Local Government Performance Assessment
Kiboga District
(Vote Code: 525)
Assessment Scores
Accountability Requirements 83%
Crosscutting Performance Measures 82%
Educational Performance Measures 52%
Health Performance Measures 85%
Water Performance Measures 82% 525 Kiboga District Accontability Requirements 2018
Definition of Summary of requirements Compliance justification Compliant? compliance
Annual performance contract
Yes LG has submitted an annual • From MoFPED’s Kiboga LG Submitted performance contract of the inventory/schedule of LG performance contract on forthcoming year by June 30 on the submissions of July 30, 2018 to Ministry of basis of the PFMAA and LG Budget performance contracts, Finance and Economic guidelines for the coming financial check dates of development. year. submission and issuance of receipts and:
o If LG submitted before or by due date, then state ‘compliant’
o If LG had not submitted or submitted later than the due date, state ‘non- compliant’
• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.
Supporting Documents for the Budget required as per the PFMA are submitted and available
Yes LG has submitted a Budget that • From MoFPED’s Kiboga LG submitted includes a Procurement Plan for the inventory of LG budget Budget that includes forthcoming FY by 30th June (LG submissions, check procurement plan report PPDA Regulations, 2006). whether: for the forthcoming FY on July 30, 2018. o The LG budget is accompanied by a Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.
Reporting: submission of annual and quarterly budget performance reports Yes LG has submitted the annual From MoFPED’s official Kiboga LG submitted performance report for the previous record/inventory of LG annual Performance report FY on or before 31st July (as per LG submission of annual on July 30, 2018 for the Budget Preparation Guidelines for performance report financial year 2017/2018. coming FY; PFMA Act, 2015) submitted to MoFPED, check the date MoFPED received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant
No LG has submitted the quarterly From MoFPED’s official Kiboga LG Submitted the budget performance report for all the record/ inventory of LG quarterly budget four quarters of the previous FY by submission of quarterly performance report for all end of the FY; PFMA Act, 2015). reports submitted to the quarters of the MoFPED, check the date previous FY 2017/2018 on MoFPED received the the following dates: quarterly performance reports: Quarter -4 on August 22, 2018 • If LG submitted all four reports to MoFPED Quarter -3 on May 3, 2018 of the previous FY by Quarter -2 on March 22, July 31, then it is 2018 compliant (timely submission of each Quarter-1 on February 12, quarterly report, is not an 2018 accountability requirement, but by end of the FY, all quarterly reports should be available).
• If LG submitted late or did not submit at all, then it is not compliant.
Audit Yes The LG has provided information to From MoFPED’s Kiboga District Local the PS/ST on the status of Inventory/record of LG Government submitted implementation of Internal Auditor submissions of the Report on status of General and the Auditor General’s statements entitled implementation of Internal findings for the previous financial year “Actions to Address Auditor General’s and by end of February (PFMA s. 11 2g). Internal Auditor Auditor General’s findings This statement includes actions General’s findings”, for financial year against all find- ings where the 2017/2018 and was Internal Audi- tor and the Auditor Check: received by Office of General recommended the Internal Auditor General • If LG submitted a Accounting Officer to take action in and Auditor General on ‘Response’ (and provide lines with applicable laws. March 27, 2018. details), then it is compliant
• If LG did not submit a’ response’, then it is non- compliant
• If there is a response for all –LG is compliant
• If there are partial or not all issues responded to – LG is not compliant.
Yes The audit opinion of LG Financial Kiboga District Local Statement (issued in January) is not Government had an adverse or disclaimer. unqualified audit opinion as per Auditor General's Report for FY 2017/2018.
525 Kiboga District Crosscutting Performance Measures 2018
Summary of Definition of compliance Compliance justification Score requirements
Planning, budgeting and execution
1 All new Evidence that a district/ Kiboga LG has a functional Physical planning infrastructure municipality has: committee Appointed on 12th August 2017 projects in: (i) a under Ref: KBG/LAN/1200 that considers new municipality / (ii) in • A functional Physical investment time a district are Planning Committee in place approved by the that considers new However most there is no private practice respective Physical investments on time: score physical planner on physical planning committee Planning 1. Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
0 All new • Evidence that district/ MLG infrastructure has submitted at least 4 sets projects in: (i) a of minutes of Physical Kiboga LG Physical planning committee did not municipality / (ii) in Planning Committee to the submit the 4 sets of minute of physical planning a district are MoLHUD score 1. commmittee to MoLHUD approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 0 All new • All infrastructure The new infrastructure investments have infrastructure investments are consistent approved plans. projects in: (i) a with the approved Physical municipality / (ii) in Development Plan: score 1 However, the District have no Physical Plans a district are or else 0 approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
There is NO action area plans prepared in the 0 All new • Action area plan prepared FY 2017/2018 infrastructure for the previous FY: score 1 projects in: (i) a or else 0 municipality / (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 2 The prioritized • Evidence that priorities in The priorities investment activities in the AWP for investment AWP for the current FY are current FY 2018/2019 are based on the Budget activities in the based on the outcomes of conference of 3rd November 2017 approved AWP for budget conferences: score the current FY are 2. The investment priorities include:Renovation of derived from the Kiboga Hospital, Upgrade of Bulaga Health approved five-year centre II to III, Construction of latrine at Bukomero and refurbishment of buildings, development plan, Phase-II construction of Kambugu piped water are based on system, Roads Maintenance Kiryamuddo- discussions in Kasengere-Kambugu-16.5km and Mpangala- annual reviews Biko-Bulaga-15km. and budget conferences and have project profiles
Maximum 5 points on this performance measure.
1 The prioritized • Evidence that the capital Capital investments in AWP for the current FY investment investments in the approved 2018/2019 were derived from 5 year activities in the Annual work plan for the development plan for Kiboga District Local approved AWP for current Government 2015/2016-2019/2020; approved the current FY are under minute 06/KGB/DLC/02/15 on 19th derived from the FY are derived from the february 2015 approved five-year approved five-year development plan. If These investments Include: development plan, differences appear, a are based on justification has to be Education Sector: Construction and renovation discussions in provided and evidence of Modal Primary schools annual reviews provided that it was Health: Construction of stance lined pit latrines at and approved by the Council. Lwamate Health Centre II at UGx-25,000,000/=, budget Score 1. Fencing of all Health centres at UGX conferences and 120,000,000/=, Rehabilitation of hospital staff house at UGx-30,000,000/=, have project profiles Water: Piped water system at UGx 300,000,000/=, Maximum 5 points on this Roads: Mechanised Routine mantainance at performance UGx 1,564,070,000/= measure. 2 The prioritized • Project profiles have been Project profiles for all investments discussed on investment developed and discussed by 14th October 2017 under minute activities in the TPC for all investments in 05/DTPC/oct/2017 by TPC and adhered to in approved AWP for the the LG planning Guidelines. These include: the current FY are Piped water system at Kambugu at UGx derived from the AWP as per LG Planning 300,000,000/=, periodic road routine mantainace approved five-year at UGx 1,564,070,000/=. guideline: score 2. development plan, are based on discussions in annual reviews and budget conferences and have project profiles
Maximum 5 points on this performance measure.
1 Annual statistical • Annual statistical abstract, Kiboga LG has compiled Annual Statistical abstract developed with gender- disaggregated Abstract report with gender disaggregated data and applied data has been compiled and and discussed it in TPC on 14th October 2017 presented to the TPC to under minute 04/DTPC/Oct/2017. Maximum 1 point support budget allocation on this and decision-making- performance maximum score 1. measure 2 Investment • Evidence that all The Implemented projects were derived from the activities in the infrastructure projects Annual work plan of the previous FY 2017/2018 previous FY were implemented by the LG in and Budget approved by LG Council: implemented as the previous FY were per AWP. derived from the annual 1. construction of 5 stance latrine at Kirbedda work plan and budget Primry school completed on 25th June 2018 at Maximum 6 points approved by the LG Council: UGx 23,507,960/=; on this score 2 performance 2. construction of 5 stance pit latrine at measure. kitanganda primary school completed on 12th February 2018 at UGx 23, 125,960/=;
3. construction of stance latrine at Lwamate Health centre III at UGx 19,200,960/= completed on 20th April 2018 and
4. construction 5 stance latrine at Bbiko primary school at UGx 20,000,000/= completed on 30th July 2018.
4 Investment • Evidence that the There was evidence that the Investment projects activities in the investment projects implemented in 2017/2018 were completed as previous FY were implemented in the previous per the work plan. implemented as FY were completed as per per AWP. work plan by end for FY. These include:
Maximum 6 points o 100%: score 4 1. construction of 5 stance latrine at Kirbedda on this Primry school completed on 25th June 2018 at performance o 80-99%: score UGx 23,507,960/=; measure. 2 2. construction of 5 stance pit latrine at kitanganda primary school completed on 12th o Below 80%: 0 February 2018 at UGx 23, 125,960/=;
3. construction of stance latrine at Lwamate Health centre III at UGx 19,200,960/= complted on 20th April 2018 and
4. construction 5 stance latrine at Bbiko primary school at UGx 20,000,000/= completed on 30th July 2018. 2 The LG has • Evidence that all There was evidence that the Investment projects executed the investment projects in the implemented in 2017/2018 were completed as budget for previous FY per the approved budget. These include: construction of investment were completed within 1. Construction of 5 stance latrine at Kirbedda projects and O&M approved budget – Max. Primry school completed on 25th June 2018 at for all major 15% plus or minus of original UGx 23,507,960/= that 100% of budget, infrastructure budget: score 2 2. construction of 5 stance pit latrine at projects during the Kitanganda primary school completed on 12th previous FY February 2018 at UGx 23, 125,960/= that 100% Maximum 4 points of budget, on this 3. Construction of stance latrine at Lwamate Performance Health centre III at UGx 19,200,960/= completed Measure. on 20th April 2018 that 100% of budget,
4. construction 5 stance latrine at Bbiko primary school at UGx 20,000,000/= completed on 30th July 2018 that 100% of budget, and
5. Supply of 60 number 3 seater metallic framed desks at UGx 12,652,796/= completed on 30th August 2018 that 100% of budget.
0 The LG has • Evidence that the LG has Kiboga LG did NOT budget for O&M; executed the budgeted and spent at least budget for 80% of the O&M budget for construction of infrastructure in the previous investment FY: score 2 projects and O&M for all major infrastructure projects during the previous FY
Maximum 4 points on this Performance Measure.
