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December 3, 2008 Dear Parents and Guardians: the Winter Season Is

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DAVID N. CICILLINE Providence Public School District Mayor Office of the Superintendent 797 Westminster Street THOMAS M. BRADY Providence, RI 02903-4045 Superintendent tel. 401.456.9211 fax 401.456.9252 December 3, 2008 Dear Parents and Guardians: The winter season is here. I want to make sure that you are informed about Providence School’s decision-making process and procedures that we follow in the event of inclement weather. HOW IS THE DECISION MADE TO CLOSE SCHOOL, DELAY OPENING OR RELEASE EARLY? As superintendent of schools, I am responsible for making these decisions, with recommendations from my operations, transportation and facilities staffs. We make these decisions based on a careful analysis of relevant factors, such as: information on road conditions from transportation staff and from the police; amount of snow and ice accumulated, or flooding; temperature and wind factor; weather predictions; parking lot conditions; whether our buildings have electricity and heat; and what other school districts are doing. HOW ARE PARENTS AND FAMILIES NOTIFIED? We will continue to utilize our telephone notification system to let parents know about school closings, delays or early releases. This information will also be posted at www.providenceschools.org and communicated through the following media outlets affiliated with the Rhode Island Broadcasters Association: TELEVISION: FM RADIO: AM RADIO: WLNE (ABC – Channel 6) WPRO FM 92.3 WJZS FM 99.3 WPRO AM 630 WJAR (NBC – Channel 10) WSNE FM 93.3 Latina FM 100.3 (Spanish) WSKO AM 790 WPRI (CBS – Channel 12) WHJY FM 94.1 WWBB FM 101.5 WHJJ AM 920 WSBE (PBS – Channel 36) WBRU FM 95.5 WRNI FM 102.7 WPMZ (Poder) AM 1110 (Spanish) Telemundo 50 (Spanish) WCRI FM 95.9 WEEI FM 103.7 WRIB AM 1220 WNAC (FOX – Channel 64) WCTK FM 98.1 WWLI FM 105.1 WOON AM 1240 WWKX FM 106.3 WRNI AM 1290 WNBH AM 1340 WNRI AM 1380 WADK AM 1540 WARV AM 1590 WHEN IS THE DECISION MADE TO CLOSE SCHOOL? I make the decision by 5:30 a.m. so we can notify parents in a timely manner. If I wait longer to announce a closing, some parents will have already left for work, leaving their children unsupervised. WILL SCHOOL BE RELEASED EARLY IF CONDITIONS WORSEN? The decision to release school early due to worsening weather conditions is perhaps the most difficult decision that we face. When we release students early, we may be sending them to unsupervised bus stops and empty houses in potentially hazardous weather conditions. For this reason, we do not make this decision lightly. Should it become necessary to release school early, we will attempt to give as much notice as possible to allow parents to get home to their children or arrange for childcare. The early release will be broadcast on the above- listed media outlets. We will also send a telephone message that will be sent to all telephone numbers that we have on file. Therefore, it is very important that we have up-to-date contact information to reach families in an emergency. I hope that this letter helps you to better understand how we make these decisions and why it is important that you provide us with up-to- date contact information. Again, all decisions are made with safety and well-being of our students as our top consideration. Sincerely, Thomas M. Brady An Equal Opportunity Employer. The Providence School Department does not discriminate on the basis of race, age, sex, religion, sexual orientation, gender identity or expression, national origin, color, disability or veteran status. Vision: The Providence Public School District will be a national leader in educating urban youth. Mission: The Providence Public School District will prepare all students to succeed in the nation’s colleges and universities, and in their chosen professions. DAVID N. CICILLINE Providence Public School District Mayor Office of the Superintendent 797 Westminster Street