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Senior Portraits LOUDOUN COUNTY PUBLIC SCHOOLS DEPARTMENT OF BUSINESS & FINANCIAL SERVICES PROCUREMENT DIVISION 21000 Education Court, Suite #301 Ashburn, VA 20148 Phone (571) 252-1270 Fax (571) 252-1432 4/6/2020 Contract Information Title: Photography Services for Elementary, Middle and High Schools IFB/RFP Number: RFP #R19225-R1 Supersedes: RFP #R19225 Vendor Name: See attached Vendor List for Multiple awards Debarment Form: Required: No Form on File: Not Applicable Contractor Certification: Required: Yes Form on File: Yes Virginia Code 22.1-296.1 …the school board shall require the contractor to provide certification that all persons who will provide such services have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. Pricing: See attached Pricing Sheet(s) Contract Period: July 1, 2020 – June 30, 2021 Contract Renewal Number: Number of Renewals 3 Remaining: Procurement Contact: Pixie Calderwood Procurement Director: Andrea Philyaw LOUDOUN COUNTY PUBLIC SCHOOLS DEPARTMENT OF BUSINESS & FINANCIAL SERVICES PROCUREMENT AND RISK MANAGEMENT SERVICES 21000 Education Court, Suite #301 Ashburn, VA 20148 Phone (571) 252-1270 Fax (571) 252-1432 April 3, 2020 NOTICE OF AWARD RFP R19225_R1 PHOTOGRAPHY SERVICES FOR ELMEMENTARY, MIDDLE AND HIGH SCHOOLS Loudoun County Public Schools issued a Request for Proposal (RFP) to maintain a list of qualified firms to provide photography services to Loudoun County Public Schools (LCPS) elementary, middle and high schools. In addition to publishing in Virginia’s eProcurement Marketplace (eVA), notification of the RFP was sent to seven (7) vendors. The RFP allowed for multiple awards. Loudoun County Public Schools is awarding RFP R19225 R1 to: Barksdale School Portraits, Aston, PA and Great American Photo, LLC, Rockville, MD from the date of award through June 30, 2021. Candid Color Photography, LTD, Woodbridge VA; Classic Photography and Imaging, Elkridge, MD; Lifetouch National School Studios, Herndon, VA; Provine School Pictures, LLC, Reston, VA; Scherling Photography INC, Sterling, VA; Strawbridge Studios, INC., Durham, NC and Victor O’Neill Studios, LLC, Mclean VA are approved vendors from previous contract renewals; We appreciate your interest in being of service to the Loudoun County Public Schools. Andrea Philyaw Director, Procurement/Risk Management RFP R19225_Photography Services for Elem Middle High Schools LOUDOUN COUNTY PUBLIC SCHOOLS DEPARTMENT OF BUSINESS & FINANCIAL SERVICES PROCUREMENT SERVICES 21000 Education Court, Suite #301 Ashburn, VA 20148 Phone (571) 252-1270 Fax (571) 252-1432 May 20, 2019 NOTICE OF AWARD RFP R19225_ PHOTOGRAPHY SERVICES FOR ELMEMENTARY, MIDDLE AND HIGH SCHOOLS In order to maintain a list of qualified firms to provide photography services to Loudoun County Public Schools (LCPS) elementary, middle and High Schools, the Procurement Office issued a Request for Proposal (RFP). In addition to publishing in the local newspaper, notification of the RFP was sent to thirty-four (34) vendors. Seven (7) proposals were received. The RFP allowed for multiple awards. Loudoun County Public Schools is awarding RFP R19225 to: Candid Color Photography, LTD, Woodbridge VA; Classic Photography and Imaging, Elkridge, MD; Lifetouch National School Studios, Herndon, VA; Provine School Pictures, LLC, Reston, VA; Scherling Photography INC, Sterling, VA; Strawbridge Studios, INC., Durham, NC and Victor O’Neill Studios, LLC, Mclean VA; from the date of award through June 30, 2020. We appreciate your interest in being of service to the Loudoun County Public Schools. Andrea Philyaw Procurement Director RFP R19225_Photography Services for Elem Middle High Schools effective 7-1-2019 thru 6-30-2020 LOUDOUN COUNTY PUBLIC SCHOOLS DEPARTMENT OF BUSINESS & FINANCIAL SERVICES PROCUREMENT SERVICES 21000 Education Court, Suite #301 Ashburn, VA 20148 Phone (571) 252-1270 Fax (571) 252-1432 CONTRACT MODIFICATION Date: March 9, 2020 Contract No.: RFP #R19225 Modification No.: 1 Contractor: CANDID COLOR PHOTOGRAPHY, LTD Attn: Kyle Araujo 110010 Bacon Race Road Woodbridge, VA 22192 PHN: 703.590.0187 FAX: 703.590.8221 [email protected] SUBJECT: CONTRACT RENEWAL This Supplemental Agreement is entered into pursuant to the provisions of the basic contract. By mutual agreement, contract RFP #R19225, Photography Services for Elementary, Middle, and High Schools is renewed for a period of one year from July 1, 2020 through June 30, 2021, in accordance with section 4 of the contract. The Terms and Conditions will be as specified in RFP #R19225 R1. This represents the first renewal option for this contract. CANDID COLOR PHOTOGRAPHY, LTD LOUDOUN COUNTY PUBLIC SCHOOLS BY: ___________________________________ BY: ______________________________________ AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE Vice-President TITLE: __________________________________ TITLE: ___________________________________Director, Procurement/Risk Management March 10, 2020 DATE: ___________________________________ DATE: ___________________________________3/31/2020 LOUDOUN COUNTY PUBLIC SCHOOLS DEPARTMENT OF BUSINESS & FINANCIAL SERVICES PROCUREMENT SERVICES 21000 Education Court, Suite #301 Ashburn, VA 20148 Phone (571) 252-1270 Fax (571) 252-1432 CONTRACT MODIFICATION Date: March 9, 2020 Contract No.: RFP #R19225 Modification No.: I Contractor: CLASSIC PHOTOGRAPHY AND IMAGING Attn: David Christianson 6672 Santa Barbara Drive, Suite H Elkridge, MD 21075 PHN: 800.869.9515 Ext. 114 FAX: 410.203.1002 davi ddiclassic-photo.com SUBJECT: CONTRACT RENEWAL This Supplemental Agreement is entered into pursuant to the provisions of the basic contract. By mutual agreement, contract RFP #R19225, Photography Services for Elementary, Middle, and High Schools is renewed for a period of one year from July 1, 2020 through June 30, 2021, in accordance with section 4 of the contract. The Terms and Conditions will be as specified in the RFP #R19225 Ri. This represents the first renewal option for this contract. CLASSIC PHOTOGRAPHY AND IMAGING LOUDOUN COUNTY PUBLIC SCHOOLS BY: BY: AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE TITLE: (/' C TITLE: Director, Procurement/Risk Management DATE: !- /O—'O DATE: 3/31/2020 LOUDOUN COUNTY PUBLIC SCHOOLS DEPARTMENT OF BUSINESS & FINANCIAL SERVICES PROCUREMENT SERVICES 21000 Education Court, Suite #301 Ashburn, VA 20148 Phone (571) 252-1270 Fax (571) 252-1432 CONTRACT MODIFICATION Date: March 9, 2020 Contract No.: RFP #R19225 Modification No.: 1 Contractor: LIFETOUCH NATIONAL SCHOOL STUDIOS Attn: Tom Clater / Jeff Segall 13854 A Park Center Road Herndon, VA 20171 PHN: 855.573.4141, 800.445.1191 ext. 121 FAX: 703.802.0104 / 410.525.3488 [email protected] [email protected] SUBJECT: CONTRACT RENEWAL This Supplemental Agreement is entered into pursuant to the provisions of the basic contract. By mutual agreement, contract RFP #R19225, Photography Services for Elementary, Middle, and High Schools is renewed for a period of one year from July 1, 2020 through June 30, 2021, in accordance with section 4 of the contract. The Terms and Conditions will be as specified in RFP #R19225 R1. This represents the first renewal option for this contract. LIFETOUCHFETOUCH NATIONAL SCHOOL STUDIOS LOUDOUN COUNTY PUBLIC SCHOOLS BY: _________________________________________________________ ___________________ _______ BY: ______________________________________ AUTHORIZEDAUUTHTHOORRIZED SIGNATURESIGI NATURE AUTHORIZED SIGNATURE Area Sales Manager TITLE: Territory__________________________________ Manager TITLE: ___________________________________Director, Procurement/Risk Management DATE: ___________________________________3/10/2020 DATE: ___________________________________3/31/2020 LOUDOTIN COUNTY PT]BLIC SCHOOLS DEPARTMENT OF BUSINESS & FINANCIAL SERVICES PROCUREMENT SERVICES 21000 Education Court, Suite #301 Ashbum, VA 20148 Phone (571) 252-1270 Fut (57l)252-1432 CONTRACT MODIFICATION Date: March 9,2020 Contract No.: RFP #R19225 Modification No.: 1 Contractor: PROVINE SCHOOL PICTURES, LLC Attn: Laura Kempner I I 65 4 Plaza America Drive #227 Reston, YA 20190-4700 PHN: 703.430.5619 FAX: 318.442.9447 I au rakem pn er(a)y ah o o. c o m SUBJECT: CONTRACT RENEWAL This Supplemental Agreement is entered into pursuant to the provisions of the basic contract. By mutual agreement, contract RFP #R19225, Photography Seruices for Elementary, Middle, and High Schools is renewed for a period of one year from July 1,2020 through June 30,2021, in accordance with section 4 ofthe contact. The Terms and Conditions will be as specified in RFP #R19225 Rl. ffis represents the first renewal option for this contract. PROVINE SCHOOL PICTURES, LLC LOUDOLIN COUNTY PUBLIC SCHOOLS BY, AUTHORIZED SIGNATURE TITLE: TITLE: Director, Procurement/Risk Management DATE: DATE: 3/31/2020 - Director,Procurement/Risk Management 3/31/2020 Director, Procurement/Risk Management 3/31/2020 Director, Procurement/Risk Management 3/31/2020 March 6, 2020 LOUDOUN COUNTY PUBLIC SCHOOLS Ashburn, VA 20148 TO WHOM IT MAY CONCERN: Loudoun County Public Schools {LCPS) is extending a Request for Proposal to your company. We hope that you will consider entering a proposal. The information necessary to submit a proposal is here within contained. RFP #R19225-{Rl} PHOTOGRAPHYSERVICES FOR ELEMENTARY, MIDDLE. AND HIGH SCHOOLS PROPOSAL RECEIPT DATE: Tuesday, March 17, 2020 PROPOSAL RECEIPT TIME: 2:00 P.M. LOCAL PREVAJLING TIME PROPOSAL RECEIPT LOCATION: Department of Procurement Loudoun County Public Schools 21000 Education Court, Suite 301
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