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2011 Annual Report

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2011 Annual Report Moose Jaw Moose Jaw Assiniboia Assiniboia Avo Mortlach nlea Briercrest Bethune Coronach Craik Davidson Elbow Holdfast Imperial Loreburn Imperial Holdfast Elbow Davidson Craik Coronach Bethune Briercrest nlea 2011 ANNUAL REPORT Mossbank Riverhurst Rockglen Rockglen Riverhurst Rouleau Rouleau Tugaske Willow Bunch Wood Mountain Palliser Highlights-2011 1 Calendar of Events – 2011 Year Long Adult Book Clubs running in Assiniboia, Mortlach, Coronach, Rouleau, Moose Jaw Activities Youth Book Clubs running at Mortlach, Rouleau Craft and story time for ages 4-9 at Mortlach Preschool story time at most branches Monday Mom & Tots coffee break at Coronach Branch Thursday Morning’s Reading Circle at Coronach Branch Bi-weekly Movie Night at Coronach Monthly Creative Memories Digital Scrapbooking workshop in Coronach Knitting & Craft Tuesdays in Mortlach (October through April) January 29 Family Literacy Day February Aboriginal Awareness Month celebrated February 1-2 Palliser helps to man Library Booth at SUMA March 11 7th Annual Tongue in Cheek Art Auction in Assiniboia March Riverhurst’s Annual Dessert Theatre March Palliser Helps to man Library Booth at SARM April 8-9 2010 Focus on Trade booth manned by MJPL and HQ staff and trustees April 18 Ukrainian Easter Eggs at Coronach March-April Spring/Gardening Silent Auction in Assiniboia April 13-16 Innovative Users Group Meeting April 23-24 Palliser has booth at Moose Jaw’s Focus on Trade April 28 AGM and Rouleau wins Branch of the Year May 6 Annual Mothers Day Tea, Craft Sale and Donation Bake Sale - Imperial April - June Riverhurst’s Hockey Pool May 11 Branch Staff Workshop in Moose Jaw June- August SPLASH: Celebrate Summer, the 2011 TD Summer Reading Club June – August Teen Summer Reading Program June Imperial receives Associated Entities grant of $5000 for summer programs June 19-20 Riverhurst’s Wall-eye Fish Derby – library runs canteen for community July Sundays in the Regional Park – Craik hosts pancake breakfasts July 7th Mortlach’s Saskatoon Berry Festival July 7 Elbow’s Christmas in July Trade Show July 9th Imperial Centennial celebrations – library runs Children’s entertainment July 20 Tornado Hunter Presentation in Coronach July 20 Author reading by Tracy Krauss in Assiniboia July 28 Lulu and the TomCat in Assiniboia August 4 Mural painting at Assiniboia Branch August 23 Splash Pool Party in Coronach September 1 Tutor training workshop in Assiniboia September 28 Author readings in Assiniboia by Gerry Jung and Terry Anderson October 5th Palliser hosts SILS meeting October 15 Willow Bunch’s “Harvest Tea & Bake Sale” October 18 Heart Healthy Diet and Diabetes Education Program at Assiniboia October 17-24 Saskatchewan Library Week: Theme - Read Local October 19 Colleen Christopherson Cote presented her paper entitled “ PUBLIC LIBRARY: the hub of your knowledge ecosystem” at the SEDA Growing Saskatchewan 2011 Conference October 26 Branch Staff Workshop for Branch Staff November 3 Fall Regional Meeting November 5 Rouleau Trade Show November 10 Betty Ramshaw talked on Being a War Bride at the Imperial Branch Library November First Public E-reader training in Moose Jaw given by September Brooke of Davidson December 3 Read for Feed Day - a joint program of Coronach and the Coronach School December 5 Christmas tree decorating by the Sparks, Brownies and Guides in Assiniboia December Christmas Silent Auctions in Assiniboia, Mossbank, Riverhurst Palliser Highlights-2011 2 2011 Annual Report www.palliserlibrary.ca For Your Information ACTIVE USER STATISITCS General System Statistics for 2011 2011 2010 SERVICES PROVIDED Adults 11,012 13,584 Young Adults 1,465 3,867 20,282 Total number of hours that branches Child were open to serve the public 2,433 Senior 1,583 2,185 28,854 Books, CDs, DVDs, magazines, videos Total 16,493 19,636 and audio books were added. % of Population 30.87% 36.69% 349,777 items circulated at a local branch 64,664 items lent out of region. Not counted above 37,819 items renewed by branches GENERAL COLLECTION STATISTICS 65,277 books renewed from home 13,173 e-books borrowed by Palliser patrons COLLECTION SIZE 2011 2010 2008 1,222 book club books checked out Adult 171,900 531,932Total number of items circulated and Young Adult 18,475 renewed in SILS by Palliser Juvenile 89,983 Graphic Novels 10,739 173,505 items circulated/renewed by rural branches Large Print 9,020 Audio & Talking Books 3,589 3,910 6,211 DVD and VHS 15,828 13,838 13,740 E- book Circulation 2011 2010 CD’s (Music) 4,369 Adobe EPUB 8,872 1,395 Miscellaneous 131 190 253 WMA Audiobook 2,625 1,382 Magazines 26,901 39,659 41,306 MP3 Audiobook 1,039 231 Total *** 342,301 364,105 382,601 Adobe PDF 637 146 Total: 13,173 3,154 *** some overlap in collections. Most VHS materials have been withdrawn from the collection. Stats from 2010 not available. Total e-books available on the system in 2011: 19,339 unique titles / 22,838 copies in the collection Items Added 64,664 holds were sent to other SILS libraries Books Fully Processed 12,832 12,210 11,559 Donations Added 6,273 n/a 9,095 22,010 holds were filled internally DVDs 2,031 2,547 1,166 40,710 items borrowed from other SILSs agencies Compact Discs 688 861 1,574 229 books were requested by interlibrary loan. Magazine issues 7,030 8,163 8,163 Miscellaneous Statistics Total 28,854 34,509 31,324 124 book club kits circulated Other Items Repaired 124 159 162 27,224 patrons used the public internet stations. 