Human Resource Management 0 LG has • Evidence that the LG has Kiboga LG filled only 8 Heads of department substantively filled all HoDs positions positions substantively out of 12 as seen below ; recruited and substantively: score 3 appraised all District Health Officer -CR/D/PF/10626 Heads of appointed on 5th February 2009 Departments District Education Officer- CR/D/PF/11379 Maximum 5 points appointed on 2nd February 2018 on this District Natural Resource Officer- CR/D /PF/ Performance 10587 appointed on16th April 2013 Measure. District Community Development officer - CR/D/PF/10451 appointed on 10th April 2015
District Engineer- CR/D/PF/10497 appointed on 2nd February 2013
District production officer- CR/D/PF/10187 appointed on 13th July 2000
Chief Finance Officer- CR/D/10976 was appointed on 29 June 2010, 0 LG has • Evidence that HoDs have All the 10 heads of department were appraised substantively been appraised as per as follows ; recruited and guidelines issued by MoPS appraised all during the previous FY: District Health Officer -CR/D/PF/10626 was Heads of score 2 appraised on 4th/06 /2018 . Departments Chief Finance Officer CR/D/10976, was Maximum 5 points appraised on 3rd /09/2017 . on this District production officer CR/D/PF/10187 was Performance appraised on 27th /06/2018 . Measure. Chief Finance Officer CR/D/10976, was appraised on 3rd /09/2017 .
Chief Finance Officer CR/D/10976, was appraised on 3rd /09/2017 .
District Education Officer CR/D/PF/11379 was appraised on 13th/7/2017;
District Natural Resource Officer, CR/D /PF/ 10587 was appraised on 13/7/2017;
District Community Development officer ,CR/D/PF/10451 was appraised on 12/7/2017 .
District Engineer CR/D/PF/10497 was appraised on 30th07/2017;
District internal Auditor CR/D/PF/10179 was appraised on 15th /07/2017;
How ever only 3 out 10 were appraise for the FY.2017/2018 . 2 The LG DSC has • Evidence that 100 % of CAO submitted 110 staff for recruitment as per considered all staff staff submitted for letter dated 13th October 2017. that have been recruitment have been submitted for considered: score 2 The DSC considered all the 110 positions under recruitment, the following minutes 6(1)/ 2018, DSC, Min 7(e) / confirmation and 2018, DSC, Min, 8(i)/ 2018, DSC, disciplinary actions Min 11(e) /2017; DSC Min, 8(e) /2017 and DSC during the Min, 5(e)/ 2018. previous FY. The positions were (70 education assistant, 29 Maximum 4 points Enrolled Nurses ,2 Hospital Administrators ,2 on this Ward Performance Measure. Agents , 2 Human Resource officers, 1 Agricultural officer , 2 Porters ,1 Plumber, and 1 Community Development
Officer).
1 The LG DSC has • Evidence that 100 % of District Service Commission confirmed all the considered all staff positions submitted for 110 positions . that have been confirmation have been submitted for considered: score 1 The confirmation was evidenced by the DSC recruitment, meeting dated 12/12/2017 under DSC Min 2(f ) / confirmation and 2017. disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 1 The LG DSC has • Evidence that 100 % of Kiboga LG had Four cases for disciplinary considered all staff positions submitted for action that was submitted by the CAO on 13th that have been disciplinary actions have September 2017 to the DSC for the FY submitted for been considered: score 1 2017/2018. They were considered as follows ; recruitment, confirmation and 1.Under minute, DSC12(d) /2017 there was an disciplinary actions abuse of office by the CFO and the case was during the uplifted on 13th December 2017 previous FY. 2. DSC13(e) /2017 the Education Assistant Maximum 4 points absconded duty and she was terminated by the on this DSC on 13th September 2017 Performance 3. DSC13(e) 2017 the Accounts Assistant was Measure. terminated for absconding duty on 13th September 2017
4. DSC 13(e) 2017 the Senior law enforcement officer was terminated for abandonment on 13th September 2017
3 Staff recruited and • Evidence that 100% of the Kiboga LG recruited 66 staffs under DSC Min 1, retiring access the staff recruited during the {d} 2018{2} for FY 2017/2018 and they all salary and pension previous FY have accessed accessed the payroll within the stipulated two payroll respectively the salary payroll not later months. within two months than two months after appointment: score 3 Below are some of the file numbers for those Maximum 5 points who received salary within the stipulated two on this months; Performance Measure. Kibiringe Godon Senior Internal Auditor File No CR/D/PF/11353 was appointed on 1st May 2018
Mr Baguma, Bahungule, senior assistant secretary, File No CR/PF/11405 was appointed on 1st May 2018
Ms Nabirye Monica, Nursing Officer File No CR/PF/11110 was appointed on 2nd May 2018
Ms Nabiwafu Justine, DSC, Min, 17[d} 2018{ii} File No, CR/PF/11404 was appointed on 25th May 2018
Mr Sentongo David a senior Agricultural Engineer, file No CR/PF/11409 was appointed 25th May 2018
Namusige Teddy Enrolled Nurse File No CR/PF/11381 was appointed on 5th March 2018 2 Staff recruited and • Evidence that 100% of the retiring access the staff that retired during the Kiboga LG had Four officers who retired with salary and pension previous in previous FY 2017/2018 and accessed the payroll respectively pension Pay roll with in two month and these within two months FY have accessed the were ; pension payroll not later Maximum 5 points than two months after Mbabazi Samali a Nursing officer IPPS 752467 on this retirement: score 2 retired on 28th February 2018 accessed on 4th Performance May 2018 Measure. Musiri Waiswa Peter Head Teacher IPPS 165967 retired on 27th June 2018 and accessed payroll on 7th August 2018
Kaaya Teodezia Nakiberu Head teacher IPPS 168775 retired on 18June 2018 and accessed on 11June 2018 .
Kibuuka Micheal head teacher IPPS 168775 retired on 1st July 2018 and accessed on 14 Aug 2018 .
Revenue Mobilization
4 The LG has •• If increase in OSR Kiboga District Local Government increased increased LG own (excluding one/off, e.g. sale OSR from UGX 248,444,288 for FY 2016/17 to source revenues in of assets) from previous FY UGX 370,585,017 for FY 2017/2018 as per draft the last financial but one to previous FY is Final Accounts for FY 2017/18 vote 525. year compared to more than 10 %: score 4. the one before the The increase in OSR was UGX 122,140,729 previous financial • If the increase is from 5% representing a percentage increase of 49.16%. year (last FY year -10 %: score 2. but one) • If the increase is less than Maximum 4 points 5 %: score 0. on this Performance Measure. 0 LG has collected • If revenue collection ratio The Local Revenue Budgeted for FY 2017/2018 local revenues as (the percentage of local was UGX425,176,680 as per original budget for per budget revenue collected against FY 2017/2018 Vote 525. (collection ratio) planned for the previous FY The Local Revenue collected during FY (budget realisation) is within 2017/2018 was UGX 370,585,017 as seen from Maximum 2 points the Draft Final Accounts for FY 2017/2018. on this +/- 10 %: then score 2. If performance more than +/- 10 %: Score 0. Workings: UGX 370,585,017 / UGX425,176,680 measure x 100 = 85.1%.
Therefore revenue collection ratio was 85.1%.
0 Local revenue • Evidence that the Kiboga District Local Government did not remit administration, District/Municipality has all the share of Local Revenue to LLGs allocation and remitted the mandatory LLG evidenced by total transfer/remittences of UGX transparency share of local revenues: 12,500,000 out of Local Revenue of score 2 UGX53,540,250 Representing only 23.35% Maximum 4 points which is less than the required 65%. on this performance measure.
2 Local revenue • Evidence that the total Total expenditure on Council allowances and administration, Council expenditures on emoluments during FY 2017/2018 was UGX allocation and allowances and 29,110,000 transparency emoluments- (including from all sources) is not higher The OSR for FY 2016/17 was UGX 242,444,288. Maximum 4 points than 20% of the OSR So (UGX 29,110,000 / UGX 242,444,288) gives on this collected in the previous FY: 11.72%, which is less than 20% of the OSR performance score 2 measure. collected in the previous FY 2016/2017.
Procurement and contract management
2 The LG has in • Evidence that the District Kiboga LG had Senior Procurement Officer dully place the capacity has the position of a Senior appointed on 13th /march/2014 and to manage the Procurement Officer and Procurement Officer appointed on 26th procurement Procurement Officer (if /October/2015. function Municipal: Procurement Officer and Assistant Maximum 4 points Procurement Officer) on this substantively filled: score 2 performance measure. 1 The LG has in • Evidence that the TEC The was evidence that the TEC produced and place the capacity produced and submitted submitted reports to the contract committee as to manage the reports to the Contracts per the following files sampled: procurement Committee for the previous function FY: score 1 1. Kibo525/WKS/17-18/00001 for drilling of boreholes in various places in Kiboga District Maximum 4 points (Kibuga,Kapeke,Lwamata, Bukomero and on this Dwamiro) submitted on 26th-June-2017; performance measure. 2. Kibo525/WRKS/17-18/00020 for construction of 5 stances pit latrine at Lwamata Town council Submitted on 15th-Nov-2017;
3. Kibo525/WRKS/17-18/00023 Construction of 5-stances line pit latrine at Lwamata Health Center III submitted on 25th -October- 2017;
4. Kibo525/SUPPLS/17-18/00070 Supply of 10 Frisian heifers to the production department Submitted on 7th –March – 2018 and
5. Kibo525/WRKS/17-18/00002. Construction of solar driven piped water system at Kabugo trading centre in kiboga sub-county. Submitted on 12th -Dec-2017. 1 The LG has in • Evidence that the There was evidence that the contract committee place the capacity Contracts considered the recommendations of the TEC as to manage the per the following sampled files: procurement Committee considered function recommendations of the a) Kibo525/WRKS/17-18/00001. Drilling of TEC and provide boreholes in (Kibuga,Kapeke, Lwamata, Maximum 4 points justifications for any Bukomero and Dwamiro) Kiboga District. The on this deviations from those TEC recommended ICON Project Ltd as the best performance recommendations: score 1 evaluated bidder at the evaluated price of measure. UGX115,504,300 as at 26th-June-2017 and the contract committee sat on 20th-July- 2017 Minute DCC/5/7/2017(B) and approved ICON Project Ltd as the best evaluated bidder and awarded contract at UGX115,504,300;
b) Kibo525/WRKS/17-18/00020. For construction of 5 stances pit latrine at Lwamata Town council The TEC recommended KARKI Builders and Engineers Ltd as the best evaluated bidder on 15th-Nov - 2017 at UGX 23,125,640 and the contract committee sat on 17th-Nov-2017 Minute DCC/06/11/2017(I) and approved KARKI Builders and Engineers Ltd as the best evaluated and awarded a contract at the UGX 23,125,640;
c) Kibo525/WRKS/17-18/00023 for the construction of 5-stance pit latrine at Lwamata Health center III. The TEC sat on 25th-October- 2017 and recommended KARKI Builders and Engineers Ltd to be approved as the best evaluated bidder at the price of UGX19, 200,960 and on 27th-October- 2017 Minute DCC/05/10/2017(B) the contract committee sat and approved KARKI Builders and Engineers Ltd as the best evaluated bidder at the price UGX19,200,960 and
d) Kibo525/SUPPLS/17-18/00070. Supply of 10 Frisian heifers to the production department. The TEC recommended Ms Future Services Uganda Ltd on 7th-March-2018 to be approved as the best evaluated at the price of UGX21,900,000 and the contract committee that sat on 9th-March-2018 Minute DCC/05/03/2018 (A) approved Ms Future Services Uganda Ltd as the best evaluated bidder at the price of UGX 21,900,000.
