Accreditation Facilities Guide June 2021 Purpose of this document The information in this Guide will help all Games stakeholder groups to create the logistical plan to validate/collect their Olympic Identification and Accreditation Card (OIAC), Paralympic Identification and Accreditation Card (PIAC), Guest Passes and/or Training Access Passes (TAP). This document presents all accreditation facilities and its operation plan, including: • Venue address • Venue map (including walking route, walking time, VAO location, entrance and toilets) • Public transport information (including closest stations to the VAO and station exits) • Key venue info • Accreditation services available • Opening/closing dates and times for each Games *PLEASE NOTE: All of the following information is subject to change. 2 General information 1.1 General Accreditation facilities information 1.2 Collection process 1.1 General Accreditation facilities information The purpose of all Accreditation facilities is to process, issue and validate the appropriate OIAC/PIAC to individuals rapidly, efficiently and pleasantly. In some facilities, stakeholders can also collect Training Access Passes. In this section, you will find information about the general procedures to collect the OIAC/PIAC, Guest Passes and TAP cards, such as required documentation for collection process, COVID-19 countermeasures, etc. 4 1.2 Collection process Where and when to collect OIAC/PIAC You can collect your OIAC/PIAC prior to your official function start during the Games, at any Accreditation Facility (excluding the Accreditation Counters at the Airport) based on your Responsible Organisation plan with the Tokyo 2020 Accreditation department. More information about the Accreditation facilities operation dates and times are available in the section 2 of this guide. Guest Pass/ Training Access Passes You can collect your Guest Pass/TAPs at the recommended Accreditation Centre (excluding the Accreditation counters at the Airport) or at a Venue Accreditation Office (VAO) for your sport, located close to the competition venue. You must collect it in person prior to or on the same day of entry. If you have Guest Passes for two or more sessions on the same day, you will be able to collect all passes from the Accreditation Centre or VAO during your visit. It is recommended to arrive two and a half hours prior to the estimated entry time to ensure you have enough time to collect your Guest Pass and get through security. 5 1.2 Collection process How to arrive at the Accreditation facilities Please be aware that use of public transport may restricted upon arrival and may be restricted throughout your stay in Japan. Please refer to the Playbook (s) relevant to your stakeholder type for the latest information. For transportation details, please refer to the Olympic/Paralympic Transportation official information, which can be found on the websites: Olympic Games https://tokyo2020.org/en/games/transportation/ Paralympic Games https://tokyo2020.org/en/paralympics/games/transportation-para/ 6 1.2 Collection process Japanese Nationals of all What to bring Identity document nationals other countries Don’t forget to bring with you a suitable and Passport YES YES valid form of identification according to your nationality (refer to the table on the right). Japanese Driver’s License YES NO You need to bring the same identification Japanese Residence Card document as the one used for your OIAC/PIAC, (or Special Permanent NO YES Guest Pass or TAP application. Resident Certificate) You will also need to bring and wear your mask, Individual Number Card YES NO shield or similar products (more information in the COVID-19 countermeasure page). The document used for the accreditation must be valid at the time of collection of the Accreditation Card. Prohibited Items List still under review 7 1.2 Collection process COVID-19 countermeasures In order to implement safety and health measures in the accreditation process, the following actions will be taken: Temperature and Wear a face mask. Washing hands Maintain a 2m distance To reduce verbal physical condition often with soap and if possible (at least communication at Mask will need to be check before water. Also use of 1m) to reduce the the counter, Games REMOVED to entering the facility. hand sanitizer. risk of infection. participants should confirm your identity and for facial have their ID ready recognition. before reaching the validation counter. Please refer to the Playbook(s) relevant to your stakeholder type for the latest information. 