP) for Probationary Officers of Pakistan Administrative Services (PAS) at Mall Campus.
CTP is a six months long pre-service training for newly recruited BS-17 officers in 12 Occupational Groups of Federal Civil Services in its Walton Campus. These new entrants, called Probationary Officers, are selected on the basis of a Competitive Examination (CSS) held annually by the Federal Public Service Commission.
AIMS AND OBJECTIVES OF COMMON TRAINING PROGRAMME:
VISION AND MISSION
THE VISION To become a Center of Excellence in pre- service Public Sector Training.
THE MISSION To conduct the pre-service training, in-line with the best international practices, and to enable the young officers to transform themselves into responsive, participatory, accountable and efficient Civil Servants through knowledge enhancement, skill development and attitudinal change, to cope with the socio- economic challenges faced by common man.
AIMS AND OBJECTIVES OF CTP Common Training Programme primarily aims at grooming young probationary officers into responsible and efficient public servants. To achieve this aim targeted training activities are designed to achieve followings three objectives:
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i. Knowledge Enhancement: - To enhance the knowledge about major current issues, policies, rules, regulations and government structure. - To perform their functions in accordance with laws, rules and policies. - To take evidence based decisions ii. Skill development - practical hands on skills required to become an efficient and effective public servant iii. Attitudinal Change - to empathize and serve with professionalism and inculcate traits of integrity, impartiality and leadership
ACHIEVEMENTS DURING THE YEAR 2019-2020
• 47th Common Training Programme (CTP) was successfully conducted from 17th October,2019 to 21st April,2020 wherein 271 officers, were trained. • The preparations for 48th CTP are in progress which is a batch of 221 probationary officers.
ACTIVITIES UNDERTAKEN BY PROGRAMME WING DURING THE YEAR 2019-20
During the year 2019-20, 47th CTP was completed on 21st April, 2020 and preparations of 48th CTP started. The 48th CTP is expected to commence around the third week of September, 2020.
47th Common Training Programme During 47th CTP following new initiatives have been introduced in the training programme in order to improve its quality and to make it comparable with any of the similar international training program:
i. Upgradation of Moodle Based LMS
LMS was upgraded with following features: a. Probationary officers were able to interact with Faculty through newly developed web based MOODLE DASHBOARD b. Mobile Friendly dashboard was provided to enhance mobility through smart phones. c. Probationary officers can view: o Schedule/Time table, Attendance Details & violations o Course Reading material, Assignments & test results
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o Discussion Forum for each course module o Syndicate Groups & Syndicate Activities o Club & Sports Activities and Announcements ii. New additions in the Curriculum o Diagnostic and Proficiency Test & Class participation will be made a graded activity o Introduction of the Current Issue Presentations. These were preceded by FASAHAT (Public Speaking). o Guest lectures (26) in number were conducted by eminent guest speakers from across the country. o Accountability Leadership workshop was conducted. o Integrity icon of 47th CTP was conducted. o More focus on workshops & seminars, which were part of evaluation. o Six workshops were conducted and probationary officers were provided an opportunity for hands-on training. o Exams held term-wise at the end of each term. o BCURE-Building Capacity for Using Research Evidence conducted in collaboration with CERP. Two modules out of six were conducted by faculty from Harvard Kennedy School. o Enhancing Psychological Capital for effective service delivery – series of five workshops of psycho-social capital conducted. o Dining etiquette classes including practical classes were conducted. o Lectures by image consultant on improving dressing sense of probationary officers. o Make-up classes for IT & Typing in the evenings. o In order to give the trainee officers best possible exposure, the quality of guest speakers is being further enhanced and prominent experts from respective fields shall be invited to share their ideas thoughts with officers. iii. New additions in co-curricular activities o 21 clubs constituted. Special initiative club was introduced with mandate to carry out assignments pertaining to beautification and upgradation of facilities at CSA. o More emphasis placed on the projects being conducted by clubs. o Field work and community work clubbed and their format revised. It includes comparison of working of Public and Private sector. o More syndicate groups i.e. 14 groups on diversified topics constituted.
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o Cultural nights conducted to represent each major region / culture of Pakistan.
iv. New additions in extra-curricular activities o Emphasis on physical wellbeing of probationary officers. o Daily PT & Sports sessions. o Sports were a graded activity. o New games like squash and hockey introduced. o Field visits to historical places like walled city, museum conducted. o Visits to PITB, Punjab Safe City Authority, Lahore Dry port conducted. o Individual counseling sessions in evenings. o Parliamentary debates introduced to provide officers opportunity to build argumentative and presentation skills.
v. New additions in the training facilities o All training related notices have been digitalized. o Provision of faculty lounge for visiting faculty. vi. Review of teaching methodology o Training conducted in smaller groups, more emphasis on case study method, workshops. o Series of guest lectures, individual lectures in academic groups by eminent civil servants, panel discussions held. o Field visits. vii. Introduction of Diagnostic and Proficiency Test a. Blended learning—Selected Reading material of core subjects was shared through email to probationary officers & reading material for the class was shared through Moodle in advance. b. Proficiency & Diagnostic Test was held immediately after joining. c. It was a graded activity and carried 10% weightage. d. Probationary officers securing at least 50% marks were declared successful. e. Performance of probationary officers reflected in pen picture. viii. Revised Teaching Methodology
Discussion Group Sessions (DGS): To encourage probationary officers to take initiative and participate in DGS on their own specific sessions will be allocated whereby they will participate
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in Discussion Group Sessions to be notified by the concerned teacher. Each Academic Group shall be divided into four sub-groups. The TAs will facilitate group discussions. A group coordinator shall be nominated from amongst the probationers of the sub groups who shall submit a synopsis for each sub-group to the Instructor on the discussions held during the session. The teaching faculty will identify the topic for DGS and will assign questions for each sub- group. Each probationary officer of the sub-group will submit the reply through LMS. Detailed procedure for DGS will be notified separately.
Self-Study Sessions: To inculcate sense of responsibility among probationary officers and to provide flexibility during the leaning process, Self-Study Sessions will be offered to the probationary officers. Teaching Faculty will identify the topics for self-study sessions. It will be done through spot tests or assignments.
Teaching Assistants: To utilize the capabilities, knowledge & expertise of probationary officers for various courses taught during CTP, Teaching Assistants (TAs) will be selected through a defined procedure (Academic background, Diagnostic & Proficiency Test results, an interview by Committee) from amongst the probationary officers. The TAs will assist the course teacher and will facilitate the Discussion Group Sessions. Detailed procedure will be notified separately.
Networking Evenings are also planned for probationary officers. These will be organized as informal talks. Networking sessions will be held during 47th CTP. Eminent personalities from private and public sectors will be invited. Probationary officers will organize these evenings under the guidance of Faculty In charge. Clubs will jointly organize these evenings. These functions are generally arranged on weekends. Attendance is optional for probationers.
New Initiatives for 48th CTP o “Design Thinking Workshop” with aim to understand public sector innovation. o CSA Integrity Icon for 48th CTP to allow them to practically demonstrate honesty, integrity, compassion and empathy. o The club activities are performed by the probationers with enthusiasm and zeal. o Club activities will be used to develop non-cognitive soft skills among the probationary officers & its weightage has been increased. o Use of Gasification techniques will also be introduced to enhance the effectiveness of training program.
