Agenda: Newton City Council

Regular Meeting City Hall Council Chambers January 18, 2016 101 West 4th Street South 6:00 pm Newton, Iowa 50208

Pledge Pledge of Allegiance Call to Order 1. Roll Call Presentation 2. IMPACT Community Action Partnership – Patty Sneddon Citizen Participation 3. This is the time of the meeting that a citizen may address the Council on matters that are included in the consent agenda or a matter that is not on the regular agenda. Except in cases of legal emergency, the City Council cannot take formal action at the meeting, but may ask the City staff to research the matter or have the matter placed on a subsequent agenda. Consent Agenda 4. January 4, 2016 Regular City Council Meeting Minutes 5. Approve Class B Native Wine Permit, Class C Liquor License, Outdoor Service and Sunday Sales for Ovations Food Services, 3333 Rusty Wallace Drive; Class B Wine, Class C Beer, Class E Liquor and Sunday Sales for New Star Newton, LLC, 702 1st Ave E.; Class B Wine, Class C Beer and Sunday Sales for Dollar General Store #3032, 2617 1st Ave E.; Ownership Change for Dollar General Store, 2617 1st Ave E. 6. Resolution approving a Certificate of Completion and transfer relating to the agreement for private redevelopment by and between the City of Newton and T & C Knight, LLC, in the Southwest Newton Urban Renewal Area. (Council Report 16-012) 7. Resolution authorizing the City of Newton and the Newton Fire Department to enter into an Emergency Medical Services (EMS) Transportation Agreement with the City of Reasnor and Reasnor Community Emergency Response Agency. (Council Report 16-013) 8. Resolution authorizing the City of Newton and the Newton Fire Department to enter into an Emergency Medical Services (EMS) Transportation Agreement with City of Baxter and Baxter Rural Fire and Rescue. (Council Report 16-014) 9. Resolution authorizing the City of Newton and the Newton Fire Department to enter into an Emergency Medical Services (EMS) Transportation Agreement with the Iowa Speedway. (Council Report 16- 015) 10. Approval of Bills Resolution 11. Resolution approving City Staff to Submit Grant Applications for the Boulder Park Project at Aurora Park. (Council Report 16-016) • The Park Board identified Aurora Park as a park that should be redeveloped with middle school and high school students in mind. A “boulder park” has been identified as a new potential recreational amenity for the Aurora Park. • The funding plan for the project includes $85,000 from the 2015 bonding proceeds, $100,000 from grant sources including the Prairie Meadows Community Betterment Grant and Jasper Community Foundation, along with $10,000.00 from additional funding sources (i.e. grants and donations). • City Staff recommends approval of the resolution to seek funding from Prairie Meadows Community Betterment Grant Program and Jasper Community Foundation. 12. Resolution approving a contract with Iowa Audio Video to upgrade the City Hall video broadcasting system. (Council Report 16-017) • The upgrade of the video system is the third step in the Audio/Video System as a whole. The proposed quote will include the replacement and relocation of two cameras, a monitor that is capable of replacing the three old ones, and upgrading all of the connections to digital versus the current analog system that is very difficult to find replacement parts for. • City Staff recommends that Council approve the Resolution to enter into an agreement with Iowa Audio Visual to upgrade the Camera System in the amount of $27,670.25; with $24,500 coming from 2014-2015 General Fund Ending Balance and $3,170.25 from budgeted General Funds in Administration that can be reallocated from savings in other contractual services. Discussion 13. Safe Community Action Plan Update – Natalie Umsted, Management Analysis. 14. Unified Marketing Planning Process – Bryan Friedman, Director of Finance and Development. New Business 15. Old Business 16. Adjourn The City of Newton is pleased to provide reasonable accommodations, in compliance with the Americans with Disabilities Act, for those individuals or groups who require assistance to be able to participate in the public meeting. Should special accommodations be required, please contact the City Clerk’s Office at least 48 hours in advance of the meeting, at 641-792- 2787 to arrange for accommodations to be provided. www.NewtonGov.org January 14, 2016

City of Newton 1511 N 5th Ave W Newton, IA 50028

Dear Mayor Michael Hansen,

IMPACT Community Action Partnership (formerly Red Rock Area Community Action Program) is seeking your financial support for this fiscal year. IMPACT is a local organization that has been serving Jasper County low- income residents since 1964. Though the name has changed from Red Rock Area Community Action Programs through the merger with local sister agency Des Moines Community Action Agency, we still provide the same excellent programs that help provide much needed basic services for our community.

The coming year will continue to be problematic for our low-income households. Families in Newton struggle to cope with the rising cost of food, utilities, and housing. This problem is only compounded with increasing medical, transportation, and child care costs. Over 847 households in Newton receive services from us – which are households that fall below the 150% Poverty Guideline. To meet those requirements, a family of 4 earned less than $36,375 – or more drastically, a family of 1 earned less than $17,655. Over 90% of the families we served have a job or receive a fixed income through Social Security, etc. However, this limited income was just simply not enough to make ends meet due to numerous situational and circumstantial barriers.

IMPACT helps relieve the financial burden of many basic needs. We offer programs that help families facing disconnection of utilities, emergency food shortages, and personal hygiene items. This past year, we also had funds to help with rent, transportation, and heating/cooling emergencies. This assistance helps create stronger families, which means a stronger community for all of us.

We are requesting a total of $20,860.00 to help us continue these vital programs. This request is based on $10 per person served in Newton for the past fiscal year. As a community-based program, we need your support.

Thank you again for your past support of our community, and for your consideration of our request for continued support of IMPACT programs and services to the residents of Newton to meet their most basic needs.

Sincerely,

Patty Sneddon Jasper County Coordinator [email protected] 641-792-3008

IMPACT

IMPACT Community Action Partnership Newsletter—Jasper County December 2015

Hello! My name is IMPACT For many families and community partners in Jasper County, the news of the merge (from Red Rock Area Community Action programs and Des Moines Area Community Action) to IMPACT Community Action Partnership “It is because of the has started to spread. This leads to many questions: Will we still offer the LIHEAP program same services? Absolutely! And, hopefully we will be able to offer more. Are we still in Newton? Yes! We are at the same address and even have that I can get my the same phone number. Will we still have the variety of services and family through the serve all the same communities? Absolutely! In fact, we are expanding holidays and cold services and offering to process applications in some of the smaller towns months...” in Jasper County.

And of course the biggest question: Why did we merge? Because of this - Jasper Client merge, we will be able to provide a higher level of assistance and service to the individuals and families we serve. The collaboration has been in the “This is a wonderful works for sometime and we are thrilled and eager to enter into this new organization that chapter of community action. In previous years, RRACAP has served 5 counties; Boone, Jasper, Marion, Polk and Warren. However, Des Moines really helps the Community Action Agency served the city of Des Moines residence. With community..” the different boundary restrictions, we found that it was hindering families from getting the services and resources they needed. By merging and - IMPACT Volunteer breaking down those barriers, IMPACT provides more effective and efficient services, by meeting the needs of our community. With a new organization -and a new name comes a new director, Anne

In This Issue

 RRACAP/IMPACT

 Meet the staff

 Thank you

 LIHEAP

 Services

1 Meet The Staff THANK YOU!

Patty Sneddon Jasper County Coordinator Our organization relies greatly on support from the communi- First, I would like to take the op- ty. It is through these contribu- portunity to express how excited tions that we are able to and happy I am to begin working provide our services to the here in Jasper County. I come to families here in Jasper County you from the city of Des Moines Community Action and am eager Thank you to Theisen’s for to get to know the organizations, their support to our RAYS pro- community partners, and families that we work with. gram. The RAYS program provides assistance with youth I have sent the past 8 years in hu- for extra-curricular activities. man service and non profits. I have a passion for helping others, Walmart’s generous dona- cultivating change, and giving indi- tion will allow us to continue viduals the tools and resources to providing our feeding the com- be successful in their own lives. In my past professions I have cre- munity program. ated and implemented programs that were staples to the organizations and I hope to do the same here at IMPACT. Key Cooperative’s donation When I’m not working, I enjoy running races, working out and will allow us to provide emer- spending time with my family. gency propane refill assistance though the winter months.

Lastly, thank you to the Mission Coalition for the donation in Amy Hansen response to our fuel assis- Jasper County Outreach Worker tance.

I have worked at RRACAP/ If you or your organization IMPACT for the past nine years, would like to support/donate and have enjoyed every minute please contact our office! of being able to assist the many families that we get too see. I am excited about the merge with Des Moines Community Action, and I feel that it will give us the opportunity to expand our services and be able to offer more to the community. I have 3 boys and 2 dogs who I love spending time with. When and if there is ever spare time, I enjoy baking and occasionally reading. Stop in and see us.

2 The Numbers in JASPER COUNTY

 2,410 individuals and 941 households in Jasper County received LIHEAP Low Income Home Energy energy assistance Assistance Program last year The Low Income Home Energy Assistance Program (LIHEAP) assists eligible households with their heating and cooling energy costs. The program was established to help off-set the increase in energy costs during the winter months. LIHEAP provides a one-time per year payment towards the utility service.  1,085 households Additionally, approval of the program establishes protection against disconnection were approved for between November 1 and April 30th. weatherization program There are a couple new and exciting changes to the program this year, one being that there is a 25% increase in eligibility guidelines, so more families are eligible. Families that may not have been able to apply before. The second major change is the ability to provide services to undocumented individuals.

 $71,741.94 was Household Size LIHEAP 3 Month Gross LIHEAP Annual Gross spent on Income Income emergency crisis 1 $5,149 $20,598 energy assistance 2 $6,969 $27,878

3 $8,789 $35,158 4 $10,609 $42,438  $6,772.39 in furnace repairs 5 $12,429 $56,998

 $1,192.41 in emergency propane refill assistance

3 Programs & Services Contact Us IMPACT Community (when funding available) Action Partnership

 LIHEAP Jasper County 115 N 2nd Ave E Newton, IA 50208  Emergency Assistance—Utilities, Water, Rent 641-792-3008  Fans and Air Conditioners

 Food Vouchers Administrative Offices 3226 University Ave  Financial Classes Des Moines, Ia 50311

515-274-1334  School Age Extra-Curricular Fees

 Embrace Iowa

IMPACT Community Action Partnership—Jasper County

PLACE STAMP HERE

IMPACT COMMUNITY ACTION PARTNERSHIP (Formerly Red Rock Area CAP) FY 2015 Investment in Jasper County

* LIHEAP 459,948.10 ** ECIP-Additional Fuel 1,812.41 ECIP- Furnace R & R 6,372.39 ECIP - Reconnect 10,141.92 ECIP - Service Continuity 18,107.89 Utility Check Off $ 39,057.46 Local Emergency Funds 10,696.47 EMBRACE Iowa 5,332.65 Ray's Youth Program 1,770.50 Food Voucher Program 2,032.96 Theisen's Grant 500.00 Water Heater Replacement Program 1,000.00

Total Direct Supports 556,772.75

INDIRECT EXPENSES Salaries & Fringe Benefits $62,851.53 Consumable Supplies 1,274.30 Telephone 2,037.09 Travel 840.85 Printing & Postage 620.51 Other Operational 5,191.36 Space Costs (Includes $8,400 In-Kind) 8,425.41 $ 81,241.05

Total Investment in Jasper County $ 638,013.80

Administrative Costs $ 66,672.44

Total Expenses $ 704,686.24

We used $17,452.20 in Community Service Block Grant funds to offset operating expenses in Jasper County since the programs do not cover their expenses.

