John Mccafferty, Information Technology Director, Gave an Update on the New County Website Logo

APPROVED ON JUNE 6, 2018 BY THE BOARD OF COUNTY COMMISSIONERS AT THE WEEKLY BUSINESS SESSION General Discussion: May 29, 2018 11: 00 a. m.— BCC Conference Room Commissioners Daniel E. DeYoung, Lily N. Morgan and Simon G. Hare; Rikki Perrin, Recorder

Chair Daniel E. DeYoung called the meeting to order at 11: 00 a. m.

Agenda items taken out of order.

1. Website Update John McCafferty, Information Technology Director, gave an update on the new County website logo. He reviewed Josephine County Logo and Brand Update( Exhibit 2). Commissioner Hare would like to see the shape of the current logo, capturing where the county is headed. Mr. McCafferty requested the approval of the Board to move forward with the RFI.

2. Public Works Quarterly Update Rob Brandes, Public Works Director, gave the department quarterly update. Roadside spraying was done in Takilma and had some kickback from the community. Mr. Brandes offered the Owner Maintain project, which allows the local residence to maintain the stretch of road. Beacon Drive project starts May 30, 2018. Working with GPID to keep project moving. An MOU is being drafted by Mr. Brandes to help keep GPID on track. Discussions regarding sign boards are taking place for informing the public on upcoming roadwork, road closures, events, etc. Mr. Brandes has been working with Planning on traffic issues for the June 1- 3, 2018 Balloon and Kite Festival. Michael Weber, Public Health Director, shared what ambulatory services would be provided for the event. The Board discussed using a standard checklist for all upcoming events so that all departments can work together effectively. Mr. Brandes will be working with Caleb LePlante to have a plan in place to deal with traffic. Mr. Brandes met with Planning and they will hold monthly pre-project meetings with all entities involved with upcoming projects. Mr. Brandes discussed Acknowledgments (Exhibit 3).

3. Merlin Sidewalk Project Update Mr. Brandes reviewed Merlin Rd./ Galice Rd. Sidewalk Improvements ( Exhibit 4). Mr. Brandes will add the current map to Public Works' webpage for the public.

4. Public Health Quarterly Update Michael Weber, Public Health Director, gave the RFP update. He shared that there was very little interest expressed, the cost being prohibitive. Mr. Weber will be talking to organizations that were interested to get their feedback.

5. Friends of Oregon Caves Support Letter Sue Densmore, Friends of the Oregon Caves and Chateau Executive Director, shared the Friends of the Oregon Caves and Chateau handouts( Exhibit 1). She was requesting a Fiscal Sponsorship from Josephine County. The county simply manages the grant from Business Oregon for funding, while the National Trust for Historic Preservation ( Hope Crew: Hands- On Preservation Experience) would do the restoration. Commission Hare expressed concerns over fire safety in that area and requested a plan be in place. The Board agreed to sponsor the program. Ms. Densmore will provide a copy of the preservation plan. A support letter from the Board will be needed within the week. Commissioner Morgan made a motion to approve the Friends of Oregon Caves Support Letter, seconded by Commissioner Hare. Upon roll call vote, motion passed 3- 0; Commissioner Hare— ves, Commissioner Morgan— ves and Commissioner DeYoung—yes. General Discussion May 29, 2018 Page 2 of 2

6. Other (ORS 192. 640( 1) ". . . notice shall include a list ofthe principal subjects anticipated to be considered at the meeting, but this requirement shall not limit the ability of a governing body to consider additional subjects".) None heard.

The meeting adjourned at 12: 03 p.m.

EXHIBITS: Exhibit 1 - Friends of the Oregon Caves and Chateau handouts Exhibit 2 - Josephine County Logo and Brand Update Exhibit 3 - Acknowledgments Exhibit 4 - Merlin Rd./ Galice Rd. Sidewalk Improvements 5- — 18 c)44 + ies11— I

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May 25, 2018 Josephine County Commissioners 500 NW 6t^ Street Grants Pass, OR 97526

Dear Commissioners:

Thank you for your continued support of the Oregon Caves National Monument and Preserve( OCNMP) and the restoration of the National Historic Landmark Lodge- the Oregon Caves Chateau. As a popular site for families, school and educational opportunities, the OCNMP continues to be a significant employer- with over 75 full-time and seasonal employees.

The Friends of the Oregon Caves and Chateau have an opportunity to restore the Historic Guide Dormitory at the OCNMP, with the help of the HOPE ( Hands-On- Preservation- Experience) crew sponsored by the National Trust for Historic Preservation.

When it is restored, this facility will offer dormitory style lodging, offering greater flexibility for families, the opportunity to hold summer camp, host residential educational research teams and guest lecturers. The Guide Dormitory could also be more easily opened for year-round use, weather permitting, and would be available when the Chateau is closed.

