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View of the Financial Statements and After Some Discussion the Financials Were Accepted As Presented

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View of the Financial Statements and After Some Discussion the Financials Were Accepted As Presented Association of Yukon Communities 2014 Annual General Meeting May 11, 2014 Dawson City, Yukon Minutes In Attendance: Members Wayne Potoroka, City of Dawson Jocelyn Curteanu, City of Whitehorse Betty Irwin, City of Whitehorse Mike Gladish, City of Whitehorse Gord Curran, Village of Teslin Dave Stockdale, City of Whitehorse Paul Gudaitis, Association of Yukon Communities Christine Smith, City of Whitehorse Laura Eby, Association of Yukon Communities Debbie Carreau, Town of Faro Bill Kendrick, City of Dawson Diana Rogerson, Town of Faro Stephen Johnson, City of Dawson Heather Grantham, Town of Faro Kyla MacArthur, City of Dawson Tom Lie, Town of Faro Jeff Renaud, City of Dawson Darlene Sillery, Village of Haines Junction Tracy Burns, Village of Carmacks Dave Weir, Village of Haines Junction Tara Wheeler, Village of Carmacks Mike Crawshay, Village of Haines Cory Bellmore, Village of Carmacks Junction Lee Bodie, Village of Carmacks Pat McKenny, Village of Carmacks Dick Ewing, Village of Mayo Trevor Ellis, Village of Mayo Margrit Wozniak, Village of Mayo Thomas Slager, Town of Watson Lake Clara Jules, Village of Teslin Denise Johnston. Village of Teslin Frank Thomas, Village of Teslin Dan Curtis, City of Whitehorse John Streicker, City of Whitehorse Observers Ian Davis, Government of Yukon Kirsti Muller, Government of Yukon James Wood, Government of Yukon Dan Davidson, Whitehorse Star Larry Bagnell, Town of Watson Lake Page 1 of 13 Call to Order: A/President Potoroka called the meeting to order at 9:02 am. He thanked everyone for coming and welcomed all of the members and guests in attendance. 2. Adoption of Agenda: MOTION AGM 14-001 THAT the Agenda be adopted as presented. Moved by: Stephen Johnson Seconded by: Dave Stockdale CARRIED 3. Adoption of Minutes from the 2013 AGM and SGM. No concerns or changes were noted. MOTION AGM 14-002 THAT the Minutes of the 2013 AGM be adopted. Moved by: Wayne Potoroka Seconded by: Betty Irwin CARRIED MOTION AGM 14-003 THAT the Minutes of the 2013 SGM be adopted. Moved by: Wayne Potoroka Seconded by: Stephen Johnson CARRIED 4. President’s Report Member were directed to the President’s report included in the meeting package, no one had any questions or concerns. MOTION AGM 14-004 THAT the Presidents report be approved. Moved by: Wayne Potoroka Seconded by: Betty Irwin CARRIED 5. Executive Director’s Report Executive Director Paul Gudaitis (ED Gudaitis) thanked Dawson City for hosting this year’s Annual General Meeting and the Dawson City staff that helped organize the event. ED Gudaitis noted the AYC financials remain healthy, and the AYC staff is settled into the new office space at Waterfront Station. He noted that this past year the AYC engaged with the Department of Environment as they brought forward the proposed amendments to the Environment Act. ED Gudaitis advised that he and President Wyatt have been involved in working with the Federation of Canadian Municipalities (FCM) as they engaged the Government of Canada (GoC) in the development of the final version of the New Build Canada Plan – which contains both the New Build Canada Fund (NBCF) and the New Gas Tax Fund (NGTF).Working Page 2 of 13 through the FCM Northern Forum they were successful in developing specific Northern elements of the overall national strategy. ED Gudaitis noted some priorities for the 2014/2015 year as follows: 1. Develop a new Strategic Plan for the Association 2. Continued Work On Other OTOF Action Items 3. Work with FCM on Addressing Northern Priorities and Election 2015 Preparations 4. Active Engagement with the Communities to Guide the New Executive MOTION AGM 14-005 THAT the Executive Directors report be approved. Moved by: Wayne Potoroka Seconded by: Diana Rogerson CARRIED 6. 2013 Draft Financial Statements: 6.1 Financial Statements Manager of Operations Laura Eby gave an overview of the financial statements and after some discussion the financials were accepted as presented. 6.2 Motions 6.2.1 Approval of the Draft Financial Statements for 2013 MOTION AGM 14-006 THAT the Financial Statements for 2013 be accepted as presented. Moved by: Wayne Potoroka Seconded by: Mike Crawshay CARRIED 6.2.2 Approval of Proceeding with audit for 2014 MOTION AGM 14-007 that the AYC proceed with an audit for 2014. Moved by: Wayne Potoroka Seconded by: Stephen Johnson OPPOSED MOTION AGM 14-008 to waive the audit requirement for 2014 and request exemption from the societies registrar. Moved by: Bill Kendrick Seconded by: Mike Crawshay CARRIED 7 Updated Constitution and Bylaws After some discussion the revised Constitution and Bylaws were accepted as amended. Page 3 of 13 7.1 MOTION AGM 14-009 to approve the revised constitution and bylaws. Moved by: Wayne Potoroka Seconded by: Betty Irwin CARRIED 8 Committee Business 8.1 Business arising from OTOF updates 8.1.1 MARC – Jeff Renaud CAO Jeff Renaud gave an overview of the work the MARC committee has completed over the past year. He noted all Municipalities had opportunities to provide input to the committee and that input has been correlated and under review. 