*Low Income Home Energy Assistance Program **Emergency Crisis Intervention Program REGULAR CITY COUNCIL MEETING MINUTES JANUARY 4, 2016, 6:00 P.M. CITY COUNCIL CHAMBERS The City Council of Newton, Iowa met in regular session at 6:00 P.M. on the above date in the Council Chambers at 101 West 4th Street South. Mayor Hansen presided. Present Council Members: Chapé, Biondi, George, Trotter, Mullan, Kulis. Absent: None. Mayor Hansen asked everyone present to join in saying the Pledge of Allegiance. Brooke Ramsey, HIRTA, presented details to Council on initiatives and successes. They are requesting $22,000 in funding; $2000 more than the current year. Frank Buckley, YMCA, spoke regarding many of the ways the Newton YMCA is working to strengthen the community. They are requesting $25,000 in funding; $7000 more than the current year. Denice Fischer, RSVP, presented on the vital role RSVP plays in the community. They are requesting $12,500; the same as the current year. Jessica Lowe, United Way, presented to the Council on the growing need for donations to United Way and the programs that serve Newton. They are requesting $10,000. This is the first year they have submitted a request for funding. There was no citizen participation. Moved by Chapé, seconded by Trotter, to approve consent agenda items 4-10. 4. December 21, 2016 Regular City Council Meeting Minutes 5. Approve City of Newton Police Sergeant Promotional List 6. Resolution appointing City Clerk and Deputy City Clerks. Resolution No. 2016 – 001 adopted. 7. Resolution levying assessments for costs of nuisance abatement and providing for the payment thereof (Schedule 15-16). Resolution No. 2016 – 002 adopted. 8. Resolution Extending Allocation of Hotel/Motel Taxes for Fiscal Year 2016-2016. Resolution No. 2016 – 003 adopted. 9. Resolution accepting Real Estate Easement No. 2016-12. Resolution No. 2016 – 004 adopted. 10. Approval of Bills AYES: Six. NAYS: None. Consent agenda items approved. Mayor Hansen stated that this is the time and place for a public hearing on a resolution accepting purchase proposal for property at 1217 N 4th Avenue E in Newton. There were no written comments. Erin Chambers, Director of Planning & Zoning, indicated that bids were received from Robert Divis in the amount of $2000 in order to build a three bedroom ranch and from Robert and Connie McQuiston for $1500 to maintain as vacant property. Chambers recommended approval of the bid from Divis. Moved by Mullan, seconded by George to close the public hearing. AYES: Six. NAYS: None. The public hearing was closed. Moved by Chapé, seconded by Trotter, to adopt the resolution. AYES: Six. NAYS: None. Resolution No. 2016 – 005 adopted. Mayor Hansen stated that this is the time and place for a public hearing on a Resolution of the City of Newton, Iowa, Authorizing the Expenditure of Local Funds to Be Applied to an Iowa Economic Development Authority Housing Fund Application. Mayor Hansen indicated, the target neighborhood was identified because it is part of the original town with some of the oldest housing stock. Initiating a rehabilitation program in this area will help to upgrade the housing stock and work in conjunction with the City’s ongoing revitalization program for 1st Avenue. The City is requesting $209,894 in CDBG housing funds and, if the grant is approved, the City will contribute $45,000 in local funds. The grant application will be submitted to the Iowa Economic Development Authority no later than January 15, 2016. The City is requesting $209,894 in CDBG funds for the proposed project. 100% of the federal funds will benefit low and moderate income persons. The proposed project will take place in a target neighborhood along 1st Avenue West from W. 4th Street N. to W. 11th Street N. It will not be necessary to permanently displace any persons or businesses as a result of this Program. During lead-based paint hazard reduction activities, assistance will be provided if temporary relocation is necessary. The proposed project involves the rehabilitation of at least six (6) owner-occupied, single family homes. There were no written comments. Moved by George, seconded by Kulis to close the public hearing. AYES: Six. NAYS: None. The public hearing was closed. Moved by Trotter, seconded by Mullan, to adopt the resolution. AYES: Six. NAYS: None. Resolution No. 2016 – 006 adopted. Moved by George, seconded by Trotter to Introduce a Resolution adopting the Community Development and Housing Needs Assessment and the Newton CDBG Owner Occupied Rehabilitation Program Administrative Plan for Program Year 2016. AYES: Six. NAYS: None. Resolution No. 2016 – 007 adopted. Moved by Chapé, seconded by Kulis to Introduce a Resolution Adopting Newton Housing Initiative Single-Family Incentive Programs for 2016. AYES: Six. NAYS: None. Resolution No. 2016 – 008 adopted. Moved by Mullan, seconded by George to Introduce a Resolution awarding contract for the Demolition Project 2015-06. AYES: Six. NAYS: None. Resolution No. 2016 – 009 adopted. Moved by Trotter, seconded by Chapé to Introduce a Resolution awarding contract for the Asbestos Abatement Project 2015-06. AYES: Six. NAYS: None. Resolution No. 2016 – 010 adopted. Moved by George, seconded by Kulis to Introduce a Resolution for acceptance of bids and authorization for the purchase of Fire and EMS Reporting Record Management Software. AYES: Six. NAYS: None. Resolution No. 2016 – 011 adopted. Moved by George, seconded by Trotter to Introduce a Resolution approving a contract with the State Historical Society of Iowa for a First Avenue Residential Intensive Level Survey and Evaluation Project. AYES: Six. NAYS: None. Resolution No. 2016 – 012 adopted. Jeff Davidson, Community Coach for Hometown Pride, updated Council on the progress after nine months. They have assumed the Comprehensive Plan and are working to determine the next steps in order to make the community stronger. Natalie Umsted, Management Analysis, presented on the highlights of the Action Plan, Effective, Efficient, Democratic Governance Action Plan Update. A financial trends reports and a performance measure report have been developed to help Council, directors, and the public understand the trends that are occurring. Lean process mapping has been done in several departments in order to identify waste and eliminate non value added steps. Staff has participated in multiple training sessions in order to continue development and several other accomplishments have been made in this area. Bryan Friedman, Director of Finance, presented on the Community Investment Plan (CIP). The plan represents the key priorities that are important to the growth of our community. Staff works hard to utilize a range of sources in order to assist in the funding of these projects such as grants and outside sources. Friedman welcomes further discussion on any questions that Council may have. There was no new business. During old business Mayor Hansen welcomed new Council members Biondi and Kulis. Moved by Chapé, seconded by Trotter, to adjourn the meeting at 7:24 P.M. Motion unanimously carried by voice vote.

______Michael L. Hansen, Mayor

______Katrina Davis CMC, City Clerk City of Newton Council Report

Item: Resolution Approving a Certificate of Completion and Transfer Relating to the Agreement for Private Redevelopment by and between the City of Newton and T & C Knight, LLC, in the Southwest Newton Urban Renewal Area Report Number: 16-012

Summary: This recognizes that the Pizza Ranch Date: January 18, 2016 building was completed as required by a 2007 grant agreement with the City. Lead Department:

Financial Impact: Finance and Development

None. Keeps the Minimum Assessment in place Recommendation: through 2017, per the original Agreement. Approval

Background: The City entered into a Redevelopment Agreement with T&C Knight, LLC, in 2007 to build a Pizza Ranch restaurant at 1500 W. 18th St. S. in Newton. This Agreement contained a provision that stated the following:

Section 4.4. Certificate of Completion. Upon written request of the Developer after issuance of an occupancy permit for the Minimum Improvements, the City will furnish the Developer with a Certificate of Completion in recordable form, in substantially the form set forth in Exhibit D attached hereto. Such Certificate of Completion shall be a conclusive determination of satisfactory termination of the covenants and conditions of this Agreement with respect to the obligations of the Developer to construct the Minimum Improvements.

The Developer is now in process of selling the ownership of the restaurant to Solomon Holdings, LLC, of Coralville, Iowa. As part of the title work for this sale, it was found that the Developer had not previously requested the Certificate of Completion. Because the required construction was completed in 2008, the Developer has met the criteria for receiving the Certificate. The transfer to Solomon Holdings will not change the required Minimum Assessed Valuation of $555,000, which runs through 2017.

Recommendation: Staff recommends approval of the Resolution approving the Certificate of Completion and transfer.

Bryan Friedman Director of Finance and Development

RESOLUTION 2016 - ______

RESOLUTION APPROVING A CERTIFICATE OF COMPLETION AND TRANSFER RELATING TO THE AGREEMENT FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY OF NEWTON AND T AND C KNIGHT, LLC, IN THE SOUTHWEST NEWTON URBAN RENEWAL AREA

WHEREAS, in April 2007, the City of Newton entered into an Agreement for Private Redevelopment with T and C Knight, LLC, to construct a Pizza Ranch restaurant at 1500 West 18th Street South in the Southwest Newton Urban Renewal Area; and

WHEREAS, the restaurant was completed in 2008 and has been in operation since then; and

WHEREAS, the Developer has now requested the formal Certificate of Completion referenced in the Agreement, certifying that the Minimum Improvements were constructed as required; and

WHEREAS, the Developer has also requested acknowledgment and approval of a pending transfer of the ownership of the property to Solomon Holdings, LLC, of Coralville, Iowa, along with associated mortgage provisions; and

WHEREAS, the ongoing obligations of the Agreement will survive the transfer, including the Minimum Assessment Agreement through 2017;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newton that:

The attached Certificate of Completion is hereby approved to certify that T and C Knight, LLC, constructed the Pizza Ranch project as required and that the transfer to Solomon Holdings, LLC, and accompanying mortgage provisions, are approved.

PASSED this ______day of January, 2016.

APPROVED this ______day of January, 2016.

______(Seal) Michael L. Hansen, Mayor

ATTEST:

______Katrina Davis, City Clerk

CERTIFICATE OF COMPLETION

Agreement for Private Redevelopment by and between the City of Newton, Iowa, and T and C Knight, LLC, dba Pizza Ranch, Newton

WHEREAS, the City of Newton, Iowa, a municipal corporation (City), and T and C Knight, LLC, an Iowa Company, (Developer), entered into an Agreement for Private Redevelopment (Agreement) dated as of April 10, 2007, providing for development of a parcel of real estate located in the Southwest Newton Urban Renewal Area, as more particularly described as follows:

Lot 1, Anderson-Hurst Subdivision, a subdivision in the City of Newton, Jasper County, Iowa, as appears in the office of the Recorder of Jasper County, Iowa.