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o World over it has become gold standard to use gasification as an effective tool to enhance motivation and to make training delivery more effective. o Code of conduct has been re-designed to cater to the gasification aspect. Specialized Training Programme (STP)
1. History of PAS Campus (CSA) The Specialized Training Programme (STP) for the Pakistan Administrative Service (PAS) is organized by the Civil Services Academy at its PAS Campus, Lahore. The Academy was established at its present location in 1950 to train officers newly recruited to the then Civil Service of Pakistan (CSP), a corps of professionally trained administrators whose members performed their duties as Assistant Commissioners, Deputy Commissioners and Commissioners in the field and also held positions in the Federal and Provincial Secretariats. Till 1958, training consisted of an integrated four phase programme, which included (i) an eight months course at the Academy; (ii) a six months stay in East Pakistan for an exposure to practical administration; (iii) a one year programme at Oxford or Cambridge in Public Administration, Development Economics, Constitutional Law and History; and (iv) a field posting of over one year as Assistant Commissioner (under training) to gain practical experience. The training in England and in East Pakistan was discontinued from 1959.
Specialized training at the Academy was discontinued after the year 1973. The basic functions of the former CSP were assigned to the District Management Group (DMG). The DMG probationers were assigned directly to districts as Assistant Commissioners (Under Training) on completion of the Common Training Programme (CTP) which consisted of 08 months of joint training for probationers of all service groups at the Walton Campus of the Academy. The adverse effects of a basic training in the functional requirements of the DMG soon became evident and after a review of the training programme in 1979, it was decided that on completion of the CTP, the DMG probationers would undergo a Specialized Training Programme (STP) organized by the Civil Service Academy. The first programme was conducted by the Academy in June, 1980 at the Pakistan Academy for Rural Development, Peshawar, as adequate facilities were not available at the Civil Services Academy at its Lahore Campus. Subsequent programmes were, however, organized by the Civil Services Academy in Lahore. In 2012, DMG was renamed as Pakistan Administrative Service (PAS). So far 42 DMG/PAS Specialized Training Programmes have been organized by the Civil Services Academy.
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2. Aims and Objectives of STP STP aims to develop Probationary Officers into Civil Servants in the true sense of the word and spirit, enabling them to perform their duties judiciously and effectively in accordance with law. The primary objective of the training programme is to impart professional knowledge and skills to the probationers. It aims to equip the probationers with a thorough understanding of Local Government System, Public Policy, Macro-Economic Management, Urban Governance, Public Sector Management and Government Finance. In addition, the training also seeks to develop a working knowledge of constitutional law, administrative law and jurisprudence. The probationary officers are also provided with an extensive exposure to Law of Evidence, Revenue Laws, Pakistan Penal Code and procedural laws such as Criminal Procedure Code and the Civil Procedure Code. Significant exposure to practical aspects of the training is also ensured through field attachments and visits. Its objectives are: a. To afford a clear insight into the social, economic, institutional and administrative environment that form the broad context within which the civil bureaucracy functions.
b. To develop a clear perspective concerning the functions, responsibilities and duties of the PAS in relation to the demands and requirements of public service and to undertake leadership roles.
c. To bring about an attitudinal change to ensure that their working is more scientific, objective, transparent, responsive, accountable and participatory.
d. To inculcate the traits of integrity, honesty, humility, discipline, confidence and self-reliance.
e. The Civil Services Academy, PAS Campus imparts pre-service training which consists of two phases (i) Specialized Training at PAS Campus and (ii) Field training in the districts, commonly known as District Under Training (UT) ship Programme. Satisfactory completion of both parts is a prerequisite for completion of Probationary period. 3. Areas of Study I) Core Subjects III) Supportive Subjects
a) Public Management & a) Constitution, Administrative & Governance Special Laws b) Public Administration & b) Civil Procedure Code (C.P.C.) Procedures c) Pakistan Penal Code (P.P.C.)
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c) Economic Development & d) Criminal Procedure Code Social Change (Cr.P.C.) d) Local Government System e) Regional Languages e) Urban Development f) Syndicate Work /Book Review; f) Land Revenue Laws Selected Readings; etc. II) Ancillary Subjects a) Public Financial Management b) Qanoon-e-Shahadat Order
4. FEATURES OF THE 42nd STP
The 42ndSTP commenced on 30th April, 2019. The Programme was designed for 42 weeks and thus continued till 28th February, 2020.
A total number of 45 officers joined the training programme, 38 officers of the Pakistan Administrative Service and 7 officers of the Gilgit Baltistan District Management Service. Out of the 45 probationary officers, 40% were female.
The 42nd STP had representation from all over Pakistan. Regional / Provincial break-up of the probationary officers of the 42ndSTP is given as under: Province/ Gender Wise Breakup Breakup of Percentage of Region Male Female Total Overall % Provincial Married of Batch Allocation of Probationary PAS officers officers Punjab 12 8 20 44.44 16 Sindh 5 5 10 22.22 9 KP 2 2 4 8.88 4 Baluchistan 1 1 2 4.44 3 G.B. 6 1 7 15.55 2 29 AJK 1 0 1 2.22 0 FATA 0 1 1 2.22 0 ICT 0 0 0 0 4 Total 27 18 45 - 38
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Four probationary officers were inducted in PAS from Armed Forces-two from the Pakistan Army, one from the Pakistan Air Force and one from Pakistan Navy.
The average age of the probationary officers at the time of joining the STP was 28 years. In terms of academic qualifications, the probationary officers, like all other previous batches, came from a diverse educational background. However, 19 probationary officers constituting 42 % of the 42nd STP had degrees from some prestigious institutions at national and international levels such as LUMS, IBA, NUST and other foreign universities. A comparison of the educational qualifications is given as under:
Around 82% probationary officers of the 42nd STP-PAS had prior work experience. Out of these, 57.77% of the probationary officers had work experience in public sector whereas 17.77% had worked in the private sector. The number of officers joining PAS with work experience has substantially increased over the years. The following bar chart shows work experience of the officers of the last eight
STPs: 70% 60%
50% 40% 30% 20%
10% 0% 34th 35th 36th 37th 38th 39th 40th 41st 42nd STP STP STP STP STP STP STP STP STP (40) (39) (46) (37) (48) (34) (44) (55) (45) Govt. Sector 53% 33% 43% 54% 54% 47% 59.09% 50.90% 57.77% Private Sector 7.50% 28% 28% 35% 13% 21% 22.72% 30.90% 24.44% Work Experience Nil 40% 40% 28% 35% 33% 32% 18.18% 18.18% 17.77%
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5. Achievements during the Year 2019-20
42nd Specialized Training Programme (STP) was successfully conducted from 30th April, 2020 to 28th February, 2020 wherein 38 officers of the Pakistan Administrative Service and 7 officers of Gilgit Baltistan, District Management Service (45 in total) were trained.
43rd Special Training Programme (STP) which started on 21st April, 2020 is currently in progress and 40 officers are participating in this Programme. . The breakup of Province/Region and gender of 43rd STP is as under:
Province/ Gender Wise Breakup Male Female Region Male Overall % of Batch
Punjab 14 10 24 60 35 25
Sindh 6 1 07 17.50 15 2.50
KPK 4 0 4 10 10 0
Balochistan 1 1 2 5 2.50 2.50
G.B.FATA 0 2 2 5 0 5
AJK 0 1 1 2.50 0 2.50
Total 25 15 40 - 62.50 37.50
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6. Activities Undertaken by Programme Wing during the year 2019-2020 42nd Specialized Training Programme
During the 42nd Specialized Training Programme the following new initiatives were introduced in the training programme in order to improve its quality and to make it comparable with any other similar international training program:
1. Moodle Based LMS Probationary officers started interacting with the Faculty through newly developed web- based Moodle dashboard. It is a user friendly dashboard which enhanced mobility through smart phones. Through this Probationary officer accessed: • Schedule/timetable, attendance details & violations ; • Course Reading Material, Assignments & Test results; • Discussion Forum for each course module; • Syndicate Groups and Syndicate Activities; and, • Sports Activities and Announcements 2. New Additions in the Curriculum For the convenience and understanding of the Probationers, the syllabus was bifurcated into two parts with Part-A delineating the syllabus which they had to study for the FPOE and similarly into Part-B which was evaluated and graded by the Academy but not made part of the FPO Exam. Probationers had to obtain passing marks in graded activities and Exams of Part-B so as to be eligible to sit for FPOE. Major focus was on workshops & seminars. Moreover, exams were held term wise at the end of each term, and Class participation was made a graded activity. 3. New additions in Co-curricular activities Nine Syndicate Groups on diversified topics were constituted. For the purpose of Book review, 45 books were assigned to the probationary officers. Cultural nights were planned to provide probationary officers with an opportunity to interact with the senior officers.
