2015 Annual Report Contents
1 Introduction
2 About USASA
4 Strategic Plan
Voice 6 - Student Representation 8 - Activities and Achievements 10 - Elections 11 - Affiliations and Memberships 12 - Verse Magazine
Advice 15 - The Role of the Advocate 15 - 2015 Report on Activities 20 - Discussions, issues and projects for 2015
Play 23 - Clubs 27 - Events 2015
38 Counter Services
39 Finance Report Introduction
The following pages outline the activities of the University of South Australia Student Association (USASA) in 2015.
USASA exists to support you, the students of the University of South Australia. From O-Week to final exams we aim to be an integral part of your University life, in the good times and the most challenging.
During O-Week we provided over 2000 of you with diaries, pens, wall planners and ice-creams. In the summer we entertained you with nearly 40 hours of free live music through the summer series, and provided over 5000 of you with relaxation and de-stressing activities. We helped over 400 of you with academic issues, and 5000 of you with on the ground exam support. We provided over 6000 hours of employment and 120 of you came to our campus counters every single day. Nearly 3000 of you joined academic and social clubs and brought the campuses alive. Over 8000 of you picked up a student magazine and nearly 3000 of you voted to elect student representatives who dedicated over 3000 hours of activity to working with and for the students of UniSA.
The Association in its current form is only 2 years old. During this time we have placed an emphasis on bringing in new ideas and trying new things and we are constantly evolving to better understand and meet the needs of our students. We continue to be challenged by the multi campus nature of our University, which puts pressure on resources with every activity. As we continue to learn and grow it is essential that we increase the emphasis on multi campus activations that go beyond the metropolitan area and make our activities accessible to every student at UniSA regardless of location.
USASA works with the University in a spirit of partnership – it’s not an “us and them” thing, it is a joint desire to provide exceptional educational experiences to students at the University. While our activity will continue to change and grow, our vision stays the same: for USASA to provide experiences for UniSA students that they cannot get at any other University in Australia, to learn and to grow, and make these the best years of their life.
Daniel Randell General Manager
1. USASA 2015 Annual Report About USASA
The University of South Australia Student Association (USASA) Inc is a non-profit student-owned organisation that strives to provide a diverse and exciting university experience for the students of UniSA. Under the USASA Constitution the objects of the University of South Australia Student Association are:
(a) to promote and defend the interests and welfare of Students at the University, and ensure the provision of adequate support services for Students;
(b) to promote the growth and development of the Students of the University with particular emphasis on the quality of the teaching and learning environment and the development of academic excellence;
(c) to encourage participation in University decision making, including nominating Students, as required, to serve on appropriate University- wide councils or committees which have provision for Student membership;
(d) to promote an awareness of the common interests of Students and to provide a common meeting ground, social centres and such other facilities as may be necessary to secure the further objects of the University of South Australia Student Association;
(e) to promote and encourage equity and access at all levels for all Students within the University;
(f) to promote diverse Student interests, discussion and action towards relevant issues and to publish or otherwise disseminate information and opinions on matters of interest to Students;
(g) to provide, conduct or manage such educational, cultural, recreational, social, sporting or commercial facilities or activities as its Members require and the Board determines are for the benefit of Students;
(h) to promote and encourage the implementation of sound environmental practices among Students and staff of the University;
2. USASA 2015 Annual Report (i) to represent all Students for the purposes of the above objects and for the purposes of student representation and advocacy in compliance with the requirements of the National Student Representation Protocols set out in Chapter 3 of the Student Services, Amenities, Representation and Advocacy Guidelines made under Section 238.10 of the Higher Education Support Act 2003 (“Act”) and any amendments to the said protocols and the Act; and
(j) to do all things incidental or conducive to the attainment of the objects of the University
The association delivers programs to support student engagement and activation across all 6 metropolitan and regional campuses; including management of social and academic clubs, student support resources (campus counters), student magazine, a professional advocacy service and on and off campus events and activities. USASA structures its program and service delivery around 3 pillars: Voice, Advice & Play. Each pillar has a defined objective with strategies for delivery. As an integral part of University processes USASA’s aim is to inspire students to speak up and to get their voice heard.
3. USASA 2015 Annual Report 2015 – 2017 Strategic Plan
The USASA Strategic plan is designed as a 3 year plan supported by an annually developed operational plan developed by and with students at UniSA. It is intended to inform and inspire those who are involved in the organisation and those connected to it.
The plan connects and reflects the University strategic plan “Crossing The Horizon” by contributing to campus culture and delivering an outstanding student experience on and off campus. The Strategic plan provides the foundation for a funding agreement with the University to deliver key non- academic student services.
Strategic Objectives
USASA structures its program and service delivery around 3 pillars: Voice, Advice & Play. Each pillar has a defined objective with strategies for deliver. The strategic objectives for the next 3 years have been defined as:
Voice objective: To be an effective voice for representing students
Advice objective: That students receive support regarding their rights and responsibilities and understand University policies and procedures
Play objective: To have a campus culture where students have fun, make friends and take pride in their University
4. USASA 2015 Annual Report OBJECTIVE STRATEGY WHO IS RESPONSIBLE To be an effective Student representatives Elected Student voice for representing engage and communicate with Representatives students students
USASA communicates the Elected Student views and needs of students to Representatives the University General Manager
That students receive Provide a high quality General Manager support regarding Advocacy service to support their rights and students responsibilities and understand Create awareness for Elected Student University policies and students of their rights Representatives procedures and responsibilities under General Manager the academic policies and procedures of the University
To have a campus Design and deliver events Elected Student culture where students targeted at students which are Representatives have fun, make friends fun, meaningful and engaging General Manager and take pride in their University Provide support for and encourage the establishment General Manager of Academic and Social clubs at the University
5. USASA 2015 Annual Report Voice
Objective: To be an effective voice for representing students
Student Representation
The USASA Board is the peak decision making committee of the Association, consisting of fourteen Student Representatives elected annually in October who are the ‘voice’ for all Uni SA students. The Board’s function is to act on student’s behalf and make decisions regarding the delivery of student targeted activities and services. It also has overarching responsibility to manage the conduct of USASA’s business and affairs, including the management and control of funds and property.