WHEREAS, said Agreement has been recorded at Document Number 2007-00002833 in the office of the County Recorder of Jasper County, Iowa, and

WHEREAS, said Agreement contains certain covenants, restrictions and obligations with respect to the development of the Development Property, and which Agreement obligated the Developer to construct certain Minimum Improvements (as defined therein) in accordance with the Agreement; and

WHEREAS, the Developer has to the present date performed said covenants and conditions insofar as they relate to the construction of the Minimum Improvements in a manner deemed sufficient by the City to permit the execution and recording of this certification.

NOW, THEREFORE, pursuant to Section 4.4 of the Agreement, this is to certify that all covenants and conditions of the Agreement with respect to the obligations of the Developer, and its successors and assigns, to construct the Minimum Improvements on the Development Property have been completed and performed by the Developer and that the provisions for default by breach of the condition subsequent by the Developer contained therein are hereby released absolutely and forever terminated insofar as they apply to the land described herein. The County Recorder of Jasper County is hereby authorized to accept for recording and to record the filing of this instrument, to be a conclusive determination of the satisfactory termination of the covenants and conditions of said Agreement which would result in a default by the Developer and right of the City to terminate the Agreement, and that said Agreement shall otherwise remain in full force and effect.

NOW, THEREFORE, ALSO the Developer desires to transfer the Property to Solomon Holdings, LLC, and such transfer is hereby approved by the City. The City approves the mortgage provided by Solomon Holdings to the University of Iowa Community Credit Union and waives the subordination requirement contained in the Agreement.

(SEAL) CITY OF NEWTON, IOWA By: Michael L. Hansen, Mayor ATTEST: By: ______Katrina Davis, City Clerk

STATE OF IOWA ) )SS COUNTY OF JASPER )

On this ____ day of January, 2016, before me a Notary Public in and for said County, personally appeared Michael L. Hansen and Katrina Davis, to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively of the City of Newton, Iowa, a Municipal Corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said Municipal Corporation, and that said instrument was signed and sealed on behalf of said Municipal Corporation by authority and resolution of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said Municipal Corporation by it voluntarily executed.

Notary Public in and for Jasper County, Iowa

City of Newton Council Report

Item: Resolution authorizing the City of Newton and the Newton Fire Department to enter into an Emergency Medical Services Report Number: 16-013 (EMS) Transportation Agreement with the City

of Reasnor and Reasnor Community Date: January 18, 2016 Emergency Response Agency.

Lead Department: Resolution authorizing an EMS Summary: Fire Department Transportation Agreement between the Newton

Fire Department and the City of Reasnor and Recommendation: Reasnor Community Emergency Response Approve Agency.

Financial Impact: None.

BACKGROUND In 2012, Reasnor Fire and Rescue changed its’ status from a transport service to a non- transport service. Iowa law requires a non-transport service to maintain a transport agreement with an ambulance service program to provide a planned mechanism for routine patient transportation. A transport agreement is defined as “a written agreement between two or more service programs that specifies the duties and responsibilities of the agreeing parties to ensure appropriate transportation of patients in a given service area.” 641 Iowa Administrative Code 132.1.

When the Newton Fire Department assumes patient care in response for the City of Reasnor and Reasnor Community Emergency Response Agency, the Newton Fire Department is authorized to bill for services at their normal rates. This agreement would be in effect for a period of three (3) years. Either party may terminate the agreement by providing a thirty (30) day written notice by certified mail to the other parties and to the Bureau of EMS. All parties to this agreement maintain their own identity and this agreement does not create any relationship or partnership.

Statistically the number of responses in the Reasnor area is 10 calls per year. This amounts to roughly 0.4% of the total call volume for the Newton Fire Department. It should also be noted that the Reasnor Fire and Rescue will be contacting the closest appropriate service from Monroe, Pella, Sully and Newton. This in essence will divide the average ten calls per year by the four services.

There is a standing mutual aid agreement with all cities in Jasper County to permit and provide for short term immediate response and assistance on a reciprocal basis in the event of a fire, natural disaster, medical emergency, hazardous material spill, civil disturbance, violation of criminal statutes, or other emergency. With staffing at the current level it is not anticipated that this agreement is an unrealistic endeavor for the Newton Fire Department, however, this does increase the amount of time we have resources outside of the City of Newton. Council also needs to take into account that there are times that the Newton Fire Department does rely on resources outside of the City of Newton.

Staff has included an EMS Transportation Agreement for use with the City of Reasnor and Reasnor Community Emergency Response Agency.

RECOMMENDATION Staff recommends approval of Transportation Agreement per recommendations from the Newton Fire Department.

Robert L. Knabel City Administrator

RESOLUTION NO. 2016 – ______

RESOLUTION AUTHORIZING THE CITY OF NEWTON AND THE NEWTON FIRE DEPARTMENT TO ENTER INTO AN EMERGENCY MEDICAL SERVICES (EMS) TRANSPORTATION AGREEMENT WITH THE CITY OF REASNOR AND REASNOR COMMUNITY EMERGENCY RESPONSE AGENCY.

WHEREAS, the Newton Fire Department provides fire protection and ambulance service to the City of Newton, and

WHEREAS, the City of Reasnor and Reasnor Community Emergency Response Agency is a mutual aid partner with the City of Newton, and

WHEREAS, the fire department has received a request from the City of Reasnor and Reasnor Community Emergency Response Agency to provide EMS transport services as the Reasnor Fire and Rescue Service is no longer classified as a transport service, and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newton, Iowa that the attached agreement having the City enter into an EMS Transportation Agreement with the City of Reasnor and Reasnor Community Emergency Response Agency is approved, and the Fire Chief is directed to execute the agreement.

PASSED this ______day of January, 2016.

APPROVED this ______day of January, 2016.

______Michael L. Hansen, Mayor ATTEST:

______Katrina Davis, City Clerk EMS Transportation Agreement

Section 1, Identity of Parties:

A. City of Reasnor and Reasnor Community Emergency Response Agency, Reasnor, lA 50232

B. City of Newton and Newton Fire Department, Newton, IA 50208

Section 2, Purpose of Agreement: Iowa law requires a non-transport service to maintain a transport agreement with an ambulance service program to provide a planned mechanism for routine patient transportation. A transport agreement is defined as “a written agreement between two or more service programs that specifies the duties and responsibilities of the agreeing parties to ensure appropriate transportation of patients in a given service area.” 641 Iowa Administrative Code 132.1. The parties have entered into this agreement to effectuate these requirements.

Section 3, Duties and Responsibilities Newton Fire Department shall provide transportation resources when available, for the City of Reasnor and the Reasnor Community Emergency Response Agency twenty-four hours a day, seven days a week. In the event that Newton Fire Department cannot provide the requested resources, Newton Fire Department will notify the Jasper County Dispatch Center and the next closest available ambulance will be dispatched. The City of Reasnor and the Reasnor Community Emergency Response Agency shall maintain transportation agreements with Monroe Fire Department, Sully Rural Fire and Ambulance, and Pella Community Ambulance, in addition to Newton, for City of Reasnor and the Reasnor Community Emergency Response Agency twenty four hours a day, seven days a week. Jasper County Dispatch shall provide simultaneous dispatch for Reasnor Fire and Rescue and the closest ambulance agency listed above to provide transportation.

Section 4, Duration of Agreement. This agreement shall be in effect upon signature of the service programs. The agreement shall be in effect for three years from the date of execution unless terminated early in accordance with the termination section of this agreement.

Section 5, Compensation/Reimbursement. The transporting ambulance is authorized to bill for the services at their normal rates.

Section 6, Termination Any party to this agreement may terminate this agreement by providing thirty (30) days written notice by certified mail to the other parties and to the Bureau of EMS, Department of Public Health, 401 SW 7th Street, Des Moines, IA 50309.

Section 7, Insurance Each party to this agreement shall procure and maintain such insurance as is required by applicable federal and state law and may be appropriate and reasonable to cover its staff, equipment, vehicles and property, including but not limited to liability insurance, workers compensations, unemployment insurance, automobile liability and property damage.

Section 8, Liability Each party to the agreement shall bear the liability and cost of damage to its personnel, vehicles, and equipment. Each party to the agreement shall be responsible for defending claims made against it or its staff arising from participation in this agreement.

Section 9, Status and Responsibilities Nothing in this agreement shall be construed as creating or constituting the relationship of partnership or joint venture between the parties hereto. Each party shall be deemed to be an independent contractor. No party, unless otherwise specifically provided for herein, has the authority to enter into any other contract or create an obligation or liability on behalf of, in the name of, or biding upon another to this agreement.

Each of the parties shall be responsible for ensuring that all persons acting on behalf of the party are properly licensed, certified, or accredited as required by applicable federal and state law. Each of the parties to the agreement shall be responsibile for withholding taxes, social security, unemployment, worker's compensation, and other taxes for its employees and shall hold all other parties harmless for the same.

Section 10, Execution

City of Reasnor , Iowa:

By: ______(City Seal) Mayor

Attest:______City Clerk

Date: ______

Reasnor Community Emergency Response Agency:

By: ______Signature Affiliation

Date: ______

City of Newton, Iowa:

By: ______(City Seal) Mayor

Attest:______City Clerk

Date:______City of Newton Council Report

Item: Resolution authorizing the City of Newton and the Newton Fire Department to enter into an Emergency Medical Services Report Number: 16-014 (EMS) Transportation Agreement with City of

Baxter and Baxter Rural Fire and Rescue. Date: January 18, 2016

Summary: Resolution authorizing an EMS Lead Department: Transportation Agreement between the Newton Fire Department Fire Department and City of Baxter and Baxter

Rural Fire and Rescue. Recommendation: Approve None. Financial Impact:

BACKGROUND Iowa law requires an ambulance service program to request approval from the Department of Public Health to provide non-transport coverage in addition to, or in lieu of, ambulance authorization. Programs seeking such approval must maintain a written transport agreement which specifies how and when patients will be transported. A transport agreement is defined as “a written agreement between two or more service programs that specifies the duties and responsibilities of the agreeing parties to ensure appropriate transportation of patients in a given service area.” 641 Iowa Administrative Code 132.1.

Upon receipt of a call for Baxter Ambulance, Jasper County 911 Dispatch Center will page Baxter Ambulance by tone/voice with two (2) consecutive pages. If Baxter Ambulance personnel have not acknowledged the page after three (3) minutes, a third tone/voice page will be activated. If still no acknowledgement after a total of five (5) minutes, Jasper County 911 Dispatch Center will page the Newton Fire Department to cover the call. Should Newton not have any personnel available, they will notify the dispatch center and Colfax Ambulance will be paged to respond. If a member of the Baxter Ambulance Service does respond but informs dispatch that there is not enough personnel for a crew then the same criteria is to be followed.

If the Newton Fire Department assumes patient care in lieu of Baxter Ambulance, the Newton Fire Department is authorized to bill for services at their normal rates. This Agreement would be in effect for a period of three (3) years. Either party may terminate the Agreement by providing a thirty (30) day written notice by certified mail to the other parties and to the Bureau of EMS. All parties to this Agreement maintain their own identity and this Agreement does not create any relationship or partnership.