8.1.2 Implementation – Betty Irwin Councillor Betty Irwin gave the Implementation committee update during the conference. 8.2 Community Training Trust Society – Tara Wheeler Councillor Tara Wheeler advised the CTTS board continues to meet monthly and are receiving more applications than normal. She noted the board is currently negotiating their 3 year contract with the Advanced Education branch. She put a call out for more directors in case anyone was interested in joining the board. 8.3 YCIA Reciprocal update – Tom Lie CAO Tom Lie advised the members that the reciprocal balance is healthy. He noted a couple of claims ensued in the past year and are close to being paid out. He noted the committee will be reviewing the breakdown in dollars so that the communities have a better background and understanding. 9. New Business 9.1 Resolutions Committee and 2014 Resolutions – Wayne Potoroka 9.1.1 Resolution # 14-AT-01-Brushing Power Line and Highway Right of Ways – Submitted by the Village of Teslin Title of Resolution: Brushing Power line and Highway Right of Way WHEREAS: Annual highway-brushing campaigns conducted by the Yukon Government and Yukon Electrical do not adequately increase visibility or safety concerns; and WHEREAS: improperly brushed rights of way can lead to “power bumps,” power outages, and strains on municipal equipment. THEREFORE BE IT RESOLVED: the AYC lobbies the Yukon Government and Yukon Energy and Yukon Electric Communities to coordinate their brushing activities to ensure a better use of resources and adequate brushing. Page 4 of 13 Submitted by the Community of Village of Teslin Friendly amendment to change THEREFORE BE IT RESOLVED the AYC lobbies the Yukon Government and Yukon Electric Communities to coordinate their brushing activities to ensure a better use of resources and adequate brushing. To - THEREFORE BE IT RESOLVED the AYC lobbies the Yukon Government and Yukon Energy and Yukon Electric Communities to coordinate their brushing activities to ensure a better use of resources and adequate brushing. MOTION AGM 14-013 THAT Resolution # 14-AT-01 Brushing Power line and Highway Right of Ways be adopted as presented and amended by the Village of Teslin. Moved by: Clare Jules Seconded by: Denise Johnson CARRIED 9.1.2 Resolution # 14-AT-02-Rural Employment Stability – Submitted by the Village of Haines Junction Title of Resolution: Rural Employment Stability WHEREAS: Haines Junction and rural Communities have recently experienced significant job losses due to Parks Canada staff reductions and rural Yukon communities have experienced losses of Yukon Government positions to employee retirements for the past several years; and WHEREAS: Hiring and recruitment of several Yukon Government rural-servicing positions occur in Whitehorse where a rural community would benefit from the position and an incumbent could provide better service and support if located in that community. (e.g., Emergency Medical Services rural supervisor positions are located in Whitehorse when the incumbent would better represent rural volunteer ambulance providers and services if located in a rural community; and WHEREAS: Every Yukon Government position staffed or removed in a rural setting has tremendous impacts on the communities including housing sales, local spending, student population, education positions, and community volunteer hours; now THEREFORE BE IT RESOLVED: The AYC requests that the Yukon Government develop rural Yukon staffing initiatives with the aim at decentralizing from Whitehorse the services and program positions that serve the wider Yukon; and BE IT FURTHER RESOLVED: The Yukon Government communicate regularly with communities on the needs and opportunities within each community to discuss positions that would be better suited to be delivered from within those communities. Submitted by the Community of the Village of Haines Junction Friendly amendment to change WHEREAS: Haines Junction and Dawson City have recently experienced significant job losses due to Parks Canada staff reductions and rural Yukon communities have experienced losses of Yukon Government positions to employee retirements for the past several years; and Page 5 of 13 To - WHEREAS: Haines Junction and rural Communities have recently experienced significant job losses due to Parks Canada staff reductions and rural Yukon communities have experienced losses of Yukon Government positions to employee retirements for the past several years; and MOTION AGM
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