2 The LG has a • a) Evidence that the a) There was evidence that Kiboga LG comprehensive procurement and Disposal Procurement and Disposal Plan for current FY Procurement and Plan for the current year covered all infrastructural projects. Examples are Disposal Plan covers all infrastructure as follows; covering projects in the approved infrastructure annual work plan and 1) Construction of 16.5kms Kiryamudo-Kasejjere activities in the budget and b) evidence that Kambungu road; approved AWP the LG has made and is followed. procurements in previous FY 2) Completion of Kambungu solar driven piped as per plan (adherence to water system at Kambugu trading center at Maximum 2 points the procurement plan) for kibinga sub-county; on this performance the previous FY: score 2 3) Renovation of Kiboga Hospital; measure. 4) Construction of a two-classroom block purpose hall at Kiboga and
5) Purchase of 8 in calf Frisian heifer to production department.
b) There is evidence that Kiboga LG made procurements in previous FY by strictly adhering to the procurement plan: Contract agreements sampled from the procurement plan and seen to be implemented were as follows:
1) Contract Agreement No: Kibo525/WRKS/17- 18/00001 seen where contract was signed between Kiboga LG and ICON Projects for drilling of 7deep boreholes in various places in Kiboga. This was item No. 2 in the procurement Plan for 2017/2018 under water sector.
2) Contract No: Kibo525/WRKS/17-18/00020 seen where an agreement was signed between Kiboga LG and KARKI Builders and Engineers Uganda Ltd for the construction of 5-stances pit latrine at Kitangenda Primary school This was item No.7 in the procurement plan for 2017/2018 under education sector;
3) Contract No: Kibo525/WRKS/17-18/00023 seen where an agreement was signed between Kiboga LG and KARKI Builders Uganda Ltd for the construction of 5-stances pit line latrine at Lwamata Health Centre III in Lwamata town council This was item No.1 in the procurement Plan for 2017/2018 under Health sector;
4) Contract No: Kibo 525/SUPPLS/17-18/00070 seen where an agreement was signed between KibogaLG and MJ Future Services Ltd for supply of 10 fresian heifers This was item No.7 in the procurement Plan for 2017/2018 under production and
5) Contract No: Kibo525/WRKS/17-18/00002 seen where an agreement was signed between Kibogs LG and Ferest Investment Ltd for the construction of solar driven piped water system at Kambungu Trading centre. This was item no 1 under water sector. 2 The LG has • For current FY, evidence There was evidence that Kiboga LG prepared prepared bid that the LG has prepared the bid documents for all documents, 80% of the bid documents investments/infrastructure. Kiboga LG had 147 maintained for all investment/ bid documents to prepare and prepared 136 contract registers bids. This represents 92%. and procurement infrastructure by August 30: activities files and score 2 adheres with established thresholds.
Maximum 6 points on this performance measure.
2 The LG has • For Previous FY, evidence There was evidence that Kiboga LG updated the prepared bid that the LG has an updated contract register and has a complete documents, contract register and has procurement activity files for all procurements of maintained complete procurement FY 2017/2018 with a stamp dated 06/June/2018. contract registers activity files for all and procurement procurements: score 2 activities files and adheres with established thresholds.
Maximum 6 points on this performance measure. 2 The LG has • For previous FY, evidence There was evidence that Kiboga LG adhered to prepared bid that the LG has adhered Procurement Thresholds as per the following documents, with sampled files: maintained contract registers procurement thresholds Open Bidding: and procurement (sample 5 projects): a) Kibo525/WRKS/17-18/00001. for drilling of activities files and score 2. 7deep boreholes in various places in Kiboga. It adheres with was estimated at UGX115,504,300 and established advertised on 15th /05/2017 in the New Vision thresholds. newspaper; Maximum 6 points b) Kibo525/WKS/17-18/00002. For construction on this of solar driven water piped system at Kambugo performance Trading Centre in Kiboga Sub-county. It was measure. estimated to cost UGX127,159,750. It was advertised on 21st /Nov /2017 in the New Vision news paper;
Selective Bidding
c) Kibo525/WRKS/17-18/00023. Construction of 5-stances pit latrine at Lwamata Health Centre III. It was estimated at UGX19,200,960. An invitation to bids was sent on 29th /September/2017;
d) Kibo/SUPPLS/17-18/00070. For the supply of 10 in calf fresian heifers to production. It was estimated at UGX21,900,000. An invitation for bid was issued on 20th /February/ 2018 and
e) Kibo525/WRKS/17-18/00020. For the construction of 5-stances lined pit latrine at Kitangenda. It was estimated at UGX23,125,640. An invitation to bid was issued on 30/10/2017.
2 The LG has • Evidence that all works There was evidence that all works projects certified and projects implemented in the implemented in the previous FY were provided detailed previous FY were appropriately certified as seen from the project information appropriately certified – following; on all investments interim and completion certificates 1. Kibo525/WRKS/17-18/00002 Completion Maximum 4 points certificate no 1 signed on 11/04/2018; on this for all projects based on performance technical supervision: score 2. Kibo/SUPPLS/17-18/00070 Certificate no measure 2 0083672 and certification letter for vetertinary supplies signed on 30th /04/2018 and
3. Kibo525/Wrks/17-18/00020 Completion Certificate no 1 signed on 6th /April/2018 4. Kibo525/Wrks/17-18/00023 Completion Certificate no 1 signed on 7th /March/2018 5. Kibo525/Wrks/17-18/00023 Completion certificate no 1 signed on 7th /March/2018. 2 The LG has • Evidence that all works There was evidence that all works project for the certified and projects for the current FY current FY are clearly labelled (site boards provided detailed are clearly labelled (site )indicating names of project, contract value, the project information boards) indicating: the name contractor, source of funding and expected on all investments of the project, contract duration for example, Construction of boreholes value, the contractor; source at Nakagazi, Namuddu and Kyagaule. Maximum 4 points of funding and expected on this duration: score 2 performance measure
Financial management
0 The LG makes • Evidence that the LG There were copies of bank reconciliation monthly and up to- makes monthly bank statements prepared for FY 2017/2018 But No date bank reconciliations and are up bank reconciliation statements prepared the reconciliations to-date at the time of the Months of July and August 2018 due to assessment: score 4 migration from IFMS Tier II to Tier I and hence Maximum 4 points no bank reconciliations are up to-date at the on this time of the assessment as per the assessment performance guidelines. measure. 2 The LG made • If the LG makes timely Kiboga District Local Government made timely timely payment of payment of suppliers during payment of suppliers during the previous FY suppliers during the previous FY 2017/2018 and there were No overdue bills for the previous FY suppliers and no payables as per the Final – no overdue bills (e.g. Accounts of FY2017/2018. Maximum 2 points procurement bills) of over 2 on this months: score 2. other evidence includes the following sampled performance contracts; measure • Contract No Kibo525/Wrks/17-18/ 00020 Construction of 5 stances pitlatrine at Kitangenda Primary Schools by Karki Builders and Engineers Ltd where payment was requested on 7/2/2018 and payment was made on 6/4/2018.
• Kibo525/Wrks/17-18/ 00020 supply of Fuel by Shell malindi Kiboga station Merchandise where payment was requested on 26/2/2018 and payment was made on 14/3/2018.
• Contract No Kibo525/supplies/17/18/ 0001supply of Construction materials by Kevin and Keith Investments (U) Ltd where payment was requested on 22/2/2018 and payment was made on 23/2/2018.
• Contract No Kibo525/wrks/17/18/ 00002 Construction of solar Driven piped water system phase1 by Ferest Investments (U) Ltd where payment was requested on 3/4/2018 and payment was made on 25/4/2018.
1 The LG executes • Evidence that the LG has a Kiboga District Local Government has a the Internal Audit substantive Senior Internal substantive Senior Internal Auditor seen from the function in Auditor: 1 point. personal file No: 11402 Ref No. accordance with KBG/HRM/161/1 and Appointment letter dated the LGA section 90 • LG has produced all June 28, 2018. and LG quarterly internal audit procurement reports for the previous FY: regulations score 2.
Maximum 6 points on this performance measure. 2 The LG executes • LG has produced all Kiboga District Local Government produced the Internal Audit quarterly internal audit quarterly internal audit reports for FY 2017/18 function in reports for the previous FY: submitted them as follows; Quarter 1 on accordance with score 2. 31/10/2017, Quarter 2 on 3/1/2018, Quarter 3 on the LGA section 90 30/4/2018 and Quarter 4 on 30/7/2018. and LG procurement regulations
Maximum 6 points on this performance measure.
2 The LG executes Evidence that the LG has Kiboga District Local Government provided the Internal Audit provided information to the information Council and LG PAC on the status function in Council and LG PAC on the of implementation of internal audit findings for accordance with status of implementation of financial year 2017/18 as per the LG PAC the LGA section 90 Reports dated: for Quarter 1 on and LG internal audit findings for the 12/12/2017,Quarter 2 on 12/3/2018, Quarter 3 procurement previous financial year i.e. on 16/5/2018. regulations follow up on audit queries from all quarterly audit Maximum 6 points reports: score 2. on this performance measure.