Staff has included an EMS Transportation Agreement for use with the City of Baxter and the Baxter Rural Fire and Rescue Service. Please note that this Agreement requires Baxter Rural Fire and Rescue to notify Newton Fire in advance for a lack of resources. In addition, Newton will require that this contract be reviewed on a quarterly basis to determine Newton’s ability to continue to provide support under the Transportation Agreement.

RECOMMENDATION

Staff recommends approval of Transportation Agreement per recommendations from the Newton Fire Department.

Robert L. Knabel City Administrator

RESOLUTION NO. 2016 – ______

RESOLUTION AUTHORIZING THE CITY OF NEWTON AND THE NEWTON FIRE DEPARTMENT TO ENTER INTO AN EMERGENCY MEDICAL SERVICES (EMS) TRANSPORTATION AGREEMENT WITH THE CITY OF BAXTER AND BAXTER RURAL FIRE AND RESCUE.

WHEREAS, the Newton Fire Department provides fire protection and ambulance service to the City of Newton, and

WHEREAS, the City of Baxter and Baxter Rural Fire and Rescue is a mutual aid partner with the City of Newton, and

WHEREAS, the fire department has received a request from the City of Baxter and Baxter Rural Fire and Rescue to provide EMS transport services in the event that the City of Baxter and Baxter Rural Fire and Rescue Ambulance is unable to respond, and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newton, Iowa that the attached agreement having the City enter into an EMS Transportation Agreement with the City of Baxter and Baxter Rural Fire and Rescue is approved, and the Fire Chief is directed to execute the agreement.

PASSED this ______day of January, 2016.

APPROVED this ______day of January, 2016.

______Michael L. Hansen, Mayor ATTEST:

______Katrina Davis, City Clerk EMS Transportation Agreement Section 1, Identity of Parties:

A. City of Baxter and Baxter Rural Fire and Rescue Unit, Baxter, la 50028

B. City of Newton and Newton Fire Department, Newton, IA 50208

Section 2, Purpose of Agreement: Iowa law requires an ambulance service to request approval from the Department of Public Health to enter into a "transportation agreement" which specifies how and when patients will be transported should that service not be able to attain minimum staffing at all times. This transportation agreement “specifies the duties and responsibilities of agreeing parties to ensure appropriate transportation of patients in a given service area." 641 Iowa Adminstrative Code 132.1. The parties have entered into this agreement to effectuate these requirements.

Section 3, Duties and Responsibilities Upon receipt of a call for Baxter Rescue, Jasper County 911 Dispatch Center shall page Baxter Rescue by tone/voice with 2 consecutive pages. If Baxter Rescue Personnel have not acknowledged the page after 3 minutes, a 3rd tone/voice page will be activated. If still no acknowledgement after a total of 5 minutes, Jasper County 911 Dispatch Center will page Newton Fire Department to cover the call. Should Newton not have any personnel available, they will notify the dispatch center and Colfax Ambulance will be paged to respond. If a member of the Baxter Rescue Unit does respond but informs dispatch that there is not enough personnel for a crew then the same criteria is to be followed.

The Newton Fire Chief and Baxter Rescue Squad Leader will review calls for service covered under this agreement on a quarterly basis. An explanation of any and all calls not answered by Baxter Rescue Squad will be provided in writing to the Newton Fire Chief within 24 hours of completion of said call.

Baxter Rescue will notify Newton Fire Department a minimum of eight (8) hours in advance of any time period that Baxter Rescue will not be able to provide coverage.

Section 5, Compensation/Reimbursement. If Newton Fire or Colfax Ambulance assume patient care in lieu of Baxter Rescue not having minimum staffing, responding unit is authorized to bill for the services at their normal rates.

Section 10, Execution

City of Baxter , Iowa:

By: ______(City Seal) Mayor

Attest:______City Clerk

Date: ______

City of Newton, Iowa:

By: ______(City Seal) Mayor

Attest:______City Clerk

Date:______

Attachment to Transportation Agreement:

In lieu of Baxter Rural Fire and Rescue being an entity of both the City of Baxter and the West Malaka Benefitted Fire District, the following signature is added to this Transportation Agreement.

______Signature Date

______Printed Name West Malaka Benefitted Fire District Trustee City of Newton Council Report

Item: Resolution authorizing the City of Newton and the Newton Fire Department to enter into an Emergency Medical Services Report Number: 16-015 (EMS) Transportation Agreement with the Iowa

Speedway. Date: January 18, 2016

Summary: Resolution authorizing an EMS Lead Department: Transportation Agreement between the Newton Fire Department Fire Department and Iowa Speedway.

Recommendation: None. Financial Impact: Approve

Upon receipt of a call for Iowa Speedway Ambulance Jasper County 911 Dispatch Center shall page Iowa Speedway Ambulance by tone/voice with 2 consecutive pages. If Iowa Speedway Ambulance in unable to answer the call Jasper County 911 Dispatch Center will page Newton Fire Department to cover the call. Should Newton not have any personnel available, they will notify the dispatch center and another agency will be paged to respond.

If the Newton Fire Department assumes patient care in lieu of the Iowa Speedway Ambulance, the Newton Fire Department is authorized to bill for services at their normal rates. This Agreement would be in effect for a period of three (3) years. Either party may terminate the Agreement by providing a thirty (30) day written notice by certified mail to the other parties and to the Bureau of EMS. All parties to this Agreement maintain their own identity and this Agreement does not create any relationship or partnership.

There is a standing Mutual Aid Agreement with all cities in Jasper County to permit and provide for short term immediate response and assistance on a reciprocal basis in the event of a fire, natural disaster, medical emergency, hazardous material spill, civil disturbance, violation of criminal statutes, or other emergency. With career Staff the Newton Fire Department has been relied upon in times of need for other communities. With staffing at the current level it is not anticipated that this agreement is an unrealistic endeavor for the Newton Fire Department. In addition, the Iowa Speedway is within the City of Newton.

Staff has included an EMS Transportation Agreement for use with the Iowa Speedway.

RECOMMENDATION Staff recommends approval of Transportation Agreement per recommendations from the Newton Fire Department.

Robert L. Knabel City Administrator

RESOLUTION NO. 2016 – ______

RESOLUTION AUTHORIZING THE CITY OF NEWTON AND THE NEWTON FIRE DEPARTMENT TO ENTER INTO AN EMERGENCY MEDICAL SERVICES (EMS) TRANSPORTATION AGREEMENT WITH THE IOWA SPEEDWAY.

WHEREAS, the Newton Fire Department provides fire protection and ambulance service to the City of Newton, and

WHEREAS, the Iowa Speedway is within the City of Newton, and

WHEREAS, the fire department has received a request from the Iowa Speedway Ambulance to provide EMS transport services in the event that Iowa Speedway Ambulance is unable to respond, and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newton, Iowa that the attached agreement having the City enter into an EMS Transportation Agreement with the Iowa Speedway is approved, and the Fire Chief is directed to execute the agreement.

PASSED this ______day of January, 2016.

APPROVED this ______day of January, 2016.

______Michael L. Hansen, Mayor ATTEST:

______Katrina Davis, City Clerk EMS Contingency and Transportation Agreement

Section 1, Identity of Parties:

A. City of Newton and Newton Fire Department, Newton, IA 50208

B. Iowa Speedway, LLC, Newton, IA 50208

Section 2, Purpose of Agreement: Iowa law requires an ambulance service to request approval from the Department of Public Health to enter into a "transportation agreement" which specifies how and when patients will be transported should that service not be able to attain minimum staffing at all times. This transportation agreement “specifies the duties and responsibilities of agreeing parties to ensure appropriate transportation of patients in a given service area." 641 Iowa Administrative Code 132.1. Both parties agree this transportation agreement serves for the primary purpose of servicing patients at the Iowa Speedway during major Iowa Speedway events. The parties have entered into this agreement to effectuate these requirements.

Section 3, Duties and Responsibilities Both parties recognize that Iowa Speedway is a motorsports and entertainment facility that operates and holds events during limited periods throughout the year. As a result, both parties agree that to best serve patients that may benefit from this agreement, Jasper County 911 Dispatch Center will page the Iowa Speedway Ambulance only during Iowa Speedway events in which the ambulance is in operation. Iowa Speedway will communicate its event schedule to Jasper County 911 Dispatch Center and Newton Fire Department on an annual basis within a reasonable time period for the purposes of determining dispatch responsibilities under this agreement. Upon receipt of a call for Iowa Speedway Ambulance Jasper County 911 Dispatch Center shall page Iowa Speedway Ambulance by tone/voice with 2 consecutive pages. If Iowa Speedway Ambulance in unable to answer the call Jasper County 911 Dispatch Center will page Newton Fire Department to cover the call. Should Newton not have any personnel available, they will notify the dispatch center and another agency will be paged to respond.

Section 4, Duration of Agreement. This agreement shall be in effect starting March 7, 2016, upon signature of the service programs. The agreement shall be in effect for three (3) years and terminate on March 6, 2019 or upon expiration of the ambulance license provided by the Iowa Department of Public Health, whichever occurs earlier. This agreement may also be terminated early in accordance with the termination section of this agreement.

Section 5, Compensation/Reimbursement. If the Newton Fire Department assumes patient care in lieu of Iowa Speedway the Newton Fire Department is authorized to bill for the services at their normal rates. Section 6, Termination Any party to this agreement may terminate this agreement by providing thirty (30) days written notice by certified mail to the other party and to the Bureau of EMS, Department of Public Health, 401 SW 7th Street, Des Moines, IA 50309.