23,537 Reference questions were answered 1,776 database sessions yielded 3,470 searches Palliser Highlights-2011 3 EXECUTIVE COMMITTEE ACTIVITIES The 2011 Palliser Regional Library Executive Committee Colleen Christopherson-Cote, Coronach, Co-Chair Don Mitchell, City of Moose Jaw Terry Gable, Moose Jaw Co- Chair Brenda Heaslip, Craik Doris Dunphy, Moose Jaw Michael Klein, Wood Mountain Janice Lamb, Moose Jaw Ralph Sturgeon, RM Moose Jaw David Richards, Moose Jaw Jan Smith, Director 2011 ANNUAL GENERAL MEETING - April 28th 2011 Twenty-five designated representatives and fourteen staff/observers attended the meeting. Stephanie Hall and Barbara Bulat brought greetings from Provincial Library. David Richards, Chair of Finance, presented the Auditor’s Statement as prepared by Stark-Marsh of Swift Current and he talked about the economic highlights of 2010. The audited statement was accepted. The Branch of the Year was Rouleau for its innovative, community-driven approach to programming for all ages. Eddy Moore was presented with a gift for his seven years of service, 4 years as Vice-Chair, on the Executive Committee. Colleen Christopherson Cote of Coronach was elected the Chair. Janice Lamb and Doris Dunphy were elected to the Executive Committee from the City of Moose Jaw for the standard 3 year terms. No rural representatives were up for election/re-election. There are currently five representatives on the Executive Committee from the City of Moose Jaw and four from the Rural Area. FALL REGIONAL BOARD MEETING - November 3rd, 2011 Twenty-five designated representatives and five staff/observers attended the meeting. For the second year in a row there was no increase to the rural library levy rate. The rural LIBRARY LEVY RATE for towns and villages with a population over 2,000 and a library remained at $22.38 per person. The library levy rate for towns, and villages with a population under 2,000 and a library remained at $17.41 per person while the basic library levy rate for all other towns, villages and Rural Municipalities was set at $11.19 per person. However, a second per person charge of $0.375 was assessed to all municipalities, including the City of Moose Jaw to help cover the 32% increase to the basic SILS costs. 2011 Audited Statement In accordance with the provincial financial reporting regulations, previously expensed items are now being capitalized and depreciated. Stark Marsh prepared the financial statements based on these regulations and the current statements are in that format. In the 2010 audited statements changes were made on reporting building, land, vehicles and equipment as they were set up as assets and depreciated. This year the final stage was completed when books that had been expensed were now set up as assets and depreciated. For a breakdown of how we have allocated our assets please review Schedule 4. We are still investing money into the reserves to save for projected, long-range capital costs. All miscellaneous “found” income is dedicated towards future capital costs such as vehicle replacement, system replacement and building maintenance. Allocation is based on need. The server contract between Moose Jaw and Palliser Regional Library for replacement of the Dynix server was severed in 2010 upon implementation of SILS. The $6,200 formerly set aside as the HQ portion of the server replacement agreement to be put toward our share of the SILS server replacement. Effective 2011 this will be held by SILS in the newly set up SILS evergreen server replacement reserve. Palliser Highlights-2011 4 $5,000 per year in funds received from Prairie South School Division for replacement of courier vehicle, plus the $5,000 Palliser matching funds as per our contract is allocated to the vehicle fund. Books are now capitalized and depreciated on the financial statements and amortized over 10 years. Due to the fact that acquisitions did not come “live” until late May of 2010, not all the rural branch book money was spent. The approximately $4,000 of local branch carryover was used in 2011 to assist with the completion and purchase of more book club kits. Additional funds were set aside to test / restart pre-school programming in 12 of the branches.
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