Probationary officers of 42nd STP were divided into groups of 5 members each and were attached with senior DMG/PAS Officers who served as their mentors. The Mentors were seasoned ex-civil servants who had held important leadership assignments in the past and were expected to provide guidance on career, professional development, service ethics, etc in an informal setting.
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4. Field visits The following field visits were conducted during the 42nd STP: • Walled City Lahore • Visit to LDA/WASA • Visit to Safe City Authority, Lahore • The Urban Unit, Government of Punjab • Local Visit to Lahore Waste Management Company (LWMC) • Local Visit to Metro-Bus Control Room
5. Muharram Attachment (6.09.2019 to 11.09.2019)
Muharram arrangement is an integral part of the District Administration’s responsibilities geared towards ensuring peaceful conduct of Muharram without any untoward incident. In order to acquaint the probationary officers with the arrangements during the first 10 days of Muharram, probationary officers were divided into smaller groups and sent to Lahore, Faisalabad and Gujranwala Divisions. On their return from the Muharram attachment, the probationary officers made group presentations which were reviewed by the practitioners of Pakistan Administrative Service. The following districts were allocated to the probationary officers for Muharram attachment:
• Lahore • Sheikhupura • Kasur • NankanaSahab • Gujranwala • Gujrat • MandiBahau Din • Hafiz Abad • Toba Tek Singh • Jhang • Chiniot
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6. District Land Revenue Attachment (14.10.2019 to 19.10.2019)
The probationary officers studied different aspects of land revenue administration like mutation, demarcation of land, partition cases and collection of land revenue/other government dues like agriculture income tax, water rate and so on. Probationary officers were divided into smaller groups and sent to Sahiwal, Multan, Faisalabad and Sargodha Divisions. On their return from the District Land Revenue attachment, the probationary officers made group presentations which were reviewed by the practitioners of Pakistan Administrative Service. The probationary officers of the 42ndSTP completed their LG attachment in the following districts of Punjab:
• Sahiwal • Okara • Pakpattan • Multan • Khanewal • Lodhran • Vehari • Faisalabad • Sargodha
7. Provincial Secretariat Departments Attachment (20.01.2020 to 24.01.2020)
The Public Administration & Procedures course is supplemented by a Provincial Secretariat Departments Attachment. The objective of this attachment was to familiarize the probationary officers with the functioning of Civil Secretariat Administration. The probationary officers were attached with various departments during this attachment such as Services and General Administration Department, Home and Punjab Police Department, Finance Department, Local Government & Community Development Department, Planning and Development Department, Education Department, Health Department and Communication and Works Department. They had to study and understand the functions, role, working and staffing of various offices. On return from this attachment, the probationary officers made group presentations which were reviewed practitioners of Pakistan Administrative Service.
8. Country Study Tours As part of STP, three Country Study Tour (CSTs) were planned as under:
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a. Islamabad Capital Territory visit 14th to 19th July, 2019 b. Country Study Tour Programme (Northern Areas) 25th to 31st August, 2019 c. Country Study Tour Programme (Southern Areas) 15th 22nd February, 2020
Objectives of the above CSTs included:
• Developing probationary officers’ understanding of the administrative set up and major governance/public policy issues at Federal and Provincial levels; • Providing an opportunity to understand culture and cultural heritage as well as law & order situation in provinces/regions visited; and • Studying inter-departmental relationship and coordination in various tiers of government
Groups were formed for writing synopsis and making presentations on return from the CSTs. The activities were completed as per plan. The CST provided valuable exposure to the probationary officers to district, provincial and federal government functioning.
9. New Additions in Extra-Curricular Activities
In order to improve the physical wellbeing of probationary officers, the following sessions were held: • Daily sports sessions; • Riding sessions; and, • Swimming sessions
10. New Additions in the Training Facilities/Activities:
Teaching Methodology
More emphasis was given on case study method and workshops. Also a series of extension lectures panel discussions by eminent civil servants were planned.
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11. Assessment Policy
• The overall activities in the Specialized Training Programme carried 600 marks in total. Of these, 475 marks were for academic subjects, which were judged through formal Exams. For skill development 55 marks were allocated and for co-curricular activities 30 marks were allocated, while remaining 40 marks were adjudged by the faculty.
• Academic Assessment: The examinees were required to obtain at least 45% marks for passing each subject and had to obtain an overall aggregate of 50% of the total marks. Exams were conducted in all subjects; 20% marks were allocated to the spot tests out of the total marks allocated to each subject in each term.
• The probationers were assessed in the prescribed academic courses through a combination of random tests, formal exams, class assignments, class participation, mid-term and final term exams. These Exams were meant to make sure that the probationers were completely prepared for their Final Passing-Out Examination (FPOE) conducted by the Federal Public Service Commission (FPSC). The distribution of grades as per these Exams was as follows:
• 1st Term Exam 35% • Mid-term Exam 25% • Final Exam 40%
• All the main courses started in the first term concurrently and their assessment was spread throughout the STP in all three terms as below:
• First Term Exam: The first term exam covered both the FPOE related syllabus as well as / Non-FPOE graded courses taught through extension lectures, panel discussions or visits. Assessment also included Faculty Assessment.
• Mid-Term Exam: It encompassed the entire syllabus from both FPOE and Non- FPOE portions taught during November, 2019. However, emphasis was laid on adhering to the exam pattern undertaken by FPSC. This term, like the 1st term, had Director PAS’s marks on discipline, leadership ability and team management.
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• Final Exam: The final exam covered the entire course including curricular, co-curricular and extracurricular activities like Sports, Book Reviews, Syndicate Work, Attachments and CST. First Term, Mid-Term and Final Exam results were given weightage cumulatively in the final assessment.
• 42nd STP – ANALYSIS
Achievements/improvements
• One of the main objectives of the 42nd STP was to provide the probationary officers with a clear insight into the socioeconomic, institutional and administrative environment within which the civil bureaucracy functions. The results achieved by the probationary officers in the academic courses remained good indicating that this objective was largely achieved. Performance of the male and female probationary officers remained equality good. Six male officers were amongst the top 10 of their batch. A female probationary officer obtained 1st position in overall result whereas a male probationary officers obtained 1st position in academics result. Eight probationary officers secured marks ranging from70-74%, 30 probationary officers secured marks ranging from 60-69%and only 13 secured marks ranging from 50%-59%. A comparison of the result of last three STPs is shown with the help of the following bar chart:
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PASSING OUT CEREMONY
The Final Passing out Ceremony of the 42ndTP was held on 27.02.2020. Mr. Mohammad Sarwar, Governor Punjab was the Chief Guest.