Each of the parties shall be responsible for ensuring that all persons acting on behalf of the party are properly licensed, certified, or accredited as required by applicable federal and state law. Each of the parties to the agreement shall be responsible for withholding taxes, social security, unemployment, worker's compensation, and other taxes for its employees and shall hold all other parties harmless for the same. Section 10, Execution

City of Newton, Iowa:

By: ______(City Seal) Michael L. Hansen, Mayor

Attest:______Katrina Davis, City Clerk

Date:______

Iowa Speedway, LLC:

By: ______Jimmy Small, President

Attest:______Signature

______Print Name

Date: ______

City of Newton Disbursements 1-19-16

Vendor Department Description Amount Ahlers & Cooney P C Legal Services Service $ 4,304.50 Alliant Energy All Utility $ 20,444.92 Armstrong, Craig Economic Development Reimbursement $ 38.53 Arrow Pest Control LLC Water Pollution Control Service $ 20.00 Arson Investigator School Fire Training $ 295.00 Black Hills Energy All Utility $ 1,576.91 Bob Hawkins Studio Executive Service $ 260.00 Bolton & Menk Inc Public Infrastructure Services $ 947.50 Bound Tree Medical LLC Fire Supplies $ 800.72 Brick Gentry P.C. Legal Services Service $ 4,935.00 C. H. McGuiness Co Inc Water Pollution Control Supplies $ 189.25 Cappy's Tire & Auto Service Cemetery Supplies $ 59.99 Card Services All Supplies $ 2,766.25 Carl Zeiss Vision Inc Administration Service $ 51.23 Carolina Software Landfill Supplies $ 500.00 Carpenter Uniform Police Clothing $ 208.31 CDW Government Inc Fire/Administration Equipment $ 497.12 Central IA EMS Director Fire Training $ 300.00 Central Salt Snow Removal Supplies $ 20,142.76 Clapsaddle-Garber Assoc Airport Service $ 2,713.16 CompToday Fire Disability $ 186.86 Computer Pro Police Service $ 80.00 Computer Resource Specialists Administration Equipment $ 2,586.16 DC Sports Fire Clothing $ 387.00 Des Moines Stamp Mfg Parks Supplies $ 54.75 Dickinson Co Inc Traffic Control Supplies $ 1,250.00 DJ Gongol & Associates Inc Water Pollution Control Supplies $ 1,027.10 ED M Feld Equipment Co Fire Equipment $ 11.00 Elliott Equipment Co Water Pollution Control Supplies $ 461.81 Fairchild Communications Inc Airport Service $ 300.00 Ferno-Washington Inc Fire Equipment $ 263.53 Financial Forms & Supplies Finance Supplies $ 230.43 Fire Engineering Fire Subscription $ 67.00 Forbes Office Solutions All Supplies $ 487.01 Fox Engineering Water Pollution Control Service $ 4,270.00 Fred Pryor Seminars Administration Training $ 199.00 G&K Services All Service $ 310.79 GameTime Parks Equipment $ 49,999.84 Gemplers Golf Clothing $ 104.95 Grainger Inc Water Pollution Control Supplies $ 233.82 Gralnek-Dunitz Landfill Service $ 450.00 Grimes Asphalt and Paving Street Supplies $ 1,010.32 Hamilton Glass Street Service $ 13,221.00 Hammer Medical Supply Fire Supplies $ 180.20 Hawkeye Exterminators Water Pollution Control Service $ 230.00 HLW Engineering Group Landfill Service $ 1,505.00 Page 1 Hy-Vee Inc Library Supplies $ 64.56 Image Trend Inc Fire Service $ 1,203.00 IMWCA All Insurance $ 37,860.88 Interstate Battery - Ames Fire Supplies $ 183.70 Iowa Law Enforcement Academy Police Training $ 525.00 Iowa League of Cities Executive Dues $ 100.00 Jacobs Electric Motor Street Service $ 166.37 Jasper County Clerk Police Service $ 120.00 Johnson Aviation Airport Reimb $ 39.99 Josh's Construction Water Pollution Control Service $ 2,700.00 Karl Chevrolet Inc Police Service $ 774.00 Kellogg Fire Department Fire Reimbursement $ 245.57 Key Cooperative All Fuel $ 6,151.26 Keystone Labs Landfill/Water Pollution Control Service $ 1,013.56 Laboratory Corp of America Holdings Fire Service $ 22.40 L-Tron Corp Police Supplies $ 339.00 Martin Marietta Materials Street Supplies $ 1,113.67 Maxim Advertising Executive Clothing $ 540.00 MCM Electronics Water Pollution Control Supplies $ 41.24 Medicap Pharmacy Fire Supplies $ 337.92 Methodist Occupational Health & WellnessPolice Service $ 988.73 Mid-States Organized Crime Inf Police Membership $ 150.00 Municipal Fleet Solutions Fire Service $ 640.10 Municipal Pipe Tool Co Water Pollution Control Supplies $ 1,082.60 NAPA Auto Parts City Garage/Fire Supplies $ 482.90 News Printing Company Finance/Administration Service $ 376.75 Newton Clinic Fire Service $ 367.00 Newton Correctional Facility Street Service $ 85.00 Newton Daily News Police Service $ 152.80 O'Reilly Auto Parts Landfill Supplies $ 36.57 Petty Cash - Public Works Planning & Zoning/Airport/PW Building Reimbursement $ 38.44 Pitney Bowes Finance Postage $ 189.50 PJ's Deli Police Training $ 63.00 Premier Office Equipment Police Service $ 137.45 Quick Lane Tire & Auto Police Service $ 38.45 Quill Corporation All Supplies $ 435.19 Riggs Printing Inc Solid Waste Service $ 1,525.00 Secretary of State Landfill Service $ 30.00 Shoe Department Fire Merchandise $ 59.99 Sioux Valley Environmental Water Pollution Control Supplies $ 862.50 Skiff Medical Center Administration/Fire Supplies $ 1,636.00 Southeastern Emergency Equipment Fire Supplies $ 47.04 Spahn & Rose Lumber Co All Supplies $ 832.43 Theisen's All Supplies $ 431.63 Town Square Publications Planning & Zoning Service $ 738.00 True Value Hardware All Equipment $ 437.46 Two Rivers Cooperative All Fuel $ 6,238.44 United Parcel Service Finance Service $ 7.69 United States Cellular All Service $ 1,069.66 Page 2 Urbandale Fire Department Fire Training $ 75.00 Van Meter Inc PW Building Supplies $ 613.82 Warnick & Reeves Mechanical PW Building/Golf Service $ 726.27 Water Department All Utility $ 10,267.76 Wertjes Uniforms Police Police Supplies $ 562.84 WesTech Water Pollution Control Supplies $ 3,923.37 Western Waterproofing Co Parks Service $ 5,031.44 Windstream All Utility $ 3,249.63 Witmer Public Safety Group Fire Merchandise $ 127.65 Zep Mfg Co Water Pollution Control Supplies $ 374.26 Zoll Fire Equipment $ 356.20 Totals: $ 238,189.40

Pre Authorized Payments: Alliant Energy All Utility $ 24,026.14 Manatt's Inc Street Capital Capital Project Final $ 34,981.82 Municipal Pipe Tool Co Water Pollution Control Capital Project Final $ 11,851.01

Page 3 City of Newton Council Report

Item: Resolution approving City Staff to Submit Grant Applications for the Boulder Park Project at Aurora Park Report Number: 16-016

Summary: City Staff is seeking approval to Date: January 18, 2016 submit grant applications for the Boulder Park

Project at Aurora Park. Lead Department: Public

Works Department Financial Impact: $85,000 has been budgeted

from Bond Issue for this project. Recommendation: Approve

Background: The Park Board identified Aurora Park as a park that should be redeveloped with middle school and high school students in mind. A “boulder park” has been identified as a new potential recreational amenity for the Aurora Park. The Boulder Park would consist of large manufactured rocks that are designed for climbing and traversing.

In 2015, City Council voted to approve bonding for several park improvement projects including this project. Staff sought designs for the boulder park and the Park Board reviewed these submittals. Due to the funding amount, the Park Board recommended not to select any of the submitted designs at that time. The Park Board suggested seeking grant funding to expand the scope of the project to create a more attractive and comprehensive project.

The estimated cost of the expanded project is $195,000. The funding plan for the project includes $85,000 from the 2015 bonding proceeds, $100,000 from grant sources including the Prairie Meadows Community Betterment Grant and Jasper Community Foundation, along with $10,000.00 from additional funding sources (i.e. grants and donations).

City Staff along with Jeff Davidson, Hometown Rewards Coordinator, has begun to draft grant applications. City Staff is seeking approval from the City Council to submit grant applications to Prairie Meadows and the Jasper Community Foundation for the Boulder Park Project

Recommendation: City Staff recommends seeking funding from Prairie Meadows Community Betterment Grant Program and Jasper Community Foundation for the Boulder Park Project.

Robert Knabel City Administrator

Attachment

RESOLUTION NO. 2016 – ______

RESOLUTION APPROVING CITY STAFF TO SUBMIT GRANT APPLICATIONS FOR THE BOULDER PARK PROJECT AT AURORA PARK

WHEREAS, the Park Board determined Aurora Park should be redeveloped with middle school and high school students in mind; and

WHEREAS, a Boulder Park was identified as a potential project for Aurora Park; and

WHEREAS, there are funds available for a Boulder Park from the 2015 bond proceeds; and

WHEREAS, additional funds would enable a more attractive project; and

WHEREAS, City staff is prepared to seek grant funding from the Prairie Meadows Community Betterment Grant Program and Jasper County Community Foundation to help fund the Boulder Park Project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of Newton, Iowa that City staff move forward with submitting grant applications to the Prairie Meadows Community Betterment Grant Program and the Jasper Community Foundation for the Boulder Park Project.

PASSED this ______day of January, 2016.

APPROVED this ______day of January, 2016.

______Michael L. Hansen, Mayor ATTEST:

______Katrina Davis, City Clerk City of Newton Council Report

Item: RESOLUTION APPROVING A CONTRACT WITH IOWA AUDIO VIDEO TO Report Number: 16-017 UPGRADE THE CITY HALL VIDEO BROADCASTING SYSTEM Date: January 18, 2016

Summary: Completion of the 3rd phase of the Lead Department: Audio/Video Broadcast System. Administration

Financial Impact: $24,500 from 2014-2015 Recommendation: General Fund Ending Balance and $3,170.25 Approval from budgeted General Funds.

In 2011 it was determined that the current audio/video broadcast system was old, unreliable, and not working correctly. The system was still utilizing a VHS and cassette recorder, outdated speakers, and the modulator would no longer broadcast Council meetings via Mediacom.

Staff determined that the complete project would need to be done in stages due to expense and technical complexity. During Fiscal Year 2013-14 Staff was able to replace the video broadcast equipment including switching to digital files for video storage and streaming live by way of the City’s website. During Fiscal Year 2014-15 Budget Staff replaced the audio equipment and the 2014-15 General Fund Ending Balance was identified in September 2015 to include cameras, upgraded connections and monitors.

The City is now in the process of upgrading the camera production equipment in order to provide a better experience for both the operator and the citizens. Since the inception of this process we have lost one camera and two monitors. The new system will greatly improve the video quality within the Council Chambers as well as over Mediacom and the website through live streaming, recorded, or on-demand broadcasts.

The upgrade of this video system will be the third step in the Audio/Video System as a whole. The proposed quote will include the replacement and relocation of two cameras, a monitor that is capable of replacing the three old ones, and upgrading all of the connections to digital versus the current analog that is very difficult to find replacement parts for.

Three vendors were contacted to examine the current system on site and provide proposals:

• AVI Systems Inc. and CTI Conference Technologies proposed doing a “System Documentation” prior to providing a quote for fees ranging from $3000-$4500.

• Iowa Audio Video provided a quote of $27,670.25. They installed the sound system and worked very hard to become familiar with our camera system at no charge prior to providing a quote.

Recommendation: City Staff recommends that Council approve the Resolution to enter into an agreement with Iowa Audio Visual to upgrade the Camera System in the amount of $27,670.25; with $24,500 coming from 2014-2015 General Fund Ending Balance and $3,170.25 from budgeted General Funds in Administration that can be reallocated from savings in other contractual services.

