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Town Clerks Report Council 27Th January 2020

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Town Clerks Report Council 27Th January 2020 TRURO CITY COUNCIL Town Clerk’s Department Municipal Buildings Boscawen Street Truro TR1 2NE Tel. (01872) 274766 Fax. (01872) 225572 CITY OF TRURO www.truro.gov.uk Roger Gazzard email: [email protected] Town Clerk F6/3/RG/RD February 2020 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE TRURO CITY COUNCIL TO BE HELD AT 7.00 pm ON MONDAY 24 FEBRUARY 2020 in Truro Public Library (top floor), Union Place, Truro For the transaction of the under-mentioned business:- 1 Prayers Prior to the formal business of the Council, Reverend Jeremy Putnam, the Mayor’s Chaplain, to say prayers. 2 To receive apologies for absence 3 Disclosure or Declarations of Interest Councillors will be asked to make disclosures or declarations of interest in respect of items on this agenda 4 Youth Council The Mayor to introduce representatives from the Youth Council to Truro City Councillors. 5 To confirm the Minutes of the Council Meeting held 27 January 2020 pages 180-189 (Minute Nos: 306 - 318). 6 Open Session for Cornwall Councillors verbal, written or tabled reports (15 minutes) This is an opportunity to discuss Cornwall Council issues relevant to the Council. If there are any matters that require a Council decision, please notify the Town Clerk four working days before the meeting. 7 Open Session for Electors of Truro – Verbal Questions (15 minutes) This is an opportunity for electors to raise issues with the Council. The Council is unable to make any resolutions at this meeting on any issues raised 8 To receive Communications from the Mayor (Appendix on cream) 9 To receive Correspondence 10 Question Time pursuant to Standing Order No. 5k – Written Questions only Councillors may ask the Mayor or the Town Clerk questions in writing. A minimum Of four clear working days is required, unless the matter is urgent, when the question must be received by the Town ‘Clerk before twelve noon of the day of the meeting 11 To receive information and/or determine action as appropriate in the following report: MEETING OF THE PLANNING COMMITTEE HELD 6 FEBRUARY 2020 Page Nos: 190-194, (Minute nos: 319-327) (Appendix on green) 1.1 Minute No:- 321 – Planning Consultation (i) Schedule 1 Proposed by Councillor Vella (Chairman) 1 RESOLVED that the recommendations contained within Schedule be adopted by the Planning Committee. (ii) Schedule 2 RESOLVED that Cornwall Council be informed of the recommendations as voted upon by Truro City Council’s Planning Committee. 1.2 Minute No:- 322 – Truro City Council Planning Applications Proposed by Councillor Vella (Chairman) RECOMMENDED that applications submitted by the City Council be considered, as with any other planning application, via the transparent process that was already in use by the City Council. 1.3 Minute No:- 323 – Conservation Committee Proposed by Councillor Wells, seconded by Councillor Vella (Chairman) RECOMMENDED that the Planning Committee approve the amendment of the Truro Conservation Area Advisory Committee’s constitution to allow for them to consider Listed Building applications outside of the Conservation Area in order to advuse the Planning Committee. 1.4 Minute No:- 324 – Cornwall Council (i) Cornwall Design Guide & Cornwall Streetscape Design Guide Proposed by Councillor Vella (Chairman) RESOLVED that if any Councillor had a comment on either the Cornwall Design Guide or the Cornwall Streetscape Design Guide, then they were to submit to the Chairman by 18 February 2020. (ii) 2020 Off-Street Parking Order Proposed by Councillor Vella (Chairman) RESOLVED that the Chairman would use Councillors’ comments (above) and respond to the 2020 Off-Street Parking Order consultation on behalf of the Committee. MEETING OF THE PARKS & AMENITIES COMMITTEE HELD 10 FEBRUARY 2020 Page Nos: 195-201, (Minute nos: 328-346) (Appendix on pink) 1.1 Minute No:- 322 – Daubuz Moor Proposal by Rosedale Community Association to install new footbridge Proposed by Councillor Wells, seconded by Councillor Ellis RECOMMENDED that Truro City Council grant permission to the Rosedale Community Association to construct an appropriate bridge to cross the River Allan from the Rosedale area to Daubuz Moor with the inclusion of such relevant mitigating factors/ features addressing (a) the education of all users of Daubuz Moor (b) the ecology of Daubuz Moor and (c) the deterrence of nuisance on Daubuz Moor. 1.2 Minute No:- 334 – Exclusion of the Press and Public Proposed by Councillor Ms Southcombe (Chairman) RESOLVED that in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting during consideration of the following item by reason of its confidential or special nature. 1.3 Minute No:- 336 – Press and Public Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Allen RESOLVED that the press and public be invited back to the meeting. 