Free Google Drive Quick Reference Guide

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The Google Drive Screen Keyboard Shortcuts General Settings Search Go to navigation panel ...... g then n Folder actions options Toolbar Go to Details pane ...... g then d Show/hide Details pane ...... d

New files & Show/hide Show/hide Activity pane ..... i folders Details pane Find...... Ctrl + f Search your Drive ...... / Toggle Print ...... Ctrl + p Grid view Navigation & List view Selection panel More Select/deselect item ...... X Actions Select next item down ......  Select next item up ......  Select next item to left ......  Select next item to right ..... → Expand selection down ...... Shift +  Expand selection up ...... Shift +  Select all ...... Shift + A Clear all selections ...... Shift + N Shared Starred content content Actions

Google Drive Views Access Google Drive Open a selected item ...... Enter Move a selected item ...... z Priority: Displays files that Google finds most Sign In: Go to drive.google.com in a browser. Add a selected item to relevant, based on what has been recently Select your account, or, enter your email and click new location ...... Shift + z Next. Enter your password and click Next. opened, edited, or shared with you. You can also Rename a selected item ..... n view and manage Workspaces from this view. If you find it useful, you can update your settings to Find Files Star/unstar item ...... s make Priority view the home page of your Google Remove a selected item ..... # Search for Files: Click in the Search field, type a Drive. Undo ...... Shift + z search term, and click Search . Redo ...... Ctrl + Shift + z My Drive: The default view when you log in to Google Drive. Expand My Drive in the side Toggle List and Grid View: Click the List navigation pane to see your hierarchy of folders. view or Grid view button on the toolbar. Create The Quick Access section displays files that you’ve Sort Files: Click the Last modified list arrow New document ...... Shift + t recently viewed or edited so you can quickly return and select Last modified. to them. New spreadsheet ...... Shift + s Filter Results: Click the Search options arrow New presentation ...... Shift + p Shared with Me: Displays files that have been in the Search field, set additional search criteria, New folder ...... Shift + f shared with you. These files aren’t included in your and click Search. My Drive by default but can be added to My Drive New form ...... Shift +o for improved visibility and organization as you see Show File Location: Select a file and view the path New drawing ...... Shift + d fit. in the toolbar. Or, right-click a file and select Show file location . Menus Recent: Makes it easy to pick up where you left off. Files are grouped by when they were last Open Files and Folders Open Create menu ...... c opened or modified. Open Settings menu ...... Shift + s Open a File or Folder: Double-click a file or folder Open Sort menu ...... Shift + p Starred: Displays files and folders you’ve to open it. Or, click the name of a folder in the path flagged as important. to open it. Open More Actions menu...... a Trash: Shows content you’ve deleted. This Preview a File: Select a file and click the Preview Open current folder’s content can be recovered if needed. button. When done, click Close. Actions menu ...... f