Bryan Friedman Director of Finance and Development

RESOLUTION NO. 2016-______

RESOLUTION APPROVING A CONTRACT WITH IOWA AUDIO VIDEO TO UPGRADE THE CITY HALL VIDEO BROADCASTING SYSTEM

WHEREAS, the City’s video broadcasting equipment is outdated, not functioning properly and is in need of replacement; and

WHEREAS, the City is looking to upgrade their camera equipment in order to provide a better experience for both the operator and the citizens; and

WHEREAS the upgrade of this video system will be the third step in the Audio/Video System as a whole. The proposed quote will replace and relocate two cameras, a monitor that is capable of replacing the three old ones, and upgrade all of the connections to digital versus the current analog that is very difficult to find replacement parts for.

WHEREAS, Iowa Audio Video, has submitted a proposal to upgrade the equipment and provide support services.

NOW THEREFORE BE IT RESOLVED to approve the proposed agreement with Iowa Audio Video for replacing the video broadcasting equipment in the amount of $27,670.25; with $24,500 coming from 2014-2015 General Fund Ending Balance and $3,170.25 from budgeted General Funds in Administration that can be reallocated from savings in other contractual services.

PASSED this ______day of January, 2016

APPROVED this ______day of January, 2016

______(SEAL) Michael L. Hansen, Mayor

ATTEST:

______Katrina Davis, City Clerk

PROPOSAL FOR NEWTON CITY COUNCIL CHAMBER AUDIO SYSTEM Submitted by James Harle

December 23, 2015

Iowa Audio Video Inc. as your partner

Iowa Audio Video, Inc., a locally owned affiliate of MOOD Media is an established professional Audio/Visual Contractor that specializes in design and installation of state of the art Audio/Visual Systems, Digital Signage, Drive Thru Communication Systems, Background and Foreground music services, Commercial Television Programming and Messaging on Hold. IAV has been operating in the Midwest since 1990. Our MOOD franchise has operated continuously for over 60 years in Central Iowa.

Every day we work closely with our clients; Architects, Engineers, Developers and of course individual Business Owners and Managers to provide a wide variety of services from the design of interactive boardrooms and High End Music Systems and Digital Signage Networks, to the enhancement or minimization of distracting noise in a workspace. Whether improving an existing sound reinforcement system or design/build of a new music, video or Digital Signage system we offer a systematic approach that meets the needs and concerns of our clients and accommodates the specific goals of each.

Audio Visual Integration - As a provider of audio and acoustical solutions to over one thousand clients throughout the Midwest. You want the fastest, most cost-effective, highest quality method to bring your projects from concept to completion. In our experience, we have found that the best way to do that is through the design-build process. We specialize in the following products:

• Audio Visual System design and Installation • Sound Reinforcement Systems design and installation • Professional Boardroom and Conference Room AV - Media Systems • Large/Small Venue Digital Projection and Screen Design/Installation • LED Display Boards • LCD and Plasma Television sales and service • Digital Signage and marketing solutions • Digital Video Surveillance system design and installation • Satellite and broadband distribution systems • Meeting Room combining systems • Speech Privacy/Sound Masking Systems • Acoustical Treatment and Noise control System design and installation • Commercial intercom systems (QSR, C-Store, Industrial) • Equipment Maintenance agreements • Professional Service and Installation

Partial Client List:

CORPORATE: HOSPITALITY/COUNTRY CLUB:

• VETERANS MEMORIAL COLOSIUM (New 9/2011) • WILD ROSE CASINO • WELLS FARGO ARENA/Hy-Vee HALL • HILTON GARDEN HOTEL AND CONFERENCE • CITI FINANCIAL • SHERATON WEST DES MOINES • PRINCIPAL FINANCIAL • HOTEL AT GATEWAY CENTER • US CELLULAR • HOLIDAY INN CONVENTION CENTER • KNAPP PROPERTIES • GRAND FALLS CASINO • WELLMARK BLUE CROSS • DES MOINES COUNTRY CLUB • IOWA PORK PRODUCERS ASSOCIATION • WOKONDA COUNTRY CLUB • ISCPA • DES MOINES CLUB • IOWA HOSPITAL ASSOCIATION • GLEN OAKS COUNTRY CLUB • EMC INSURANCE • HYPERION CLUB • ADVENTURELAND

RETAIL: FINANCIAL:

• HY-VEE • WELLS FARGO • DAHLS • GREAT WESTERN BANK • GATEWAY MARKETS • GREAT SOUTHERN BANK • MICHAELS • MIDWEST HERITAGE BANK • HOBBY LOBBY • COMMUNITY STATE BANK • HOME DEPOT • EARLHAM SAVINGS BANK • LOWES • FARMERS AND MERCHANTS BANK • VALLEY WEST MALL • FIRST STATE BANK • JORDAN CREEK MALL • FEDERAL HOME LOAN BANK • MERLE HAY MALL • GNB BANK • BANK OF THE WEST

MEDICAL: RESTAURANT:

• MERCY HEALTH • CENTRO • MCFARLAND CLINICS • DJANGO • METHODIST HEALTH • SPLASH • MARY GREELY HOSPITAL • ST.LUKES HOSPITAL • MALO • IOWA PHYSICIANS • FLYING MANGO • UNITY POINT HEALTH • NOAH’S ARK • SMOKEY D’S HOUSE OF WORSHIP: • CLUB CAR • IOWA BEEF HOUSE • CARROLL CHURCH OF CHRIST • LEGENDS BAR & GRILL • GRACE BAPTIST CHURCH • APPLEBEES • WILLOW CREEK BAPTIST • 801 GRAND • FAITH LUTHERAN CHURCH • VALLEY CHURCH

SCOPE OF WORK: The primary purpose of any audio visual system is providing an intelligible, faithful representation of both media content and the spoken word & other program material above any ambient room noise and ambient lighting.

System Functions specifically to be addressed in proposal:

• Upgrade of existing video camera system to HD high resolutions camera • Upgrade of existing Tightrope CableCast Broadcast Media System to HD • Upgrade and Installation video playback in Council Chamber

Video Camera System:

We are proposing to replace the existing camera distribution system with new Vaddio HD Roboshot 12 PTZ (Pan, Tilt, and Zoom) cameras. The new cameras will be connected to a new Vaddio Production View Controller. Cameras will be relocated within the room to provide better viewing angles. The Roboshot 12 camera provides a 12X Optical Zoom with a 73-Degree Wide Horizontal field of view while utilizing Tri-Synchronous (simultaneous 3-axis motion) Motion and native resolution of 1080p/60

The RoboSHOT 12 HD PTZ Camera is a professional quality PTZ camera with high quality imaging, fine detail and exceptional color reproduction. This camera offers integrators, dealers and end users with an incredible improvement over other conferencing cameras available today.

ProductionVIEW™ HD MV is a camera control console with multiviewer capabilities, digital inputs/outputs, HD, RGBHV and SD video mixing, transitions, lower screen graphics and automated control functionality.

With Vaddio’s™ TeleTouch™ touch screen monitors, all live video feeds can be selected and up to 12 video thumbnail presets can be created, recalled and stored by simply touching the monitor. The thumbnails are a snapshot of what the camera preset shot looks like, to make storing and recalling presets even easier. Simply touch a thumbnail and the camera will pan, tilt and zoom to that position. The Cut, Wipe and Fade buttons illuminate on the multiviewer display, giving a visual indication of which effect is active.

The 6 x 2 multi-format, seamless video mixer provides two discrete outputs for dual bus program feeds (two independent 6 x 1 mixers). Input signals include analog HD YPbPr video, RGBHV, SD (Y/C and CVBS), and Input 6 provides a DVI-I input for RGBHV, DVI-D and HDMI. The Program and Preview outputs have both analog (YPbPr, RGBHV, Y/C and CVBS) and digital (DVI-D and HDMI) outputs. HD resolutions up to 1080/60p are supported.

Projector, Screen and Monitor in Council Chamber: We propose to install a new HD projector and HD fabric screen in the council chamber. The existing projector lift will be re-purposed if possible. We will not be able to determine the status of the lift until we begin installation. If the lift is determined to be un-usable we will provide a quotation for a new lift at that time of an alternative fixed mount in the same location.

The Vivitek D968U is a high brightness WUXGA multimedia digital projector. The D968U delivers an amazing image quality and it is perfectly suited for large meeting rooms thanks to its 4800 ANSI Lumens of brightness and an outstanding contrast ratio of 10.000:1. The projector delivers an advanced set of features, which include DLP Link™, BluRay 3D functionality The Vivitek D968U is a high brightness WUXGA multimedia digital projector. The D968U delivers an amazing image quality and it is perfectly suited for large meeting rooms thanks to its 4800 ANSI Lumens of brightness and an outstanding contrast ratio of 10.000:1. The projector delivers an advanced set of features, which include DLP Link™, BluRay 3D functionality

We will install a new HD 16:10 HD screen in the existing feature on the wall. The screen size will be 57.5” X 92” or 109” diagonal. The existing screen is 58” X 79” or 96” diagonal so the net effect will be a larger screen. The Cinema Contour® features a wider, more substantial frame as well as the latest technology in projection surfaces designed for 4K and Ultra HD to maximize the technology of your projector. The larger standard black frame gives the eye a point of reference and enhances contrast for film purists and aficionados. The Cinema Contour can be customized by frame, finish, size and surface. We will be using an HD Progressive fabric for the new screen. Ideal for applications where projector brightness and screen size require an increase in gain, the purest white HD Progressive surface offers true color reproduction, and allows for more flexibility with ambient light conditions. It also allows for easy viewing of detail in video as well as charts and graphs in a corporate setting. Seamless in any width up to 16' in height.

We propose to install a 75” wall Sony LED HD screen on the brick wall adjacent to the council dais. The screen will be mounted with an articulating mount which will allow for multiple viewing angles.

Control System – The complete audio visual system will be controlled thru the existing control system which offers a simple intuitive interface that allows users to easily take command of the audio/visual system. LED Touch Pads will be installed in the Boardroom and Conference Room for

control of the AV system. Additionally, the same intuitive control experience can be run on the Apple iPad®, iPod Touch®, iPhone® and Android™ devices (smart phones and tablets).

Installation Standards and System Tuning: Our technicians are trained and instructed on the equipment to be installed. We employ industry (NSCA-INFOCOMM) standards in all of our installations. This practice ensures consistent measurable performance to a standard as well as efficient troubleshooting should there ever be a need for repair service. Our local technician will be trained to respond to your needs should we be asked to change any aspect of the systems functionality once you begin using the system.

Training: we will provide training to your staff and others at the time of finished installation. We do offer service contracts where we could provide scheduled and regular trainings and tunings as preventive care.

Statement of Warranty: Iowa Audio Video, (IAV) warrants all new equipment sold by them against defects in material and workmanship for the greater of (a) manufacturers stated warranty or; (b) a period of two years from date of shipment to the purchaser. If the equipment is installed as part of a complete system, the warranty will commence on the first day of beneficial use of the system by the Purchaser. IAV offers no additional warranty on products that are used as part of the installation, but will warranty any new wiring and/or installation to these used products.

Installation and wiring performed by employees of IAV, or others directly contracted by IAV is covered under this warranty. However, IAV shall not be held responsible for the failure of equipment installed or wired by others, when the said installation is not in accordance with IAV’s diagrams and recommendations.