The Friends have made a request to Business Oregon for funding to repair the foundation, replace windows and make upgrades to the interior of the Guide Dormitory. If granted, the Friends would need a local government to act as the fiscal sponsor to receive these funds.

We hereby request the Josephine County act as our sponsor and create a letter signed by Josephine County's highest elected official.

Thank you again for your interest and support.

a re ards,

Sue Densmore Executive Director

The Friends of the Oregon Caves and Chateau is a non-profit organization cooperating with the National Park Service( NPS) in the preservation, stewardship and improvement of the cultural and natural resources of the Oregon Caves National Monument. The Friends will benefit the Monument through the concern, care and philanthropy ofdedicated individuals. They will help raise project donations and capital funds to restore and improve the facilities, and to involve the community and visitors in the future plans of the monument 7' t I"4' .'.. ,+ ' N•

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The Friends of the Oregon Caves and Chateau is a One of the top 5 tax- exempt non- profit corporation cooperating with the regional attractions for National Park Service in the preservation, stewardship and improvement of the cultural and natural re- 1- 5 travelers from tv ' sources of the Oregon Caves National Monument. Oregon, Washington .` ' f

and California. The Oregon Caves National Monument and Pre- 3 '' Travel Southern Oregon serve is a protected area in the northern Siskiyou Mountains of southwestern Oregon. The 4, 554- acre park, including the marble cave, is 20 miles east of Cave Junction, on Oregon Route 46. The protected Definitely worth the triptr i ! area, managed the National Park Service ( NPS), is by Elbye, El Salvador in southwestern Josephine County, near the Oregon— California border.

r The efforts benefit the through c Friends' Monument f ,,, f_.4„.... "`' ".` the concern, care and philanthropy of dedicated indi i I ,. victuals, by raising funds for various projects and capital improvements and by efforts designed to stimulate V visitor attendance. The Friends also focus on 77,.--- •"• • strengthening involvement by the area community, k.~ along with visitors, in future planning for the Monu- 4 . ment. v,a G * Among the major attractions at the Monument is the Oregon Caves Chateau, a six- story, 23 guest room hotel built in a rustic style in 1934. The Cha- teau is a National Historic Landmark and part of the Oregon Caves Historic District within the Monu- The Chateau serves visitors from all 50 states and many ment. The Friends are committed to the particularly countries including Denmark Australia France Nor- restoration and improvement of the Chateau. way South Africa Taiwan Spain Sweden Canada The Friends are very proud of the progress we have made over the last 10 years to encourage the full his- Brazil United Kingdom Russia Korea Singapore toric restoration of Oregon' s remarkable Third Great New Zealand Chile Lodge!

0 me Chateau' s original 30s fan- favorite diner is one of visitors' favor- in Or-! on des natio! I ite places— featuring the 2018 best" milkshakes" anywhere.

Always 37 Flavors offered! A National Historic Landmark Lodge and one of the three Great

Lodges of Oregon! p i;l .. World' s largest public collection of iconic Monterey Furniture asls Birthplace of the " View Master"

A visit that is remembered for a lifetime!

AI. 41110A, Combine the visit with a coffee/ snack/ overnight Ark stay at the Chateau Wonderful original 30' s diner.

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HOPE Crew Brief 111. 1111‘

New historic restoration program launched

The National Trust for Historic Preservation and The Corps Network launched an initiative to National Trustfor Historic Preservation train more young people in preservation crafts while helping to protect historic cultural sites HoPECREw on public lands. Named " HOPE Crew" for Hands- On Preservation Experience Hands- On Preservation Experience," the s program links preservation projects to the

national youth corps movement. It brings the potential for thousands of crew members to V' work on hundreds of sites, learning such as repointing, carpentry, and window preservation craft skills while restoring historic restoration. These craftspeople are paid from places. the project' s budget. The Trust plays a role in

National Trust provides preservation expertise filling this need by building a database of preservation crafts people that can be sourced

To enable the youth corps to successfully for projects. complete rehabilitation projects at historic sites, the Trust coordinates support from its broad network of partners and preservation The Corps Network provides ready access to Crew members experts. This meets two vital needs: The first

need for most projects is finding a preservation To launch this program, the Trust partnered advisor who can help guide the project by with The Corps Network, an association of 127 answering preservation- related questions as youth and service corps operating in all states well as the crew helping members understand and the District of Columbia. They are a direct and appreciate the historic significance of the descendant of the Depression- era Civilian project. The preservation advisors work on a Conservation Corps, which mobilized about pro bono basis. Preservation experts within the three million young people to dramatically National Park Service fill help this role. improve the nation' s public lands while receiving food, shelter, and education. Each The second need is to source preservation year, youth corps collectively engage over crafts expertise for specific projects to help 27, 000 corps members and provide 13. 5 million train the youth corpsmembers on techniques hours of service. Corpsmembers are paid a stipend during their training program. This partnership helps focus youth corps skills training on preservation projects. This is an area of interest to youth corps because their