The Board consists of the following Officers: (a) President; (b) One Representative for each of Campus of the University situated in Australia; (c) One additional Representative being an Undergraduate Representative for each of the metropolitan Adelaide Campuses; (d) One Postgraduate Student Representative; (e) One International Student Representative; (f) One Aboriginal & Torres Strait Islander Student Representative; (g) General Manager ex officio; (h) Advisers ex officio: a. a practising solicitor; and b. a practising accountant (chartered or CPA)
6. USASA 2015 Annual Report 2015 Student Representative Group and USASA Board
• Lia Lawrie (President) • Anthony Hooper (Vice President and Magill Student Representative) • Louise Greaves (Magill Student Representative) • Jay Joseph (Postgraduate Student Representative) • Nikita Ahluwalia (International Student Representative) (resigned August 2015) • Lenny Ho (International Student Representative) (replacement August 2015-December 2015) • Kevin Palmer (Aboriginal and Torres Strait Islander Student Representative) (resigned May 2015) • Tyler Whitaker (City East Student Representative) (resigned December 2014) • Lenny Ho (City East Student Representative) (replacement January 2015-August 2015) • Gim Hee (City East Student Representative) (replacement September 2015-December 2015) • Luke Rogers (City East Student Representative) • Vanessa Byrt-Trenorden (City West Student Representative) • Gail Quiban (City West Student Representative) (resigned March 2015) • Amelia Kelly (City West Student Representative) (replacement April 2015-December 2015) • Lauren Coppock (Mawson Lakes Student Representative) (resigned December 2014) • Jie Han (Dale) Ong (Mawson Lakes Student Representative) (replacement January 2015-December 2015) • Jeffrey Johnstone (Mawson Lakes Student Representative) • Mitchell Wilson (Whyalla Student Representative) (resigned September 2014) • Alex Robinson (Whyalla Student Representative) (replacement November 2014-December 2015) • Claudia Shelton (Mt Gambier Student Representative) (resigned August 2014) • Abby Ellis (Mt Gambier Student Representative) (replacement November 2014-November 2015) • Advisors: Arthur Siow (Legal Advisor), Nick Anderson (Accounting Advisor) • Ex officio: Daniel Randell (General Manager USASA)
7. USASA 2015 Annual Report 2015 Student Board Activities and Achievements
USASA provides Student Representation on University committees and boards including the University governing Council. In 2015 USASA represented students at: • University of South Australia Governing Council – President and Postgraduate Student Representative • Academic Board – 5 x Student Representatives • Division of EASS Academic Program Approval Group – 1 x Student Representative • Formal Inquiries – 1 x Student Representative • Academic Review Meetings – 1 x Student Representative • Liaison Committee - President • Student Appeals Committee – 1 x Student Representative
The USASA President is a key representative for Student and USASA at major events and activities. In 2015 the USASA President participated in the following: • UniSA Sports Award Night • Launch of Alex Downer collection • National Union of Students National Conference • SA Education Action Network • Participated as an interview panel member for UniSA Manager: Student Life and Manager: Counselling and Inclusion positions • Welcome Week for new international students • National Union of Students President’s Summit • Whyalla Graduation Ceremony • Reconciliation Week • Bluestocking Week
USASA Student Representatives have been active across 2015 participating in University working groups and committees, attending key events and working with the University leadership to ensure that the students’ voice is heard in decision making. Much of what we do happens behind the scenes but there is still a significant presence provided by USASA student representatives at events across all campuses, including: • O-Week (all campuses) • Open Day • Welcome Week • Mental Health Week • SAIBT Orientation • Council of International Students Dinner • Spiced (4 campuses)
8. USASA 2015 Annual Report • Examinaid • Magill @ Twilight • USASA Student Representatives were also active in rallies with the NUS and NTEU against cuts to Higher Education Funding and the HEF Reform package.
Key activities and achievements in 2015: • Celebrated USASA’s 21st year in operation • Participated in Great Hall Focus Group • Participated in Digital Strategy Focus Group
Policies developed/amended:
• Updated Election Regulations • Media Policy • Clubs Code of Conduct
Policies to be identified as necessary and to be finalised:
• Social media policy
External events attended by representatives:
• NUS’ series of National Days of Action against higher education reform • NTEU’s rally against higher education reform • NUS’ annual education conference • NUS’ National Conference (AGM) *Most of which had received media attention
Sub-Committees and working groups formed:
• Events sub-committee • Education and Welfare sub-committee • Budget and Finance sub-committee • Clubs Events sub-committee • Election Regulations sub-committee
9. USASA 2015 Annual Report 2015 Elections
The USASA Constitution provides a process for Board elections. The 2015 USASA Elections began with publication for nominations on the 28 September 2015 and concluded with the announcement of the official results 10 November 2015.
In accordance with the USASA Constitution, the USASA Board passed a motion on the 8 September 2015 to have voting commence for the General Elections on 28 October 2015. A motion was also passed endorsing Debra Arnold as the Returning Officer for these elections. The USASA Board also approved the following timeline:
• Publication of Nominations and Elections 28 September 2015. • Nominations open from 10am 28 September 2015 and close 4pm 14 October 2015. • Voting would commence from 9am 28 October 2015 and close 4.30pm 3 November 2015. • Preliminary results announced 5pm 3 November 2015 • Official results announced 5pm 10 November 2015
Nominations
At the close of nominations a total of 44 nomination forms had been received. Out of the nominations received 8 withdrew due to various reasons, such as not attending the nomination workshop, not uploading a policy statement by the deadline, or realising the time commitment required was too much. For comparison in 2014, 49 nominations were received with 7 students withdrawing
10. USASA 2015 Annual Report Voting
The electoral roll for this election consisted of 28,063 students. Electronic voting opened at 9am 28 October and closed 3 November 2015. Students were sent an email with a link to the voting website when polls opened and a reminder emails were automatically sent by Bigpulse during the voting period to students who had not voted yet.
At the close of voting a total of 2,887 (10.3%) students had cast a vote. In comparison to 2013, the electoral roll was 29,749 students with 3,010 (10.1%) students casting a vote.
It should also be noted that for the first time USASA had an election in both regional student representatives’ positions. In the past USASA had received only one nomination from both regional campuses resulting in the person be elected unopposed. It was wonderful to have regional students voting to select their campus representative.
Board Induction 2015
The 2015 Board Induction was delivered via a residential intensive program held at the McCracken Country Club Conference Centre from the 9th to the 11th of December. Facilitated by an experienced human resources professional trainer Helen Hartley; the program included presentations from all USASA professional staff, interactive activities, workshops, seminars and role plays.
An important feature of the 2015 retreat was a focus on team building and group decision making. All Student Representatives and staff were asked to complete a number of pre-retreat questionnaires to give an insight into learning styles, team roles and values. This process has been instrumental in the incoming board working together as a coherent group
Affiliations and Memberships
USASA is an affiliated Association and/or has memberships with the following organisations to represent the needs of Uni SA students on a local and national scale:
National Union of Students (NUS) Tertiary Advisory Group (TAG) Council of International Students of Australia (CISA) Australian College and Universities Managers Association (ACUMA) Australian Association of Campus Activities (AACA) Adelaide West End Association (AWEA)
11. USASA 2015 Annual Report Verse Magazine
Verse Magazine is a premium publication entirely created by UniSA students that aims to showcase student work, provide a platform for student voice and develop a magazine community that fosters a culture of creativity and freedom of expression. The magazine was relaunched as Verse Magazine mid-2014 and made significant achievements in terms of readership, profile and contributions throughout 2015.
Distribution
Verse Magazine is distributed to all six University of South Australia campuses- four metro and two regional. The magazines can be found in high traffic locations on campus and in popular local businesses. • 10,000 printed copies distributed in 2015 • 2000 printed copies per edition (5 editions) • Distribution to all 6 UniSA campuses • Magill and West Campuses have the highest rate of readership • Released online via ISSUU gaining 2300 online reads over 2015 • 20,000 reach via ISSUU impressions • 12,000 versemag.com.au website visitors over 2015
12. USASA 2015 Annual Report Submissions
Verse provides all UniSA students with an opportunity to express themselves freely without constraint or censorship. Submissions range from topical articles and poems, to illustrations and sculpture. To gain a diverse voice, the editorial team encourages submissions from students of all University divisions without the expectation and pressure of past experience. • 35% increase in submissions between 2014 and 2015 • Expansion and diversifying of student voice
Applications
A team of 4 student editors create the 54 page magazine with written and visual submissions they assist in sourcing from the entire student body. Past student editors have found great success in furthering their career thanks to the skills and experience gained from their positions at Verse Magazine. • 2015 recruitment saw a 500% increase in applications for editorial positions from 2014 • Mid-year recruitment for a communications editor received 37 applications
13. USASA 2015 Annual Report Campaign
A full campaign promoting readership and submissions was implemented at the beginning of 2015 along with a mailing list maintained by the editorial staff. The campaign included; a variety of posters on campus, promotional video and web banners. These were rolled out across campuses, social media, website, digital screens and email platforms. Custom made wooden display boxes were implemented at the beginning of 2015 and has contributed to clear increase in readership of the physical magazine.