Warranty coverage includes repair or replacement of any item found to be defective under the conditions of this warranty. Warranty includes all labor costs and expenses incurred in correcting the problem, if IAV’s own personnel originally placed equipment in service. For equipment not installed or placed in service by IAV, IAV will at its option, repair or replace the defective equipment when said equipment is returned by the purchaser to IAV within the stated warranty period. All transportation charges to be borne by the purchaser.

This warranty is void in case of abuse, misuse, abnormal usage, or faulty installation or repair of equipment by unauthorized personnel.

The above statement is Iowa Audio Video standard statement of warranty. Any changes or modifications will be for specific contracts only and must be by attachment to this statement and referenced on this statement.

Audio Visual Equipment Proposal Estimate: $45,804.70 Video Camera System: $27,670.25 Projector, Screen and Monitor in Council Chamber: $13,366.27

Equipment detail and purchase agreement attached

Conclusion: As the Newton City Council. considers how to best develop its customer experience, we at IAV are eager to explore how we can leverage our expertise to support your brand and community.

With our end-to-end solution capabilities and our network of affiliates and installation offices throughout the U.S., Canada and many other countries, we are proud of our unrivalled expertise in connecting with customers through the on-site experience. We are confident that we are uniquely qualified to be the right partner for Newton City Council in both the short and long term.

We look forward to the opportunity to meet with you and discuss any thoughts or questions you may have, and make any refinements needed to customize the above-described systems and services to create a customer experience that it is uniquely yours and extremely successful.

Thank you very much.

JAMES HARLE Iowa Audio Video Inc.

T 515.457.1199 | M 515.321.5538 | F 515.457-1203 @iowaaudiovideo | www.iowaaudiovideo.com P U R C H A S E A G R E E M E N T Buyer Name Newton City Council Proposal Date December 23, 2015 Installation Address Billing Address Address 101 Wst 4th Street South Address 101 Wst 4th Street South City Newton State IA Zip City Newton State IA Zip Telephone Fax Telephone Fax PO# _ Ordered By RACHAEL SUMMERS Terms (Net 10 Days) Installation Date Cust # Account Executive Harle QTY EQUIPMENT DESCRIPTION INVENTORY #

2 Roboshot 12 Cameras and Quick Connect Box VAD999-9905-000 1 Production View HDMV - Controller VAD999-5625-000 1 AV Bridge - HD Audio/Video VAD999-8210-000 - 1 LG 32" Display with HDMI - for viewing TECLG 32LX330C - 1 HD Modulator (1-Channel) PVIMICROMOD HD-SDI 1 BLACK MAGIC CLEAN SWITCH VIDEO HUB FDWVHUBSMART6G1212 1 HD-SDI SCAN CONVERTER FDWMATROXDVIPLUS - - - - - 1P 20G STRANDED SHEILDED PVC WES292CABLE - 18G 1P STRANDED UNSHEILDED PVC WES224CABLE 1,000 CAT5E 24G UNSHEILDED WES4245CABLE - 1 PROGRRAMMING | FINAL CONNECTIONS | COMMISSIONING Z991L ------INSTRUCTIONS SUBTOTAL EQUIP. $ 24,620.25 INSTALLATION $ 3,050.00 MISC HARDWARE INCLUDED ESTIMATED SHIPPING INCLUDED SALES TAX NOT INCLUDED LIFT RENTAL NOT INCLUDED PURCHASE PRICE $ 27,670.25 DEPOSIT REQUIRED $ (16,602.15) BALANCE DUE (NET 10) $ 11,068.10 Buyer acknowledges that no equipment will be ordered or any work performed under this contract until down-payment has been received. Receipt of executed purchase agreement will secure an guaranteed installation date. All permit fees, lift rental costs and applicable taxes, if required, shall be added to this agreement if not already specified on this proposal

Buyer Acceptance Page 1 of 3 Initials Please retain duplicate copies for your records PA-OA1 3.15.07rev P U R C H A S E A G R E E M E N T Buyer Name Newton City Council Proposal Date December 23, 2015 Installation Address Billing Address Address 101 Wst 4th Street South Address 101 Wst 4th Street South City Newton State IA Zip City Newton State IA Zip Telephone Fax Telephone Fax PO# _ Ordered By RACHAEL SUMMERS Terms (Net 10 Days) Installation Date Cust # Account Executive Harle QTY EQUIPMENT DESCRIPTION INVENTORY #

1 FIXED SCREEN 16:10 ASPECT RATIO - 57.5" X 92" 109 DIA HDPRO1.3 DAL24763V 1 VIVITEK WUXGA 16:10 4800 LUMEN VIVD968U 1 SONY PRO BRAVIA 75IN LED LCD TV 1080 TEC11772908 1 Contractor Series Universal Articulating Mount With Dual Arms for X-Large 47-90 in. Displays SNASM-CS-ART2-XL 1 PROJECTOR MOUNTS CRIJR3 - 1 4 X 4 HDMI MATRIX SWITCHER SNAB-100-HDMATRIX-4x4 2 HDBaseT Extender (230 ft.), Bi-directional IR, RS 232, and POC SNAB-500-EXT-230-RS 2 ATLONA HDMI/VGA TRANSMITTER WALL PLATE PMATHDVSTXWP 2 ATLONA HDMI RECEIVER PMATHDVSRX - - - 1 PROGRRAMMING | FINAL CONNECTIONS | COMMISSIONING Z991L - DESIGN SERVICES Z991D ------INSTRUCTIONS SUBTOTAL EQUIP. $ 10,266.27 INSTALLATION $ 3,100.00 MISC HARDWARE INCLUDED ESTIMATED SHIPPING INCLUDED SALES TAX NOT INCLUDED LIFT RENTAL NOT INCLUDED PURCHASE PRICE $ 13,366.27 DEPOSIT REQUIRED $ (8,019.76) BALANCE DUE (NET 10) $ 5,346.51 Buyer acknowledges that no equipment will be ordered or any work performed under this contract until down-payment has been received. Receipt of executed purchase agreement will secure an guaranteed installation date. All permit fees, lift rental costs and applicable taxes, if required, shall be added to this agreement if not already specified on this proposal

Buyer Acceptance Page 1 of 3 Initials Please retain duplicate copies for your records PA-OA1 3.15.07rev Buyer Acceptance Page 2 of 3 Initials Please retain duplicate copies for your records PA-OA1 3.15.07rev Buyer Iowa Audio Video Inc Company Name Company Name James Harle Print Name Authorized Signature

Managers Signature-Approval Print Name

Title

Date Page 3 of 3 Please retain duplicate copies for your records PA-OA1 3.15.07rev

=Project is complete or on schedule

= Project will be completed behind schedule.

=Project will not be completed.

2015-2017 Strategic Action Plan: Provide a safe community

Goal SC-1: Enforce the Laws Goal SC-2: Public Safety Goal SC-4: Respond to all Education Emergencies

SC-2.A: Create a Public Safety Task SC-4.A: Implement community-wide SC-1.A: Reduce traffic accidents Force to promote safety education master plan for traffic control

SC-1.B: Reduce reoccurring thefts SC-4.B: Conduct an engineering and burglaries Goal SC-3: Respond to all study to evaluate downtown traffic Emergencies

SC-1.C: Reduce crime in multi-unit SC-3.A: Monitor, record, evaluate SC-4.C: Implement 5-Year Street housing complexes response times and case closures Maintenance Program

SC-1.D: Improve the quality of SC-3.B: Replace outdoor warning

Newton’s rental housing sirens

SC-1.E: Update existing codes and SC-3.C: Increase performance- Increase use of performance-based review the inclusion of other codes based measurement in Fire Dept measurement in Fire Department

SC-3.D: Create and implement employee emergency response

Reduce Traffic Accidents

Project Description Overall Project Status as of: 1/18/2016 By August 1, 2015, post monthly educational articles on social media and local media to inform the public of traffic safety hazards as well as increased enforcement that the Department will target in the future. By October 1, 2015, set up systematic locations, according to accident data, where the speed monitor can be placed to help lower speed infractions. By January 1, 2016, purchase or Project is on schedule. enhance present data collections software to find accident locations that are reflective of high incident locations. By April 1, 2016, assign patrol officers to monitor specific locations with a goal of an increase in traffic contacts to deter future traffic violations.

Project Team Lead: Rob Burdess

Activities Completed Next Steps SC – 1.A(1) – From September - Dec 2015 over 25 traffic safety media SC – 1.A(1) – Continue posting on social media and educating the public. posts and 9 newspaper press releases have been published in the . Newton Daily News. SC – 1.A(2) – Research purchase of pole mounted speed monitors to be SC-1.A(1) – Partnered with DMACC to host driving simulator and placed on 1st Ave. developed distracted driving campaign. SC – 1.A(3) – Continue to monitor and gather data based on mapping SC – 1.A(2) – Speed monitor has been regularly positioned in high volume software. speed areas as well as specific areas where citizens report speed issues. Per accident data, most accidents occur along 1st Ave (W 8th – E th SC – 1.A (4) – N/A 17 ), which are areas that do not allow for the use of the speed monitor . SC – 1.A(3) – Mapping software has been purchased and the capabilities are still being explored.

SC – 1.A (4) – Officers are regularly directed to patrol high traffic violations. Key Decisions Required Budget SC – 1.A(2) – Whether to purchase pole mounted speed monitors, warning SC -1.A(2) – Pole mounted speed monitors = $2000-$4000 per unit. signage or other educational or warning devices to reduce the rate of Distracted driving, speed and warning signs = $40-$80 per sign accidents on 1st Ave. Reduce reoccurring thefts and burglaries

Project Description Overall Project Status as of: 1/18/2016 By September 1, 2015 post monthly educational articles on social media and local media to inform the public of crime trends as well as protective and crime deterrence options. By November 1, 2015 develop, print, and handout educational materials that will be given out to victims of residential and business crimes during the initial investigations. By January 1, 2016 Project is on schedule. purchase or enhance present data collections software to find trends in crime in certain location around town. By July 1, 2016, patrols will be more proactive in crime deterrence by using new software and mapping crime trends that will be used for annual comparisons.

Project Team Lead: Wes Breckenridge

Activities Completed Next Steps SC-1.B(1) Currently place educational articles on our Facebook site and to local media to include scam awareness and residential security tips. SC-1.B(1) Continue with educational and awareness articles. SC-1.B(1) Continue developing Crime Stoppers Program SC-1.B(1) Currently developing regional Crime Stoppers Program. SC-1.B.(2) Continue developing educational material to be distributed to SC-1.B(3) Have purchased and installed mapping software for use to identify citizens at time of incident. crime trends and create proactive measures.

SC-1.B(3) Installed a second crime mapping software module that once fully SC-1.B(3)/SC-1.B(4) Continue working with Jasper County implemented will allow the public to view crime trends through the City Communication to get mapping configured to work with software. website and sign up for alerts if a crime occurs in their neighborhood.