1 The LG executes • Evidence that internal audit Internal audit reports for FY 2017/18 were the Internal Audit reports for the previous FY submitted to LG Accounting Officer, and LG PAC function in were submitted to LG deliberated audit issues and internal audit accordance with Accounting Officer, LG PAC findings for financial year 2017/18 evidenced by the LGA section 90 and LG PAC has reviewed LG PAC Minutes and Reports. and LG them and followed-up: score procurement 1. regulations
Maximum 6 points on this performance measure. 4 The LG maintains • Evidence that the LG Kiboga District Local Government maintains an a detailed and maintains an up- dated up-dated assets register covering details on updated assets assets register covering buildings, vehicle and all other assets as per the register Maximum details on format in the Local Government accounting 4 points on this manual. performance buildings, vehicle, etc. as per measure. format in the accounting manual: score 4
4 The LG has Quality of Annual financial Kiboga District Local Government had an obtained an statement from previous FY: unqualified audit opinion as per Auditor unqualified or General's Report for FY 2017/2018. qualified Audit • Unqualified audit opinion: opinion score 4
Maximum 4 points • Qualified: score 2 on this • Adverse/disclaimer: score performance 0 measure
Governance, oversight, transparency and accountability
2 The LG Council • Evidence that the Council There was evidence that Kiboga LG council met meets and meets and discusses service and discussed service delivery issues as per the discusses service delivery related issues following minutes: delivery related including TPC reports, issues monitoring reports, 1. On 31st August 2017 under minute performance 05/KBG/DLC/08/17 Presented and Approval of Maximum 2 points supplementary budget for Kikuube-Kakungu on this assessment results and LG road, Bukomero town council, performance PAC reports for last FY: measure score 2 2. On 31st August 2017 under minute 06/KBG/DLC/08/17 (a) presented and approved recommendations of Social services committee (Health and education),
3. On 31st August 2017 under minute 06/KBG/DLC/08/17 (b) presented and approved Kiboga district local Government Public Accounts committee, and
4. On 31st august 2017 under minute 06/KBG/DLC/08/17 presnted recommendation of works and technical services (water) recommended national water to take over management of water supply in Kiboga twon council. 1 The LG has • Evidence that LG has Kiboga LG designated the Principle Assistant responded to the designated a person to secretary - Mr. Kakande Henry appointed REF: feedback/ coordinate response to feed- KBG/HR/152/3 on 21st July 2017 as the person complaints back (grievance responsible for feedback (grievance/complaints) provided by forexample; citizens /complaints) and responded to feedback and complaints: 1. Ms. Roy Rwamakompe complainant on 3rd Maximum 2 points score 1. august 2018 reported that the District land Board on this was coniving with other Family mebers to Performance change the Land title of her Late fathers land Measure title without her knowledge. a mediation meeting held on 22nd August 2018 and Resolved that the person whose name appeared on the land title wasn't the complainant and the family members advised to go to Administrator general to get administrative rights to estates
2. Ms Namujehe Annet the complainant acusing the staff (Nabukenya Oliva) for recieving money under false pretence, she was invited and mediation held and Nabukenya paid back the money
1 The LG has • The LG has specified a Kiboga LG has a specified system of recording, responded to the system for recording, investigation and feebback publicised on the feedback/ investigating and responding main receiption desk and pinned up charts for complaints to grievances, which should the complaint and feed back structure provided by be displayed at LG offices citizens and made publically available: score 1 Maximum 2 points on this Performance Measure
2 The LG shares Evidence that the LG has Kiboga LG payroll and Pensioners schedule information with published: were pinned up on LG Main Noticeboard for citizens 2018/2019 (not dated) (Transparency) • The LG Payroll and Pensioner Schedule on Total maximum 4 public notice boards and points on this other means: score 2 Performance Measure 1 The LG shares • Evidence that the The procurement plan and awarded contracts information with procurement plan and published on the notice board at Kiboga District citizens awarded contracts and procurement notice FY 2017/2018, forexample; (Transparency) amounts are published: score 1. 1.management of collection of revenue at kajjero Total maximum 4 Open market by Luwagga William Kato at UGx points on this 75,000/=, Performance Measure 2. Management of collection of revenue fro Public market by Kasumba Mathius at UGx 150,000/=
1 The LG shares • Evidence that the LG The perfomance assessment results and information with performance assessment implications are published on the notice board at citizens results and implications are Kiboga District procurement notice FY (Transparency) published e.g. on the 2017/2018
Total maximum 4 budget website for the points on this previous year (from budget Performance requirements): score 1. Measure
There was evidence that Kiboga LG distributed 1 The LGs • Evidence that the HLG list of DDEG Guidelines and acknowledgement communicates have communicated and of receipt from LLGs dated 20th July 2018. guidelines, explained guidelines, circulars and circulars and policies issued policies to LLGs to by the national level to LLGs provide feedback during previous FY: score 1 to the citizens
Maximum 2 points on this performance measure 1 The LGs • Evidence that LG during There is evidence that Kiboga LG held and communicates the previous FY conducted conducted discussions on Barazas on 25th May guidelines, discussions (e.g. municipal 2018 on district accountability day on circulars and urban fora, barazas, radio implemented projects and planned activities at policies to LLGs to programmes etc.) with the Kiboga District headquarters and the chief guest provide feedback public to provide feed-back was Minister of Local Government Major Tom to the citizens on status of activity Butime. implementation: score 1. Maximum 2 points Held Radio talk shows aired on Radio Kiboga for on this 1 hour every after two weeks (audio recording performance seen). measure
Social and environmental safeguards
2 The LG has • Evidence that the LG There was evidence that Kiboga LG gender focal mainstreamed gender focal person and point person and CDO provided guidance and gender into their CDO have provided support to sector departments to mainstream activities and guidance and support to gender. This is evidenced as below; planned activities sector departments to to strengthen mainstream gender, 1. Training of District and sub-county technical women’s roles vulnerability and inclusion staff on gender planning and budgeting; into their activities score 2. Maximum 4 points 2. Monitoring the implementation of community on this development projects that include women, youth performance groups, persons with disability and measure. 3. Holding departmental meetings with CDOs and gender focal persons on gender mainstreaming.
2 The LG has • Evidence that the gender There was evidence that the gender focal point mainstreamed focal point and CDO have and CDO of Kiboga planned activities to gender into their planned for minimum 2 strengthen women,s roles and address activities and activities for current FY to vulnerability in the FY 2018/2019. This is planned activities strengthen women’s roles evidenced by the activities below; to strengthen and address vulnerability women’s roles 1) Sensitisation of gender based violence and social inclusions and prevention and management; Maximum 4 points that more than 90 % of on this previous year’s budget for 2) Dissemination of gender and equity guidelines performance gender activities/ to sub-county technical planning committee measure. vulnerability/ social inclusion members and has been implement-ted: 3) Training of district and sub counties technical score 2. people on gender responsive budgeting. The gender budget was 7,200,000 , that was all implemented. 1 LG has • Evidence that There was evidence that environmental established and environmental screening or screening were carried out, projects and plans maintains a EIA where appropriate, are and mitigation measures were planned and functional system carried out for activities, budgeted for. Examples of sampled projects are and staff for projects and plans and as follows; environmental and mitigation measures are social impact planned and budgeted for: 1. Kibo525/WRKS/2017-2018/00020 assessment and score 1 Construction of the following 5-stances pit land acquisition latrine, Kitangenda primary school in Lwamata town council, Kiribedda primary school and Bikko Maximum 6 points Primary school in muwanga Sub county Signed on this on 11/Dec/2017 performance measure 2. Kibo525/WRKS/17-18/00023.Construction of 5-stances pit latrine at Lwamata Health Centre III Signed on 20th /10/2017
3. Kibo525/Wrks/17-18/00001. Drilling of boreholes in various places in Kiboga District Singed on 20th/10/2017
4. Kibo525/WRKS/17-18/00002. Construction of a piped solar driven water system at Kambungu trading centre at Kibinga sub-county. Signed on 20th /Dec/2017
5. Routine and Periodic road maintenance in Kirinda-Kagonde-Kimbiga –Kiyumi. Lunya Nsaala-Kitumuzi Kikoba Wabikumi Nakwaya – Nakasozi-Bikko . Signed on 17th /10/2017.
1 LG has • Evidence that the LG There was evidence that Kiboga LG integrates established and integrates environmental environment and social management and Health maintains a and social management and and safety plans in the the bid documents. This functional system health and safety plans in can be seen as follows: and staff for the contract bid documents: environmental and score 1 1. Kibo525/WKS/17-18/00001 for drilling of social impact boreholes in various places in Kiboga District assessment and (Kibuga,Kapeke,Lwamata, Bukomero and land acquisition Dwamiro);
Maximum 6 points 2. Kibo525/WRKS/17-18/00020 for construction on this of 5 stances pit latrine at Lwamata Town council; performance 3. Kibo525/WRKS/17-18/00023 Construction of measure 5-stances line pit latrine at Lwamata Health Centre III;
4. Kibo525/SUPPLS/17-18/00070 Supply of 10 Frisian heifers to the production department and
5. Kibo525/WRKS/17-18/00002. Construction of solar driven piped water system at Kabugo trading centre in kiboga sub-county. 1 LG has • Evidence that all projects There was evidence that Kiboga LG established and are implemented on land implemented projects on land where the LG has maintains a where the LG has proof of proof of ownership. Examples are as follows; functional system ownership (e.g. a land title, and staff for agreement etc..): score 1 1. Kiribedda Primary School where there was an environmental and MOU between Kiboga LG and Jackson Misisi social impact signed on 28th/July/1998; assessment and 2. Bikko Primary School agreement between land acquisition Kiboga LG and Munyikwa Saulo signed on 15th Maximum 6 points /Jan/1997 and on this 3. Block 647 Plot 34 –Kapeke sub-county. performance Kiboga sub-county where there was an measure agreement between Kiboga LG and Wiliam Ssewagaba Kikonyongo.
1 LG has • Evidence that all completed There was evidence that all completed projects established and projects have Environmental have environmental and social mitigation maintains a and Social Mitigation certification form completed by the functional system Certification Form completed Environmental Officer and CDO. Examples are and staff for and signed by seen as follows; environmental and Environmental Officer and social impact CDO: score 1 1. Kibo525/WRKS/2017-2018/00020 assessment and Construction of the following 5-stances pit land acquisition latrine, Kitangenda primary school in Lwamata town council, Kiribedda primary school and Bikko Maximum 6 points Primary school in muwanga Sub county Signed on this on 15/Feb/2017; performance measure 2. Kibo525/WRKS/17-18/00023.Construction of 5-stances pit latrine at Lwamata Health Centre III Signed on 12th /Feb/2018;
3. Kibo525/Wrks/17-18/00001. Drilling of boreholes in various places in Kiboga District Singed on 20th/10/2017 and
4. Kibo525/WRKS/17-18/00002. Construction of a piped solar driven water system at Kambungu trading centre at Kibinga sub-county Signed on 20th /Dec/2017. 1 LG has • Evidence that the contract There was evidence that Kiboga LG contract established and payment certificated payments are certificated include environmental maintains a includes prior environmental and social clearance. functional system and social clearance (new and staff for one): Score 1 environmental and social impact assessment and land acquisition
Maximum 6 points on this performance measure
1 LG has • Evidence that There was evidence that KIboga LG established and environmental officer and environmental officer and CDO monthly report maintains a CDO monthly report, includes completed checklist, deviations functional system includes a) completed observed with pictures and corrective actions. and staff for checklists, Samples can be seen as follows; environmental and social impact b) deviations observed with 1. Construction of the following 5-stances pit assessment and pictures, c) corrective latrine, Kitangenda primary school in Lwamata land acquisition actions taken. Score: 1 town council, Kiribedda primary school and Bikko Primary school in muwanga Sub county Signed Maximum 6 points on 15/Feb/2017; on this performance 2. Construction of 5-stances pit latrine at measure Lwamata Health Centre III Signed on 12th /Feb/2018;
3. Drilling of boreholes in various places in Kiboga District Singed on 20th/10/2017 and
4. Construction of a piped solar driven water system at Kambungu trading centre at Kibinga sub-county Signed on 12th /Feb/2018.
