Proceedings of the Livingston Parish School Board Taken at a Special Session Held at the Livingston Parish School Board Office
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PROCEEDINGS OF THE LIVINGSTON PARISH SCHOOL BOARD TAKEN AT A SPECIAL SESSION HELD AT THE LIVINGSTON PARISH SCHOOL BOARD OFFICE, SCHOOL BOARD OFFICE CONFERENCE ROOM, 13909 FLORIDA BLVD., LIVINGSTON, LOUISIANA ON THURSDAY, JUNE 16, 2016. The Livingston Parish School Board met in a special session in the School Board Office Conference Room, 13909 Florida Blvd., Livingston, Louisiana on Thursday, June 16, 2016, at seven o’clock p.m. pursuant to the following notice: June 13, 2016 There will be a Special Meeting of the Livingston Parish School Board at the School Board Office, 13909 Florida Blvd., Livingston, Louisiana on THURSDAY, JUNE 16, 2016, at SEVEN O’CLOCK PM for the following purpose and to take whatever action is necessary: 1. Approval of the minutes of the School Board Meeting held on June 2, 2016 2. Discussion and action to renew School Resource Officers agreements – Superintendent John Watson 3. Ratify bids received on April 26, 2016, for Custodial Supplies 2016 - 2017 – Purchasing Agent Denee Aydell 4. Ratify bids received on June 9, 2016 for classroom addition, Gray's Creek Elementary School - Alvin Fairburn & Associates, "Professional of Record" - Board Member Buddy Mincey 5. Approval of Notice of Substantial Completion for Southside Elementary Expansion and Renovation - Alvin Fairburn & Associates, "Professional of Record"; Blount General Contractors, LLC, Contractor - Board Member Buddy Mincey 6. Approval of Change Order No. 5 for additions and renovations (field house additions and alterations), Walker High School – Ziler & Associates, “Professional of Record”; Percy J. Matherne Contractor, Inc., Contractor – Jim Ziler 7. Approval of Change Order No. 1 for roofing project, North Live Oak Elementary – Ziler & Associates, “Professional of Record”; Roofing Solutions, LLC, Contractor – Jim Ziler 8. Discussion and action on Renewal of Excess Worker's Compensation Insurance - Norris Insurance Consultants, Inc., Carmel Breaux 9. Discussion and action on Renewal of Crime Insurance - Norris Insurance Consultants, Inc., Carmel Breaux 10. Discussion and action on report of Budget/Goals Committee meeting held on June 15, 2016 11. Discussion and action on Transportation Department office addition - Board Member Buddy Mincey 12. Discussion and action on adoption of the following Livingston Parish Public Schools' policy – Assistant Superintendent Rick Wentzel Policy BH - School Board Ethics Policy IDCH - Home Study Program Policy IFA - Instructional Materials Policy IFAA - Textbook Selection and Adoption 13. Discussion and action on the Superintendent's recommendation for the following positions: A. Principal - French Settlement Elementary B. Director of Special Education - Central Office 14. Discussion and action on report of Committee of the Board as a Whole meeting held on June 9, 2016 15. Approval of Personnel Changes - Human Resource Director Bruce Chaffin (See attached lists) 16. Approval of payment of invoices (The Livingston Parish School Board reserves the right to enter into an Executive Session, if needed, in accordance with LSA-R.S. 42:17 et seq. to review matters of litigation strategy and settlement negotiations.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Debra Sawyer of the LPPS Special Education office at (225) 686-4248. Notification 48 hours prior to the meeting will enable the LPPS to make reasonable arrangements to ensure accessibility to this meeting. BY ORDER OF THE PRESIDENT, Sincerely, John Watson, Superintendent and Ex-Officio Secretary ----------------------------------------------------------------------------------------------------------------------------------------------- The meeting was called to order by President Malcolm Sibley, and upon roll call the following members were present: PRESENT: Ms. Kellee Dickerson, Ms. Jan Benton, Ms. Karen Schmitt, Mr. Buddy Mincey, Jr., Mr. Jeff Cox, Mr. James Watson, Mr. James Richardson, Mr. Sid Kinchen, Mr. Malcolm Sibley ABSENT: None ----------------------------------------------------------------------------------------------------------------------------------------------- 1. A motion was offered by Ms. Dickerson, seconded by Ms. Schmitt to approve the minutes of the Livingston Parish School Board meeting held on June 2, 2016. The vote on the motion was as follows: YEAS: Ms. Dickerson, Ms. Benton, Ms. Schmitt, Mr. Mincey, Mr. Cox, Mr. Watson, Mr. Richardson, Mr. Kinchen, Mr. Sibley NAYS: None ABSENT: None The President declared that the motion carried and was duly adopted. ----------------------------------------------------------------------------------------------------------------------------------------------- 