The Ceremony started with recitation from the Holy Quran followed by speeches by President Mess Committee, DG CSA and the Chief Guest. In his keynote address to the probationary officers of the 42ndSTP, the Chief Guest shared lessons learnt by him in his illustrious career. He advised the probationary officers to be God fearing and perform their functions honestly and efficiently. He also advised them to remain accessible to the common man and solve their problems on priority. He distributed prizes among the probationary officers who had distinguished achievements in the various aspects of the STP.
District Under Training Programme of 42nd Specialized Training Programme
The training of PAS officers consist of two parts (i) Specialized Academic Training at the PAS Campus, Civil Services Academy, Lahore and (ii) Field Training in the districts where officers are posted as Assistant Commissioner (Under Training).
The PAS Campus is also conducting the District under Training Programme of 42nd STP. The UT period is consisted off (22 weeks). The probationary officers of 42ndSTP-PAS had relinquished the charge on 28th February, 2020 after completion of STP at PAS Campus. According to the Provincial allocation of the probationary officers as notified by the Establishment Division, the probationary officers proceeded to the respective Provincial governments. Subsequently, the Provincial governments had posted them in different districts for completion of their 22 weeks UT Programme under the control of D.Cs.
The PAS Campus had prepared the guidelines for District under Training Programme for the UT officers. According to the UT Handbook, every UT officer is required to prepare one monthly progress report of his/her attachments as per the prescribed format and send to PAS, Campus, CSA, Lahore. In this regard, 5 reports are required to be submitted by each UT officer to CSA by covering all the UT areas as mentioned in the UT handbook. A debrief session of District under Training has been planned during the month of September, 2020. In this context, all the UT Officers will give a detail briefing on the activities undertaken during UT programme on Zoom from their respective DCs offices.
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FEATURES OF THE 43RDSTP
Online Training at PAS Campus, CSA The probationary officers of 43rd Specialized Training Program (STP) of Pakistan Administrative Service (PAS) completed 47th Common Training Program (CTP) at Walton Campus, Civil Services Academy (CSA) and assumed charge at PAS Campus for their STP in absentia on 21st April 2020 due to the outbreak of COVID-19 pandemic. In light of the decision of closure of the educational and training institutions by the Government, it was decided to start Online Training for the Probationary Officers (POs).
Online Training from 22nd April, 2020 to 1st June 2020 Different possibilities were worked out and it was decided that lectures, videos and other material will be shared with the probationary officers via Google Drive and discussion on the topics as per timetable will be carried out on dedicated subject-wise WhatsApp groups. In the beginning, only permanent faculty of PAS Campus, Civil Services Academy (CSA), involving the Chief Instructors (CIs) Dr. Tasneem Zafar and Mr. Mohammad Asim were engaged to teach the subjects of Economic Development and Social Change and Public Management and Governance respectively. During this period 20 and 23 sessions of the above mentioned subjects were held and 43% and 38% of the total course of the given subjects respectively was covered.
Moreover, recorded videos, relevant material and presentations of selected Extension Lectures were shared with the Probationary Officers and was followed by discussion with the concerned Resource Person on the dedicated WhatsApp group. Since class timings used to be shorter than usual during the holy month of Ramadan, therefore, two hours discussion on one subject with the relevant faculty was arranged daily. Provision of Reading Material Before commencement of Online Classes of the 43rd STP, syllabus, reading material, Books of all the courses to be taught to the probationary officers were initially shared with them online and then dispatched on their residential addresses for self-study and better understanding of the topics to be taught. Online Training since June 2020 It was assumed that formal classes would begin from 1st June, 2020 onwards; however, due to the prevailing situation, educational institutions were further closed down till 15th July, 2020. This necessitated on the part of Academy to further enhance the online training component. Therefore, online classes via Zoom software application were started in the 2nd week of June 2020. For this purpose, the
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Academy took consent of all the faculty members who first came to the Academy to deliver online lectures and later, upon proficiency on Zoom, most of them connected to the probationary officers from their residences. A trial version of Zoom was used in the beginning which allowed a 40 minutes session in one login. Later on, the Academy shifted classes on paid version of Zoom for uninterrupted sessions throughout the day.
Syllabus / Course Outlines For FPOE & NON FPOE For the convenience and understanding of the probationary officers, the syllabus has been bifurcated into two parts with part-A delineating the syllabus which they would have to study for the FPOE and similarly into Part-B which would although be evaluated and graded by the Academy but would not be made part of the FPOE Exam. Probationers scoring less than required marks in graded activities and Exam regarding Part-B would not be eligible to sit for FPOE and their Admission for FPOE would not be forwarded.
Syndicate Research Work Additionally, in order to equip the probationary officers with requisite skills that would enable them to perform their duties and responsibilities effectively in the field, topics have been assigned to the probationary officers for Syndicate Research which are of practical nature involving case studies on issues relevant to the future work of the probationary officers. For this purpose, the whole batch of 43rd STP probationary officers was divided into 8 groups consisting of 5 probationers each. The Syndicate Advisors have also been attached with the groups to guide the groups in their syndicate research work.
Moodle Based Learning Management System The Learning Management System (LMS) for STP is being used as an interactive platform for faculty and probationers. The web-based platform has exclusive electronic Discussion Forum for every subject. This may also help Syndicate Advisors to monitor the performance of each Syndicate in real time and is expected to add value to the existing Syndicate Research activity. Moreover, soft copies of study material of the courses to be taught to the 43rd STP probationary officers are available on Moodle based LMS for easy access.
Online Book Club An online book discussion club has been formed for the 43rd STP probationary officers. The purpose of this club is to encourage discussion among Probationary Officers on the books which they have read. This may also foster scholarly debate on the key ideas and components of the books under discussion.
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Strengthening of Online Training
To further strengthen the Online Training Experience, SOPs have been developed in coordination with NSPP to regulate participation, attendance, dress code and allied matters. The objective is to formalize the procedures and further enhance the sanctity of Online Classes. Library facilities are also being upgraded on various Digital Libraries around the world.
Muharram Attachment (26.08.2020 to 30.08.2020) The probationary officers have been placed in home districts in Punjab, Sindh, KP, ICT and AJK in view of Covid-19 outbreak. The district of attachment are Lahore, Kasur, Gujranwala, Gujrat, Sialkot, Hafizabad, Rawalpindi, Sahiwal, Pakpattan, Multan, and Khushab, Karachi, Hyderabad and Ghotki, Peshawar, Abbottabad and Bannu, ICT and Muzaffarabad. On their return from the Muharram attachment, the probationary officers made group presentations which will review by the practitioners of Pakistan Administrative Service.