Community
Verse aims to exist beyond a physical manifestation, as a dynamic community for student connection and expression. The magazine enables organic engagement on campus and the subject matter strives to inspire conversation. Online platforms are utilised to provide an open line of communication between readers and editors. Release parties are held to celebrate each edition by inviting the edition’s contributors, past contributors, editors and readers (all students) to come together at a central location. These parties provide an opportunity for community building and relationships based on the common connection of Verse Magazine and its culture of creativity.
Awards
Verse Magazine reached the finalist level at the 2015 CampusLink Awards – Most Successful Printed Publication Category. Placing it alongside some of the most established publications in the nation-wide contest.
14. USASA 2015 Annual Report Advice
Objective: That students receive support regarding their rights and responsibilities and understand University policies and procedures
The Role of the Student Advocate
The Advocacy Officers of USASA are responsible for providing University of South Australia students with a wide range of information, advice and services to manage processes towards their academic performance and progress. We strive to provide a professional Advocacy service to all University of South Australia students.
Advocates are trained in providing advice and advocacy to students on a range of issues. Advocates have particular expertise in implementing students’ rights in the areas of academic and educational complaints. Some of the complaints and issues we can assist students with are:
• Requests for remarking and resubmissions • Appeals against allegations of academic misconduct (including plagiarism) • Advice regarding University policy • Appeals against final grades • Appeals against intention to preclude • Appeals against allegations of examination misconduct • Issues with lecturers • Referral to other services inside and outside of the University
Report on 2015 Activities
In 2015 we supported students with matters concerning preclusions (Notification 3), academic misconduct, academic review, placements, reassessments, complaints and other academic issues by helping students with preparation and presentation of documentation and attending relevant hearings with academic staff members or panels within the University.
15. USASA 2015 Annual Report The biggest role we played was assisting students with their Preclusion cases - appeal preparation and execution. The service in 2015 included submitting the first template letters, reviewing the appeal letters written by the students, assisting the students to gather evidence, preparing them for the meeting with the committee and attending the meeting with them for support with the Divisional Appeals Committee.
The main purpose/goal of any Advocacy Officer for preclusion cases is to assist students to maximise their probabilities - to continue studying at the University - based on their individual cases by presenting information and evidence relevant in the appeal letter and for the final hearing.
In 2015 we attempted not only to build a case merely based on the past circumstances of the students but to give direction and produce a plan to create a successful academic future and to make students achieve the goal of becoming future UniSA graduates. That is why in all instances the students are directed for an appointment with the Counsellors from the Learning and Teaching Unit, to have a meeting with their respective Program Directors and to create a personal and professional environment in which they can overcome their current difficulties.
Advocacy Officers also assisted UniSA students with Academic Integrity Issues and Placement matters. This part of the service includes having meetings - face to face - with students to understand the case and to
16. USASA 2015 Annual Report explain the University policies. In most cases we also assisted by sending template letters, reviewing communications written by students before being submitted to University staff members and attending the meeting with them for support.
For Academic Integrity Issues, the main purpose/goal of the service is to assist students to put together their cases and present them to the University in a clear and professional way. This also includes explaining the APPM procedures.
The biggest challenge in 2015 for the Advocacy Service was to assist student with Academic Integrity issues coming from the School of Commerce - Business. Most of the cases were unsuccessfully resolved in the first instances of the process (Academic integrity Officers – formal Inquiry) and had to be decided in the Student Appeals Committee after supporting and advising the students for months. Proper actions have been taken to ensure the University is aware of this matter with the active assistance from the General Manager of USASA – Daniel Randell and the Manager Advocacy Programs – Luis Gardeazabal.
In regards to placements, the main purpose of the service for 2015 was to assist students to maximise their possibilities to be able to repeat their placements and put together an action plan with the University so they can be successful in the future.
The remaining case load for 2015 for the Advocacy Officers dealt with cases related to:
- Complaints - Resubmissions and remarking. - Amendment of Enrolment
The following numbers covers the period of January 2015 and December 2015.
Total of New Cases – 2015 Service Provided By Number of Cases 2015 Advocacy Team 563
Case Counts New Students Closed Cases Outstanding Cases 420 500 63
17. USASA 2015 Annual Report Issues
Issues Preclusion 22% Academic Integrity - 14% Misconduct Complaint 14% Appeal final grade 10% Amend enrolment 9% Placement 9% Remark/resubmission 7% Assessment 4% Supervision 4% Other 7%
18. USASA 2015 Annual Report Schools
Schools Commerce - Business 30% Nursing Midwifery 10% Education 8% InfoTech 6% Health Sciences 6% Social Policy and Social work 5% Electrical and Info Engineering 5% Pharmacy 4% Architecture and Design 4% Management 3% Other 19%
19. USASA 2015 Annual Report Campus
Campus Count City West 34% City East 26% Mawson Lakes 18% Magill 13% Online 9%
Discussions, Issues and Projects for 2016
In 2015 Advocacy Officers from USASA have had weekly meetings in which different aspects of the role are discussed as well as future plans. Some of the most important discussion plans which have been put in place or are in the process to be implemented for 2016 are:
Document And Process Reviews – Standardising - The Advocacy team did a review at the end of 2014 of all of our standard processes, templates and emails. Using these templates in 2015 has had a positive impact in the service in regards of consistency since the advice provided to students has been standardised.
• Preclusion template, checklist, emails and documents.
• Power point presentation for induction – Finalised end of 2014 and used during 2015 several times.
20. USASA 2015 Annual Report Systems Advocacy - The Advocacy team started confidentially recording incidents of concern of University Staff members for 2015. These recorded incidents are based on objectivity and record policy, procedural and natural justice breaches/issues. These files have been recorded and maintained in a confidential manner. Project implemented in 2015 successfully since this has helped to provide feedback to the University.
Online feedback form – The Advocacy team have used an online Feedback Form during 2015with great from students. Below are some of the responses received:
“I want to thank everyone and the staff for helping me with my case, without USASA I don’t know who to go”
“Without the advocates I would not have the strength to continue my program. They gave me the information, support and courage to approach the school and discuss my issues with them”
“The USASA team has been of great help and their response to students is incredible. We need people like this to advocate for the students who feel they need someone by their side”
“The advocacy service was really helpful. The amount of support and effort the Advocate provided in my experience was amazing”
21. USASA 2015 Annual Report Code Of Conduct For Students – The idea of the code is that it applies to the behaviour of all UniSA students using the Advocacy Services. This was a project to protect the integrity of the Advocacy Officers and was implemented in June 2015. This has been very useful to the Advocacy Officers because of the nature of the service.
Promotion Of The Service – The Advocacy Service has been working very closely with the Marketing Team in 2015 and as a result of this the number of students compared to 2014 has increased by 15%. Our aim for 2016 is to make aware not only to the students but also University Staff of the service. We have already contacted the Heads of Schools with promotional material and we are looking forward to seeing the result of this strategy.