525 Kiboga District Education Performance Measures 2018
Summary of Definition of compliance Compliance justification Score requirements
Human resource planning and management
All the 87 headteachers in the 87 schools and 4 The LG education de- • Evidence that the LG has 852 teachers in the district are catered for in the partment has budgeted for a Head approved wage bill of 5,588,423,913 for the FY budgeted and Teacher and minimum of 7 2018/19 deployed teachers as teachers per school (or per guidelines (a minimum a teacher per Head Teacher and class for schools with less minimum of 7 than P.7) for the current teachers per school) FY: score 4
Maximum 8 for this performance measure
4 The LG education de- • Evidence that the LG has The LG has deployed a Head Teacher and partment has deployed a Head Teacher minimum of 7 teachers per school (or minimum budgeted and and minimum of 7 of a teacher per class for schools with less than deployed teachers as teachers per school (or P.7) for the current FY though 63 headteachers per guidelines (a minimum of a teacher per out of the 87 are substatively appointed. Head Teacher and class for schools with less minimum of 7 than P.7) for the current teachers per school) FY: score 4
Maximum 8 for this performance measure
The LG has budgeted for 882 teachers though 3 LG has substantively • Evidence that the LG has currently it has 852 (97%) teacher.The gap of recruited all primary filled the structure for 30 teachers is already catered for in the wage school teachers primary teachers with a bill provision of 5,588,423,912 approved on where there is a wage bill provision 1/07/2018. wage bill provision o If 100%: score 6 Maximum 6 for this performance o If 80 - 99%: score 3 measure o If below 80%: score 0 0 LG has substantively • Evidence that the LG has One out of the three inspectors of schools in the recruited all positions substantively filled all approved staff structure , was substantively of school inspectors positions of school appointed as per the following minute :Buliiro as per staff structure, inspectors as per staff Augustine DSC 2 (a) 2016. where there is a structure, where there is a wage bill provision. wage bill provision: score 6
Maximum 6 for this performance measure
A recruitment plan for 30 teachers was 2 The LG Education Evidence that the LG submitted to the HRM on 29/11/2017. department has Education department has submitted a submitted a recruitment recruitment plan plan to HRM for the covering primary current FY to fill positions teachers and school of inspectors to HRM for the current FY. • Primary Teachers: score 2 Maximum 4 for this performance measure
2 The LG Education Evidence that the LG Kiboga LG Education department submitted a department has Education department has recruitment plan to HRM on 1/10/2018 for the submitted a submitted a recruitment current FY to fill positions of two School recruitment plan plan to HRM for the Inspectors. covering primary current FY to fill positions teachers and school of inspectors to HRM for the current FY. • School Inspectors: score 2 Maximum 4 for this performance measure
Monitoring and Inspection 3 The LG Education Evidence that the LG There is only one Inspector of Schools in department has Education department has Kiboga LG - CR/D/PF/10174 who was conducted ensured that all head appraised on 30th June 2018 by the DEO. performance teachers are appraised appraisal for school and has appraised all inspectors and school inspectors during ensured that the previous FY performance appraisal for all • 100% school inspectors: primary school head score teachers is conducted 3 during the previous FY.
Maximum 6 for this performance measure 3 The LG Education Evidence that the LG department has Education department has Ten (10 ) Head Teachers for primary schools conducted ensured that all head were sampled and all were appraised for the performance teachers are appraised 2017/2018 as seen below; appraisal for school and has appraised all inspectors and school inspectors during Head Teacher of Kitangenda Memorial School ensured that the previous FY (CR/D/EDUC /10280 ) was appraised on 28th performance March 2018 appraisal for all • Primary school head Head Teacher of St Joseph Luunya Primary primary school head teachers o 90 - 100%: (CR/D/EDUC/ 10027) was appraised on 13th teachers is conducted score 3 February 2018 during the previous o 70% and 89%: score 2 FY. Head Teacher Bbiko Primary School o Below 70%: score 0 (CR/D/EDUC/ 10637) was appraised on 16th Maximum 6 for this May 2018 performance measure Head Teacher Katalama Primary School (CR/D/EDUC/ 10701) was appraised on 5th May 2018
Head Teacher Mwezi C/U Primary School (CR/D/ EDUC /10019) was appraised on 13th January 2018
Head Teacher Karimampango Primary School (CR/D/EDUC /10876) was appraised on 12th February 2018
Head Teacher Nakasozi Primary School (CR/D/EDUC/11205) was appraised on 18th January 2018
Head Teacher Bamusuta Primary School CR/D/EDUC/ 10710 was appraised on 2nd July 2018
Head Teacher Kiboga UWESO Primary School (CR/D/EDUC/11726) was appraised on 8th December 2017
Head Teacher Kiribenga Primary School (CR/D / EDUC/10654) was appraised 31st January 2018 0 The LG Education • Evidence that the LG The LG Education department received Department has Education department has guidelines and policies like;Establishing and effectively communicated all registering of private schools,Staff employment communicated and guidelines, policies, in private schools,sexuality education in explained guidelines, circulars issued by the schools.However, there was no evidence to policies, circulars national level in the show that these guidelines were communicated issued by the national previous FY to schools: to schools. level in the previous score 1 FY to schools
Maximum 3 for this performance measure
0 The LG Education • Evidence that the LG There was no evidence to show that the LG Department has Education department has Education department held meetings with effectively held meetings with primary primary school head teachers to explain and communicated and school head teachers and sensitise them on the guidelines, policies, explained guidelines, among others explained circulars issued by the national level. policies, circulars and sensitised on the issued by the national guidelines, policies, level in the previous circulars issued by the FY to schools national level: score 2
Maximum 3 for this performance measure
1 The LG Education • Evidence that all licenced On average, 56% of both government and De- partment has or registered schools have private registered schools were inspected in the effectively inspected been inspected at least 3 terms. This includes;43 % (37 out of 87) all registered primary once per term and reports schools in term 3, 2017; 54% (47 out of 87) schools2 produced: schools were inspected in term 1, 2018 , 52% (45 out of 87) schools in term two 2018.On the Maximum 12 for this o 100% - score 12 other hand 43% (9 out of 21) ,86%(18 out of performance 21), 33% (7 out of 21) private registered o 90 to 99% - score 10 measure schools were inspected in term three (2017) o 80 to 89% - score 8 ,term 1,and 2 2018 respectively
o 70 to 79% - score 6
o 60 to 69% - score 3
o 50 to 59 % score 1
o Below 50% score 0. 0 LG Education • Evidence that the From the reviewed Minutes from Departmental department has Education department has reports , School inspection reports and Minutes discussed the results/ discussed school of SMC meetings of the sampled schools, there reports of school inspection reports and was no evidence that the Education inspec- tions, used used reports to make department discussed school inspection them to make recommendations for reports and used reports to make recommendations for corrective actions during recommendations for corrective actions during corrective actions and the previous FY: score 4 the previous FY: fol- lowed recommendations
Maximum 10 for this performance measure
2 LG Education • Evidence that the LG Acknowldgments from DES indicate that LG department has Education department has Education department submitted school discussed the results/ submitted school inspection reports to the Directorate of reports of school inspection reports to the Education Standards (DES) in the Ministry of inspec- tions, used Directorate of Education Education and Sports (MoES) on them to make Standards (DES) in the 29/11/2017,22/06/2018 and 2/08/2018. recommendations for Ministry of Education and corrective actions and Sports (MoES): Score 2 fol- lowed recommendations
Maximum 10 for this performance measure
From the sampled schools there was no 0 LG Education • Evidence that the evidence to show that inspection department has inspection recommendations were complied with. discussed the results/ recommendations are reports of school followed- up: score 4. inspec- tions, used them to make recommendations for corrective actions and fol- lowed recommendations
Maximum 10 for this performance measure 5 The LG Education • Evidence that the LG has The list of schools in the EMIS is 87 which is department has submitted consistent with the PBS report. submitted accurate/consistent data: accurate/consistent reports/date for o List of schools which are school lists and consistent with both EMIS enrolment as reports and PBS: score 5 per formats provided by MoES
Maximum 10 for this performance measure
There is a variation in the enrollment data in all 0 The LG Education Evidence that the LG has schools which is 26457 EMIS compared to PBS department has submit- with 26415 pupils. submitted accurate/consistent ted accurate/consistent reports/date for data: school lists and • Enrolment data for all enrolment as schools which is consistent per formats provided with EMIS report and PBS: by MoES score 5
Maximum 10 for this performance measure
Governance, oversight, transparency and accountability
2 The LG committee • Evidence that the council There was evidence that Kiboga LG council re- sponsible for committee responsible for committee on education met and discussed education met, education met and service delivery issues. as per the following discussed service discussed service delivery meeting: delivery issues and issues including pre- sented issues inspection, performance • On 17th October 2017 under minute that require approval assessment results, LG 03/KBG/SOC/10/17 presented and discussed to Council PAC reports etc. during departmental performance report for Education, the previous FY: score 2 Health and community services; and Maximum 4 for this performance • On 27th April 2018 under minute measure 03/KBG/SOC/04/18 Presented and discussed departmental report and work plans and Budget 2018/2019. 2 The LG committee • Evidence that the There was evidence that Kiboga LG education re- sponsible for education sector sector committee presented issues to council as education met, committee has presented required for approval on: discussed service issues that require delivery issues and approval to Council: score 1. On 31st August 2017 under minute pre- sented issues 2 05/KBG/DLC/08/17 Presented and Approval of that require approval supplementary budget Education, to Council 2. On 31st August 2017 under minute Maximum 4 for this 06/KBG/DLC/08/17 (a) presented and approved performance recommendations of Social services committee measure (Health and education), and 3. On 31st August 2017 under minute 06/KBG/DLC/08/17 (b) presented and approved Kiboga district Local Government Public Accounts committee.
