Contracts Manager and Analyst (program manager level 2) The Foundation for Advanced Education in the Sciences (FAES), Inc., is an entrepreneurial non-profit , located at the National Institutes of Health in Bethesda, Maryland, which conducts advanced educational programs and activities to promote the productivity and attractiveness of professional life on the NIH campuses. FAES programs complement the work of NIH in accomplishing its mission of research and training in the biomedical sciences and FAES seeks to continue to create and sustain cutting-edge programming in all operational areas.

Created by the NIH for the NIH, FAES was established in 1959 by 11 NIH scientists to facilitate a collegial environment and provide educational and professional services. Since our founding, FAES has educated over 40,000 people and continues to expand and customize educational opportunities for the community.

Today, we offer 150 courses each year and over 60 core biotechnology training workshops, sponsor numerous musical performances, and run a series of and leadership training classes for scientists who want to bridge the gap between the bench/bedside and business or other disciplines. We also provide full-service conference management services and limited housing for members of the NIH community and affiliated .

Overview: The FAES has a strong culture of transparency and strives for optimal programmatic efficacy in which operational excellence and sustainability are essential. We are seeking a Manager and Business Analyst who will be responsible for working with all FAES departments to gather and analyze data to create plans and assist in the implementation of solutions to accomplish our mission and ensuring a sustainable financial future. The Contracts Manager and Business Analyst will be considered as a subject matter expert in financial and operational data collection and analysis methodologies and is responsible for working with senior leadership and departmental users across the organization to ensure the organization leverages the most effective practices and methodologies around . The position involves requirements gathering, design, deployment, and iterative improvement process for standard and ad hoc reporting of a variety of metrics for use across the organization. The development of an institutional data warehouse may be appropriate.

The Contracts Manager and Business Analyst position is responsible for administration, , and , as well as the creation of a variety of reports, business proposals and project charters, and identification and documentation of requirements. The position requires close and constant collaboration with key business partners, including internal staff and external users.

Reporting directly to the /Executive Director (CEO/ED), Contracts Manager and Business Analyst position will assist in the development, refinement, and execution of efforts in; strategic planning, dashboard metrics, contract proposals and administration, and project management. This person must be willing to contribute to the mission as needed and function well as a team player in a lean staff environment, including contributing to the success of events and a variety of projects.

Duties & Responsibilities: • Manage contract review, administration, and execution (cradle to grave) • Coordinate design of contract verbiage with other internal departments and external expertise as appropriate, including legal and / • Act as the point of contact (POC) for both internal and external customers in regards to contractual issues

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• Draft, negotiate, and implement new contracts, amendments, renewals, and terminations • Maintain current contracts repository by maintaining records and updating vendor lists, demographics, fee schedules, and any service changes • Function as project manager for a variety of FAES projects as needed (technology, real estate, construction, etc.) • Manage organizational marketing and advertising efforts, including oversight of marketing contractor • Develop effective and accurate reporting templates for use in evaluating financial and operational key performance indicators (actual vs. plan, forecast, prior year variance analysis, and annual report) • Assist the CEO/ED with the development and analysis of financial and operating metrics (quantitative and qualitative) • Analyze financial and operational information key performance indicators and produce reports • Leverage existing final operational and information technology systems to enhance the quality, efficiency and timeliness of business reporting • Recommend system and process enhancements and changes as necessary to advance organizational goals • Prepare executive briefing summaries for CEO/ED and Board Officers and Directors. Assist with Board packet development and distribution of meeting materials. • Support strategic initiatives and analysis as directed by CEO/ED. Identify financial and other trends in connection with the firm’s strategic plans and create and monitor project plans to execute goals and accomplish objectives • Work with executive office team on high profile events that may include government leadership, authors from the New York Best Sellers list, public figures, etc., may be asked to assist with planning and executing event logistics, gathering data and creating reports, and providing event support • Performs other duties as assigned

Qualifications: • Bachelor’s or Master’s degree in Business, Marketing, or related field (MBA or JD preferred) • 5-10 years’ relevant experience

Skills: • Excellent analytical and problem-solving skills with excellent attention to detail and the ability to effectively multi-task • Ability to identify and analyze multi-faceted problems and recommend solutions • Outstanding communications skills with strong interpersonal, written and verbal skills (writing sample required) • Strong time management and prioritization, planning and organizational skills • Ability to effectively interface with various levels of leadership with a high level of initiative and the ability to self-direct • Solid proficiency in MS Office applications (Word, Excel, PowerPoint, MS Project, and Access); Visio a plus • Solid project management proficiency; Agile project methodologies experience is preferred • Understanding of a variety of business intelligence methodologies preferred • Background in operational excellence strongly preferred (examples; Lean, BSC, Baldrige) • Experience with government contracting strongly preferred

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