A) SCHEDULE OF ACTIVITIES FOR 43RD STP-PAS B)
Activities Period/Duration C) Duration of STP st th D) 21 April, 2020 to 10 February, 2021 Charge Assumption st E) 21 April, 2020
First Term 21st April, 2020 to 11th October, 2020
On line Classes 22nd April, 2020 th Commencement of Regular Classes through Zoom 8 June, 2020 Country Study Tour Programme (ICT/Northern 19th July, 2020 to 28th July, 2020 Areas) st nd Eid-ul-Azha holidays (10thZil Haj) subject to 31 July, 2020 to 2 August, 2020 sighting of moon) Presentations on Country Study Tour Programme 4th August, 2020 (ICT/Northern Areas Independence Day 14th August, 2020 Muharram Attachment (subject to sighting of 27th August, 2020 to 31st August, 2020 moon) Presentations on Muharram Attachment 2nd September, 2020 Midterm Exam 28th September, 2020 to 2nd October, 2020 Midterm Break 5th October, 2020 to 9th October, 2020
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th th Final Term 12 October, 2020 to 10 February, 2021
District Land Revenue Attachment 18th October, 2020 to 23rd October, 2020 Presenta tions on District Land Revenue 27th October, 2020 Attachment Milad-un-Nabi (12th Rabi-ul-Awwal subject to 30th October, 2020 sighting of moon) th th NON-FPO Exam 28 & 29 November, 2020 Quaid-e-Azam Day 25th December, 2020 Attachment with Provincial Secretariat Departments 14th December, 2020 to 18th December, 2020 nd Presentations on Provincial Secretariat Departments 22 December, 2020 Final Exam 11th January, 2021 to 15th January, 2021 Country Study Tour Programme (Southern Areas) 17th January, 2021 to 26th January, 2021 th Presentations on Country Study Tour 28 January, 2021 Presentations on Syndicate Research Work 1st February, 2021 Clearance / Feedback 3rd February, 2021 th Presentations on Curriculum Review Committee 4 February, 2021 Rehearsal of Passing Out Ceremony 8th February, 2021 Passing out Ceremony 10th February, 2021
Note: The above schedule is subject to adjustments on account of gazetted holidays and other unforeseen events. B) INFRASTRUCTURE DEVELOPMENT PROJECTS The following two Infrastructure Development Projects are near completion and will be operational during FY 2020-2021 and the last project will be initiated this year: 1. New Classroom A new classroom has been refurbished which was earlier used by National Institute of Management when CSA was part of National School of Public Policy (NSPP). Classes of the 43rd STP-Batch will be held in this classroom. This classroom has the capacity to accommodate around 60 Probationary Officers. Moreover, learning stations have been established beside the classroom to access online information and facilitate self-study. 2. New Library The PAS Campus library has been upgraded after refurbishment of the above said vacated building. From this year onwards, library will be shifted to the new premises having wider space and updated facilities. 3. New Ayesha House PC1 of this project has been prepared and the project will hopefully be completed by the end of this year. New Ayesha Hostel will be having more rooms to accommodate female probationary officers in view of their increasing numbers in the Service in the recent years.
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C) MCMC/SMC SPECIALIZED TRAINING PROGRAMMES
The Secretary to Government of Pakistan, Establishment Division chaired a meeting on 24.02.2020 in the Establishment Division on the above cited subject. The meeting was attended by the Heads/Representatives of the training institutions. The following proposals were discussed:
• MCMC and SMC will be divided into two parts. The first part will be undertaken by the NSPP and the second part will be undertaken by the respective training institutions. • Proposed weightage of the two parts has been suggested as 75% for NSPP and 25% for STIs. • STIs will be asked to arrange four weeks training for participants of MCMC and SMC.
2. PAS Campus would be involved in the Specialized Training of the Pakistan Administrative Service (PAS) Officers eligible for attending MCMC and SMC. The Director General. Civil Services Academy made the following submissions during the meeting chaired by the Secretary Establishment:
• Academic/Program Aspect: This required preparation of adequate training modules in order to enhance the domain knowledge of the PAS in-service officers. These modules will be prepared in consultation with the NSPP. In order to ensure quality of the training modules, the Academy would require additional supervisory staff belonging to PAS for preparation of modules in consultation with the serving officers of PAS based on their TNA and then execution and implementation of the training.
• Logistics: It was informed that presently the PAS Campus has limited residential accommodation which is only sufficient for the STP of the PAS officers which is spread over a period of ten months. The faculty of the PAS Campus has only two months intervening time to start the new STP. Hence, the Academy would be requiring more space, staff and finances in order to initiate the implementation of the decision of the Cabinet.
3. After discussion and getting input of the participants, the following decisions were made in the meeting:
• Initially the STIs will arrange training for their respective officers for MCMC only for a period of four weeks. The STIs will have the flexibility to fix timing of the course keeping in view their on-going / existing courses. First course will be held in the financial year 2020-2021.
• At least one course will be run in a year in the beginning.
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• Modules will be prepared by STIs in the meanwhile. • Finance Division will be approached for provision of funds for logistics, HR and training related expenses.
4. The PAS Campus, Civil Services Academy, Lahore started working on the subject task on 2nd March, 2020 on the directions of the Director General, CSA, Lahore. In this regard, internal meetings were convened and chaired by the Director General, Civil Services Academy, Lahore at PAS Campus on 16.03.2020 and subsequently on 16.04.2020 wherein a working paper was placed before the participants in order to discuss the implementation process of the decisions on Civil Services Reforms and Performance Management System. The following aspects included in the working paper were discussed in detail.
• Course Content/Module Development • Financial Plan • Logistic Plan • HR Plan
5. In the meetings, it was decided that rather than going horizontal and broadly touching several topics which can be covered, in NIM, MCMC specialized training component may deal with few core areas and delve deeper vertically in those areas which will be related to the job description of a BS-19 officer working in the field, secretariat or projects. After detailed discussion, the Director General, CSA directed that the Training Need Assessment (TNA) exercise will be conducted later in a more suitable environment once pandemic emergency is over. Meanwhile, views from different offices / officers may be gathered through letters.
6. In this context, PAS Campus, Civil Services Academy, Lahore has written letters to the following government functionaries on 28.04.2020 to get their input / recommendations on the core areas of training courses recommended to be taught to PAS BS-19 and BS-20 officers during their Specialized Training as part of MCMC and SMC respectively (Annex-A).
• All the provincial Chief Secretaries • All the Administrative Secretaries of Punjab Province • All the Commissioners of Punjab Province. • All the Deputy Commissioners of Punjab Province
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7. PAS Campus, Civil Services Academy, Lahore issued reminders to the Provincial Departments, Commissioners and Deputy Commissioners of the Government of the Punjab on 28.05.2020 for expediting their recommendations. Some of the above officers have suggested topics for the training courses to be taught to PAS BS-19 and BS-20 officers which are listed at Annex-B.
8. An online meeting on aforementioned subject was held on 25.06.2020 under the Chairmanship of new Director General CSA, which was attended by the following. Minutes of the meeting are attached at Annex-C.
• Mr. Asim Iqbal Director PAS • Dr. Muhamad Afzal Director (A&F) • Mr. ZulifqarYounis Director CTP
9. Specialized MCMC
In line with the decisions taken in the meeting and directions of Establishment Division, PAS Campus will conduct Pilot Specialized MCMC course for PAS Officers in Dec-Jan 2020-21, after the 10 weeks generalized MCMC course at the NIMs organized by NSPP, and if required, another course in April-May 2021. Funds required for the have above have been worked out and would be demanded from Finance Division through Establishment Division.
10. Module Development
For Module Development, two parallel course of action as decided in the DG Meeting are being pursued. Firstly, in view of the discussions, a focused Group Discussion of PAS Officers was held wherein topics for module development for Specialized MCMC were identified. A draft syllabus of the MCMC has been prepared and shared with the Establishment Division as well as NSPP. The process is underway and a more detailed Training Need Assessment (TNA) is also planned once the pandemic situation improves.
11. Secondly, after extensive internal discussions, PAS Campus has identified following areas for Module Development for Specialized MCMC course in line with major posting areas of BS-19 PAS officers in the field, secretariat and projects.
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• Project / Program Management focusing on skills and competencies required for heading large donor funded projects like Punjab Education Sector Reforms Program, Health Sector Reforms Program. Sub Topics may include sessions on International Procurement, Evidence Based Decision Making, and Monitoring and evaluation. • District Management with focus on topics like Role of DC as Collector, Disaster Management (Corona Pandemic), Media Handling / Management and urban Governance. • Working in the Secretariat with focus on topics like PPRA, Contract Management, Accountability Mechanisms. Case Studies on Public Sector reforms, Even Management, file processing/management and Community service. 12. Topics / modules are being further refined in consultation with NSPP and resource persons.
