FRIENDS OF PLEAN COUNTRY PARK (SCIO)
(A Scottish Charitable Incorporated Organisation)
Annual Report & Financial Statements
For the year ended
31 March 2020
ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020
CONTENTS
Trustees’ Annual Report ...... 3 - 7
Independent Examiner’s Report ...... 8
Statement of Receipts & Payments ...... 9
Statement of Balances ...... 10
Notes to the Financial Statements ...... 11 - 12
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TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020
The trustees are pleased to present their report and financial statements together with the independent examiner’s report for the year ended 31 March 2020.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity Name Friends of Plean Country Park (SCIO) Charity Number SC042176 Principal Address Sauchenford Cottage Sauchenford FK7 8AN
Website Address www.pleancountrypark.org.uk
Current Trustees Chair Secretary Treasurer
Appointed 18th June 2019
Other Trustees who served during the year Resigned 18th June 2019 Resigned 18th June 2019
Bankers CAF Bank Ltd 25 Kings Hill Ave, Kings Hill West Mailing Kent ME19 4JQ
Independent Examiner Community Accountancy Scotland Cameron House Forthside Way Stirling
STRUCTURE GOVERNANCE AND MANAGEMENT Governing Document The Charity is a Scottish Charitable Incorporated Organisation (SCIO). It is governed by its constitution which was adopted on 17th November 2015. Friends of Plean Country Park (SCIO) became a SCIO (SC042176) on
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TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020 the 28th September 2015.
Appointment of Trustees The Friends of Plean Country Park (SCIO) committee is elected by the organisation’s members annually at the AGM. Membership of the organisation is open to any person who is interested in helping the group achieve its aims and objectives.
Organisational Structure Friends of Plean Country Park (SCIO) is governed by a management committee elected at the AGM. The trustees are responsible for the strategic direction and governance of the Charity. There are no paid members of staff. The trustees are particularly aware of their responsibilities and adhere to the policies and procedures as required by the park owner, Stirling Council.
OBJECTS & ACTIVITIES The charitable aim of the charity is the advancement of environmental protection which includes the following objectives:
- To represent the views of park users and the local community in partnership with the park owner, Stirling Council. - To conserve, enhance and improve the landscape, biodiversity and sustainable use of the area for the benefit of both people and wildlife. - To enable and encourage the local community and other park users to maximise their enjoyment of the park for leisure and recreational purposes while encouraging them to take an interest in the upkeep and protection of the park.
ACHIEVEMENTS & PERFORMANCE It was during this year that our long-standing Chair, Frances Barr, decided to stand down from the role which left us with a huge void in leadership which was going to be hard to fill. Enormous thanks must go to Fran for her 10 years overseeing the Group from its instigation to managing the many completed projects which make the Park the wonderful place it is today for wildlife and people. Very fortunately we had recently welcomed Graeme McRoberts onto the committee as a trustee and after familiarising himself with our activities, he agreed to be nominated as the new Chair at our AGM in June. Once in post, Graeme has gamely taken on meetings with the Council and raised the profile of the Park within the community whilst enjoying taking time to explore the Park with his new dog.
At the AGM, positions were filled as follows: Chair Secretary Treasurer Trustees
resigned from being Treasurer as he was planning to move abroad where we wish him well. It was agreed that during this year we would concentrate on providing a coffee facility within the park and develop additional parking as visitor numbers were restricted due to lack of parking.
A dedicated area on the edge of the main car park was identified for the siting of a coffee van, close to the toilet block and disabled parking. The area was fenced off and prepared for a vendor (by the Council) and Land Services submitted an application for planning permission which was granted in April 2019, then advertising took place in June to find a suitable vendor. Unfortunately delays in drawing up a suitable tenancy agreement meant that the applicant was no longer interested in the lease as the summer was coming to an end. The position was about to be advertised in March 2020 when the country went into lock down due to Covid-19.
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TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020
Not much else happened during the year as the Park was mostly without a Council Ranger whilst we waited for return from long-term leave at the end of October 2019. Thanks to support and funding from Action Earth, we did manage to have two Rhodie Bashing workdays in November and January which were well supported with approximately 15 volunteers active on each day.
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INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2020
Independent Examiner's Report to the Trustees of Friends of Plean Country Park (SCIO) I report on the accounts of the charity for the year ended 31 March 2020, which are set out on pages 9 to 12.