Centralised Advocacy Service – One of the biggest projects for 2016 that was planned in 2015 is the centralisation of all advocates in the HH Building. This is an important step to improve the service and to give an understanding to the student population of where the service is provided. To be implemented for 2016.
• Failed a subject? • Problem with a lecturer? • Received an Academic Misconduct letter? • Received any communication from the university for your academic performance? • Received an assessment grade you’re not happy with?
Contact a USASA Advocate to make an appointment [email protected] It’s free, confidential and independent
22. USASA 2015 Annual Report Play
Objective: To have a campus culture where students have fun, make friends and take pride in their University
Clubs
Clubs are a key component of a vibrant campus culture. It is our goal to support and empower clubs to deliver events and activities across all campuses – activities and events that are run for and by students.
The new governance structures put in place for clubs in 2014 have been well received by clubs with an increase in both club membership and activities. In 2015 there was a 17% increase in club memberships which is an outstanding result, adding weight to the push for a dedicated Club Support Officer in 2016 to support the ongoing growth and development of USASA clubs.
Key Stats:
All Clubs Male Female Total Members Student 816 903 2006 Staff 14 13 31 Non-Student 19 16 39 Total 849 932 2076
Members by Campus Male Female Total City East 147 227 571 City West 160 201 441 Magill 40 101 164 Mawson 240 70 335 Mt Gambier 0 1 1 Whyalla 2 2 4 Online* 84 73 249
*Do not identify a home campus
23. USASA 2015 Annual Report Clubs List 2015
• (Unincorporated) Afghan Students Association (ASA) - UniSA • (Unincorporated) UniSA Psychology Association • (Unincorporated) University of South Australia Korean Association • Adelaide Japanese Animation Society Club • African Society at UniSA • AIESEC South Australia • Architecture & Interior Architecture Graduation Show • ARTCIRCLE • Artists, Gamers, Programmers United • Australia-China Youth Association UniSA Chapter (ACYA@UniSA) • Aviation and Aerospace Student Organization (A3SO) • Baker University (UNISA) • Bangladeshi Student Society UniSA • BOSS - Builders Organisation for Staff and Students • Bright Futures Society - UniSA • Budget Man (Running Man English Remake) • Campus Christian Movement Club • Chinese Student Business Development Association (Unincorporated) (CBDA) • Chinese students and scholars association at UniSA (Unincorporated) • Commerce Student Association
24. USASA 2015 Annual Report • Community Connect • EDGE (English Development for Greater Eligibility) • Evangelical Students Magill • Evangelical Students Mawson Lakes • Gamers Alliance (UniSAGA) • Happiness Club • Indian Students Assembly of UniSA • Indonesian Student Society of University of South Australia (PPIA UniSA) • Intellectual Property, Innovation, & Technology Society of UniSA (IPITS). • International Student Business Society - Hong Kong Chapter • International Students Business Society (ISBS: Malaysia Chapter) • Islamic Society UniSA • Journalism Events Society Club • Labor Club • Laboratory Medicine Student’s Society • League of Legends UniSA Club • Magill Film Society • Magill Theatre Club • Make it Better! Unisa Industrial Design Group • Mature Adult Support Service Network (MASS Net)
25. USASA 2015 Annual Report • Mawson Student Network (MSN) • MED RADical Club • Medical Science Society • MERC • Movie Lovers (Whyalla) • Music Lover • Nursing and Midwifery Social Club • Oaktree South Australia • Overseas Christian Fellowship (OCF) UniSA • Oxygen Club • Persian Society at UniSA • Planning Social • Postgraduate Scholars Association (Unincorporated) • Pre-service Teachers’ Club • R.E.D Dance Club • ROUSTAH The Rural Health Club for UniSA • South Asian Arts Society • STEMSEL UniSA • The Entrepreneur Party (EP) • UniCast Radio Club • UniSA Animal Rights • UniSA Ballet Club • UniSA Film & TV Club • UniSA French Club • UniSA Marketing Club • UniSA Meditation Club • UniSA Occupational Therapy • UniSA Physiotherapy Student Society • UniSA Postgraduate Society (Business Coursework and MBA) • UniSA Singapore Student Association SSA (Unincorporated) • UniSA United Nations & International Relations Society • UniSA Visual Arts Students’ Club • UniSA Visual Communication Student’s Club • University of South Australia City Evangelical Students (UniSA City ES) • University of South Australia Liberal Club • University of South Australia Rainbow Club • University Red Cross Society • USALSA - University of South Australia Law Students Association • USASOE (UNISA Society of Engineers) • USATSA (University of South Australia Tamil Student Assembly • VGen UniSA • Vietnamese Student Society in the University of South Australia • Wiscom
26. USASA 2015 Annual Report Events 2015
International Welcome Party
• Date: 18th February
USASA was pleased to participate in the International Welcome Party coordinated by the International Student Services division of Student Experience. The event was pitched as a welcoming party for international students just beginning their studies at UniSA, and established in response to Student Experience incorporating the bulk of what was previously known as the International Welcome Week into O’Week.
USASA set up a 3m x 3m marquee on the Hoj Plaza lawns and provided giveaways. There were 6 Home Team staff and two USASA staff in attendance at the event. The Home Team volunteers were asked to spend their time walking around and talking to students, in particular those that did not appear to have companions to ensure they felt included and welcomed in the celebrations. Whilst they were talking to these students they provided them with flyers to upcoming events including the Beach Trip and the International Trivia Event. USASA also hired a koala suit to further promote the Aussie Trivia event.
The International Welcome Party was well attended (approx. 250 students), had an excellent relaxed, friendly and welcoming atmosphere and allowed effective introductions between student support services and new students. USASA benefited from our attendance with very good interest in joining clubs in particular as well as a general awareness raised of all USASA services with International Students.
27. USASA 2015 Annual Report USASA @ O-Week
• Date: 23rd to 27th February 2015
2015 O’Week was coordinated by Student Experience with core direction and messages being delivered via the Student Events Coordinator. The theme for the 2015 O’Week was “your backyard” , supported by custom built furniture designed to look like hill hoists, decorated with bunting and supported with astro turf bases. Based on the party at home elements of this concept USASA adopted a similar aesthetic and opted for a caravan park style to complement the Universities backyard theme.
Services And Giveaways:
Available at the USASA stand: • Wall planners • Post-its • Jelly Beans • Badges • Pens • Flyers about USASA, USASA Clubs, advocacy, second hand books, the board, upcoming events
Available at the USASA caravan: • Diaries
Available at the Verse magazine stand • Verse Magazines • Verse badges
28. USASA 2015 Annual Report USASA’s participation within 2015 O’Week was highly successful with high student engagement overall and many continuing students enquiring about services they were not previously aware that USASA offered. USASA’s brand was clearly established in beginning student’s awareness and this was reflected in PokitPal downloads as well as through recognition of the brand at subsequent events.
Regional Campuses
USASA provided a presence at both the Whyalla and Mt Gambier O’Days at the request of the event coordinator. At Mt Gambier USASA had the biggest representation to date through the attendance of the USASA President, ATSI Rep, Magill Rep and USASA General Manager.
The USASA Activities Coordinator facilitated communications between the coordinator and the USASA Board Representative at each of these regional campuses and ensured there was access to supplies to support these events. This included branded equipment such as USASA table cloths, marquee, pull up banners as well as diaries, wall planners, flyers and other O’Week merchandise.