2. A motion was offered by Mr. Richardson, seconded by Mr. Cox to renew the School Resource Officers Cooperative Endeavor Agreements with the following agencies: Livingston Parish Sheriff’s Office, The City of Denham Springs, and The City of Walker. Upon being submitted to a vote, the vote thereon was as follows: (A copy of the Cooperative Endeavor Agreements are hereby attached and become a part of these minutes). YEAS: Ms. Dickerson, Ms. Benton, Ms. Schmitt, Mr. Mincey, Mr. Cox, Mr. Watson, Mr. Richardson, Mr. Kinchen, Mr. Sibley NAYS: None ABSENT: None The President declared that the motion carried and was duly adopted. ----------------------------------------------------------------------------------------------------------------------------------------------- 3. A motion was offered by Mr. Kinchen, seconded by Mr. Cox to ratify bids received on April 26, 2106, for Custodial Supplies 2016 - 2017 as highlighted on the recap sheet. The vote on the motion was as follows: YEAS: Ms. Dickerson, Ms. Benton, Ms. Schmitt, Mr. Mincey, Mr. Cox, Mr. Watson, Mr. Richardson, Mr. Kinchen, Mr. Sibley NAYS: None ABSENT: None The President declared that the motion carried and was duly adopted. ----------------------------------------------------------------------------------------------------------------------------------------------- 4. Bids received on June 9, 2016, for classroom addition, Gray's Creek Elementary School - Alvin Fairburn & Associates, "Professional of Record" were ratified as follows: A motion was offered by Mr. Mincey, seconded by Ms. Benton to accept the low base bid of $654,000.00 by Blount General Contractors, LLC. The vote on the motion was as follows: YEAS: Ms. Dickerson, Ms. Benton, Ms. Schmitt, Mr. Mincey, Mr. Cox, Mr. Watson, Mr. Richardson, Mr. Kinchen, Mr. Sibley NAYS: None ABSENT: None The President declared that the motion carried and was duly adopted. ----------------------------------------------------------------------------------------------------------------------------------------------- 5. A motion was offered by Ms. Schmitt, seconded by Ms. Benton to approve the Notice of Substantial Completion for Southside Elementary Expansion and Renovation - Alvin Fairburn & Associates, "Professional of Record"; Blount General Contractors, LLC, Contractor. Upon being submitted to a vote, the vote thereon was as follows: YEAS: Ms. Dickerson, Ms. Benton, Ms. Schmitt, Mr. Mincey, Mr. Cox, Mr. Watson, Mr. Richardson, Mr. Kinchen, Mr. Sibley NAYS: None ABSENT: None The President declared that the motion carried and was duly adopted. ----------------------------------------------------------------------------------------------------------------------------------------------- 6. Change No. 5 for additions and renovations (field house additions and alterations), Walker High School – Ziler & Associates, “Professional of Record”; Percy J. Matherne Contractor, Inc., Contractor, was approved upon motion offered by Mr. Watson, seconded by Mr. Cox as follows: the Contract Sum will be increased by this Change Order in the amount of $21,906.00. The vote on the motion was as follows: YEAS: Ms. Dickerson, Ms. Benton, Ms. Schmitt, Mr. Mincey, Mr. Cox, Mr. Watson, Mr. Richardson, Mr. Kinchen, Mr. Sibley NAYS: None ABSENT: None The President declared that the motion carried and was duly adopted. ----------------------------------------------------------------------------------------------------------------------------------------------- 7. Change Order No. 1 for roofing project, North Live Oak Elementary – Ziler & Associates, “Professional of Record”; Roofing Solutions, LLC, Contractor, was approved upon motion offered by Mr. Richardson, seconded by Mr. Cox as follows: the Contract Sum will be decreased by this Change Order in the amount of $19,906.00. The vote on the motion was as follows: YEAS: Ms. Dickerson, Ms. Benton, Ms. Schmitt, Mr. Mincey, Mr. Cox, Mr. Watson, Mr. Richardson, Mr. Kinchen, Mr. Sibley NAYS: None ABSENT: None The President declared that the motion carried and was duly adopted. ----------------------------------------------------------------------------------------------------------------------------------------------- 8. Carmel Breaux, Norris Insurance Consultants, Inc., presented the options available for the renewal of Excess Workers Compensation insurance. After discussion and a recommendation by Ms. Breaux, a motion was offered by Mr. Mincey, seconded by Ms. Benton to accept the renewal of Erdey Agency, State National, for an annual premium of $52,779.00 as listed below: Livingston Parish School Board Excess Workers Compensation - Renewal of 7-01-16 Agent Erdey Agency Carrier State National A.M.Best rating in year quoted A, VIII Operates in Louisiana as Admitted Year of Quote 2016 [ 6 ] A. EXCESS WORKERS COMPENSATION 1) Term of