D) PARTNERSHIP WITH OTHER TRAINING AND EDUCATIONAL INSTITUTIONS
Efforts are being made to develop partnerships with other training and educational institutions. In this context, an MoU has already been signed with Lahore School of Management Sciences (LUMS). Areas of cooperation will be worked out after a few meetings with the concerned Professors of LUMS. Moreover, a compendium of other Specialized Training Institutions (STIs) is being prepared for further coordination and partnerships with them. _____
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STAFF WELFARE ORGANIZATION
INTRODUCTION Staff Welfare Organization is an attached department of Establishment Division setup to look after the welfare of Federal Government employees and their dependents. It provides social welfare services to Federal Government employees and their dependents through various welfare activities/services. It has a countrywide setup with headquarters at Islamabad and regional offices at four provincial capitals. The Organization caters services to 500,000 Government servants. Assuming average family size as five, the No. of beneficiaries goes upto 2,249,820.
ROLE AND FUNCTIONS:
Efficiency of a good public administration depends on how best the organization is operating the administrative machinery for the benefits of its clientele. The functions of the Organization as per Charter are as under:- • Assessment of needs and problems of all the F.G. Employees. • Educational Assistance through award of stipends to F.G. Employees. • Establishment of Ladies Industrial Homes where dependents of the F.G. Employees are taught various handicrafts/skills to supplement the income of the family and to provide employment opportunities. • Provision of emergency relief to low paid individual employees in the event of such distress as T.B prolonged sickness or death in the family. • Setting up of multi-purpose community centers for organizing social and cultural program as well as for mobilizing voluntary efforts of the Government servants for the solution of their community problems of self-help basis. • Promoting recreational and sports activities amongst the Government servants through sports clubs formed by the employees themselves. • Provision of Holiday Homes and picnic resorts and organizing subsidized excursions to places of historic and scenic beauty. • Arranging entertainment programs for Government servants and their families such as Mushairas, Qawwalies, Milad variety shows/film show, Eid re-union and Meena Bazaar etc.
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• Provision of libraries for the intellectual benefit of the Government Servants and their family members. • Provision of equipment in the children parks of the government servants colonies and development of grounds for playing purposes. • Handling of complaints from the government servants in the matter of such amenities as transport, supply of water, electricity, gas and fuel etc.
GOALS:
S. NO. GOAL
To take such welfare measures that would make Government service more lucrative so as to 1. attract the best possible talents; To fill those gaps in the provision of such services to Government servants which are not being 2. provided by the agencies concerned. To meet the economic, social and psychological needs of all Government servants in every 3. sphere of their community life. Direct Financial assistance 4.
Indirect economic relief 5.
Provision of recreational facilities 6.
Provision of auxiliary services 7.
TARGETS SET FOR THE YEAR 2019-2020: S.NO. TARGET 1. Payment of Stipend Award 2. Federal Staff Relief Fund 3. Rehabilitation Aid 4. Day Care Centre 5. Holiday Homes
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6. Ladies Industrial Home 7. Ambulance, Mortuary Van Service/Coaster Service 8. Vocational Training Centre /Trade Training Centre 9. Multipurpose Community Centre/Community Clubs 10. Hostel for Federal Government Female Employees 11. Sports and Cultural Activities 12. Quranic Classes 13. PSDP Schemes for Welfare of Federal Government Employees
ACHIEVEMENTS DURING THE YEAR 2019-2020
Target Achievements 1. Award of Stipend: An amount of RS 89.845 million was disbursed to 40,455 Federal Government Employees for the payment of tuition fee, purchase of books for their children. Cash Award to students for obtaining . 2. Federal Staff Relief Fund: Amount of RS. 11.660 million was disbursed t o the 1752 Federal Government employees on account of death and/or their dependents / prolonged illness and purchase of optical. 3. Rehabilitation Aid: The rehabilitation aid provided to 139 disabled Federal Government employees and their dependents in shape of rehabilitation items (Hearing Aid, Wheel Chairs, Tricycle, and Artificial Limbs) costing to RS. 2.899 million to rehabilitate them and to make them self-supporting.
4. Day Care Centre: The project / scheme aims to meet the requirements of working mothers who have no family member in their homes to look after the children. 23 children of working women benefited with the facility of Day Care Centre at Islamabad and this activity generated revenue of Rs. 54,600. 5. Holiday Homes: Holiday Home at Murree, Kheenjar Lake, Thatta and Ziarat (Baluchistan) were established to provide excursion facilities to the Federal Government Employees and their dependents. 2,069 families of the Federal Government Employees availed the facilities of Holiday Homes at Murree, Kheenjar lake & Ziarat. Through this facility, revenue of Rs. 1.695 million was generated. 6. Ladies Industrial Home: The aim of this project is to provide training in useful and employment oriented skills such as knitting, embroidery etc. to the female
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dependents of Federal Government employees. LIH at Islamabad has further introduced new courses of short duration in market-oriented skills. These are computer courses, Beautician, Cooking, Handicraft work which are of great help in supplementing the income of the families. Computer courses, Beautification courses, Cooking, Handicraft works, Beads, Interior Decorations and training is provided for capacity building of the staff. About 1391 female completed different skill trainings/Certificate/Diploma courses and RS. 322,970 were earned as revenue.
Work-order-centers: Two work-order-centers are established at Islamabad and one at Peshawar to provide full support to the ladies to support their families’ income and booked 1,674 work-orders and generated Rs. 42,734 as revenue.
7. Ambulance, Mortuary Van and Coaster Service: The ambulance service is provided to the Federal Government employees and their family members in case of illness to pick and drop to hospital/residence. The Service Charges are very nominal and service is being provided round the clock at Islamabad, Peshawar, Lahore and Quetta within the municipal limits. A mortuary van service is provided to carry the dead bodies of Federal Government Employees and / or their dependents from residence to native town within a radius of 350 K.M. which is only available at Islamabad.
In order to facilitate the F.G. Employees, coaster service is being provided at Islamabad and Lahore for social functions within a radius of 500 K.M.
As many as 1,352 clients benefited from the above services and revenue generated was Rs. 1.2 million. 8. Vocational and Trade Training Centre: About 3,206 Federal Government employees and their dependents availed training in the skill of typing, shorthand and basic computer courses in 09 Vocational/Trade Training Centers and RS. 904,760 generated as revenue. 9. Multipurpose Community Centre/Community Clubs: Multipurpose Community Centre set up to provide avenues for promoting community awareness and social services through community development program. Federal Government employees benefited directly and indirectly by the facilities/services offered at
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Community Centers Islamabad, Peshawar, Lahore, Quetta and Karachi. Total 1,132 F.G. Employees got the Bookings of Auditorium and Wedding Halls and RS 6.313 million were earned as revenue. Membership of community centers remained as 5,353 and Rs. 172,220 earned as revenue. 10. Hostel for Federal Government Female Employees: Temporary Hostel facility is provided at Islamabad to the working women posted at Islamabad/Rawalpindi from different parts of the country and to encourage women to join services and thus help to supplement the family income. 44 females are at present residing in the Hostel for Federal Government female employees at Islamabad and revenue generated was amounting to RS. 4.049 million. 11. Sports and Cultural Activities: To provide healthy leisure time activities to the Federal Government employees and their dependents, sports club have been organized. Various sports events, exhibition matches and tournaments were arranged by Staff Welfare Organization, Islamabad, Lahore, Peshawar, Karachi and Quetta. A large number of Federal Government employees and their dependents participated in these tournaments. Sports programs were arranged at Regional Office of Staff Welfare Organization for healthy atmosphere and to provide entertainment to the children of Federal Government Employees. 25 sports functions were held comprising various sports activities during the year 2019-20.