The USASA reps ran a BBQ together with the University as part of the day’s activities.
29. USASA 2015 Annual Report Summer Music Series
Dates: • SP2 – 3 March – 11 April 2015 • SP5 – 29 September – 7 November 2015
In 2015 USASA engaged Music SA to curate weekly performances on all metropolitan campuses during the summer months from original South Australian musicians. The theme of the activation was ‘original music in unusual places’ with an aim to activate non-traditional spaces and playing venues across the campuses such as the CHS steps (City West) and BH Plaza. The objective of the program was to bring vibrancy to the campuses and expose students (particularly international students) to South Australian artists.
USASA facilitated 48 x 1 hour performances over the series from an array of incredible SA artists including: • Banjo Jackson • Julia Henning • Kelly Breur • Brenton Manser • Vincent’s Chair • Abby Howlette……and many more
30. USASA 2015 Annual Report ClubsFest
• Date: 11th March 2015
USASA collaborated with UniSA Careers for the ClubsFest event which was held at UniSA’s City West Campus in association with the UniSA Careers Expo. The purpose of the event was to provide a platform for USASA’s 80+ social and academic clubs to promote themselves, recruit new members and to communicate to students the benefits of joining as a member of a club throughout your university life.
21 Clubs attended the event in 2015 which was held in a combination of the Yungondi and Lion Arts Courtyards. As attendees at the event, USASA provided marquees and all infrastructure to clubs attending as well as coordinating lunch and snacks for attending club representatives. To add to the vibrancy of the event USASA also provided free ice cream, henna tattoos, skill tester (hammer game) and sumo suits for use by students. USASA had an additional stall on site to promote the full list of clubs and services available to students. We also ran a post event BBQ for all clubs attending and volunteers at the West Bar.
The concept of Clubsfest is strongly supported by clubs however we identified some issues in 2015 with the location (away from the main traffic of the University) and the single campus nature of the event. In the future we will look to work with appropriate areas of the University to expand the offering beyond the city campuses.
31. USASA 2015 Annual Report USASA @ Open Day
• Date: 16 August 2015 USASA’s presence at Open Day continues to increase each year, cementing itself as a key attraction at the event. Utilising the entire north end of George Street City West and the Plaza at City East, USASA Student representatives and staff were on hand all day to talk to students about USASA, studying at Uni SA and University culture.
USASA provided soft serves, donuts and fairy floss throughout the day and had direct engagements with over 2000 prospective students and their families.
Unitopia
Dates: • SP2 – 9 -12 June 2015 • SP5 – 21 -28 October 2015
In 2015 USASA designed an event to address the additional stress that the upcoming examination period often puts on UniSA students. Designed to enhance student wellbeing through a relaxing and passively educational environment the events featured an animal petting zoo, massages, henna tattoos, herbal teas, craft corner and supported the Biggest Morning Tea through the sale of cupcakes. The event also shared messages and information about the benefits of relaxation to student’s study experiences.
32. USASA 2015 Annual Report USASA’s goals in delivering the UniTopia events were: 1. To offer support to UniSA students as they approach the stressful exam and assignment period of SP2 by creating a fun, relaxing and welcoming environment that encouraged relaxation and engagement with the offered relaxation services including massage and meditation. Additional information was provided about UniSA and USASA student support services. 2. To gauge student stress levels around the study experience.
Secondary goals: 1. To increase the awareness of USASA 2. To improve student and university staff goodwill towards USASA.
The success of the first event in SP2 led to additional support from Student Experience to deliver a second event in SP5. The combined events attracted over 3500 students.
33. USASA 2015 Annual Report Examin-aid
Dates: • SP2 – 20 June – 4 July 2015 • SP5 – 14 – 28 November 2015
Now in its second year Examin-AID continues to be highly successful in achieving its goal of helping students in need at exams. The continuing of the event in 2015 has proved to be beneficial.
It is also a highly popular and very public example of SSAF funding being spent to benefit all USASA students.
The key objectives of the activation are: • To assist students that had forgotten key exam equipment such as pens, pencils, calculators and rulers. • Provide university supplied information to students specific to UniSA Exams being held in SP2 and SP5 at the Royal Adelaide Showgrounds • Assist students in distress by providing calm and reassuring company and give them clear directions to the appropriate services available (no advice to be provided) • Provide a free sugar hit and a bit of fun in an otherwise potentially stressful time.
34. USASA 2015 Annual Report For the first time, the decision was made to move the location of Examin- AID from the atrium area of the showgrounds, to opposite the Ridley Centre. This move meant that Examin-AID had greater exposure to UniSA students as it was located directly opposite the main exam room. As well as to those entering the venue from Goodwood Road (main entrance).
The following services were available: • Hire of calculators, scientific calculators, rulers • Free stationery to replace lost, forgotten, faulty stationery (pens and pencils) • Tissues • Free women’s sanitary products • Information about Advocates • Information about USASA • Information about exams as provided by the University Exam & Results Team: what to bring in to exams, deferring exams, results information, parking, lost/ misplaced ID (all information was via the University of South Australia website whereby students could search for what they required.) • Access to internet connect iPad to allow students to check emails and other important exam information • Free jellybeans • Outdoor patio heater to keep students warm • Company to lonely, sad, excited, relieved students • Collection of left behind items- returned to University security • Direction of students to toilets, bag room, invigilators.
Examin-AID continues to shows its success as it once again achieved the desired outcomes of providing effective support to UniSA students in need, providing comfort or companionship and universally generating a sense of appreciation amongst students, academic staff and exam invigilators alike for USASA and the provided support.
35. USASA 2015 Annual Report National Campus Band Competition
Dates: • Heats – 26 & 27 August 2015 • Final – 3 September 2015
The National Campus Band Competition is a mainstay of all 3 South Australian University calendars and generally attracts about 40-50 bands across SA (with the majority of them coming through Adelaide University).
USASA ran heats in August at Worlds End Hotel, the first time heats have been run ‘off campus’, and the move was a successful one, with strong support from the venue and solid audiences for both heats. The quality of artists on both nights was high and the industry judges choice was a difficult one. Each University sent through its top two bands to the State Final that was held at Fowler’s Live on 3rd September 2015 with the eventual winner (Mackenzie from Adelaide University) being flown to Sydney to represent SA in the National Final.
Unfortunately Over the past 3 – 5 years interest in the competition from both artists and audiences has been decreasing and the program will be reviewed in 2016.
36. USASA 2015 Annual Report USASA 21st Birthday
• Date: 17th September
USASA’s 21st Birthday party held on City West Campus was an event where new concepts, venues and ideas were tested. The BH Courtyard and outdoor seating area adjacent to the USASA head office were themed and dressed to represent iconic party themes; backyard, cocktail and garden. With complementing entertainment for each zone; pinball machines, live band, DJ, photo booth, acoustic musicians, a magician and face paint. All guests were able to roam from each zone freely and experience the different entertainment on offer.
With dancing, roaming entertainment and a ceremonial cutting of the cake, the 250 guests helped USASA celebrate a wonderful milestone of 21 years supporting students at UniSA.
