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City Council and Community Development Agency Minutes

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City Council and Community Development Agency Minutes CITY COUNCIL AND COMMUNITY DEVELOPMENT AGENCY MINUTES Regular Meeting Tuesday, October 2, 2001 7:30 p.m. Menlo Park Council Chamber 801 Laurel Street, Menlo Park 6:00 P.M. STUDY SESSION Held in the conference room located on the first floor adjacent to the entrance of the Administration Building at 701 Laurel Street, Menlo Park. 1. Consideration of the initial report on the development of a Fiscal Impact Model. Kris Schenk, Director of Community Development, introduced the Fiscal Analysis consultant, who reviewed the draft model. Council discussed the ways in which the model would be applied, the assumptions used and the next steps to finalize the model. 7:30 P.M. REGULAR MEETING ROLL CALL – Mayor Jellins called the meeting to order at 7:40 p.m. Mayor Pro Tem Schmidt and Councilmembers Kinney, Collacchi and Borak were present. Staff included City Manager Boesch, Assistant City Manager Seymour, City Attorney McClure, City Clerk Ramos and several department heads. A. PRESENTATIONS AND PROCLAMATIONS – None. B. APPOINTMENTS, ANNOUNCEMENTS AND REPORTS 1. Appointments to the Arts, Environmental Quality, Housing, and Parks and Recreation Commissions Councilmember Collacchi nominated Marina La Palma for reappointment to the Arts Commission, seconded by Councilmember Borak. There were no other nominations made. There was consensus to reappoint Marina La Palma to serve another term expiring September 30, 2005. Councilmember Borak nominated Lee Duboc, Councilmember Collacchi nominated Stuart Zussman and Mayor Pro Tem Schmidt nominated Richard Cline for two appointments to the Parks and Recreation Commission. Mayor Jellins called for the vote and Ms. Duboc and Mr. Zussman were both appointed with a 4-1 vote to each serve a four-year term expiring September 30, 2005. Councilmember Kinney nominated Mary Kenney for a reappointment to the Environmental Quality Commission, seconded by Mayor Pro Tem Schmidt. There was consensus to reappoint Mary Kenney to serve another term expiring August 31, 2005. Councilmember Borak nominated Mary Ellen Murphy, a sole applicant, for appointment to the Housing Commission. There was consensus to appoint Mary Ellen Murphy to serve an unfinished term on the Housing Commission ending July 31, 2005. 2. Announcement of Current Vacancies on Commissions \\Menlocity2\CLK\Minutes\2001\City Council Minutes 10-2-01.doc Page 1 Mayor Jellins announced the current vacancies on the Menlo Park Community Mediation Service Committee and asked the Council its direction regarding staff’s request to extend the deadline. There was consensus to extend the deadline until sufficient number of applications have been received. 3. Councilmember Reports: Jellins, Schmidt, Kinney, Collacchi, Borak Councilmember Kinney reported on the annual board meeting of the San Francisquito Creek Joint Powers Authority (SFCJPA) on September 27, 2001, noting that an agreement was reached about the levy project east and west of Interstate101. He said that a report to Council will be forthcoming. Councilmember Kinney also reported on the meeting with Bay Area Water Users Association (BAWUA) regarding the Hetch Hetchy water system. He suggested that staff invite BAWUA’s executive director to speak to the Council. Mayor Jellins invited the public to the next Meet the Mayor event on October 6 at 10:00 a.m. in the Recreation Center building. He announced that the City’s gymnastics program had some of its gymnasts participate in a recent state competition and placed 10th and 11th in the all around event. Lastly, he announced the cancellation of the next Council meeting and reminded the public that the last day to register to vote in the upcoming election is Monday, October 22, 2001. C. PUBLIC COMMENT #1 Bernie Mellott, Menlo Park, thanked the Council and staff for their support and assistance to the Rosener House and invited them to tour the new facility. D. CONSENT CALENDAR Mayor Jellins read the consent calendar items. Councilmember Collacchi pulled item D8. Mayor Jellins pulled item D3. M/S Borak/Schmidt to approve consent calendar items 1, 2, 4, 5, 6 and 7 as presented. Motion passed 5-0. 1. Audited bills for period 12 ending September 14, 2001 and for pay period 19 ending September 8, 2001. 2. Award of contract for the 2001-2003 Street Light Maintenance Program to A American Electrical and Service Co. in the amount of $72,070.35 and authorization to renew the contract for an additional two year term. Pulled 3. Approval of the following agreements for the delivery of Transitional Kindergarten Services by the Menlo Park Peninsula Partnership Collaborative: (1) Resolution authorizing the acceptance of grant funds in the amount of $41,000 from the Peninsula Community Foundation to support the Menlo Park Transitional Kindergarten Program and approving a budget increase from $99,600 to $140,600 for the Peninsula Partnership fund. (2) Approval of a contract in the amount of $38,833 with the Ravenswood City School District for the delivery of Transitional Kindergarten Services. Staff responded to questions regarding contract timing, delivery and scope of services, program description and funding. M/S Jellins/Schmidt to approve item 3 as presented. Motion passed 5-0. \\Menlocity2\CLK\Minutes\2001\City Council Minutes 10-2-01.doc Page 2 4. Approve and authorize the City Manager to enter into an agreement engaging Orrick, Herrington and Sutcliffe LLP to provide Bond Counsel Services related to the Menlo Parks and Recreation General Obligation Bond Issue. 