0 Primary schools in a Evidence that all primary Kiboga LG has a total of 87 Schools, a sample LG have functional schools have functional of 5 schools was taken to establish the SMCs SMCs (estab- lished, functionality of SMCs these include: meetings held, discussions Maximum 5 for this of budget and resource 1. Mwezi c/u Primary School SMC appointed on performance issues and submission of 2nd January 2018 Ref: Edu/214/1 SMC held measure reports to DEO/ MEO) meetings under minute 26/06/2018 and 04/2/2018 budget approval • 100% schools: score 5 2. Kamirampago Primary School appointed • 80 to 99% schools: score SMC on 2nd January 2018; Ref: Edu/214/1 No 3 SMC Minutes on Record
• Below 80 % schools: 3. Nakasozi Primary school. SMC appointed on score 0 on 2nd January 2018 Ref: Edu/214/1; No SMC Minutes on Record
4. Bamusuta Primary school, SMC appointed on 2nd January 2018 Ref: Edu/214/1. SMC meetings held on 11th July 2017; 15th February 2017 and 6th December 2017
5. Kiboga UWESO Primary school. SMC appointed on 2nd January 2018 Ref: Edu/214/1. No SMC Minutes on Record
Hence Kiboga LG had all SMCs appointed and established, however Only 2 school of the sampled 5 had SMC minutes. 3 The LG has • Evidence that the LG has The LG publicised all schools receiving non- publicised all schools publicised all schools wage recurrent grants for the current FY on its receiving non- wage receiving non-wage noticeboard on 10/09/2018 recurrent grants recurrent grants
Maximum 3 for this e.g. through posting on performance public notice boards: score measure 3
Procurement and contract management
4 The LG Education • Evidence that the sector Kiboga education department submitted department has has submitted procurement input to Procurement Unit that submitted input into procurement input to covers all investment items in the approved the LG procurement Procurement Unit that Sector annual work plan and budget on plan, complete with covers all investment items 04/04/2018. all technical in the approved Sector requirements, annual work plan and budget on time by April 30: to the Procurement score 4 Unit that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure
Financial management and reporting
3 The LG Education • Evidence that the LG The DEO of Kiboga District Local Government department has Education departments timely certified and recommended All payments certified and initiated timely (as requests for Kiboga District Local Government payment for supplies Education department as per copy of contracts on time per contract) certified and as per the following sampled contacts;Contract recommended suppliers No Kibo525/Wrks/17-18/ 00020 Construction of Maximum 3 for this for payment: score 3. 5 stances pitlatrine at Kitangenda Primary performance Schools by Karki Builders and Engineers Ltd measure and Kibo525/Wrks/17-18/ 00020 supply of Fuel by Shell malindi Kiboga station Merchandise. 4 The LG Education • Evidence that the Kiboga LG Education department submitted all department has department submitted the quarterly reports to the planning unit by 14th submitted annual annual performance report July 2018 to the Planner for consolidation reports (including all for the previous FY (with quarterly reports) in availability of all four time to the Planning quarterly reports) to the Unit Planner by 15th of July for consolidation: score 4 Maximum 4 for this performance measure
2 LG Education has • Evidence that the sector There was information provided to the internal acted on Internal has provided information audit on the status of implementation of all audit Audit recom- to the internal audit on the findings for the previous financial year mendation (if any) status of implementation of 2017/2018 as seen from file for certificates of all audit findings for the clearance by Internal Audit department. Maximum 4 for this previous financial year performance measure o If sector has no audit query
score 4
o If the sector has provided information to the internal audit on the status of imple- mentation of all audit findings for the previous financial year: score 2
o If all queries are not respond-
ed to score 0
Social and environmental safeguards 0 LG Education • Evidence that the LG There was no evidence to show that the LG Department has Education department in Education department in consultation with the disseminated and consultation with the gender focal person disseminated guidelines on promoted adherence gender focal person has how senior women/men teachers should to gender guidelines disseminated guidelines provide guidance to girls and boys to handle hygiene, reproductive health and life skills. Maximum 5 points for on how senior women/men this performance teachers should provide measure guidance to girls and boys to handle hygiene, reproductive health, life skills, etc.: Score 2
0 LG Education • Evidence that LG As per the sampled schools,there was no Department has Education department in evidence to show that LG Education disseminated and collaboration with gender department in collaboration with gender promoted adherence department have issued department had issued and explained to gender guidelines and explained guidelines guidelines on how to manage sanitation for girls on how to manage and PWDs in primary schools. Maximum 5 points for sanitation for girls and this performance PWDs in primary schools: measure score 2
1 LG Education • Evidence that the School All the following sampled schools' SMCs meet Department has Management Committee the guidelines on gender composition disseminated and meets the guideline on :Bamusuuta P/S (5 female 7 males), promoted adherence gender composition: score Kyanamuyonjo P/S(3 females,9 males) to gender guidelines 1 ,Kisweeka community P/s (4 females, 8 males) Lunnya P/S (5 females 8 males) St Kizito Maximum 5 points for Nkandwa (3 females, 8 males) Kitagenda this performance memorial (4 females, 9 males). measure 1 LG Education • Evidence that the LG On 30/06/2018 the LG Education department in department has Education department in collaboration with Environment department ensured that guide- collaboration with issued guidelines on environmental lines on Environment department management as well as giving out environment environmental has issued guidelines on friendly charts to schools. management are environmental dissemi- nated and management (tree complied with planting, waste management, formation of Maximum 3 points for environmental clubs and this performance environment education measure etc.): score 1:
On 14/2/2018 the environmental officer 1 LG Education • Evidence that all school screened the construction of a five stance pit department has infrastructure projects are latrine at kitagenda P/S in Lwamatta division ensured that guide- screened before approval Kiboga Town council . lines on for construction using the environmental checklist for screening of management are projects in the budget dissemi- nated and guidelines and where risks complied with are identified, the forms include mitigation actions: Maximum 3 points for Score 1 this performance measure
0 LG Education • The environmental officer From the sampled schools already mentioned department has and community above, there was no evidence to show that the ensured that guide- development environmental officer and community lines on development officer visited the sites to check environmental officer have visited the whether the mitigation plans were complied management are sites to checked whether with. dissemi- nated and the mitigation plans are complied with complied with: Score 1
Maximum 3 points for this performance measure
525 Kiboga District Health Performance Measures 2018
Summary of Definition of Compliance justification Score requirements compliance
Human resource planning and management
4 LG has substantively Evidence that LG has Kiboga District Local Government substantively recruited primary filled the structure for recruited 331 positions (71%) of the 469 approved health care workers primary health care primary health care workers with a wage bill with a wage bill with a wage bill provision from PHC wage. The unfilled positions provision from PHC provision from PHC were a result of limited wage bill. wage wage for the current FY
• More than 80% Maximum 8 points for filled: score 8 this performance measure • 60 – 80% - score 4
• Less than 60% filled: score 0
6 The LG Health Evidence that Health The Human Resources Management (HRM) department has department has department received a recruitment plan from the submitted a submitted a health department on 4th January 2018. The comprehensive comprehensive recruitment plan catered for the 42 vacant recruitment plan for recruitment plan/re- positions. primary health care quest to HRM for the workers to the HRM current FY, covering department the vacant positions of primary health care workers: score 6
Maximum 6 points for this performance measure 8 The LG Health Evidence that the all In Kiboga LG Five in-charges were sampled within department has health facilities in- their facilities for FY 2017 /2018 and all were conducted charges have been appraised as seen below; performance appraisal appraised during the for Health Centre IVs previous FY: Lwamata HC Ill for CR/D/ 10940 was appraised and Hospital In- on 31st June 2018 charge and ensured o 100%: score 8 Kiboga Hospital for CR/D /10878 was appraised performance o 70 – 99%: score 4 on 1st July 2017 appraisals for HC III and II in-charges are o Below 70%: score Bukomero HCIV for CR/D 11125 was appraised on conducted 0 31st June 2018
Mwezi HC II for CR/D / 11254 was appraised on 30th May 2018 Maximum 8 points for this performance Katwe HC III for CR/D/ 10806 was appraised on measure 30th June 2018
4 The Local • Evidence that the Kiboga District health department deployed health Government Health LG Health department care workers across health facilities in accordance department has has deployed health with the staff lists submitted together with the deployed health workers in line with the budget as reflected from the five sampled health workers across health lists submitted with the facilities that had the same numbers of cadres on facilities and in budget for the current the deployment and budget lists. accordance with the FY, and if not provided staff lists submitted justification for The sampled facilities included; Bukomero HCIV; together with the deviations: score 4 Lwamata HCIII; Nyamiringa HCIII; Seeta HCII and budget in the current Bulaga HCII. FY.
Maximum 4 points for this performance measure
Monitoring and Supervision 0 The DHO/MHO has • Evidence that the The DHO did not receive any of the 3 guidelines effectively DHO/ MHO has including: communicated and communicated all explained guidelines, guidelines, policies, 1. Guidelines for Local Government Planning policies, circulars circulars issued by the Process, Health Sector Supplement 2017 issued by the national national level in the 2. Sector Grant and Budget Guidelines to Local level in the previous previous FY to health Governments FY 2018/19, FY to health facilities facilities: score 3 3. Policy Strategies for Improving Health Service Delivery 2016-2021. Maximum 6 for this These guidelines were also not found at any of the performance measure five sampled health facilities including; Bukomero HCIV; Lwamata HCIII; Nyamiringa HCIII; Seeta HCII and Bulaga HCII.
3 The DHO/MHO has • Evidence that the The DHO held meetings with health facility In- effectively DHO/ MHO has held charges on 8th June 2018 and explained communicated and meetings with health provisions of the guideline titled “Implementation of explained guidelines, facility in- charges and the uptake of Sulphadoxine Pyrimethamine as policies, circulars among others Intermittent Preventive Treatment of Malaria in issued by the national explained the Pregnancy”. The meeting was attended by 20 level in the previous guidelines, policies, health facility In-charges. FY to health facilities circulars issued by the national level: score 3
Maximum 6 for this performance measure
3 The LG Health Evidence that The District Health Team (DHT) supervised both Department has DHT/MHT has Bukomero HCIV and Kiboga Hospital (the only effectively provided supervised 100% of ones at these levels), in all the four quarters as per support supervision to HC IVs and district supervision reports dated; 30th September 2017; district health services hospitals (including 29th December 2017; 8th April 2018 and 5th July PNFPs receiving PHC 2018. grant) at least once in a quarter: score 3 Maximum 6 points for this performance measure 3 The LG Health Evidence that The Health Sub District (HSD) supervised all the Department has DHT/MHT has five sampled health facilities (100%) including; effectively provided ensured that HSD has Bulaga HCII; Nakasozi HCII; Muwanga HCIII; and support supervision to super- vised lower Nyamiringa HCIII as indicated in quarterly district health services level health facili- ties supervision reports dated; 12th October 2017; 18th within the previous FY: April 2018; and 7th July 2017.