8 Accreditation facilities detailed information 2.1 Accreditation Validation Counters 2.2 Accreditation Centres Information 2.3 Venue Accreditation Offices by sports/venues 2.2 Accreditation Centres Information 2.2.1 General accreditation centres overview - Olympic Games Olympic Games OIAC validation commences OIAC validation last day Uniform and Accreditation Centre 12 May 2021 8 August 2021 Olympic Family Accreditation Centre 12 July 2021 8 August 2021 7 July 2021 (pre-opening – no athletes); 8 August 2021 (First time validations) Olympic Village Team Processing Centre 13 July 2021 (full opening) 11 August 2021 (Lost/stolen and transfers only) Media Accreditation Centre 28 June 2021 (full opening) 8 August 2021 Olympic Cycling Village Accreditation 10 – 12 July (pre-opening - no athletes) 10 August 2021 Centre 13 July 2021 (full opening) Olympic Sailing Village Accreditation 10 – 12 July (pre-opening - no athletes) 7 August 2021 Centre 13 July 2021 (full opening) Airport Validation Counters 1 July 2021 8 August 2021 Venue Accreditation Offices (VAO) Varies per venue according to the competition schedule and training days (see slides 36-39) Competition venues 10 2.2 Accreditation Centres information 2.2.2 - General accreditation centres overview - Paralympic Games Paralympic Games PIAC validation commences PIAC validation last day Uniform and Accreditation Centre 12 May 2021 5 September 2021 Paralympic Family Accreditation Centre 16 August 2021 6 September 2021 15 August 2021 (pre-opening – no athletes) 05 September 2021 (First time validations) Paralympic Village Team Processing Centre 17 August 2021 (full opening) 08 September 2021 (Lost/stolen and transfers only) Media Accreditation Centre 9 August 2021 (Main MAC only) 5 September 2021 Airport Validation Counters 11 August 2021 29 August 2021 Venue Accreditation Offices (VAO) Varies per venue according to the competition schedule and training days Competition venues 11 Accreditation Validation 2.1 Counters 2.1 Accreditation Validation Counters With the distribution of the pre-valid Cards (PVCs) to participants prior to their arrival in Japan, it is possible to validate the PVCs for those who are able to be accredited at validation counters instead of at Accreditation Centres. This will assist to minimising traffic flows at the Accreditation Centres and provides an efficient service to its key stakeholder groups. For Tokyo 2020 Olympic and Paralympic Games, the accreditation validation counters will be located at: • Tokyo (Haneda) International Airport (HND) for international arrivals only (Terminals3) and, • Narita International Airport (NRT) for international arrivals only (Terminals 1 and 2 only). Due to their location and the premium placed on space in airports, validation counters usually do not have any printing or image capture capabilities. Hence any participants who do not have their PVC or are not able to be accredited will be sent to the designated or relevant Accreditation Centre for issuing their OIAC/PIAC and/or problem resolution. 13 Tokyo (Haneda) International Airport (HND) Facility type Accreditation Validation Counters – Airports Terminal 3 (before Immigration), Haneda Airport, Address Ota-ku, Tokyo 144-0041 OIAC/PIAC Distribution No Pre-Valid Card Validation Yes Services Lost/Stolen/Damaged Replacement No Help Desk No Olympic Games Operation Dates and Times Paralympic Games Operation Dates and Times 01 July – 12 July 09:00 – 22:00 11 August – 16 August 09:00 – 22:00 13 July – 23 July 06:00 – 24:00 17 August – 24 August 06:00 – 24:00 24 July – 08 August 09:00 – 22:00 25 August – 29 August 09:00 – 22:00 09 August – 10 August Closed 30 August – Closed 14 Narita International Airport (NRT) Facility type Accreditation Validation Counters – Airports Terminal 1 and Terminal 2 (before Immigration), Address Narita Airport, Narita-city, Chiba 282-0004 OIAC/PIAC Distribution No Pre-Valid Card Validation Yes Services Lost/Stolen/Damaged Replacement No Help Desk No Olympic Games Operation Dates and Times Paralympic Games Operation Dates and Times 01 July – 12 July 09:00 – 22:00 11 August – 16 August 09:00 – 22:00 13 July – 23 July 06:00 – 24:00 17 August – 24 August 06:00 – 24:00 24 July – 08 August 09:00 – 22:00 25 August – 29 August 09:00 – 22:00 09 August – 10 August Closed 30 August – Closed 15 2.2 Accreditation Centres Information Uniform & Accreditation Centre (UAC) Facility type UAC (Uniform and Accreditation Centre) TOKYO-UAC Building 1-10-16 Roppongi, Minato-ku Address Tokyo Nearest Kamiyacho Station MT Building Exit (Hibiya Line) public Toranomon Station A2 Exit (Hibiya Line) transport Roppongi 1-chome Station 3 Exit (Namboku Line) OIAC/PIAC Distribution Yes Pre-Valid Card Validation Yes Services Lost/Stolen/Damaged Replacement Yes Help Desk Yes TP Card Distribution Yes Olympic Games OIAC Distribution Dates and Times Paralympic Games PIAC Distribution Dates and Times 1 May – 31 May (Closed: Weekend/Public Holiday) 09:00 – 19:00 26 July – 5 September 09:00