37. USASA 2015 Annual Report Counter Services
USASA Run service counters on all four metropolitan campuses providing services to students including: - Advice, directions and assistance - Second hand book store - Clubs support & e-store - Campuswear merchandise sales - Free sexual health items - Free study support items (pens, diaries, wall planners, sticky notes) - Social congregation space (Magill & City East)
The counters are the ‘face’ of USASA on campus and provide an important presence on all metropolitan campuses. In 2015 USASA provided over 6000 employment hours for Uni SA students and had over 26,000 direct student interactions.
The second hand book service is an important feature of the USASA counter service program, providing an alternative for students to buying expensive textbooks and providing the opportunities for students to get some money back on the ones they have bought. In 2015 USASA facilitated the sale of textbooks, returning over $15,000 direct to students.
The continued increase in demand for our counter services in addition to the opportunity to expand on the services currently on offer through this great resource will result in the creation of a new business development position in 2016.
38. USASA 2015 Annual Report Financial Report
University of South Australia Student Association (USASA) Inc. ABN 42 435 026 686
Financial report For the year ended 31 December 2015
Pitcher Partners Level 1, 100 Hutt St USASA 2015 Annual Report 39. Adelaide SA 5000 TABLE OF CONTENTS
Board...... members' report 1 - 3 Auditor's...... independence declaration 4 Financial report ...... Statement of comprehensive income 5 ...... Statement of financial position 6 ...... Statement of changes in members funds 7 ...... Statement of cash flows 8 ...... Notes to financial statements 9 - 19 Statement...... by members of the board 20 Independent...... auditor's report 21 - 22 UNIVERSITY OF SOUTH AUSTRALIA STUDENT ASSOCIATION (USASA) INC. ABN 42 435 026 686
BOARD MEMBERS' REPORT
The board members present their report together with the financial report of University of South Australia Student Association (USASA) Inc. for the year ended 31 December 2015 and auditor's report thereon. This financial report has been prepared in accordance with Australian Accounting Standards.
Board members' names The names and title/location of the board members in office at any time during or since the end of the year are:
Name Position Date of Appointment/Resignation Nikita Ahluwalia International Student Representative Appointed 30 June 2014, Resigned 11 August 2015 Vanessa Byrt- City West Representative Appointed 30 June 2014, Trenorden Resigned 31 December 2015 Abby Ellis Mount Gambier Representative Appointed 10 November 2014, Vacated 20 November 2015 Louise Greaves Magill Representative Appointed 30 June 2014, Resigned 31 December 2015 Rong Kun (Lenny) Ho City East Representative Appointed 1 January 2015, Resigned 31 December 2015 Jeffrey Johnstone Mawson Lakes Representative Appointed 30 June 2014, Resigned 31 December 2015 Jay Joseph Posgtraduate Representative Appointed 30 June 2014, Resigned 31 December 2015 Lia Lawrie President Appointed 30 June 2014, Resigned 31 December 2015 Alexander Robinson Whyalla Representative Appointed 10 November 2014, Resigned 31 December 2015 Jie Han (Dale) Ong Mawson Lakes Representative Appointed 1 January 2015, Resigned 16 August 2015 Gail Quiban City West Representative Appointed 30 June 2014, Resigned 31 March 2015 Kevin Palmer Aboriginal and Torres Strait Appointed 30 June 2014, Islander Representative Resigned 12 May 2015 Gim Hee City East Representative Appointed 10 September 2015, Resigned 31 December 2015 Amelia Kelly City West Representative Appointed 1 April 2014, Resigned 31 December 2015 Anthony Hooper Magill Representative Appointed 30 June 2014, Resigned 31 December 2015
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BOARD MEMBERS' REPORT
Board members' names (Continued)
Name Position Date of Appointment/Resignation Luke Rogers City East Representative Appointed 30 June 2014 Lisa Bennetts Mawson Lakes Representative Appointed 10 November 2015 Carey Moore President Appointed 1 January 2016 Nick (Ka Leung) Li Postgraduate Representative Appointed 1 January 2016 Jue Wang City West Representative Appointed 1 January 2016 Tammy Masters Mount Gambier Representative Appointed 1 January 2016 Mark Meegan City West Representative Appointed 1 January 2016 Valerie Baya International Student Representative Appointed 1 January 2016 Izik Nehow Mawson Lakes Representative Appointed 1 January 2016 Christopher Ghan Magill Representative Appointed 1 January 2016 Kayla Dickeson Magill Representative Appointed 1 January 2016 Kemal Brkic Whyalla Representative Appointed 1 January 2016 Sophie Murray Aboriginal and Torres Strait Appointed 4 February 2016 Islander Representative Thomas Browne City East Representative Appointed 18 February 2016
The board members have been in office since the start of the year to the date of this report unless otherwise stated.
Results The loss of the association for the year amounted to $21,544 (2014 Profit: $61,470).
Review of operations The association continued to engage in its principal activity, the results of which are disclosed in the attached financial statements.
Significant changes in state of affairs There were no significant changes in the association's state of affairs that occurred during the financial year, other than those referred to elsewhere in this report.
Principal activities The principal activity of the association during the year was to provide a voice for student opinions and to develop leadership skills; advice to students with academic issues and play for students via sporting, social and academic clubs.
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STATEMENT OF COMPREHENSIVE INCOME FOR THE YEAR ENDED 31 DECEMBER 2015
Note 2015 2014 $ $
Revenue 2 1,783,150 1,807,861 Expenses Depreciation expense 3 (13,570) (15,655) Employee benefits expense (1,043,448) (868,593) Repairs and maintenance expense (454) (3,326) Advertising expense (66,125) (54,872) Operational - Services (205,518) (250,997) Campus Related Activities 3 (304,872) (270,264) Other expenses 3 (170,707) (282,684) (1,804,694) (1,746,391) Profit for the year (21,544) 61,470 Other comprehensive income for the year - - Total comprehensive income (21,544) 61,470
The accompanying notes form part of these financial statements. - 5 - UNIVERSITY OF SOUTH AUSTRALIA STUDENT ASSOCIATION (USASA) INC. ABN 42 435 026 686
STATEMENT OF FINANCIAL POSITION AS AT 31 DECEMBER 2015
Note 2015 2014 $ $
Current assets Cash and cash equivalents 5 4,228,993 4,187,627 Trade and other receivables 6 68,330 98,766 Total current assets 4,297,323 4,286,393
Non-current assets Property, plant and equipment 7 101,117 76,776 Total non-current assets 101,117 76,776 Total assets 4,398,440 4,363,169
Current liabilities Trade and other payables 8 222,623 185,777 Borrowings 9 9,505 3,217 Provisions 10 63,589 48,778 Total current liabilities 295,717 237,772
Non-current liabilities Provisions 10 22,647 23,777 Total non-current liabilities 22,647 23,777 Total liabilities 318,364 261,549 Net assets 4,080,076 4,101,620
Accumulated funds Accumulated surplus 4,080,076 4,101,620 Total accumulated funds 4,080,076 4,101,620
The accompanying notes form part of these financial statements. - 6 - UNIVERSITY OF SOUTH AUSTRALIA STUDENT ASSOCIATION (USASA) INC. ABN 42 435 026 686
STATEMENT OF CHANGES IN MEMBERS FUNDS FOR THE YEAR ENDED 31 DECEMBER 2015
Total Accumulated Accumulated surplus funds $ $
Balance as at 1 January 2014 4,040,150 4,040,150 Total comprehensive income for the year 61,470 61,470 Balance as at 31 December 2014 4,101,620 4,101,620
Balance as at 1 January 2015 4,101,620 4,101,620 Total comprehensive income for the year (21,544) (21,544) Balance as at 31 December 2015 4,080,076 4,080,076
The accompanying notes form part of these financial statements. - 7 - UNIVERSITY OF SOUTH AUSTRALIA STUDENT ASSOCIATION (USASA) INC. ABN 42 435 026 686
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 DECEMBER 2015
Note 2015 2014 $ $
Cash flow from operating activities Receipts from customers 1,702,781 1,536,904 Payments to suppliers and employees (1,764,491) (1,607,895) Interest received 141,241 142,906 Good and Services Tax Paid (Net) (6,541) (16,617) Net cash provided by operating activities 72,990 55,298
Cash flow from investing activities Proceeds from sale of other non current assets - 11,110 Payment for property, plant and equipment (37,912) (33,052) Net cash provided by / (used in) investing activities (37,912) (21,942)
Reconciliation of cash Cash at beginning of the financial year 4,184,410 4,151,054 Net increase in cash held 35,078 33,356 Cash at end of financial year 11(a) 4,219,488 4,184,410
The accompanying notes form part of these financial statements. - 8 - UNIVERSITY OF SOUTH AUSTRALIA STUDENT ASSOCIATION (USASA) INC. ABN 42 435 026 686
NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES
The financial report is a general purpose financial report that has been prepared in accordance with Australian Accounting Standards - Reduced Disclosure Requirements, Interpretations and other authoritative pronouncements of the Australian Accounting Standards Board, Associations Incorporation Act (1985) and Australian Charities and Not-for-profit Commission Act (2012). The financial report was approved by the board as at the date of the board members' report. University of South Australia Student Association (USASA) Inc. is a not-for-profit entity for the purpose of preparing the financial statements. The following is a summary of the material accounting policies adopted by the association in the preparation and presentation of the financial report. The accounting policies have been consistently applied, unless otherwise stated.