5. Approval of a funding request from Peninsula Volunteers, Inc. in the amount of $85,567 from the budget for the park at the former Fremont School site to fund off-site improvements at the Rosener House. 6. Adoption of a Resolution approving a contract between the City of Menlo Park and the Ravenswood City School District in an amount not to exceed $66,000 for the delivery of food services at the Belle Haven Child Development Center. 7. Authorization to extend an agreement with Advance Recruitment Advertising, Incorporated for a one year period in an amount not to exceed $80,000 for the purpose of providing recruitment advertising services. Pulled 8. Award of contract to BMI Imaging Systems in an amount not to exceed $38,800 to implement Phase I of an electronic document imaging system and authorize the purchase of necessary hardware to support the proposed system in an amount not to exceed $30,600 for a total cost not to exceed $69,400. Staff responded to questions about web access and Internet licensing. M/S Collacchi/Borak to approve item 8 as presented. Motion passed 5-0. 9. Approval of the City Council Minutes of September 11, 2001. E. PUBLIC HEARING 1. Consideration of an appeal of the Planning Commission approval of a use permit revision to allow for a temporary increase in the maximum allowable student population from 228 to 276 students, a temporary increase in the maximum allowable teacher population from 22 to 33 teachers, the retention of existing portable buildings on the project site, and an increase in the hours of operation for ancillary school activities at a private school located at 2245 Avy Avenue. Jeff Smith, Assistant Planner, presented the staff report and noted that additional letters were received and copied to the City Council this evening. Jamal Rahimi, Transportation Manager, presented an overhead slide with projections regarding different carpool scenarios. Questions and discussion ensued regarding carpooling, traffic counts, trip activities at peak hours, safety issues, the need for a crossing guard, parking, environmental reports, school capacity, student enrollment, and busing system. Sam Bronfman, Board Chairman, Philips Brooks School, applicant, provided some background about the school and its plan to move to Woodside. He stated that the school has made an effort to take measures to minimize traffic. He expressed support for staff’s recommendation on carpooling but does not feel the need for a crossing guard and asked the Council to consider eliminating this requirement. He also expressed support to restrict parking on one side of Avy Street. He stated that the school is willing to comply with the City’s requirements and noted the conditions of the Planning Commission regarding a review of the use permit in six months. He felt that busing would be impractical due to the school’s staggered class schedule. He reported that the school is in the process of forming committees to address specific issues and it continues to encourage students and parents to carpool. He stated that the traffic volume generated by the school is less than the neighborhood traffic. He reported that enrollment is up by 26 percent, not 50 percent. He stressed that the school wants to be a good neighbor. \\Menlocity2\CLK\Minutes\2001\City Council Minutes 10-2-01.doc Page 3 Leslie Wambach, Menlo Park, appellant’s representative, stated that the school’s enrollment in the last five years has increased by 50 percent and that the school has not attempted to mitigate the traffic impacts of such an increase. She noted that the increased enrollment transpired without the school obtaining the necessary use permit or neighborhood support. She said that the majority of the increased traffic results from students arriving in cars who come from other cities and towns. She also said that the right hand turn only requirement on Avy Avenue causes additional congestion at La Entrada School and saturation at Alameda Road. She stated that neighborhood concerns revolve around the need to reduce school traffic and maintain safety for children and pedestrians. She suggested that this could be met by requiring mandatory carpooling, utilizing private school buses, and replacing the right hand turn only sign with a uniformed traffic officer on Avy Avenue. She noted that Las Lomita and La Entrada schools have gone through great lengths to mitigate school traffic and felt that the Phillips Brooks School should do the same.
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