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Administration Bulletin ADMINISTRATION BULLETIN ADMINISTRATION Departmental BULLETIN Updates Spring / Summer 2013 Growth and Change At The University of Texas at Dallas, we’re used to plenty of growth and change on our physical campus. It’s exciting how much has changed since arriving on campus in 2007. This year alone, as UT Dallas students return to fall classes from their summer break, consider all that awaits them: • The Edith O’Donnell Arts and Technology Building will feature a 1,200-seat lecture hall, Procurement Management Website Redesign a motion capture lab, sound design rooms and more. Deans, faculty and administrative July 22, 2013 New Employees support staff are moving in as I write this. [Page 9] Procurement Management launched its newly redesigned website this • A five-story covered parking structure, the first on our campus, will provide 750 premium spring, bridging the gap between business services that use the paperless Office of Administration parking spaces close to the Naveen Jindal School of Management, the Edith O’Donnell ATEC Building and the McDermott Library. [Page 12] PeopleSoft and eProcurement systems with information and policies avail- Rodolfo Arredondo Timothy Shaw able on the public site. SECTION PAGE • A new residence hall will provide an additional 400 students with an unforgettable Chase York on-campus living-learning experience. New features include sections explaining how to conduct business with UT Vice President’s Message Cover • Ten new tennis courts are open for use by student athletes and tennis enthusiasts. Dallas, a page defining and describing the Historically Underutilized Busi- Facilities Management Community News 2 ness (HUB) program, an explanation of contract guidelines, and an expand- John Appenroth Audit and Compliance Corner 4 Besides these completed projects, we have many more irons in the fire. ed travel management section. Robert Booth Procedure Updates 4 • We broke ground on the upcoming School of Management addition, a $25 million project William Bowers Special Events 5 that will add 102,000 square feet of interior space for classrooms and meeting rooms to Web Services developer Brenda Seifi led the effort. Procurement Manage- Eric Burley Special Interest 9 facilitate networking efforts among management students. [Page 5] ment is one of the last within the Office of Administration cluster to receive Gregory Day Green Scene 11 • We celebrated the start of construction for the 600-bed Student Housing Complex, the Coe Estes Outstanding Employees 14 an update. The department’s original website was built in the late 1990s. largest residence hall on campus to date. Hunter Haney Departmental Updates 16 Roberto Pina • In July, we purchased the Waterview Apartments, giving us greater control and flexibility Amber Rubio with student housing. Luis Sevilla • We also are building our second parking garage, which should open in fall 2014. Benefits Fair Vicente Torres July 18, 2013 Kim-Lien Vu PUBLISHER Outside of building projects, the Office of Administration is instrumental in partnering with local and national organizations. Human Resources hosted its annual benefits fair from 10 a.m. to 3 p.m. in Dr. Calvin D. Jamison Human Resources the Student Union’s Galaxy Rooms. Representatives delivered information Vice President for Administration Corporate Challenge kicked off mid-August, providing an excellent blend of friendly Evla Giddings on a range of services, including retirement planning, health insurance, life competition with fundraising for a great cause – Special Olympics of Texas. [Page 2] Jennifer Koerber-Miller insurance, vision and dental plans, short- and long-term care insurance, PRODUCTION TEAM Susan Lerry Also inside this edition of the Administration Bulletin, you’ll see that UT Dallas hosted the flexible spending accounts and more. National Forum of Black Public Administrators’ Leadership Awards Dinner honoring some Marco Mendoza Tysh Coleman-Tatum of the country’s top public servants, including 16th U.S. Trade Representative Ron Kirk, U.S. Ilyce Murray Changes for 2014 include a 3% increase in cost for health insurance ben- Senior Project Coordinator Congresswoman Eddie Bernice Johnson and San Antonio Mayor Julian Castro. CBS 11 News Debra York co-anchor Adrienne Bankert emceed the affair. [Page 7] efits for spouses, children and family; a $30 per user tobacco premium; a Haywood McNeill three-year lifetime maximum benefit in the long-term care plan, down from None of these amazing accomplishments could have been achieved if not for the outstanding University Police Writer / Editor the current five-year lifetime max, and a $250 daily facility benefit, up from work of the University’s dedicated employees, some of whom have been recognized recently. Deborah Burney [Page 14] the $200 daily benefit currently allowed. The new plan also includes a new Rodolfo Arredondo Roy Coleman $1,000 home medical technology benefit and a 14-day respite care benefit. Layout And don’t forget to check out our “green scene” section to see what the University is doing to Gordon Firth sustain and improve our campus. [Page 11] Brandy Hill Due to the Affordable Care Act, the maximum annual election for a Health Trey Kiser There’s lots happening here at UT Dallas, and our goal in the Office of Administration is to Care Reimbursement Account is reduced from $5,000 to $2,500, effective Office of Administration Kyle Story support that change by providing faculty, staff and students with the best infrastructure, Sept. 1, 2013. Also the Office of Employment Benefits will fund the cost of utdallas.edu / administration expertise and service possible. the PayFlex debit card for all PayFlex enrollees. administration @ utdallas.edu 972 . 883 . 2213 Dr. Calvin D. Jamison 16 utdallas.edu / administration Vice President for Administration ADMINISTRATION BULLETIN ADMINISTRATION BULLETIN Community News Outstanding Employees Corporate Challenge 2013 Outstanding Employees, 2012-2013 Academic Year August 5, 2013 Second Quarter 2013 – Thi Nguyen, Human Resources Representative I and Outstanding They came, saw and conquered the Opening Ceremony Employee for the 2nd Quarter 2013, has singlehandedly and successfully met time-sensitive of Corporate Challenge 2013. UT Dallas faculty and staff deadlines with the PeopleSoft conversion and managed to maintain all reporting obligations walked for points, snacked on Food Truck fare, made new as we rebuilt the benefits team. Her work is considered “behind the scenes,” but is as im- friends and enjoyed a few hours of camaraderie at Galatyn portant as “face-to-face” interactions needed for accurate transactions and reconciliations Plaza the evening of Friday, August 16. A water balloon-toss regarding benefits accounting. competition, the parade of Special Olympians, presentation of colors, and the lighting of the torch filled the plaza with activity that included lots of eating and dancing. First Quarter 2013 – Elena Morten, Parking Enforcement Supervisor and Outstanding Employee for the 1st Quarter 2013, has maintained a stellar record of customer service at Thi Nguyen Parking and Transportation. She has assisted multiple departments across campus with The next morning some 50 local companies launched into special events and transportation requests. She coordinated transportation for more than 10 weeks of friendly competition in individual and team con- 1,500 special events and assisted in transporting more than 5,000 students and visitors Special Olympians paraded through Galatyn Plaza during tests ranging from badminton to volleyball. All events take during the spring and fall graduations. She supervises parking enforcement on campus. the Opening Ceremony for Corporate Challenge 2013. place outside normal business hours. Her dedication to customer service excellence makes her a true asset to UT Dallas. On Saturday, UT Dallas’ volleyball team tied for seventh Fourth Quarter 2012 – Jay Jascott, Landscape Supervisor and Outstanding Employee for place while the Punt, Pass and Kick team finished fourth. the 4th Quarter 2012, is the epitome of service. He leads a dedicated group of people ensur- ing the entire campus is beautiful and well-maintained, and participates in University pro- UT Dallas competes in Division B this year, up from last grams, such as Staff Council and Student Volunteerism. Jay goes out of his way to work with year’s Division BB. Company size determines Division. stakeholders, from local garden clubs to students concerned about water conservation. Being green is a way of life for him. He has played a role in reducing water consumption, Elena Morten The Opening Ceremony and Great Walk drew hundreds of established on-site composting and moved toward planting more native greenery. participants. Companies set up tents that lined the plaza, and many participants brought coworkers and family mem- Third Quarter 2012 – Chris Rench, Print and Logistics Manager and Outstanding Employ- bers to walk with them and otherwise enjoy the festivities. ee for the 3rd Quarter 2012, has provided leadership in the Print Shop that has positively affected the future of this auxiliary enterprise. The Print Shop’s primary customers —Com- Judges watched for and awarded the most spirited groups munications and Enrollment Management— can rely on our in-house Print Shop more than to confer Spirit Sticks and the Tailgate Award. ever before. This has resulted in lower costs for our customers and more efficiency for our Michelle Long from the School of Arts and Humanities designed last year’s winning t-shirt
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