• If 100% Maximum 6 points for supervised: score 3 this performance measure • 80 - 99% of the health facilities: score 2
• 60% - 79% of the health facilities: score 1
• Less than 60% of the health facilities: score 0
There was no evidence of discussion of all the four 0 The LG Health • Evidence that all supervision reports and making of related department (including the 4 quarterly reports recommendations. HSDs) have discussed have been discussed the results/reports of and used to make the support recommendations (in supervision and each quarter) for monitoring visits, used corrective actions them to make during the previous recommendations for FY: score 4 corrective actions and followed up
Maximum 10 points for this performance measure 6 The LG Health • Evidence that the The DHT followed up on recommendations as department (including recom- mendations reflected below: HSDs) have discussed are followed the results/reports of Under Min 6/DHT/12/2017 of the second quarter the support – up and specific meeting held on 15th December 2017, the DHT supervision and activities undertaken recommended that Health Facility In-charges monitoring visits, used for correction: score 6 should found out the status of ownership of the them to make land where health facilities were located. recommendations for Implementation of this recommendation was corrective actions and followed up by the DHT as indicated in Min followed up 6/DHT/03/2018 of the meeting held on 7th July 2018 where Health Facility In-charge were tasked to present on the ownership of the land where their Maximum 10 points facilities were located. for this performance measure
10 The LG Health • Evidence that the Kiboga District health department submitted department has LG has submitted accurate and consistent data since all the 21 health submitted accurate/ accurate/consistent facilities that received PHC funding as indicated on consistent data regarding: the PBS list were also on lists in the HMIS reports. reports/data for health facility lists receiving o List of health PHC funding as per facilities receiving PHC formats provided by funding, which are MoH consistent with both HMIS reports and PBS: score 10
Maximum 10 for this performance measure
Governance, oversight, transparency and accountability
2 The LG committee • Evidence that the Kiboga LG council committee on Health met and responsible for health LG committee discussed service delivery issues as follows: met, discussed service responsible for health delivery issues and met and discussed • On 17th October 2017 under minute presented is- sues service delivery issues 03/KBG/SOC/10/17 presented and discussed that require approval including supervision departmental performance report for Education, to Council reports, performance Health and community services, and assessment results, • On 27th April 2018 under minute LG PAC reports etc. 03/KBG/SOC/04/18 Presented and discussed during the previous Maximum 4 for this departmental report and workplans and Budget FY: score 2 performance measure 2018/2019. 2 The LG committee • Evidence that the Kiboga LG Health sector committee presented responsible for health health sector issues to council as required for approval on: met, discussed service committee has pre- delivery issues and sented issues that 1. On 31st August 2017 under minute presented is- sues require approval to 05/KBG/DLC/08/17 Presented and Approval of that require approval Council: score 2 supplementary budget Health and to Council 2. On 31st August 2017 under minute 06/KBG/DLC/08/17 (a) presented and approved recommendations of Social services committee Maximum 4 for this (Health and education). performance measure
6 The Health Unit Evidence that health The health facility HUMCs and the Hospital board Management facilities and Hospitals were functional Hand discussed budget and Committees and have functional resource issues as reflected from the five sampled Hospital Board are HUMCs/Boards health facilities. Presented below are highlights of operational/functioning (established, meetings the functionality of the four HUMCs and Hospital held and discus- sions board: of budget and resource issues): Kiboga Hospital board held all the four mandatory Maximum 6 points quarterly meetings and discussed budget and • If 100% of resource allocation issues on; 23rd August 2017 randomly sampled (Min 03 – allocation of funds for procuring facilities: score 6 medicine); 22nd December 2017 (Min 04 – allocation of more funds for the board and Min 05 • If 80-99 %: score 4 about allocation of money for the lagoon); 1st March 2018 (Min 04/MBM/3/2018 –Hospital private • If 70-79: %: score 2 services and distribution of revenue); 21st March • If less than 70%: 2018 (Min 05/MBM/3/2018 – payment electricity score 0 bill); 13th June 2018 (Min 04HMB/06/2018 - purchase of X-ray batteries and repair of generator).
Bukomero HCIV HUMC held all the four mandatory quarterly meetings and discussed budgets and resource allocation issues on; 3rd October 2017 (Min 3 - low IPFs compared to work plan and Ambulance costs); 4th January 2018 (Min 2 - Electricity and solar backups); 10th April 2018 (Min 2 - costs for land surveying, PHC releases and expenditure); and 10th July 2018 (Min – work plan discussion (patient referral allocations and uniforms).
Lwamata HCIII HUMC held all the four mandatory quarterly meetings and discussed budgets and resource allocation issues in one of the as follows; 28th September 2017 (Min 3/2017/18 regarding allocation of PHC funds); 11th December 2017; 17th April 2018; and the one dated on for fourth quarter. Kyomya HCII HUMC discussed budgets and resource allocation issues in all the 4 mandatory quarterly meetings held on; 13th July 2017 (Min VI – community contribution towards land);
21st December 2017 (Min 3 paragraph 4 – contribution towards getting a land title); 16th February 2018 (Min 3 – community contribution); and 28th June 2018 (Min IV – raising money for a land title).
Kyanamuyonjo HCIII HUMC held all the four mandatory meetings and discussed budgets and resource allocation issues in two of them on the following days; 3rd October 2017; 22nd January 2018 (Min III – allocation of PHC funds); 20th March 2018 (Min III – allocation of PHC funds); and 16th June 2018 (Min 2 – allocation of PHC funds and getting land from the community).
4 The LG has publicised • Evidence that the The health department had pinned a list of 21 all health facilities LG has publicised all health facilities with PHC non-wage figures for receiving PHC non- health facilities quarter one of 2018 on the DHO’s notice board wage recurrent grants receiving PHC non- dated 6th September 2018. Lists for all quarters for wage recurrent grants 2017/2018 FY were also pinned on the DHO’s e.g. through posting notice board but were not dated. on public notice Maximum 4 for this boards: score 4 performance measure
Procurement and contract management 2 The LG Health • Evidence that the The Procurement and Disposal Unit (PDU) department has sector has submitted received a procurement plan from the health submitted input to input to procurement department on 10th April 2018. It catered for the procurement plan and plan to PDU that cover following projects: requests, complete all investment items in with all technical the approved Sector 1. Stationary requirements, to PDU an- nual work plan and 2. Construction of a maternity unit at that cover all items in budget on time by Kyanamuyonjo HCIII the approved Sector April 30 for the current annual work plan and FY: score 2 3. Latrine construction at Bukomero HCIV and budget Kiboga Hospital
4. Rennovation of Kiboga Hospital
Maximum 4 for this 5. Fuel and lubricants performance measure 6. Maintenance of motor vehicles and motor cycles.
7. Procurement of medical equipment and medicines and water reservoirs.
2 The LG Health • Evidence that LG The PDU received five forms (form PP1) on the department has Health department following dates; 23rd August 2018 (construction of submitted input to submitted a 5 stance latrine at Lwamata HCIII); and 11th procurement plan and procurement request October 2017 (procurement of an Ultra Sound requests, complete form (Form PP5) to Scan machine). with all technical the PDU by 1st requirements, to PDU Quarter of the current Selective bidding and selection was conducted that cover all items in FY: score 2. using form PP1 on the following dates; 18th the approved Sector October 2017 (11 forms for assorted supplies); annual work plan and 24th October 2017 (7 forms for assorted supplies); budget 9th August 2017 for procurement of stationery; 25th August 2017 for supply of fuel; 25th August 2017 (2 forms) for procurement of computer supplies; and 9th August 2017 for vehicle Maximum 4 for this maintenance. performance measure
4 The LG Health • Evidence that the The DHO of Kiboga District Local Government department has DHO/ MHO (as per timely certified and recommended All payments certified and initiated contract) certified and requests for Kiboga District Local Government payment for supplies recommended Health department as per copy of contracts as per on time suppliers timely for the following sampled contacts;Contract No: payment: score 4. Kibo525/supplies/17/18/ 0001supply of Construction materials by Kevin and Keith Investments (U) Ltd and Contract for supply of X- Maximum 4 for this Ray batteries and maintenance works by Waskat performance measure Medical systems. Financial management and reporting
4 The LG Health • Evidence that the Kiboga LG Health department submitted all department has depart- ment quarterly reports to the planning unit for submitted annual submitted the annual consolidation by 14th July 2018 reports (including all performance report for quarterly reports) in the previous FY time to the Planning (including all four Unit quarterly reports) to the Planner by mid- July for consolidation: score 4 Maximum 4 for this performance measure
2 LG Health department Evidence that the There was information provided to the internal has acted on Internal sector has provided audit on the status of implementation of all audit Audit recommendation information to the findings for the previous financial year 2017/2018 (if any) internal audit on the as seen from file for certificates of clearance by status of Internal Audit department. implementation of all audit findings for the Maximum 4 for this previous financial year performance measure • If sector has no audit query: Score 4
• If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: Score 2 points
• If all queries are not
responded to Score 0
Social and environmental safeguards 2 Compliance with • Evidence that The HUMCs met the gender composition minimum gender composition of Health Unit of 30% women as reflected from all the five HUMC and promotion Management sampled facilities as follows; Kiboga Hospital board of gender sensitive Committee (HUMC) had 4 females (44%) out of 9 members; Bukomero sanitation in health meet the gender HCIV had 3 females (38%) out of 8 members; facilities. composition as per Lwamata HCIII had 3 females (43%) out of 7 guidelines (i.e. members; Kyomya HCII had 4 females (80%) out minimum 30 of 5 members; and Kyanamuyonjo HCIII had 3 females (43%) out of 7 members. Maximum 4 points % women: score 2
2 Compliance with • Evidence that the The health department issued guidelines on how to gender composition of LG has issued manage sanitation in health facilities to health HUMC and promotion guidelines on how to facilities as reflected from the five sampled health of gender sensitive manage sanitation in facilities including; Kyanamuyonjo HCIII; Kyomya sanitation in health health facilities HCII; Lwamata HCIII; Bukomero HCIV and Kiboga facilities. including separating Hospital. The guide available at all the above facilities for men and sampled facilities was titled “Guidelines relating to women: score 2. sanitary accommodation at health facilities” dated 12th April 2018. Maximum 4 points
0 LG Health department • Evidence that all The District Environment Officer screened the has ensured that health facility construction of Lwamata HCIV but did not use the guidelines on infrastructure projects checklist in the budget guidelines. environmental are screened before management are approval for disseminated and construction using the complied with checklist for screening of projects in the budget guidelines and where risks are Maximum 4 points for identified, the forms this performance include mitigation measure actions: Score 2 2 LG Health department • The environmental Environmental inspection was conducted by the has ensured that officer and community District Environment Officer as per the report dated guidelines on development officer 12th February 2018. This covered the construction environmental have visited the sites of a Pit latrine at Lwamata HCIII. management are to checked whether disseminated and the mitigation plans complied with are complied with: Score 2
Maximum 4 points for this performance measure
4 The LG Health • Evidence that the The health department issued guidelines on department has LG has is- sued medical waste management since they were issued guidelines on guidelines on medical available in the five sampled facilities. The guide medical waste waste management, available at all the sampled health facilities was management including guidelines titled “Waste segregation guidelines” dated 2nd (e.g. sanitation charts, March 2018. posters, etc.) for construction of Maximum 4 points facilities for medical waste disposal2: score 4.