Create a Google File: Open a folder in Google Delete a File: Select the file you want to remove View History of a File or Folder: Select a file or Drive, click the New button, and select a file and click the Remove button on the toolbar. folder you want to view the history of, click the type. Click Create and Share, type a new View details button, and click the Activity name, and then press Enter. Restore a Deleted File: Navigate to Trash, tab. select the file you want to restore, and then click VS Copy a File: Select a file you want to copy, click the Restore from trash button on the Upload a New Version: Select a file you want to the More actions button on the toolbar, and toolbar. replace with a new version, click the More select Make a copy . actions button on the toolbar, and select Permanently Delete a File: Navigate to Manage versions . Click Upload New Rename a File: Select a file you want to rename, Trash and select the file you want to Version, select the new file, and then click click the More actions button on the toolbar, permanently delete. Click the Delete forever Open. and select Rename . Then, click OK. button on the toolbar, and then click Delete forever. Download a Previous Version: Select a file, click Create a Folder: Click the New button, select the More actions button on the toolbar, and Folder , type a new name, and then click Share Content select Manage versions . Click the More Create. actions button next to the version you want to Share a File or Folder: Select a file or folder you download and select Download . Move/Add Content to New Locations want to share, click the Share button on the toolbar, and enter the email address(es) for the Delete a Previous Version: Select a file, click the Move Files or Folders: Select the file(s) or people you want to share with. Click the More actions button on the toolbar, and folder(s) you want to move, click the More Permissions list arrow and select a select Manage versions . Click the More actions button on the toolbar, and select permissions level. Then, type a personal actions button next to the version you want Move to . Select the destination location, message (optional) and click Send. to delete and select Delete . click Move, and click OK, if needed. Get a Sharable Link: Select a file or folder you Keep a Previous Version: Select a file, click the Add Files to My Drive: Select the file(s) you want want a sharing link for and click the Get More actions button on the toolbar, and to add to My Drive and click the Add to My sharable link button. Click the Link select Manage versions . Click the More Drive button. sharing toggle to enable it and paste the actions button next to the version you want copied link anywhere you want to share it. to protect from deletion and select Keep Star and Color Code Content Optionally, click Sharing settings in the link forever . sharing pop-up to adjust privileges. Star a File or Folder: Select the file(s) or Sync with Your Computer folder(s) you want starred, click the More Change Access to Content actions button on the toolbar, and select Install Drive File Stream: Click the Add to Starred . Set Sharing Expiration: Select a shared file or Settings button and select Get File Stream. folder you want to set expiration for and click the Expand the Download & install Drive File Remove from Starred: Select the file(s) or Share button. Click Advanced, click the Stream section and click the Download for folder(s) you want to remove from Starred, click Permissions list arrow, and select Set Windows button or Download for Mac button. the More actions button on the toolbar, and expiration. Click the Access expires list arrow Then, follow the prompts. select Remove from Starred . and select a “days to expire” option or set a Open Drive File Stream: Click the Drive File custom date. Click Save changes. Color Code a Folder: Select the folder(s) you Stream icon on the taskbar, click the want to color code, click the More actions Remove Access: Select a file or folder you want Folder button, and navigate to the Drive button on the toolbar, select Change color , to remove access to, click the Share button, folder you wish to access. and select a color. and click Advanced. Click the X icon and click Make Content Available Offline: Right-click a file Save changes. Manage Workspaces or folder you want available offline, select Drive Change Owner: Select a file or folder you want File Stream , and then select Available Create a Workspace: Navigate to Priority, to transfer ownership of and click the Share offline. click the Create Workspace button, enter a button. Click Advanced, click the Permissions Pause Syncing: Click the Drive File Stream name, and click Create. list arrow, and select Is owner. Click Save icon on the taskbar, click the Settings changes and then click Yes to confirm. Add Files to a Workspace: Click Add files from button, and select Pause Syncing. the Priority view, navigate to the files’ location, Upload and Download Content select the files you want to add, and click Resume Syncing: Click the Drive File Stream Insert. icon on the taskbar, click the Settings Upload a File or Folder: Click the New button button, and select Resume Syncing. and select File upload or Folder upload . Remove a File from a Workspace: Click the file’s Select the content you want to upload and click More actions button and select Remove Manage Notifications Open (for a file) or Upload (for a folder). from workplace. Adjust Notifications: Click the Settings Automatically Convert Uploads: Click the Hide a Workspace: Click the list arrow next to button, select Settings, and click the Settings button, select Settings, and click the workspace’s name and select Hide Notifications tab. Click the Get updates the Convert uploaded files to Google Docs workspace. about Google Drive items in your browser editor format check box. check box and click Allow. Optionally, update Remove a Workspace: Click the list arrow Download a File or Folder: Select a file or folder any of the Notify me about options as you see next to the workspace’s name and select you want to download, click the More actions fit. When finished, click Done. Remove workspace. button, and select Download . View Drive File Stream Notifications: Click the Drive File Stream icon on the taskbar and click Notifications.