(a) Basis of preparation of the financial report
Historical Cost Convention The financial report has been prepared under the historical cost convention, as modified by revaluations to fair value for certain classes of assets as described in the accounting policies.
(b) Going concern
The financial report has been prepared on a going concern basis.
The future operations of the Association are dependent upon the continued support of the University of South Australia for the co-funding of student services at satisfactory levels, achieving & maintaining appropriate student membership numbers and achieving operating profits and positive operating cash flows.
University South Australia Student Association (USASA), and the University of South Australia have a funding agreement in place for support of student services until the end of 2016. The funding agreement covers: Student Advocacy Services, Clubs (Social), Events for Students, Student Representation and Student Communication.
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) (c) Revenue
Revenue from sale of goods is recognised when the significant risks and rewards of ownership of the goods have passed to the buyer and the costs incurred or to be incurred in respect of the transaction can be measured reliably. Risks and rewards of ownership are considered passed to the buyer at the time of delivery of the goods to the customer.
Grants:
Grants are recognised as revenue at the fair value of the contribution received or receivable when the following conditions are met:
•The association obtains control of the grant funds or the right to receive the grant funds; and •It is probable that the funds will flow to the association; and •The grant funds can be measured reliably. Revenue from the rendering of services is recognised upon the delivery of the service to the customers. Interest revenue is recognised when it becomes receivable on a proportional basis taking in to account the interest rates applicable to the financial assets. All revenue is stated net of the amount of goods and services tax (GST).
(d) Income tax
No provision for income tax has been raised as the association is exempt from income tax under Division 50 of the Income Tax Assessment Act 1997.
(e) Financial instruments
Classification The association classifies its financial assets into the following categories: financial assets at fair value through profit and loss, loans and receivables, held-to-maturity investments, and available-for-sale financial assets. The classification depends on the purpose for which the instruments were acquired. Management determines the classification of its financial instruments at initial recognition.
Financial assets at fair value through profit or loss Investments in listed securities are carried at fair value through profit and loss. They are measured at their fair value at each reporting date and any increment or decrement in fair value from the prior period is recognised in the profit and loss of the current period. Fair value of listed investments are based on closing bid prices at the reporting date. Non-listed investments for which the fair value cannot be reliably measured, are carried at cost and tested for impairment.
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) (e) Financial instruments (Continued)
Held-to-maturity investments Fixed term investments intended to be held to maturity are classified as held-to-maturity investments. They are measured at amortised cost using the effective interest rate method.
Loans and receivables Loans and receivables are measured at fair value at inception and subsequently at amortised cost using the effective interest rate method.
Available-for-sale Available-for-sale financial assets include any financial assets not included in the above categories and are measured at fair value. Unrealised gains and losses arising from changes in fair value are taken directly to equity. The cumulative gain or loss is held in equity until the financial asset is de-recognised, at which time the cumulative gain or loss held in equity is recognised in profit and loss.
Donated financial assets Financial assets donated to the group are recognised at fair value at the date the group obtains the control of the assets.
Financial liabilities Financial liabilities include trade payables, other creditors and loans from third parties including inter- company balances and loans from or other amounts due to board member related entities. Non-derivative financial liabilities are recognised at amortised cost, comprising original debt less principal payments and amortisation. Financial liabilities are classified as current liabilities unless USASA has an unconditional right to defer settlement of the liability for at least twelve months after the reporting period.
(f) Property, plant and equipment
Each class of plant and equipment is carried at cost or fair value less, where applicable, any accumulated depreciation and any accumulated impairment losses. Plant and equipment Plant and equipment is measured on the cost basis.
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) (f) Property, plant and equipment (Continued)
Depreciation The depreciable amount of all fixed assets is depreciated over their estimated useful lives commencing from the time the asset is held ready for use. Land and the land component of any class of fixed asset is not depreciated. Leasehold improvements are depreciated over the shorter of either the unexpired period of the lease or the estimated useful lives of the improvements. Class of fixed asset Depreciation rates Depreciation basis Plant and equipment at cost 3.33%-25% Straight line Improvements at cost 2.5% Straight line Motor vehicles at cost 12.5% Straight line Furniture, fixtures and fittings at cost 5%-20% Straight line Computer equipment at cost 20% Straight line
(g) Impairment of non-financial assets
Assets with an indefinite useful life are not amortised but are tested annually for impairment in accordance with AASB 136. Assets subject to annual depreciation or amortisation are reviewed for impairment whenever events or circumstances arise that indicate that the carrying amount of the asset may be impaired. An impairment loss is recognised where the carrying amount of the asset exceeds its recoverable amount. The recoverable amount of an asset is defined as the higher of its fair value less costs to sell and value in use. The recoverable amount is assessed on the basis of the expected net cash flows which will be received from the assets employment and subsequent disposal. The expected net cash flows have been discounted to present values in determining recoverable amounts.
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
(h) Employee benefits
(i) Short-term employee benefit obligations Liabilities arising in respect of wages and salaries, annual leave and any other employee benefits expected to be settled within twelve months of the reporting date are measured at their nominal amounts based on remuneration rates which are expected to be paid when the liability is settled. The expected cost of short- term employee benefits in the form of compensated absences such as annual leave is recognised in the provision for employee benefits. All other short-term employee benefit obligations are presented as payables.