525 Kiboga District Water & Sanitation Performance 2018
Summary of Definition of compliance Compliance justification Score requirements
Planning, budgeting and execution
0 The DWO has • Evidence that the district Kiboga District has an average safe water targeted allocations Water department has targeted coverage that currently stands at 76% as to sub-counties with sub- counties with safe water per the District Atlas Report on the Ministry safe water coverage coverage below the district of Water and Environment website, and below the district average in the budget for the 74% at the beginning of the financial year average. current FY: 2017/2018 as per the Uganda Water Supply Atlas available at the District Water Office. o If 100 % of the budget The district has four sub-counties below this allocation for the current FY is average and they are Bukomero TC at 21%, Maximum score 10 allocated to S/Cs below Ddwaniro at 62%, Kapeke at 56% and for this performance average coverage: score 10 Kiboga TC at 69%. measure o If 80-99%: Score 7 According to the district water budget for the current FY, no money (0%) is allocated o If 60-79: Score 4 to these four sub-counties. o If below 60 %: Score 0
15 The district Water • Evidence that the district For the previous F/Y, the District Water department has Water department has Office planned to implement 9 projects in implemented implemented budgeted water the sub-counties below the average district budgeted water projects in the targeted sub- safe water coverage. These included drilling projects in the counties with safe water of 3 deep boreholes in Kapeke (1) and targeted sub- coverage below the district Ddwaniro (2) and rehabilitation of 6 counties (i.e. sub- average in the previous FY. boreholes in Ddwaniro (3) and Kapeke (3). counties with safe water coverage o If 100 % of the water The water department implemented all the below the district projects are implemented in the planned projects. average) targeted S/Cs:
Score 15
Maximum 15 points o If 80-99%: Score 10 for this performance o If 60-79: Score 5 measure o If below 60 %: Score 0
Monitoring and Supervision 15 The district Water Evidence that the district Water Filled Form 1s for all the sources department carries department has monitored constructed in the previous F/Y were out monthly each of WSS facilities at least available on file and verified. monitoring of project annually. investments in the Filled Form 4s for all the old sources were sector • If more than 95% of the also seen on file and verified. WSS facilities monitored: score 15
Maximum 15 points • 80% - 95% of the WSS for this performance facilities - measure monitored: score 10
• 70 - 79%: score 7
• 60% - 69% monitored: score 5
• 50% - 59%: score 3
• Less than 50% of WSS facilities monitored: score 0
5 The district Water • Evidence that the district Data in the MIS report from the Ministry of department has has submitted Water and Environment for FY17/18 is submitted accurate/consistent data for the consistent with the information in the District accurate/consistent current FY: Score 5 Annual Work Plan for the previous F/Y. reports/ data lists of • List of water facility which They both show that the planned projects water facilities as per are consistent in both sector were drilling of 7 deep boreholes, formats provided by MIS reports and PBS: score 5 construction of a piped water system and MoWE rehabilitation of 10 point water sources.
Maximum 10 for this performance measure 5 The district Water • List of water facility which The MIS report obtained from the Ministry of department has are consistent in both sector Water and Environment reflects that these submitted MIS reports and PBS: score 5 projects were accomplished; accurate/consistent reports/ data lists of - Drilling of 7 deep boreholes. water facilities as per - Rehabilitation of 4 point water sources. formats provided by MoWE - Construction of a piped water system.
The PBS for the previous F/Y indicates the same information of completed projects thus Maximum 10 for this the consistency. performance measure
Procurement and contract management
4 The district Water Evidence that the sector has The water sector input to the district department has submitted input for the district procurement plan was submitted to PDU on submitted input for procurement plan to PDU that 4th April, 2018 which is before the deadline district’s cover all investment items in of April 30th. procurement plan, the approved Sector annual complete with all work plan and budget on time technical (by April 30): score 4 requirements, to PDU that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure
2 The district has • If the contract manager Mr. Moses Walakira was appointed contract appointed Contract prepared a contract manager for all the WSS infrastructure Manager and has management plan and projects by the Chief Administrative Officer effectively managed conducted monthly site visits according to the appointment letter dated the WSS contracts for the different WSS 5th July, 2017. infrastructure projects as per the contract management plan: Contract management plans for drilling 7 score 2 boreholes, construction of a piped water Maximum 8 points system and rehabilitation of the protected for this performance springs were seen on file. measure Reports on the monthly site visits for drilling of 7 deep boreholes, construction of a piped water system and rehabilitation of the protected springs were available on file. 2 The district has • If water and sanitation The water facilities visited were constructed appointed Contract facilities constructed as per as per design and were fully functioning. Manager and has design(s): score 2 The sampled projects include 5 deep effectively managed boreholes (DWD 52844 in Nakasagazi the WSS contracts village, DWD 52843 in Nairobi village, DWD 52842 in Namuddu village, DWD 52841 in Kirugwala village, and DWD 52846 in Kyekumbya village). Maximum 8 points for this performance measure
2 The district has • If contractor handed over all Request for handover of the piped water appointed Contract completed WSS facilities: score system at Kambugu Trading Center by Manager and has 2 Ferest Investment Limited was seen. effectively managed the WSS contracts Completion reports for the newly drilled boreholes and rehabilitated protected springs available on file and verified.
Maximum 8 points for this performance measure
2 The district has • If DWO appropriately Practical completion certificates for for the appointed Contract certified all WSS projects and newly drilled boreholes were available on Manager and has prepared and filed completion file and verified. effectively managed reports: score 2 the WSS contracts
Maximum 8 points for this performance measure
3 The district Water • Evidence that the DWOs Kiboga District Local Government DWO depart- ment has timely (as per contract) certified timely certified and recommended as per certified and initi- and recommended suppliers copy of contracts as per the following ated payment for for payment: score 3 points sampled contract of Contract No works and supplies Kibo525/wrks/17/18/ 00002 Construction of on time solar Driven piped water system phase1 by Ferest Investments (U) Ltd. Maximum 3 for this performance measure
Financial management and reporting 5 The district Water • Evidence that the Kiboga LG Water department submitted department has department submitted the Annual performance report for FY submitted annual annual performance report for 2017/2018 (all quarterly reports) to the reports (including all the previous FY (including all planner for Consolidation by 14th July 2018. quarterly reports) in four quarterly reports) to the time to the Plan- Planner by mid-July for ning Unit consolidation: score 5
Maximum 5 for this performance measure
3 The District Water • Evidence that the sector There was information provided to the Department has has provided information to the internal audit on the status of acted on Internal internal audit on the status of implementation of all audit findings for the Audit implementation of all audit previous financial year 2017/2018 as seen recommendation (if from file for certificates of clearance by any) findings for the previous Internal Audit department. financial
year Maximum 5 for this performance o If sector has no audit query measure score 5
o If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: score 3
If queries are not responded to score 0
Governance, oversight, transparency and accountability There was evidence that Kiboga LG coucil 3 The district • Evidence that the council commitee responsible for water met and committee committee responsible for discussed service delivery issues. meeting responsible for water water met and discussed held as follows: met, discussed service delivery issues service delivery including supervision reports, .On 26th July 2017 under Minute issues and performance assessment 04/KBG/Tech/07/17 presented and presented issues results, LG PAC reports and discussed departmental progress reports, that require approval submissions from the District to Council Water and Sanitation .On 31st January 2018 Under Minute Coordination Committee 03/KBG/Tech/01/18 Water sector report on (DWSCC) etc. during the few Borehole rehabilitation and installation previous FY: score 3 of Boreholes, and Maximum 6 for this performance .On 12th February 2018 Under minute measure 03/KBG/Tech/02/18 preseted and discussed departmental report for water works and technical services.
3 The district • Evidence that the water There was evidence that the Kiboga LG committee sector committee has Water sector committee presented issues to responsible for water presented issues that require council as required for approval. met, discussed approval to Council: score 3 service delivery On 31st august 2017 under minute issues and 06/KBG/DLC/08/17 presented presented issues recommendation of works and technical that require approval services (water) recommended national to Council water to take over management of water supply in Kiboga town council.
Maximum 6 for this performance measure
2 The district Water • The AWP, budget and the The AWP, budget and the Water department has Water Development grant Development grant releases and shared information releases and expenditures expenditures were displayed on the district widely to the public have been displayed on the notice boards. The documents were also to enhance district notice boards as per the dated and stamped. transparency PPDA Act and discussed at advocacy meetings: score 2. The minutes of different advocacy meetings were available on file.
Maximum 6 points for this performance measure 2 The district Water • All WSS projects are clearly The sampled water projects including DWD department has labelled indicating the name of 52844 in Nakasagazi village, DWD 52843 in shared information the project, date of Nairobi village, DWD 52842 in Namuddu widely to the public construction, the contractor village, DWD 52841 in Kirugwala village, to enhance and source of funding: score 2 and DWD 52846 in Kyekumbya village were transparency labelled with details including reference number, location, date of construction, contractor and source of funding.
Maximum 6 points for this performance measure
2 The district Water • Information on tenders and Information on contract awards was well department has contract awards (indicating displayed on the district notice board. shared information contractor name /contract and widely to the public contract sum) displayed on the Tenders for water and sanitation projects to enhance District notice boards: score 2 were also displayed on the notice board at transparency the time of the assessment.
Maximum 6 points for this performance measure
1 Participation of • If communities apply for The community application letters and communities in WSS water/ public sanitation facilities minutes of community meetings for the programmes as per the sector critical different water facilities, and respective requirements (including community contribution receipts were community contribu- tions) for available on file and verified. the current FY: score 1 Maximum 3 points for this performance measure 0 Participation of • Water and Sanitation From the site visits, it was established that communities in WSS Committees that are the Water and Sanitation Committees are programmes functioning evidenced by not fully-functioning. All the above either: i) collection of O&M parameters are not being met by most of funds, ii( carrying out the water and sanitation facilities. Two of the preventive mainte- nance and five sampled boreholes in Kirugwala and Maximum 3 points minor repairs, iii) facility Namuddu villages new were not well for this performance fenced/protected, or iv) they an fenced/protected. measure M&E plan for the previous FY: score 2 The committees interacted with also made it clear that the O&M funds are not being Note: One of parameters collected. above is sufficient for the score.
Social and environmental safeguards
Environment screening reports for all the 2 The LG Water • Evidence that projects implemented in the previous F/Y department has environmental screening (as available on file and verified. These are devised strategies per templates) for all projects screening reports for the piped water for environmental and EIAs (where required) system, drilled boreholes and rehabilitated conservation and conducted for all WSS projects protected springs. management and reports are in place: score 2
Maximum 4 points for this performance measure
1 The LG Water • Evidence that there has Environmental mitigation reports for all the department has been follow up support projects as follow up on unacceptable devised strategies provided in case of environment concerns were available on file for environmental unacceptable environmental and verified. These are reports for the piped conservation and concerns in the past FY: score water system, drilled boreholes and management 1 rehabilitated protected springs.
Maximum 4 points for this performance measure The construction and supervision contracts 0 The LG Water • Evidence that construction were not readily available on file thus no department has and supervision contracts have clauses on environmental protection were devised strategies clause on environmental captured. for environmental protection: score 1 conservation and management
Maximum 4 points for this performance measure
0 The district Water • If at least 50% WSCs are According to the software progress report department has women and at least one section 2.1.6, only 2 out of the 6 sob promoted gender occupying a key position counties have WSCs with at least 50% equity in WSC (chairperson, secretary or women representation. The lists of the composition. Treasurer) as per the sector different WSCs also reflect the same critical requirements: score 3 information. Maximum 3 points for this performance The sampled WSCs also indicate that only 2 measure of them have at least one woman occupying a key position.
3 Gender and special • If public sanitation facilities The District Local Government did not needs-sensitive have adequate access and construct any public sanitation facility in the sanitation facilities in separate stances for men, previous F/Y. However there is an existing public places/ women and PWDs: score 3 one in Kiboga T/C that was sampled and has proper access for PWDs and separate RGCs provided by stances for men, women and PWDs. the Water Department.
Maximum 3 points for this performance measure