1 graduates can find higher paying jobs when standpoint, corpsmembers are typically paid they have preservation craft skills. This work minimum wage while in the training program. A experience and skills training can be the first study done by Booz Allen commissioned by NPS step toward future employment. showed that youth corps could do the work at

50% the cost of a commercial contractor. Youth Corpsmembers are aged 16- 25 and include corps receive a substantial part of their funding many returning veterans; 53% are people of from Federal grants which support workforce color, (30% African American, 20% Latino and development. 3% Native American), 61% come from families living in poverty, and 31% have dropped out of How to learn more high school.

This program is working with NPS to identify What corpsmembers do projects to help expand the program to other parks and partners. If you would like to learn Corpsmembers learn both technical and more, please contact: leadership skills which can help set them on a career path. Many youth corps members join the National Park Service, for example, to Monica Rhodes continue their service to public lands. Others Associate Director, HOPE Crew join trade apprenticeship programs. Some are National Trust for Historic Preservation college bound. Today, the HOPE Crew program mrhodes@savingplaces. org has completed 90 preservation projects utilizing 202. 588. 6055 skills such as:

Window restoration Timber framing Masonry

Painting and refinishing I gr- Adobe repair w i Roofing Carpentry re&'

HOPE Crew project at Little Big Horn Battlefield National Monument— Montana Conservation Corps

The financial model for HOPE Crews

Youth corps act as contractors on projects and provide the labor, tools, training, room and board, insurance, and materials. As a result, the projects are approached in the same manner as a commercial contractor would. From a cost

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Josephine County Logo and Brand upgrade

Josephine County is requesting proposals to provide consulting and graphic art services for the purpose of brand evaluation and development. The deliverables include:

1. Evaluation of our current County logos, internes communication applications design elements), social media platforms and public communications generally.

2. Design of vectored improved or new logo suitable for print materials, signage, and uniforms. Recommendations on colors, fonts, and design.

3. Recommendation on current tagline, its replacement, modification, or removal.

4. Standards for letterhead, presentations, and print material.

5. Website evaluation and recommendations based on cost, efficiency, and design features:

a. Home and department page design recommendations

b. Navigation and Search customization

c. Consistent content design

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t t Brown umpkin Dark Green BEFORE THE BOARD OF COUNTY COMMISSIONERS FOR JOSEPHINE COUNTY STATE OF OREGON

In the Matter of Adoption of an Additional Administrative Policy & Procedure for Josephine ORDER 98- 52 County for the Purpose of Conducting Business on a Daily Basis

WHEREAS, it is the desire of the Josephine County Board of Commissioners to establish County policy and procedures regarding the use of an adopted County logo by each county department, and in each, and every, situation in which the County is graphically represented; and

WHEREAS, the adopted logo has been reviewed by the Josephine County Department Heads, Elected Officials, and Board of Commissioners; and

THEREFORE, IT IS HEREBY ORDERED by the Josephine County Board of Commissioners that the adopted Logo Policy be adopted as herein attached as " Exhibit A".

2nd DONE and DATED this day of SotMag. 1998.

JOSEPHINE COUNTY BOA' II • F COMMISSIONE'

i rock,: Chair

Harold Haugen, e- Cha V dam... Fred Borngasser, C. 1 issioner

Attachment: " Exhibit A" - Use of Josephine County Logo Policy Josephine County Administrative Policies & Procedures

Adopted: Chapter A Effective: General Administration Revised: Policy A- 17 Document Repealed:

SUBJECT: Use of Josephine County Logo

1. 0 Purpose

To establish County policy and procedures regarding use of the adopted county logo.

2. 0 General Policy

The general policy ofthe County sets forth that all county departments will use the adopted county logo in each, and every, situation in which the County is represented graphically.

3. 0 Policy guidelines/ procedures

a. Each county department will use the adopted county logo on all letterhead representing the County. This will include letters, memos, envelopes, media releases, etc.

b. The monogram on any article of clothing and/or any uniform supplied by the County will reflect the adopted county logo.

c. All county owned vehicles bearing decals will reflect the adopted county logo. d. The adopted county logo will be on all business cards and identification badges.

e. signage the Any representing County must bear the adopted county logo. Josephine County Administrative Policies& Procedures

Use of Josephine County Logo Page 2 of 2 Effective:

f. Use of the logo in color or black and white shall be at the discretion of department heads. Consideration shall be given to using a black and white version where the benefits and impacts ofcolor as part of the message may not be warranted, (i.e. routine internal written correspondence within or between County departments).

attachments: " Exhibit A.1" - Logo illustrating color representation Exhibit A.2" - BCC letterhead Exhibit A. 3" - Department letterhead

