APPROVED ON JUNE 6, 2018 BY THE BOARD OF COUNTY COMMISSIONERS AT THE WEEKLY BUSINESS SESSION General Discussion: May 29, 2018 11: 00 a. m.— BCC Conference Room Commissioners Daniel E. DeYoung, Lily N. Morgan and Simon G. Hare; Rikki Perrin, Recorder Chair Daniel E. DeYoung called the meeting to order at 11: 00 a. m. Agenda items taken out of order. 1. Website Update John McCafferty, Information Technology Director, gave an update on the new County website logo. He reviewed Josephine County Logo and Brand Update( Exhibit 2). Commissioner Hare would like to see the shape of the current logo, capturing where the county is headed. Mr. McCafferty requested the approval of the Board to move forward with the RFI. 2. Public Works Quarterly Update Rob Brandes, Public Works Director, gave the department quarterly update. Roadside spraying was done in Takilma and had some kickback from the community. Mr. Brandes offered the Owner Maintain project, which allows the local residence to maintain the stretch of road. Beacon Drive project starts May 30, 2018. Working with GPID to keep project moving. An MOU is being drafted by Mr. Brandes to help keep GPID on track. Discussions regarding sign boards are taking place for informing the public on upcoming roadwork, road closures, events, etc. Mr. Brandes has been working with Planning on traffic issues for the June 1- 3, 2018 Balloon and Kite Festival. Michael Weber, Public Health Director, shared what ambulatory services would be provided for the event. The Board discussed using a standard checklist for all upcoming events so that all departments can work together effectively. Mr. Brandes will be working with Caleb LePlante to have a plan in place to deal with traffic. Mr. Brandes met with Planning and they will hold monthly pre-project meetings with all entities involved with upcoming projects. Mr. Brandes discussed Acknowledgments (Exhibit 3). 3. Merlin Sidewalk Project Update Mr. Brandes reviewed Merlin Rd./ Galice Rd. Sidewalk Improvements ( Exhibit 4). Mr. Brandes will add the current map to Public Works' webpage for the public. 4. Public Health Quarterly Update Michael Weber, Public Health Director, gave the RFP update. He shared that there was very little interest expressed, the cost being prohibitive. Mr. Weber will be talking to organizations that were interested to get their feedback. 5. Friends of Oregon Caves Support Letter Sue Densmore, Friends of the Oregon Caves and Chateau Executive Director, shared the Friends of the Oregon Caves and Chateau handouts( Exhibit 1). She was requesting a Fiscal Sponsorship from Josephine County. The county simply manages the grant from Business Oregon for funding, while the National Trust for Historic Preservation ( Hope Crew: Hands- On Preservation Experience) would do the restoration. Commission Hare expressed concerns over fire safety in that area and requested a plan be in place. The Board agreed to sponsor the program. Ms. Densmore will provide a copy of the preservation plan. A support letter from the Board will be needed within the week. Commissioner Morgan made a motion to approve the Friends of Oregon Caves Support Letter, seconded by Commissioner Hare. Upon roll call vote, motion passed 3- 0; Commissioner Hare— ves, Commissioner Morgan— ves and Commissioner DeYoung—yes. General Discussion May 29, 2018 Page 2 of 2 6. Other (ORS 192. 640( 1) ". notice shall include a list ofthe principal subjects anticipated to be considered at the meeting, but this requirement shall not limit the ability of a governing body to consider additional subjects".) None heard. The meeting adjourned at 12: 03 p.m. EXHIBITS: Exhibit 1 - Friends of the Oregon Caves and Chateau handouts Exhibit 2 - Josephine County Logo and Brand Update Exhibit 3 - Acknowledgments Exhibit 4 - Merlin Rd./ Galice Rd. Sidewalk Improvements 5- — 18 c)44 + ies11— I zz' F} 4 ` bttivotztamiriat* tzar f4! a., w 1 lit( Y - 1.; oldegon Caves F1 9 k fil Ya .! Chateau May 25, 2018 Josephine County Commissioners 500 NW 6t^ Street Grants Pass, OR 97526 Dear Commissioners: Thank you for your continued support of the Oregon Caves National Monument and Preserve( OCNMP) and the restoration of the National Historic Landmark Lodge- the Oregon Caves Chateau. As a popular site for families, school and educational opportunities, the OCNMP continues to be a significant employer- with over 75 full-time and seasonal employees. The Friends of the Oregon Caves and Chateau have an opportunity to restore the Historic Guide Dormitory at the OCNMP, with the help of the HOPE ( Hands-On- Preservation- Experience) crew sponsored by the National Trust for Historic Preservation. When it is restored, this facility will offer dormitory style lodging, offering greater