Cultural programs were also arranged at Regional Offices of Staff Welfare Organization to increase their mental approach and to celebrate National days and Religious festivals. Total 33 numbers of Cultural Programs were held. 12. Libraries: An amount of Rs.12,571 generated from 7 Libraries. Approximately more than 2,049 library members benefit with books, magazines etc. each year. 13. Quranic Classes: For teaching the Holy Quran free of any charges, Quranic classes have been arranged. Dependents of Federal Government employees were taught the Holy Quran at the Regional offices at Lahore, Peshawar and Quetta. About 764 F.G. Employees benefited from this program. 14. Grant-in-Aid: An amount of Rs. 180,000 under grant in aid is provided to 09 clubs/welfare agencies of Federal Government Employees and their dependents to encourage the employees to utilize their leisure time in healthy activities and to arrange tournaments.
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OTHER NOTABLE ACTIVITIES/ ACCOMPLISHMENT
S.NO. ACTIVITY/ACCOMPLISHMENTS: Staff Welfare Organization started to provide the Rehabilitation Aid to the Federal Govt. Employees and their dependent at their doorstep. For collection and deposit of stipend forms, camp offices were established for the convenience of the Federal Govt. 1. Employees at Pak Secretariat, Ministry of Defense, Rawalpindi and M/O CAD, H-9, Islamabad
Following the ritual of serving low paid federal government employees and to their 2. dependents in most befitting manner, Staff Welfare Organization organized a free "Eye medical camp" in Community Centre G-9/2 on 24th of January 2020 22 December is celebrated as National Day of Working Women in Pakistan. The Day marks to acknowledge the economic contributions made by women to the country. In 3. connection to working women day Staff Welfare Organization organized Mahfil-e- Milad on 30th December 2019.
ANALYSIS OF ACHIEVEMENTS WITH GOALS AND TARGETS:
SWO provided various welfare services as financial assistance to the F.G. Employees i.e. disbursement of stipend award, Federal Staff Relief Fund during the financial year 2019-20 and Rs. 89.845 million have been was disbursed amongst 40,455 beneficiaries and achieved 100% Goals/Targets.
Besides provision of welfare services as indirect economic relief, provision of recreational facilities and auxiliary services. SWO generated revenue of Rs 16.30 Million and at least 57,661 Federal Government Employees benefited directly from the above schemes during financial year 2019-20. Staff Welfare Organization through its several schemes like Wedding Hall, Auditorium, Holiday Homes, Sports and Cultural Activities provided indirect benefit to more than 57,661 beneficiaries as large number of F.G Employees and their dependents took indirect benefit out of these schemes.
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Predicaments (if any):
The total revenue amounting to Rs. 16.30 Million generated from SWO’s different schemes was deposited into Government Treasury during the Financial Year 2019-20. It is too difficult to maintain SWO buildings/infrastructure in the absence of allocation of budget for repair maintenance of SWO buildings. Due to the prevailing Covid-19 situation in the last quarter of 2019-10 the facilities and services of Staff Welfare Organization remained suspended most of the time and a short fall in revenue and beneficiaries has been noted. This office lost a very hardworking and dedicated officer Mr. Tayyab Naveed, Welfare Officer because of the Covid-19 pandemic. Non-availability of finances for development project badly affected the projects and completion of such projects also delayed for many years.
Conclusion: SWO is providing its facilities to the F.G. Employees & their dependents throughout the country with its full dedication, zeal and enthusiasm and working day and night for accomplishment of its set Target/Goals. During last Financial Year 2019-20 SWO completed/achieved its 100% targets and goals pertaining to the regular schemes.
It is fact that few reforms have been introduced such as, increase in SWO schemes. Revision of SWO schemes rates charges and introduction of new market/employment oriented courses in LIH, VTC and TTC, we can not only serve in a better way to the F.G. Employee & their dependent but also can get handsome increase in revenue.
There is always room for improvement and to run SWO business in a better way the Officers and Staff are committed but there is need of support by superiors and sufficient funds so that SWO may address maximum number of Federal Government Employees.
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FEDERAL EMPLOYEES BENEVOLENT & GROUP INSURANCE FUNDS
Proposed BF Tower
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BASIC INFORMATION
Name of the Wing/Attached Federal Employees Benevolent and Group Insurance Department / Autonomous Organization: Funds Name of the Head of the Wing/Attached Department/ Mr. Muhammad Shahid Hussain Autonomous Organization:
Designation: Managing Director
Benevolent Fund Building, Block A-1, Zero Point, Office Address: Islamabad
Phone Nos: (Landline + Mobile) 051-9252180
Fax No.: 051-9252363
Email Address: [email protected]
Name of officer designated as Wing Mr. Abdul Sattar Coordinator for the Year Book
Designation: Deputy Director(Coordination)
Benevolent Fund Building, Block A-1, Zero Point, Office Address: Islamabad 051-9252202 Phone Nos: (Landline + Mobile) 0333-5702847
Fax No.: 051-9252354
Email Address: [email protected]
INTRODUCTION
The Federal Employees Benevolent & Group Insurance Funds (FEB&GIF) were established in April 1969 through promulgation of the FEBF & GI Act, 1969. Objective of launching the FEBF & GI scheme is to provide financial relief in the shape of Benevolent Grant, Sum Assured and other benefits to the Federal Government/autonomous bodies’ employees and their families. Presently, it is covering more than 706,059 employees.
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Role and Functions
2. The basic role of the Federal Employees Benevolent and Group Insurance Funds is to provide financial relief to the Federal Government employees/their family members. The Funds collect contributions from the employees, invest surplus funds and provide financial benefits under its welfare schemes as admissible under the provisions of the Federal Employees Benevolent Fund and Group Insurance Act, 1969 and the Rules made thereunder. The FEB & GIF are managed by a Board of Trustees constituted under Section 4 of the FEBF & GI Act, 1969.
3. Functions of FEB & GIF are as follows:
a. Collection of contributions from the employees recovered by the concerned accounts offices through their monthly pay bills.
b. Investment of funds to finance its welfare schemes.
c. Sanction and payment of claims under its following welfare schemes:
i) Monthly Benevolent Grant on death during service or during retirement or on medical grounds. —Section 13 of FEBF & GI Act, 1969
ii) Additional Monthly Benevolent Grant (in addition to monthly benevolent grant mentioned at Sr. i above) is paid to family of a deceased employee who dies during service in a security related incident. —Section 13 (5) of FEBF & GI Act, 1969
iii) Farewell Grant on retirement after twenty years’ service. —Rule 24 of FEBF & GI Rules, 1972
iv) Sum Assured on death of an employee during service. —Section 15 of FEBF & GI Act, 1969
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v) Special Lump Sum Grant ranging from 200,000 to 500,000, (in addition to payment of Sum Assured as mentioned at Sr. iv above) to family of deceased employee who dies during service in a security related incident. —Section 15A of FEBF & GI Act, 1969
vi) Lump Sum Grant on Retirement of an employee on medical grounds. —Rule 23 of FEBF & GI Rules, 1972
vii) Burial Charges on death of an employee. —Rule 20 of FEBF & GI Rules, 1972
viii) Marriage Grant on marriage of one child of a serving, retired or a deceased employee.
