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AEARU 24Th Annual General Meeting November 14, 2018 National Taiwan University

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AEARU 24Th Annual General Meeting November 14, 2018 National Taiwan University AEARU 24th Annual General Meeting November 14, 2018 National Taiwan University PRESENT Kyosuke NAGATA, Chairperson; President, University of Tsukuba Luisa Shu-Ying CHANG, Vice Chairperson; Vice President for International Affairs, National Taiwan University (On behalf of Tei-Wei KUO, Interim President) Hee-Young SHIN, Immediate Past Chairperson; Executive Vice President, Seoul National University (On behalf of Chan-Wook PARK, Acting President) Sabrina Man Yee LIN, Board Member; Vice President for Institutional Advancement, The Hong Kong University of Science and Technology (On behalf of Wei SHYY, President) Hidetoshi SEKIGUCHI, Board Member; Vice President for International Affairs, Tokyo Institute of Technology (On behalf of Kazuya MASU, President) Jinlong YANG, Board Member; Vice President, University of Science and Technology of China (On behalf of Xinhe BAO, President) O Ok PARK, Provost and Executive Vice President, KAIST (On behalf of Sung-chul SHIN, President) Kayo INABA, Executive Vice President for Gender Equality, International Affairs and Public Relations, Kyoto University (On behalf of Juichi YAMAGIWA, President) Hong HOCHENG, President, National Tsinghua University Mayumi ISHIKAWA, Director, Planning Unit, Center for Global Initiatives, Osaka University (On behalf of Shojiro NISHIO, President) Wan Khun CHUNG, Provost and Executive Vice President, POSTECH (On behalf of Doh-Yeon KIM, President) Hideo OHNO President, Tohoku University Yong-Hak KIM, President, Yonsei University Notes: Fudan University, Nanjing University, Peking University, Tsinghua University, and The University of Tokyo were unable to send representatives due to scheduling conflicts with other events. SECRETARIAT Caroline F. BENTON, Head of the Secretariat; Vice President and Executive Director for Global Affairs, University of Tsukuba Miki OMATSU, Secretary & Treasurer; Officer, Office of Global Initiatives, University of Tsukuba AEARU 24th Annual General Meeting MINUTES November 14, 2018 10:20-12:00 National Taiwan University I. INTRODUCTORY REMARKS The Head of the Secretariat (HS) Caroline BENTON (Vice President, University of Tsukuba) introduced herself and thanked National Taiwan University (NTU) for hosting the meeting and for the wonderful dinner. She introduced Chairperson Kyosuke NAGATA (President, University of Tsukuba) for his welcome remarks. 1. Welcome Remarks by Chairperson Chair NAGATA (University of Tsukuba) announced that since a quorum has been achieved, the meeting can proceed and decisions can be made. He welcomed everyone to the 24th Annual General Meeting, his first official AGM as chair. He thanked everyone’s continuous commitment to AEARU and congratulated NTU on their 90th Anniversary. Thirteen member universities were represented while five AEARU universities sent apologies for their absence. He thanked NTU again for making the preparations and arrangements for the meeting and events. 2. Welcome Remarks by National Taiwan University (host) Vice President Luisa CHANG (NTU) extended a warm welcome to all member universities thanking everyone for coming to celebrate NTU’s 90th Anniversary. President KUO sent his apologies for not being able to stay for the AGM. She said that two years ago at Seoul National University’s 70th Anniversary celebration, President KUO proposed for NTU to host this AGM and BOD. She expressed her hope that we can work together and make AEARU bigger and better. 3. Announcement of Recent Changes in Presidency of member universities HS BENTON proceeded to inform changes in presidencies of the following member universities. - National Taiwan University (NTU): President Pan-Chyr YANG to Interim President Tei-Wei KUO VP Luisa CHANG (NTU) said that President KUO has been Interim President since October 2017. The length of his term is undecided. - Tohoku University: President Susumu SATOMI to President Hideo OHNO President OHNO (Tohoku University) introduced himself saying he assumed the Presidency in April 2018 with a term of six years and looks forward to working with all member universities. - Tokyo Institute of Technology (Tokyo Tech): President Yoshinao MISHIMA to President Kazuya MASU Vice President SEKIGUCHI (Tokyo Tech) announced that President MASU has assumed his position since April 2018 and that he is sending his apologies for his absence at AEARU. - The Hong Kong University of Science and Technology (HKUST): President Tony CHAN to President Wei SHYY Vice President Sabrina LIN (HKUST) started by saying she joined HKUST one year ago and is very happy to meet everyone at her first AGM. She announced that President SHYY has assumed his position since September 1st. He was the former