Respective responsibilities of Trustees and Examiner The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 ("the 2005 Act") and the Charities Accounts (Scotland) Regulations 2006 (as amended) ("the 2006 Regulations"). The trustees consider that the audit requirement of Regulation (10)(1)(d) of the 2006 Regulations does not apply. It is my responsibility to examine the accounts under section (44)(1)(c) of the 2005 Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement My examination is carried out in accordance with Regulation 11 of the 2006 Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's Statement In connection with my examination, no matter came to my attention: - 1. which gives me reasonable cause to believe that in any material respect, the requirements to keep accounting records in accordance with section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Community Accountancy Scotland Cameron House Forthside Way Stirling FK8 1QZ 7 September 2020
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STATEMENT OF RECEIPTS & PAYMENTS FOR THE YEAR ENDED 31 MARCH 2020
Unrestricted Restricted Total Total Note Funds Funds 2020 2019 Receipts £ £ £ £ Donations 573 - 573 339 Grants (Volunteering Matters) - 246 246 - 573 246 819 339
Payments Charitable Activities 5 313 4,667 4,980 10,531 Purchase of Equipment (Tools) - 183 183 Governance Costs 355 - 355 361 668 4,850 5,518 10,892
Net movement in funds (95) (4,604) (4,699) (10,553) Transfers between funds - - - - Surplus/(Deficit) for year (95) (4,604) (4,699) (10,553)
The Notes on pages 11 to 12 form an integral part of these accounts.
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STATEMENT OF BALANCES AS AT 31 MARCH 2020
Unrestricted Restricted Total Total Funds Funds 2020 2019 Funds Reconciliation £ £ £ £ Balance as at 01 April 2019 1,750 5,720 7,470 18,023 Surplus/(Deficit) for year (95) (4,604) (4,699) (10,553) Balance as at 31 March 2020 1,655 1,116 2,771 7,470
Bank & Cash Balances Cash at Bank 1,655 1,116 2,771 7,469 Cash in Hand - - - 1 1,655 1,116 2,771 7,470
Other Assets Trim Track 4,715 5,238 Outdoor Classroom 5,256 5,840 Tools (Estimate) 400 450 10,371 11,528
Liabilities Independent Examination Fee 250 250 250 250
The Notes on pages 11 to 12 form an integral part of these accounts. These accounts were approved by the trustees on 7 September 2020 and signed on their behalf by:
Chair Treasurer
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020
1. Basis of Preparation These accounts have been prepared on the receipts & payments basis in accordance with: (a) The Charities and Trustee Investment (Scotland) Act 2005 (b) The Charities Accounts (Scotland) Regulations 2006 (as amended) There have been no changes to the basis of preparation or to the previous year’s accounts. 2. Fund Accounting (a) Unrestricted funds are those that can be expended at the discretion of the trustees in the furtherance of the objects of the charity. (b) Designated funds are unrestricted funds that the trustees have set aside for particular purposes. The designation is administrative only and does not restrict the trustees’ ability to apply the funds. (c) Restricted funds are those that may only be used for specific purposes. Restrictions arise when specified by the donor, or when funds are raised for specific purposes. (d) The purposes of the funds are shown in Note 7. 3. Taxation (a) The charity is not liable to corporation tax or capital gains tax on its charitable activities. (b) The charity is not registered for VAT, thus all costs are shown inclusive of VAT charged. 4. Transactions with trustees and related parties (a) No remuneration was paid to trustees or any persons connected with them during the year (2019: £Nil). (b) No expenses were reimbursed to the trustees during the year (2019: £Nil). (c) The charity's insurance policy includes trustee indemnity insurance cover for all of its trustees.
5. Cost of Charitable Activities
Unrestricted Restricted Total Total Funds Funds 2020 2019 £ £ £ £ Insurance 218 - 218 218 Admin 35 - 35 34 Pubs and Subscriptions - - - 38 Bank Charges 60 - 60 60 Consumables - - - 201 Heritage Trail - - - 9,980 Groundworks 4,604 4,604 Volunteer Lunches - 63 63 - 313 4,667 4,980 10,531
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020
6. Movements in Funds
As at As at 31/03/2019 Receipts Payments Transfers 31/03/2020 Unrestricted Funds £ £ £ £ £ General Fund 1,750 573 (668) - 1,655
Restricted Funds Stirling Council (TCV Project) 5,720 - (4,604) - 1,116 Volunteering Matters - 246 (246) - - 5,720 246 (4,850) - 1,116
Total Funds 7,470 819 (5,518) - 2,771
7. Purpose of Funds General Fund An unrestricted fund that can be expended at the discretion of the trustees in furtherance of the charity’s purposes Stirling Council (TCV Project) Restricted fund that has been vired from the original project to contributions toward the costs of expanding the much needed car parking facilities. Volunteering Matters Restricted fund as a contribution towards the costs of equipment and volunteer lunches for the Rhodie bashing work days.
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