—Rule 19 of FEBF & GI Rules, 1972
ix) Educational Stipends for post-matric studies upto M.Phil / MS level. —Rule 25 of FEBF & GI Rules, 1972
x) Reimbursement of semester/annual fee upto a maximum of Rs. 100,000/- for studies in Medical, Engineering, IT, Business Studies, D. Pharmacy and Architecture in public sector universities, colleges and institutions. —Rule 25-A of FEBF & GI Rules, 1972
xi) Annual Cash Awards on Essay Writing Competition among children of Federal Government employees. —Rule 25(4) of FEBF & GI Rules, 1972
d. Preparation of proposals for further improvement in the benefits admissible under the Federal Employees Benevolent Fund & Group Insurance Act, 1969 and the Rules made thereunder.
e. Utilization of surplus funds by introducing new schemes for the welfare of the employees and their family members.
Goals
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4. Provide common benefits to the Federal Government employees and certain autonomous bodies and to provide for their group Insurance Fund.
Targets set for the year 2019-20
5. Targets set for the year 2019-20 were as follows:
a) Receipts—Receipts on account of contributions of Benevolent and Group Insurance Fund from the employees, Rs. 9,081.20 million, receipt on account of investment income Rs. 2,200 million and rental income Rs. 146 million were estimated for 2019-20.
b) Disbursements—Disbursement of grants of Rs. 6,961.45 million was planned for 2019-20 to the Federal Government employees, employees of autonomous bodies and their family members.
Achievements during the year 2019-20
6. Achievements of 2019-20 were as under:
a) There was a total receipt of Rs. 12,154.53 million on account of contributions, investment income of Rs. 2,873.30 million and BF building rent of Rs. 120 million while total grants paid by the FEB & GIF under its eleven (11) welfare schemes were Rs. 6438.60 million.
b) The Honorable Prime Minister of Pakistan allowed the payment of claims of security related deaths arising from 15.06.2013 to 09.02.2015. Accordingly, after getting approval to amend the effective date in Section 13(5) and 15(A) of FEBF & GI Act, 1969, the case for amendment was moved to Establishment Division. c) Actuarial study is in progress to assess the financial health benevolent and group insurance funds. Further, assessment of different benefits proposals will be considered on receipt of Actuarial report.
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Other notable Activities/Accomplishments
7. With a view to construct buildings for raising rental income of the Funds, development work on two valuable plots of the FEB & GIF is in hand. Latest actions in this regard are as under:
A) BF Tower Project in Blue Area, Islamabad
A plot measuring 4,608 sq. yards was purchased through open auction from CDA, during 2009 with total price of Rs. 967.680 millions located at the commercial zone i.e. Jinnah Avenue, Blue Area, Islamabad. A mixed use High Rise Building is under construction which consists of 28 levels (including six basements) containing Shopping Mall, Cineplex, Food Court, Swimming pool, Health Club, Offices and Roof top Restaurant with state of the art modern facilities with external solar system to save energy. Raft foundation and structural works of Basement 6 & 5 are finished whereas 40% structural works of Basements 4, 3 & 2 are completed. The work at the site is in full swing now by deployment of required resources at maximum level. The Contractor has also submitted sample materials for Architectural works which will begin shortly. The contractor has submitted revised recovery schedule according to which the project is expected to be completed in December 2021 with approved EOT.
B) 90 Kanal Plot in Finance and Trade Center, M.A Johar Town, Lahore
A plot measuring 90 Kanal was purchased through open auction from LDA during 2011, at a total cost of Rs. 1.002 billion which is located at Finance & Trade Center, M.A Johar Town, Lahore. The Project is at planning a stage of development. M/S Master Consulting Engineers (Pvt.) Ltd. has been appointed for preparation of Design Concept & its Feasibility, Architectural & Engineering Design/Drawings and Construction Supervision. To secure the plot from the encroachments or any misuse, the construction of “low budgeted pre-cast boundary wall along with a guard room” was initiated after approval of its PC-I by the Competent Authority. Which has been completed on October 2019 with a cost of Rs. 2.17 Million. M/s Master Consulting Engineers (Pvt) Ltd has submitted its first draft of feasibility report, which was discussed in the meeting of REC held on 17-12-2019. MD (FEB&GIF) and PD (BF Tower) hold a meeting with Director to DG LDA, Lahore wherein they discussed various options on construction of 90 Kanal plot. The authorities of LDA assured that they will take the matter in their meeting of Board of Governor specially penalty of late construction being imposed by the LDA authorities as per their policies.
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Analysis of Achievements with Goals and Targets
8. Objective of launching the FEB & GIF Grants disbusrsed during 2019-20 (Rs. in schemes, as specified in the preamble of the million) 2,938.20 Federal Employees Benevolent Fund and Group Chart 1 Insurance Act, 1969 was to provide common 1,103.95 1,099.17 benefits to the Federal Government employees 599.93 606.2 and certain autonomous bodies and to provide for 52.68 0 38.48 0 0 their Group Insurance Fund.
9. In addition to the above objectives of the Funds, Sections 14-A, and 17(5) of the Federal Employees Benevolent Fund and Group Insurance Act, 1969 authorize the Board of Trustees to make schemes for the benefit of employees and their families including retired employees if the sufficient funds are available after discharging its liabilities under this Act.
10. During 2019-20, the FEB & GIF disbursed Rs. 6,438.60 million on account of grants. Welfare scheme-wise disbursement is given in the Chart 1. Prime objective of the Funds is to pay Benevolent Grant and provide for Group Insurance to the Federal Government employees and their families. The grants under welfares schemes of Monthly Benevolent Grant, Sum Assured on death during service, Lump Sum Grant on invalid retirement and Burial charges relates to the objectives specified in the preamble of the Act, 1969. Other welfare schemes of Marriage Grants, Educational Stipends, Reimbursement of semester/ annual fee and Farewell Grants are ancillary objectives. Comperative grant disbursement during 2019-20 Share of disbursement under these three schemes Chart 2 remained 36% of the total disbursements which is Marriage Grants, on lower side. A comparison of payments under Educational Monthly these welfare schemes is given in the Pie Chart-2. Stipends and Benevolent Farewell Grants, Sum The FEB & GIF may endeavor to achieve its main Grants, Assured, 2305.3, 36% Lump Sum objective and increase benefits under those Grants and schemes. Burial Charges, … Chart 2 11. The Board of Trustees of FEB & GI Funds is conscious of the fact that maximum benefits should be extended to the employees/their families
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Year Contributions Disbursements No. of (Rs. in million) (Rs. in million) beneficiaries 2015-16 5,395.21 5,183.51 140,964 2016-17 6,517.930 5,567.94 150,887 2017-18 6,637.85 6,141.75 156,684 2018-19 9,598.89 6,558.05 163,491 2019-20 12,154.53 6,438.60 162,665
12. The above table reveals that a total amount of Rs. 6438.60 million has been disbursed to the 162,665 beneficiaries during the year 2019-20 while contributions to the tune of Rs. 9,081.20 million were received from the employees.
Conclusion
13. The Federal Employees Benevolent and Group Insurance Funds is an autonomous organization under the Administrative control of the Establishment Division managed by a Board of Trustees for welfare of the Federal Government employees. It has successfully devised schemes for the benefit of the employees/their families including retired employees/families of the deceased employees and keeps on making improvements therein with conscious and safe investments. The welfare schemes of Educational Stipends, Re-imbursement of Tuition/Semester fees and Marriage Grants in addition to the coverage have thrived the impact of the schemes. The grants under welfare schemes are sanctioned strictly according to the provisions of the Federal Employees Benevolent Fund and Group Insurance Act, 1969 and the Rules made thereunder. The BoT also makes efforts to generate additional resources to maximize benefits under its welfare schemes. For this construction of BF Tower is in progress. An actuarial study is underway to assure financial health of both the funds.
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