(ii) Long-term employee benefit obligations Liabilities arising in respect of long service leave and annual leave which is not expected to be settled within twelve months of the reporting date are measured at the present value of the estimated future cash outflow to be made in respect of services provided by employees up to the reporting date. Employee benefit obligations are presented as current liabilities in the balance sheet if the entity does not have an unconditional right to defer settlement for at least twelve months after the reporting date, regardless of when the actual settlement is expected to occur.
(i) Goods and services tax (GST)
Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Tax Office. In these circumstances the GST is recognised as part of the cost of acquisition of the asset or as part of an item of the expense. Receivables and payables in the statement of financial position are shown inclusive of GST. Cash flows are presented in the statement of cash flows on a gross basis, except for the GST component of investing and financing activities, which are disclosed as operating cash flows.
(j) Comparatives
Where necessary, comparative information has been reclassified and repositioned for consistency with current year disclosures.
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
2015 2014 $ $ NOTE 2: REVENUE AND OTHER INCOME
Sales income Retail Income 32,036 52,896 Club Income 221,952 184,565 Funding income 1,400,000 1,400,000 1,653,988 1,637,461
Other revenue Interest income 108,411 150,378 Other income 20,351 13,184 128,762 163,562 Profit on sale of non current assets 400 6,838 1,783,150 1,807,861
The University of South Australia funding is restricted to the condition that such funding is used strictly for the purposes for which such funding is provided and at all times subject to Section 19-38(4) of the Higher Education Support Act 2003.
Club income is set off against club expenditure of $221,952 (2014: $184,565) in the campus related activities expenses in the statement of comprehensive income (see note 3).
NOTE 3: OPERATING PROFIT
Profit has been determined after: Club expenses 221,952 184,565 Depreciation - plant and equipment 13,570 15,655 Bad debts - trade debtors - 1,171 Write off of fixed assets - 74,031
NOTE 4: RELATED PARTY TRANSACTIONS
(a) Key management personnel
Compensation payments to key managment personnel totaled $211,349 for the 2015 financial year (2014: $154,243).
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
2015 2014 $ $ NOTE 4: RELATED PARTY TRANSACTIONS (CONTINUED)
(b) Other related parties
Honorariums and payments to board members have been made during the year. The board members who held office during the year are contained in the board members' report on page 1. Payments to board members totaled $99,886 for the 2015 financial year (2014: $117,684).
NOTE 5: CASH AND CASH EQUIVALENTS Cash at bank 52,488 17,770 Cash on deposit 4,176,505 4,169,857 4,228,993 4,187,627
Per clause 5.1 (a) of the funding agreement with the University of South Australia, the association must ensure that the cash and cash equivalents never fall below $3.5 million, unless the University has first agreed and then it must meet any requirements that the University imposes as a condition of its agreement.
NOTE 6: TRADE AND OTHER RECEIVABLES
CURRENT Trade debtors 5,650 900 Impairment loss (400) (400) 5,250 500
Other receivables Interest receivable 8,325 41,292 Prepayments 54,755 56,974 63,080 98,266 68,330 98,766
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
2015 2014 $ $ NOTE 6: TRADE AND OTHER RECEIVABLES (CONTINUED)
Impairment of trade receivables Trade receivables are non interest bearing with 30 days terms. An impairment loss is recognised when there is objective evidence that an individual trade receivable is impaired. The impairment losses have been included within Operational - Services expenses in the statement of comprehensive income. All trade receivables that are not impaired are expected to be received within trading terms. Movements in the accumulated impairment losses were: 2015 2014 $ $ Opening balance at 1 January 400 1,400 Write back of provision - (1,000) Closing balance at 31 December 400 400
NOTE 7: PROPERTY, PLANT AND EQUIPMENT
Plant and equipment Plant and equipment at cost 31,345 23,433 Accumulated depreciation (14,249) (9,952) 17,096 13,481 Improvements at cost 30,000 - Accumulated depreciation (247) - 29,753 - Motor vehicles at cost 25,778 25,778 Accumulated depreciation (3,355) (132) 22,423 25,646 Furniture, fixtures and fittings at cost 9,336 9,336 Accumulated depreciation (9,163) (8,991) 173 345 Computer equipment at cost 16,954 16,954 Accumulated depreciation (14,544) (12,002) 2,410 4,952 Furniture and fittings at cost 55,581 55,581 Accumulated depreciation (26,319) (23,229) 29,262 32,352
Total plant and equipment 101,117 76,776
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
2015 2014 $ $ NOTE 7: PROPERTY, PLANT AND EQUIPMENT (CONTINUED)
(a) Reconciliations
Reconciliation of the carrying amounts of property, plant and equipment at the beginning and end of the current financial year
Plant and equipment Opening carrying amount 13,481 17,974 Additions 7,912 6,071 Disposals - (4,272) Depreciation expense (4,297) (6,292) Closing carrying amount 17,096 13,481
Improvements Opening carrying amount - 38,871 Additions 30,000 - Depreciation expense (247) - Scrapped during the year - (38,871) Closing carrying amount 29,753 -
Motor vehicles Opening carrying amount 25,646 - Additions - 25,778 Depreciation expense (3,223) (132) Closing carrying amount 22,423 25,646
Furniture Opening carrying amount 345 518 Depreciation expense (172) (173) Closing carrying amount 173 345
Computer equipment Opening carrying amount 4,952 6,381 Additions - 1,203 Depreciation expense (2,542) (2,632) Closing carrying amount 2,410 4,952
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
2015 2014 $ $ NOTE 7: PROPERTY, PLANT AND EQUIPMENT (CONTINUED)
(a) Reconciliations (Continued)
Fixtures and Fittings Opening carrying amount 32,352 73,938 Depreciation expense (3,090) (6,426) Scrapped during the year - (35,160) Closing carrying amount 29,262 32,352
(b) Property, plant and equipment pledged as security Property, plant and equipment has not been pledged as security during the 2015 financial year.
(c) Impairment loss No impairment losses have been recognised in relation to property plant and equipment.
NOTE 8: TRADE AND OTHER PAYABLES
CURRENT Trade creditors 42,697 54,064 Other creditors 4,405 9,994 GST credits 21,928 16,193 Other payables 118,559 72,310 Accrued expenses 32,089 25,272 Revenue received in advance 2,945 7,944 222,623 185,777
NOTE 9: BORROWINGS
CURRENT Bank credit cards 9,505 3,217
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NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2015
2015 2014 $ $
NOTE 10: PROVISIONS
CURRENT Annual leave (a) 63,589 48,778 NON CURRENT Long service leave (a) 22,647 19,776 Other - 4,001 22,647 23,777
(a) Aggregate employee benefits liability 86,236 68,554 (b) Number of employees at year end 11 7
NOTE 11: CASH FLOW INFORMATION
(a) Reconciliation of cash Cash at the end of the financial year as shown in the statement of cash flows is reconciled to the related items in the statement of financial position is as follows: Cash at bank 52,488 17,770 At call deposits 4,176,505 4,169,857 Bank credit cards (9,505) (3,217) 4,219,488 4,184,410
(b) Credit card arrangements with banks Credit card facility 30,000 30,000 Amount utilised (9,505) (3,217) Unused credit card facility 20,495 26,783
NOTE 12: EVENTS SUBSEQUENT TO REPORTING DATE
There has been no matter or circumstance, which has arisen since 31 December 2015 that has significantly affected or may significantly affect: (a) the operations, in financial years subsequent to 31 December 2015, of the association, or (b) the results of those operations, or (c) the state of affairs, in financial years subsequent to 31 December 2015, of the association.
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