SC-1.B(4) Officers are being assigned daily directed patrols at higher crime and higher visibility areas to include: Library, DMACC, schools, parks, vulnerable businesses and other high risk areas. Key Decisions Required Budget SC-1.B(2) Type of educational material to be distributed. Full scale crime mapping software is $1900 annually. Reduce crime in multi-unit housing complexes

Project Description Overall Project Status as of: 1/18/2016 By June 30, 2017 create a “Crime Free Multi Housing Program” that will educate landlords and tenants of their rights and assist all parties in ensuring a safe community living experience in multi- unit dwellings through the use of written forms, programs, and onsite training classes. By July 1, 2016 use crime mapping software to pinpoint multi-housing units that have high incidences of crime Project is on schedule. so that the Police Department can work with landlords to reduce crimes and other nuisance violations like public intoxications, disturbance calls, vandalism, and thefts.

Project Team Lead: Bill Henninger

Activities Completed Next Steps SC-1C(1) Crime Free Multi-Housing program and ordinance adopted by City Council. SC-1C(1) Fully implement program in partnership with Fire Dept, Planning and Zoning and property managers and owners

th SC-1C(1) First CFMH landlord training held on Jan. 13 . SC-1C(1) Security checks at properties

SC-1C(2) Two crime mapping software packages are installed and SC-1C(1) Meet with tenants by request and/or provide working on compatibility with Jasper County Dispatch informational handouts about CFMH program SC-1C(2) Continue developing software capabilities.

Key Decisions Required Budget None Improve the quality of Newton’s rental housing

Project Description Overall Project Status as of: 1/8/2016 By October 1, 2015 acquire rental permit records management software. By January 1, 2016 train employees on records management software. By July 1, 2016 develop education program for landlords on the rental property program. By January 1, 2016 implement a Project is behind schedule. reporting and tracking system for health related issues and concerns. By January 1, 2016 develop assessment process, including, but not limited to the use of semi-annual performance measures for effectiveness of rental property program.

Project Team Lead: Mike Knoll

Activities Completed Next Steps Software vendor has been researched. Vendor is in process of providing bid as this will serve potentially as permit software for the Building Safety Plan for Implementation of rental permit software. Department. Train employees on use of software.

Draft of the Education Program for the Rental and Crime Free Multi Housing Develop tracking for health related issues. Programs completed. Develop performance measures for the rental programs.

01/08/2016

Software is being purchased and included in new fire department software.

Crime free housing program on target with first class set for 1/13/2016.

Key Decisions Required Budget

01/08/2016 Maintenance cost of Rental Permit Software included in fire department budget. Rental permit software included in fire department software. Update existing codes and review the inclusion of other codes

Project Description Overall Project Status as of: 1/8/2016 By January 1, 2016, update the Fire Code to the State adopted version of the International Fire Code. By January 1, 2016, update the Building Code to the State adopted version of the International Building Code. By January 1, Project is on schedule. 2016, review and assess the adoption of the Property Maintenance Code in congruence with Building and Fire Codes.

Project Team Lead: Mike Knoll

Activities Completed Next Steps Research has found that the City has adopted the current Fire and Building Codes that have been adopted by the state. Make determination from the Building Department if adopting codes ahead of the state will cause any issues.

International Fire Code has been reviewed by Fire Marshal who recommends Evaluate the International Property Maintenance Code as compared to the adoption of 2012 Code. This will put the City ahead of the state adopted code City of Newton Code of Ordinances to determine amount of overlap and from 2009. provide gap analisys to determine best path of action.

01/08/2016

2015 International Fire Code under review. State of Iowa will adopt new 2015 code sometime this spring. Recommend we stay with State codes.

Key Decisions Required Budget Cost of updating code books for Building Safety and Fire Department. 01/08/2016

Recommend Newton stay current with State adoption of codes.

Create a Public Safety Task Force to promote public safety education.

Project Description Overall Project Status as of: 1/18/2016 By June 30, 2017, use local and mass media outlets as well as public forums to educate the public on crime prevention. By June 30, 2016, prepare and implement a “Citizen’s Fire Academy” to run in the spring of 2016 to educate the public on Fire Project is on schedule. prevention. By December 31, 2015, use local and mass media outlets as well as public forums to educate the public on emergency preparedness.

Project Team Lead: Ron Cook

Activities Completed Next Steps SC – 2.A(1) July 2015 – Public Safety Day @ Newton Fest – Police/Fire SC – 2.A(2) Coordinate with the Fire Department and assist with meeting the next goal of implementing a Citizen’s Fire Academy by spring of 2016. July 2015 – Public Safety Day @ Jasper County Fair Police/Fire.. Sept. 2015 - Thanks With Franks – Don’t Text and Drive Campaign SC – 2.A(3) Coordinate with Jasper County EMA on public hazard and th Sept. 2015 – 19 Session of the NPD Citizen’s Police Academy disaster preparedness education and training items to post on social media Dec 2015 – Shop with Cops monthly.

Jan – Dec. 2015 – Frequent social media posts about crime prevention.

Key Decisions Required Budget N/A N/A Monitor, record, and evaluate response times and case closures

Project Description Overall Project Status as of: 1/18/2016 By November 1, 2015 work with the Jasper County Sheriff’s dispatch office to revise procedures in data entry to ensure that the best data on response times, time-on-scene, and case closures is being collected. By January 1, 2016 compile and compare NPD response times from previous years to current response times. By July 1, 2016 implement new procedures to reduce response times based on analysis and reduce Project is behind schedule. response times by 5% from previous year. By January 1, 2016 compile and compare NPD’s number of cases closed from previous years to present case closed and increase by 5% from previous year.

Project Team Lead: Wayne Winchell

Activities Completed Next Steps SC-3A(1) Met with Jasper County Sheriff’s Dispatch and developed understanding of data needs of the Police Department and timely SC-3A(1-3) Continue researching potential solutions for response tracking based on currently partnership with the Jasper County Sheriff’s Office. documentation of dispatch, arrival and clearance times.

SC-3A(2) Based on current data and software we are not able to accurately track response times. SC-3A(4) Begin compiling and comparing data from 2014, 2015 & 2016

SC-3A(3) Based on current data and software we are not able to accurately track and implement response time strategies.

SC-3A(4)Analyzed current crime reporting software and identified trackable cases and crimes.

Key Decisions Required Budget SC-3A(1-3) Purchase own tracking software Unknown Outdoor Warning Sirens

Project Description Overall Project Status as of: 1/13/2016 By June 30, 2016, replace seven outdoor warning sirens at a cost not to exceed $140,000.

Project is on schedule.

Project Team Lead: Mike Ward

Activities Completed Next Steps Sirens were recently replaced at 1500 W 4th St N and E 12th St N / N 11th Ave E. Obtain funding for the replacement of the remaining three outdated sirens and one siren at a new location. The newer sirens have a larger coverage area that will allow some existing sirens to be removed.

Key Decisions Required Budget Decisions are needed as to a timeline to go out for bid to update the two-way $20,000 per siren plus funds for a two-way radio system. radio system that will allow software to be installed at the Jasper County Dispatch center. The computer software allows for full time monitoring of the two-way systems and and functioning of units. A new siren location is proposed near I-80 exit 168. Increase Fire Department crew awareness of performance.

Project Description Overall Project Status as of: 1/12/2016 By December 31, 2015, implement use of performance measure from Center for Public Saety Excellence. By June 30, 2016, develop systems for posting performance measurement for crew dissemination. By December Project is on schedule. 31, 2016, implement new procedures based on analysis of data.

Project Team Lead: Rex Heisdorffer

Activities Completed Next Steps Performance Measures list is completed. Ensure validation of numbers based on measures Compilation of data from past 3 years completed Mount display board in hallway.

Introduction to command staff regaerding posting Provide training to crews regarding use of numbers, what they measure, and how information will be used to move forward. Display board built

Key Decisions Required Budget How often will measures be updated? Minimal amount of office supplies for posting of numbers in organized manner. Who will be responsible to maintain postings? Create and implement employee emergency response training.

Project Description Overall Project Status as of: 1/12/2016 By December 31, 2015 ensure all Departments have updated Emergency Operations Sections of Standard Operating Guidelines of Department. By December 31, 2015, develop and implement a “Continuity of Operations Project is on schedule. Plan for all Departments. By December 31, 2016 train all employees on the use of the “Continuity of Operations Plan.”

Project Team Lead: Rex Heisdorffer

Activities Completed Next Steps Continuity of Operations Plan has been completed and approved by Council. Review Emergency Operations Sections of Standard Operating Guidelines of each Department: Initial training of Department Directors and Supervisors to roles in operation of the City Emergency Operations Center. Police, Fire, Administration, Library, Parks, Water Works, and

Reminder to department directors to review their Emergency Operations Public Works Plans Directors to provide report as to compliance with directive to update SOG’s regarding emergency operations. Provide training overview for employees on the Continuity of Operations Plan by the end of 2016.

Key Decisions Required Budget None None expected. Implement community-wide master plan for traffic control systems.

Project Description Overall Project Status as of: 1/13/2016 By December 31, 2015 implement master plan for control of intersections through the community. By December 31, 2015 implement master plan for control of on-street parking throughout the community. Project is on schedule.

Project Team Lead: Brian Laube

Activities Completed Next Steps In March of 2014 there was an estimated 170 uncontrolled intersections in Newton. It was determined that all intersections should have traffic control. Install stop signs or yield signs at approximately 98 remaining uncontrolled intersections. With the future changes in the City Code, this

In 2014, stop or yield signs were installed at 54 intersections. To date in 2015, will require a resolution approved by City Council. We are waiting for the City Code modifications to be made before we proceed with resolutions to stop and yield signs have been installed at 18 intersections. address the remaining uncontrolled intersections. Parking restrictions on streets will be determined based on street width and traffic volume as outlined in the Memorandum dated August 15, 2011 from the Public Works Director to the City Administrator.

Key Decisions Required Budget Stop and yield signs will be done one neighborhood at a time. Minimal.

On-street parking restrictions will be done one neighbhorhood at a time based on citizen request. Evaluate traffic flow and traffic control systems downtown

Project Description Overall Project Status as of: 1/13/2016 By December 31, 2015 conduct an engineering study to evaluate the traffic flow and traffic control systems in the downtown.

Project is on schedule.

Project Team Lead: Keith Laube

Activities Completed Next Steps Obtained Iowa Department of Transportation funding for a traffic engineering study through the Iowa Traffic Engineering Assistance Program (TEAP). The traffic engineering consultant is finalizing their recommendations.

Met with the Snyder & Associates, the DOT consultant, to discuss our needs. Collected traffic counts at key intersections.

Key Decisions Required Budget Location and type of future traffic signals along 1st Avenue in the downtown to Study is funded by DOT. be determined. Street Maintenance Program

Project Description Overall Project Status as of: 1/13/2016 By September 30, 2015 implement 5-Year Street Maintenance Program.

Project is on schedule.

Project Team Lead: Brian Laube

Activities Completed Next Steps The 5-year street maintenance plan and the community investment plan have been updated. Concrete pavement maintenance is planned for FY 2016-2017.

Key Decisions Required Budget Will require bonding or other funding.