flexibility for families, the opportunity to hold summer camp, host residential educational research teams and guest lecturers. The Guide Dormitory could also be more easily opened for year-round use, weather permitting, and would be available when the Chateau is closed. The Friends have made a request to Business Oregon for funding to repair the foundation, replace windows and make upgrades to the interior of the Guide Dormitory. If granted, the Friends would need a local government to act as the fiscal sponsor to receive these funds. We hereby request the Josephine County act as our sponsor and create a letter signed by Josephine County's highest elected official. Thank you again for your interest and support. a re ards, Sue Densmore Executive Director The Friends of the Oregon Caves and Chateau is a non-profit organization cooperating with the National Park Service( NPS) in the preservation, stewardship and improvement of the cultural and natural resources of the Oregon Caves National Monument. The Friends will benefit the Monument through the concern, care and philanthropy ofdedicated individuals. They will help raise project donations and capital funds to restore and improve the facilities, and to involve the community and visitors in the future plans of the monument 7' t I"4' .'.. ,+ ' N• t ) 10.: i•, A ' s 4 I t; K, , . T.. • I? , , \ tom..- 44.:,71;) i ' `` 3_ 1/.... 111. i i s• } r I, . 3*' .. d. u ray. AI 40 4N: 7----6......-,.--,-; •. i; 6 i T I ami tom- F r w_. _ _ r,. .--_^ rr Yom.-.•- gy ' sem. `` si. y,i,..r ws• 4 e 5_ _ y . ifs"_. a,::: a:_+•r. 4` T". 3_0 „......- _ — _ • ,- 40 ..„....------ 4 J isk It'.... etyk^- 1'". as- tee w,w r a I r. l p W r•"' .. - r. y-,. ` #' r1 ` •t. k , r, i t' i ti y _ b " _ fix ;' .. il t.. s r! i, 1' T 4.-_ fir. 16, s N 0 11111t. I. iit.:IL:4 '-;..C1 70... t • k. F R t 1 1 i \ ! ! 1 • ff. w 1 c„ - .. i r A 3Y 1 The Friends of the Oregon Caves and Chateau is a One of the top 5 tax- exempt non- profit corporation cooperating with the regional attractions for National Park Service in the preservation, steward- ship and improvement of the cultural and natural re- 1- 5 travelers from tv ' sources of the Oregon Caves National Monument. Oregon, Washington .` ' f and California. The Oregon Caves National Monument and Pre- 3 '' Travel Southern Oregon serve is a protected area in the northern Siskiyou Mountains of southwestern Oregon. The 4, 554- acre park, including the marble cave, is 20 miles east of Cave Junction, on Oregon Route 46. The protected Definitely worth the triptr i ! area, managed the National Park Service ( NPS), is by Elbye, El Salvador in southwestern Josephine County, near the Oregon— California border. r The efforts benefit the through c Friends' Monument f ,,, f_.4„.... "`' ".` the concern, care and philanthropy of dedicated indi i I ,. victuals, by raising funds for various projects and capi- tal improvements and by efforts designed to stimulate V visitor attendance. The Friends also focus on 77,.--- •"• • strengthening involvement by the area community, k.~ along with visitors, in future planning for the Monu- 4 . ment. v,a G * Among the major attractions at the Monument is the Oregon Caves Chateau, a six- story, 23 guest room hotel built in a rustic style in 1934. The Cha- teau is a National Historic Landmark and part of the Oregon Caves Historic District within the Monu- The Chateau serves visitors from all 50 states and many ment. The Friends are committed to the particularly countries including Denmark Australia France Nor- restoration and improvement of the Chateau. way South Africa Taiwan Spain Sweden Canada The Friends are very proud of the progress we have made over the last 10 years to encourage the full his- Brazil United Kingdom Russia Korea Singapore toric restoration of Oregon' s remarkable Third Great New Zealand Chile Lodge! 1 0 me Chateau' s original 30s fan- favorite diner is one of visitors' favor- in Or-! on des natio! I ite places— featuring the 2018 best" milkshakes" anywhere. Always 37 Flavors offered! A National Historic Landmark Lodge and one of the three Great Lodges of Oregon! p i;l .. World' s largest public collection of iconic Monterey Furniture asls Birthplace of the " View Master" A visit that is remembered for a lifetime! AI. 41110A, Combine the visit with a coffee/ snack/ overnight Ark stay at the Chateau Wonderful original 30' s diner. Anna, London ii It iffl 14 MgreK+r OPPO11tt- era.... V,' 1 0 waiws ds,,, 1 F r Out, ', pp Definitely a Visitors from MUST SEE t‘ all SO states 11111# And of course you must stay 3......_,r A in the Chateau! and 44 countries. 1;01.< *, Suzanne, Chicago i w 1" ;.;),,,.. ilmA t kellk*•^ _. try,,•wi 7.1- 1 111.- v f. ' 4144101 I f e 1 i t7f gy,.