EXHIBIT A" Josephine County Web Project Board Conference Rm Courthouse

March 28, 2018 1: 30

Invitees: Jon Bowen, Lily Morgan, Sarah Wright, Julie Schmelzer, Rikki Perrin, John McCafferty, Aurora Frost

1) Logos, Seals —vectored, brightened, sharpened

Board decision to polish up logo, image

2) What GP is doing with WordPress page builder plug-in Beaver Builder

3) What functionality we have to have:

Airports Cameras

Assessor Property Lookup, Map linking

BCC Agenda, Calendar, Minutes, News Releases, Committees, televised meetings, audio minutes, Citizen

subscription to meetings, notification

systems,

Emergency Management Subscription Service

Fairgrounds Events, Rentals

GIS Interactive App display

HR Policies, Job Descriptions, etc.

Legal Ordinances, Records Requests

Parks Events, Reservations, Pass sales

Planning Applications, Hearings, Complaints, Information Health Burn notification, Air Quality map, Appt. Sched.

Sheriff Inmates, Crime reporting, news & press releases, Concealed Hand gun Licensing applications

Transit Interactive route maps ( real time?)

Treasury Pay taxes

All departments Online forms, FAQ, RFPs,Polls, accept payments, ADA compliance

4) New functionality needed

a) Mobility, Responsive

b) Modern design

c) Interest/ image building

5) Website Research —Who do we like? How do the sites we like meet these needs? Who built them?

Julie: https:// www. klamathcounty.org/- https:// www.civicplus. com/ Aurora: https:// www.co. benton. or.us/ https:// www.municodeweb. com/ https:// www.municode.com/ blog/municode-acquires- industry-leading-government- website- designer- aha- consulting/ http:// www.co. marion.or.us/ internal sharepoint http:// www.stancounty.com/ internal custom https:// www.baltimorecountymd. gov/ index.html https:// www.hamiltoncounty.in.gov/ https:// www.civicplus.com/ http:// www.jarnescitycountyva.gov/ https:// www.civicplus.com/ https:// www.traviscountytx.gov/

Quick thoughts on what Daily Courier reporters might like to see in a county website:

Detailed calendars with important events listed, including advisory board meetings. Agendas posted as far in advance as possible, even if they are in draft form, and especially by the end of the day two days in advance of meeting day if possible. As much backup material as possible posted with agendas. Detailed agendas ( not just "manager' s update") . Recordings of advisory board meetings. Posted minutes of meetings, including advisory board meetings. Weekly newsletter. Extensive archives. Easy to use. Easy to use. Easy to use. Updated daily. Include the good, bad, ugly and beautiful -- not just happy news .

Side note on other forms of " getting the word out" : Town hall forums might be good ways to share info. Could be general or topic- specific. Presentations coupled with a Q & A time can be interesting. Panel discussion with time for Q and A can be good, too. Not just commissioners; bring in department heads or other experts. Also, the sheriff has done Facebook Q & A that seemed to work well. 5- ai—iB q- 31'T"' 3

Acknowledgments

Josephine County Steve Hodge, County Engineer, Project Manager Brad Barber, Public Works Robert Weber, Public Works Director Chuck Dejanvier, Public Works William Bartow, Planning Director Becki Ray, Public Works Rolf Pitts, Public Works Colleen O' Hickey, Public Works

Technical assistance provided by: Parametrix, Inc., Lead Project Consultants David Siegel, AICP, Project Manager Anne Sylvester, Deputy Project Manager Howard Roll, P.E., Transportation Planning Jason Franklin, Land Use/ Public Involvement Jennifer Bradford, GIS Coordinator/Land Use David Stocker, GIS and Land Use Planning Rory Renfro, Transportation Planning

Nelson/Nygaard, Transit Consultants Johnson- Gardner, Financial Consultants Scott Chapman, Transit Planning Bill Reid, Transportation Financing

Agency Participants: Airport Advisory Board— Alex Grossi Bureau of Land Management— Jim Roper City of Cave Junction- Helen Early City of Grants Pass— Dave Wright Oregon Department of Land Conservation and Development— John Renz Oregon Department of Transportation— Ingrid Weisenbach Rogue Valley Area Commission on Transportation— Dick Smith U.S. Forestry Service— Dave Ewing

Citizen Advisory Committee: Donna Chickering Brian Lee Dwight Ellis James Lowe Gerard Fitzgerald Monte Mendenhall Don Gray Andy Owens Sr. Lee Harman Duane Petersen Bob Hyatt Dave Toler

Rural County Planning Commission County Board of Conunissioners Don Ashton Jim Brock Douglas Beck Harold Haugen Louis Chauvin Jim Riddle John Ciminello Elizabeth Metcalf Duane Petersen Jim Raffenburg Sunny Sundquist Ron White T—

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