THOMAS M. BRADY Providence, RI 02903-4045 Superintendent tel. 401.456.9211 fax 401.456.9252 3 de diciembre, 2008 Estimados padres y custodios: La temporada invernal está aquí. Deseo asegurarme que estará informado del proceso de decisiones de las Escuelas de Providence y los procedimientos que seguimos en el evento de mal tiempo. ¿Cómo se toma la decisión de cancelar clases, demorar aperturas o salir temprano? Como Superintendente de Escuelas, soy responsable de tomar esas decisiones, con las recomendaciones de mi personal de edificios, transporte y operaciones. Tomamos las decisiones en base a un cuidadoso análisis de datos relevantes, como la información de las condiciones las calles y carreteras, que proviene del personal de transporte y la policía; la cantidad de hielo y nieve acumulada o inundaciones, la temperatura y el factor viento; las predicciones del clima; las condiciones de los estacionamientos; si nuestros edificios tienen electricidad y calefacción; y lo que otros distritos escolares está haciendo. ¿Cómo se les notifica a los padres y familias? Continuaremos utilizando nuestro sistema de notificación telefónica para informarles a los padres sobre clases canceladas, demorar en las aperturas escolares o salidas tempranas. Esta información será incluida en nuestra página de Internet www.providenceschools.org y comunicada por medio de los siguientes medios afiliados con la Rhode Island Broadcasters Association: TELEVISIÓN: RADIO EN FM: RADIO EN AM: Telemundo 50 WPRO 92.3 FM Latina 100.3 FM WPMZ (Poder) 1110 AM WLNE (ABC – Canal 6) WSNE 93.3 FM WJZS 99.3 FM WPRO 630 AM WJAR (NBC – Canal 10) WHJY 94.1 FM WWBB 101.5 FM WSKO 790 AM WPRI (CBS – Canal 12) WBRU 95.5 FM WRNI 102.7 FM WHJJ 920 AM WSBE (PBS – Canal 36) WCRI 95.9 FM WEEI 103.7 FM WRIB 1220 AM WNAC (FOX – Canal 64) WCTK 98.1 FM WWLI 105.1 FM WOON 1240 AM WWKX 106.3 FM WRNI 1290 AM WNBH 1340 AM WNRI 1380 AM WADK 1540 AM WARV 1590 AM ¿Cuándo se toma la decisión de cerrar una escuela? Tomo la decisión hasta las 5:30 de la mañana, de manera que podamos notificarles a los padres con tiempo. Si espero demasiado para dar el anuncio de la cancelación de clases, algunos padres pueden haberse ya ido a sus trabajos, dejando a sus niños(as) sin supervisión. Si las condiciones empeoran, ¿la escuela dejará salir temprano a los estudiantes? La decisión de dejar salir a los estudiantes temprano, si las condiciones del clima empeoran, puede ser una de las más difíciles. Cuando los estudiantes salen temprano, pueden estar siendo enviados a paradas de autobuses sin supervisión y casas sin adultos, en condiciones climáticas potencialmente peligrosas. Por esta razón, nosotros no tomamos la decisión a la ligera. Si es necesario dejar salir temprano a los estudiantes, trataremos de avisarles tan pronto como sea posible, permitiéndoles que lleguen a sus casas o encuentren cuidado para sus niños. Las salidas temprano se anunciarán en los medios listados arriba. También les enviaremos un mensaje telefónico a todos los números suyos que estén en nuestros archivos, razón por la cual es muy importante tener su información de contacto más actualizada, para poder comunicarnos con ustedes en caso de emergencia. Espero que esta carta les ayude a comprender mejor como tomamos estas decisiones y la importancia de que nos proporcionen su información más actualizada. Una vez más, todas nuestras decisiones se toman pensando en el bienestar y seguridad de nuestros estudiantes. Sinceramente, Thomas M. Brady An Equal Opportunity Employer. The Providence School Department does not discriminate on the basis of race, age, sex, religion, sexual orientation, gender identity or expression, national origin, color, disability or veteran status. Vision: The Providence Public School District will be a national leader in educating urban youth. Mission: The Providence Public School District will prepare all students to succeed in the nation’s colleges and universities, and in their chosen professions. .
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