1.4 Minute No:- 337 – Roundabout – Junction of Morlaix Avenue & Fairmantle Street Request to sponsor a roundabout Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Ms Southcombe (Chairman) RECOMMENDED that: 1. The plans by Newham Bid to sponsor the roundabout at the junction of Morlaix Avenue and Fairmantle Street be presented by Newham Bid Team for consideration by the Committee at its next meeting; and 2. Once the above plans were available for consideration by the Planning Committee, they be circulated to all members of the Parks and Amenities Committee for information. 1.5 Minute No:- 338 – Health & Safety at Work (v) Update and Future Reporting of Health & Safety at Work Proposed by Councillor Ms Southcombe (Chairman) RECOMMENDED that authority be delegated to the Chairmen (or in their absence the Vice-Chairmen) of the relevant standing committee to deal with any health and safety matters, following consultation with the Town Clerk. 1.6 Minute No:- 339 – Boscawen Park Requests for Use (i) Truro Cricket Club Proposed by Councillor Ellis, seconded by Councillor Mrs Eathorne-Gibbons RECOMMENDED that permission be granted, subject to the usual terms and conditions, including appropriate compliance conditions. (ii) Cornwall Rowing Association Proposed by Councillor Mrs Callen, seconded by Councillor Smith RECOMMENDED that: permission be granted, subject to the usual terms and conditions, including appropriate compliance conditions. (iii) Penryn Rowing Club Proposed by Councillor Smith, seconded by Councillor Ms Southcombe (Chairman) RECOMMENDED that: permission be granted, subject to the usual terms and conditions, including appropriate compliance conditions. (iv) Robert Owen Communities Proposed by Councillor Smith, seconded by Councillor Ms Southcombe (Chairman) RECOMMENDED that permission be granted, subject to the usual terms and conditions including appropriate compliance conditions and receipt of a completed application form. MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE HELD 17 FEBRUARY 2020 Page Nos: 202-206, (Minute nos: 347-357) (Appendix on yellow) 1.1 Minute No:- 350 – Tourist Information Service Proposed by Councillor Smith, seconded by Councillor Mrs Carlyon RECOMMENDED that the City Council writes to the relevant officer at Cornwall Council asking to be considered a place where motor homes can visit and parking be made available to facilitate this. RECOMMENDED that the name ‘City Hall’ be suggested to the Hall for Cornwall. 1.2 Minute No:- 352 – Truro and Feock Parish Community Connect Project Proposed by Councillor Wells (Chairman) RECOMMENDED that (i) an item be added to the next agenda to discuss and select a small number of Councillors to meet with the NHS co-funders in order to agree the aims and objectives of the project until June 2021; and (ii) the report be noted. 1.3 Minute No:- 353 – Exclusion of the Press and Public Proposed by Councillor Wells (Chairman) RESOLVED that in accordance with s1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting during consideration of the following item by reason of its confidential or special nature. 1.4 Minute No:- 354 – City of Lights Proposed by Councillor Roden, seconded by Councillor Biscoe RECOMMENDED that an additional contribution of £1,875 be allocated for the 2019 parade from the Community Events Fund. RECOMMENDED that financial support would only be considered for the 2020 parade once a satisfactory and viable business plan from the organisers highlighting the purpose, aims and objectives and where funding would come from, had been presented to the committee. 1.5 Minute No:- 355 – Return of Press and Public Proposed by Councillor Wells (Chairman) RESOLVED that the press and public be invited back into the meeting. 12 Town Clerk’s Report (Appendix on cream) To consider the report of the Town Clerk 13 Selection of Mayor and Deputy Mayor 2020/2021 in accordance with Procedural Guidance 14 Truro/Roseland Community Network Panel Councillor Wells to report 15 To receive verbal or written reports of meetings or conferences attended by members If members wish the Council to pass resolutions based on their reports, the reports must be in writing and submitted to the Town Clerk at least four clear working days prior to the meeting. 16 To authorise the sealing of documents to give effect to any Resolutions passed by the Council at this meeting DATED this Nineteenth Day of February, Two Thousand and Twenty - - - - - - - - - - - - - - - - - - - TOWN CLERK MEETING OF TRURO CITY COUNCIL (PRECEPT) HELD ON MONDAY 27 JANUARY 2020 at 7.00 pm at the Large Community Room, Truro Library PRESENT: The Mayor (Councillor Robert J. Smith), Honorary Freeman Cllr Wells, Councillors Allen, Biscoe, Mrs Butler, Mrs Callen, Mrs Carlyon, Mrs Eathorne- Gibbons, Ellis, Mrs Neale, Nolan, Mrs Nolan, Pascoe, Rich, Roden, Ms Southcombe, Mrs Swain, Mrs Tudor and Webb APOLOGIES: Apologies for absence were submitted by Councillors Mrs Cox, Miss Jones, Mrs Stokes, Tamblyn and Vella. Also in Attendance: Roger Gazzard, Town Clerk Reverend Jeremy Putnam, Mayor’s Chaplain Mr David Harris CC PRAYERS Prior to the formal business of the Council, the Mayor’s Chaplain, the Reverend Jeremy Putnam, said prayers.
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