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DIRECTION & STRATEGY 26TH SEPTEMBER 2018 BY: DEPUTY TOWN CLERK SUBJECT: Emergency Plan

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DIRECTION & STRATEGY 26TH SEPTEMBER 2018 BY: DEPUTY TOWN CLERK SUBJECT: Emergency Plan 5. SKEGNESS TOWN COUNCIL REPORT TO: DIRECTION & STRATEGY 26TH SEPTEMBER 2018 BY: DEPUTY TOWN CLERK SUBJECT: Emergency Plan PURPOSE: To establish how an emergency plan should be developed and to identify prospective attendees for training. 1 BACKGROUND 1.1 In June 2017 this committee resolved to develop an emergency plan that is then to be put on the risk register and monitored by the B&R committee. It was also resolved that training on Emergency Planning takes place and following from that the emergency planning team is appointed from full Council. 1.2 Little progress has been made on the plan, LCC has been in contact with an updated template for the emergency plan and re-iterated the need to have this in place in the event of an emergency. 1.3 Training is available from LALC on developing Community Emergency Plans with an aim to support Councils to establish, manage and operate a plan. This training is available 1:30pm till 4pm on 29th November 2018 at Mablethorpe. 1.4 Appendix A contains a copy of the updated Emergency Plan Template. This sets out the information that needs to be collected and how the Council should organise itself. This document is supported by a resource directory Appendix B. Both documents have been recently updated Appendix B is a confidential document. 1.5 The Town Clerk, Deputy Town Clerk and Cllr D Cargill have attended Emergency Planning Training. Cllr T Burnham attended the resilient communities conference in July 2018. 2 TAKING THIS FORWARD 2.1 After training has been well attended the Emergency Planning team can be appointed (providing enough volunteers from Council come forward), the plan can then be completed, approved and submitted. 2.2 The Emergency Plan and associated Resource Directory will need to be reviewed at least annually, ideally at the start of the new Council year. 2.3 This Committee should consider the resources required to prepare and review the plan and whether there is an appetite within Council to attend training and take up the volunteer positions needed for the plan. 3 RECOMMENDATIONS 3.1 To identify availability to attend emergency planning training and consider how to move forward with the Emergency Plan. FOR DECISION For information relating to this report please contact The Town Clerk, Town Hall Skegness or email [email protected] Background papers None Appendix A 2 Skegness Town Council Skegness Town 1 Community Emergency Planning Template Version 7 August 2018 LCC EP&BC out of Hours Emergency Line 01522 8881111 Operational Version with effect from: Review Date: This plan is a controlled document which contains information to be used during an emergency affecting the community of Skegness & Winthorpe. To comply with the Data Protection Act 1998 and new General Data Protect Record (GDPR) regulations, the information contained within this document should not be disclosed to any unauthorised person without the express permission from the plan owner and those listed within the plan as having a specified role. Distribution List Insert community members’ details in the boxes below for those you wish to receive a copy of this plan: Plan No. Name 1 LCC Emergency Planning & Business Continuity Service 2 Town Mayor 3 Deputy Town Mayor 4 Town Councillors 5 Town Clerk 6 Deputy Town Clerk 7 8 9 10 Insert details of any individuals who have access to a plan including their 11 role in the group 12 13 2 Community Emergency Planning Template Version 7 August 2018 LCC EP&BC out of Hours Emergency Line 01522 8881111 Contents Distribution List .................................................................................................................. 2 Record of Amendments ..................................................................................................... 4 Plan Publication .................................................................................................................. 4 Plan Maintenance Review .................................................................................................. 5 General Data Protection Regulations (GDPR) .................................................................. 5 Training & Skills Record .................................................................................................... 6 Exercise Record ................................................................................................................. 6 Mission Statement .............................................................................................................. 7 Section 1 .............................................................................................................................. 8 Using this Emergency Plan ............................................................................................. 8 Activation ......................................................................................................................... 8 Information Flow .............................................................................................................. 9 Important Telephone Numbers .......................................................................................10 Section 2 .............................................................................................................................12 Key Actions ....................................................................................................................12 Volunteer Briefing ...........................................................................................................13 Local Hazards & Threats ................................................................................................14 Section 3 .............................................................................................................................15 Emergency Planning Group .............................................................................................15 Community Incident Room .............................................................................................16 Emergency Support Centres ..........................................................................................16 Community Emergency Box ...........................................................................................17 Vulnerable People ..........................................................................................................17 Snow Clearance .............................................................................................................17 Section 4 .............................................................................................................................19 Community Map .................................................................................................................19 Section 5 .............................................................................................................................20 Community Flood Warning Area Map ..............................................................................20 Section 6 .............................................................................................................................21 Community Flood Risk from Rivers and Sea ..................................................................21 Section 7 .............................................................................................................................22 Community Surface Water Map 1:30 ................................................................................22 Appendix 1 .........................................................................................................................23 Appendix 2 .........................................................................................................................24 3 Community Emergency Planning Template Version 7 August 2018 LCC EP&BC out of Hours Emergency Line 01522 8881111 Record of Amendments Plan History Record of Amendments / Revision of Plan Date Details of amendments / revisions Amended / revised by January 2015 Template revision and formulation EPO Steve Eason-Harris January 2015 Comments on revised template EA Rachael McMahon / Melanie Byrne May 2015 Front Cover design update Boston Borough Council January 2016 Template amended to incorporate EPO Steve Eason-Harris activation flow chart and key contacts list June 2016 Addition of community maps and EPO Steve Eason-Harris incident log sheet June 2017 Additional Community information EPO Steve Eason-Harris added October 2017 Front Cover update Logo change EP&BCO Steve Eason-Harris January 2018 Additional information included in EP&BCO Steve Eason-Harris template – template Version 6 released March 2018 Addition of EP& BC OOH contact EP&BCO Steve Eason-Harris number, Vulnerable peoples record and volunteer briefing sections June 2018 Insertion of GDPR form into plan EP&BCO Steve Eason-Harris template Plan Publication It is important that both this operational plan and the Community Resource Directory are kept up-to- date and also that all members of the Emergency Planning Group are reading from the same version. Electronic copies of both documents will be stored by: The Town Clerk. Town Council Office, Town Hall, Skegness. Paper copies are kept at: Town Council Office, Town Hall, Skegness. A sterilised web version of the Community Emergency Plan has been posted on http://www.lincolnshire.gov.uk/lincolnshire-prepared/ 4 Community Emergency Planning Template Version 7 August 2018 LCC EP&BC
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