Provost at HKUST and is very familiar with most AEARU members. - Seoul National University (SNU): President Nak-In SUNG to Acting President Chan-Wook PARK Executive Vice President Hee-Young SHIN (SNU) explained that their Presidential election is ongoing. He estimated that SNU’s new President will be decided soon and will most likely be involved in the next AEARU BOD meeting. He ended by saying it was also his first time to attend the AGM. II. CHANGE IN AEARU SECRETARY/TREASURER HS BENTON mentioned that there has been a change in the AEARU’s secretary and treasurer at University of Tsukuba and introduced Ms. Miki OMATSU as the new AEARU Secretary and Treasurer. Secretary OMATSU thanked member university staff for their support. She said it is a pleasure working with everyone. HS BENTON also thanked the member universities’ support. III. REPORT AND CONFIRMATION OF THE MINUTES HS BENTON explained that a few minutes will be allotted, as electronic copies have already been sent in advance, to go over the previous meeting minutes. She referred everyone to the relevant pages. Since there were no comments or suggested revisions, Chair NAGATA announced that all the meeting minutes are considered approved. IV. DATES AND VENUES FOR FUTURE MEETINGS 1. The 44th BOD Meeting; April 24th, 2019; video conference (confirmed to be hosted by University of Tsukuba) HS BENTON announced that the 44th BOD meeting will be the first BOD meeting to be held by video conference. Chair NAGATA informed everyone that the scheduled date and time has already been sent to BOD members and that as research universities we should take advantage of technology. University of Tsukuba will be piloting this format and perhaps we can learn from this experience. He also added that if not effective, we can always go back to our face-to-face meetings. 2. The 45th BOD & 25th AGM Meetings; October 27th-29th, 2019; Yonsei University (confirmed) HS BENTON announced that the 45th BOD meeting and 25th AGM are scheduled for October 27th to 29th, 2019 and to be hosted by Yonsei University. President Yong-Hak KIM (Yonsei) first introduced himself and thanked everyone for the support. He advised everyone to mark their calendars and Yonsei will do its best to welcome all members. 3. The 46th BOD Meeting; Spring 2020; video conference (confirmed to be hosted by The Hong Kong University of Science and Technology) HS BENTON announced that at the BOD meeting held earlier, HKUST volunteered to host the 46th BOD meeting by video conference. 4. The 47th BOD & 26th AGM Meetings 2020; Tokyo Institute of Technology HS BENTON announced that Tokyo Institute of Technology (Tokyo Tech) will host the 47th BOD and 26th AGM in 2020. Vice President Hidetoshi SEKIGUCHI (Tokyo Tech) expressed that Tokyo Tech will be glad to host the meeting and it will be their first time to host the AGM. V. REVIEW OF ACTIVITY REPORTS IN 2018 HS BENTON reported that since the 23rd AGM held in September 2017, eight activities have been held and three of them were reported at the 42nd BOD meeting in April 2018. 1. 2017 Advanced Materials Science Workshop November 1st - 2nd, 2017; OSAKA UNIVERSITY Professor Mayumi ISHIKAWA (Osaka) reported that the workshop was held at Osaka University on November 1st to 2nd. It had three components: educational lectures, industry visits to Daikin, and cultural experiences such as a tour of Osaka Castle. Nine distinguished speakers out of ten were from AEARU member institutions (PKU, UTokyo, Tohoku, Tokyo Tech, Kyoto, Osaka) and 22 students from eight member institutions (PKU, USTC, KAIST, POSTECH, HKUST, Kyoto, Tsukuba, Osaka) participated in this workshop. KAIST alone sent six students to the workshop. She thanked everyone for their active participation and deemed the workshop a great success. (AEARU Funding: 10,000 USD) 2. 2017 AEARU Workshop on R&D Policy and Asian Research Universities; November 3rd - 4th, 2017; KOREA ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY Executive Vice President O Ok PARK (KAIST) reported that they are very happy to host the event and that Professor KIM from their Graduate School of Science and Technology Policy was personally involved in the event. They are grateful for AEARU’s financial support. (AEARU Funding: 10,000 USD) 3. AEARU Symposium on Teaching and Learning in East Asian Research Universities; January 5th -6th, 2018; THE HONG KONG UNIVERSITY OF SCIENCE AND TECHNOLOGY VP Sabrina LIN (HKUST) reported that there are more than 80 participants and lots of active discussions. She was able to attend some of the sessions and noted that the focus is on education innovation, leveraging the traditional classrooms, and online activities. Two follow up actions took place: a larger symposium in May centered on the topic of online education and flipped classroom and a pilot launching of a flipped classroom opportunity in summer 2019. She believed it
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